title page programmemanagementsystem kpmd (it solutions) ltd blades enterprise centre, bramall lane,...
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Title Pageprogrammemanagementsystem
KPMD (IT Solutions) LtdBlades Enterprise Centre, Bramall Lane, Sheffield S2 4SU, United Kingdom
telephone: +44 (0)114 292 2292 fax: +44 (0)870 705 2655email: [email protected]
w w w . k p m d . c o . u k
Software for external quality assessment and proficiency testing organisers.
System Overview
Data synchronised between office database and website database using web services.
programmemanagementsystem
Website for participants using Active Server Pages with MS Access or SQL Server Database. Javascript for client-side validation.
Internet access for participants for data entry and reports (Acrobat PDF files).
Samples sent to participants.
Some participants still rely on paper-based results data entry and reports.
Office system: multi-user with MS Access or SQL Server database: modules for Lab (Participant) Management, To Do Items and Distribution Management.
Easy searching on name etc
Login Screen
Individual user login for administrator or ordinary user level access. Other security levels can be built in, along with Audit Trails as required.
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Participant / Laboratory List programmemanagementsystem
Filter displayed records
Search options
Double-click to view lab records
Lab – Main Details programmemanagementsystem
Main details:
main contact,
main address,
courier,
distributor,
currency etc
Membership
Lab - Contactsprogrammemanagementsystem
Multiple contacts:
Finance contact,
manager,
Technical contact,
quality manager etc
Lab – Finance / Registration Details programmemanagementsystem
Multiple registration forms
Multiple invoices / invoice request forms (for Finance Dept)
Lab – Correspondenceprogrammemanagementsystem
Out-going correspondence generated using Word with Word templates and mail merge. Documents stored centrally for future reference.
In-coming correspondence scanned and stored centrally as image.
Lab – Queriesprogrammemanagementsystem
Multiple queries: complaints, requests for extra samples, unsatisfactory performance, follow-up, appeals etc
Query details
Lab – Queries / Actionsprogrammemanagementsystem
Multiple actions for each query: eg letter, visit, phone call, investigation etc
Lab – Cohortsprogrammemanagementsystem
For grouping labs / participants into informal groups for reporting purposes
Lab – Meetingsprogrammemanagementsystem
Recording attendance of labs / participants at annual conferences, seminars, training courses, meetings etc
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Maintain system data eg system users, distributors, currencies, programme prices etc
Administration – Lookup Maintenance
programmemanagementsystem
Various reports generated using Crystal Reports (enabling export to Word, Excel and Acrobat PDF format) or mail merge using Word and Word templates
Reports
Batch Processes programmemanagementsystem
For batch registration forms and batch invoices / invoice requests
Distribution Details programmemanagementsystem
Distribution details
Audit trail / key milestones
Sample details
Summary data
Distribution – Main Functions programmemanagementsystem
Main Distribution functions:
synchronising data with website database using web services,
emailing labs about new distribution and reports availability,
results entry,
producing statistics.
Distribution – Results Data Entry programmemanagementsystem
Example data entry form:
designed to match current forms,
quantitative, qualitative and interpretive results,
drop-down combo-boxes to select look-up data for methods, machines, techniques etc,
mark data input as complete,
acceptable late return marker,
exclude sample marker,
Comments for recording reasons for late return, sample exclusion etc,
additional data eg reagent lot number, sample received date, test date etc.
Distribution – Reports programmemanagementsystem
Reports:
cover sheets to accompany samples,
data entry forms,
labels for samples and paper reports (for non-web users),
picking lists for bagging samples,
distribution progress report,
distribution results / reports for labs / participants.
Distribution Administration Lookup Maintenance
programmemanagementsystem
Maintenance of sample data (as required)
Also methods, manufacturers, machines, techniques, units etc.
Distribution Administration Method Example
programmemanagementsystem
Example of Method maintenance where methods can be used across different schemes / programmes
Website Login programmemanagementsystem
Website designed to match client’s corporate image with colours, logo, fonts, images etc.
Three elements for participants to log in for added security and to allow individuals with laboratory to have their own login for audit purposes.
Website Programme Selection programmemanagementsystem
Scheme selection using drop-down combo box to display list of distributions. Click a row for data entry form and report.
Status of each distribution shown.
Website Result Data Entry programmemanagementsystem
Screen designed to match paper data entry forms if necessary.
Buttons to save data, mark it complete (after which it cannot be changed), and download report (when available).
Print a blank results form for data entry.
Qualitative, quantitative and interpretive result with validation where required.
Drop-down combo boxes for methods, units, machines, techniques etc, with validation of acceptable combinations if required.