latrobe.edu.au CRICOS Provider 00115M

Title of presentationName of presenterTitle of presenter School / Faculty / Divisionxx Month 201x

eBook cataloguing practiceArlene O'Sullivan/Alison Bates Monograph Team Leader / Collection Provision ManagerLa Trobe University Library8th August, 2013 DIG forum

2La Trobe University

Cataloguing environment at La Trobe

Centralized Acquisitions and Cataloguing for 3 main campuses

One original cataloguer (who also does load tables, training & anything else we throw at her)

90% + of our cataloguing is copy Some cataloguing outsourced to CAVAL or vendors Limited cataloguing energy still focused on print,

despite it’s decline in strategic importance.

3La Trobe University

eBook cataloguing workflows

What we are doing now – record sources Loading records one by one from Libraries Australia Loading records in bulk from Serials Solutions Loading records in bulk from OCLC Loading records in bulk from vendors

4La Trobe University

eBook cataloguing workflows

Why it isn’t working so well Loading records one by one from Libraries Australia

� Record quality reasonably good, but variant staff practice.� We are not doing our bit by loading eBook records back up to Libraries Australia� Time consuming

5La Trobe University

eBook cataloguing workflows

What isn’t working so well Loading records in bulk from Serials Solutions

� Quality of records� Duplication control

6La Trobe University

Serials Solutions eBook record - sample

7La Trobe University

OCLC record for the same book – available since 2008

8La Trobe University

eBook cataloguing workflows

What isn’t working so well Loading records in bulk from OCLC

� Limited sets available� Clunky interface� Sudden cessation of record supply (we didn’t notice change in supply terms)� Ordering records is hard

9La Trobe University

OCLC record loads

10La Trobe University

Ordering OCLC records

11La Trobe University

eBook cataloguing workflows

What we are doing now – record sources Loading records in bulk from vendors

� Quality varies – can be really bad quality machine generated records

� Different file delivery methods (email, various interfaces)

� File mapping issues mean sometimes good data is incorrectly mappedo Eg: LCSH mapped to non LSCH coding and not

searchable.

Vendor supplied record

13La Trobe University

Vendor records

Vendor data In our catalogue

14La Trobe University

eBook cataloguing workflows

So what are we going to do about it? Sample eBook records loaded over the past 12 months to see where the worst

problems are.

Consider matching the worst records on LA and upgrading them as a batch.

Reduce number of workflows?

Ask record suppliers to improve their services

� Quality of records

� Coverage of sets

� Make interfaces easier to use

Outsource upgrades of worst records - again, retrospective solution.

Other suggestions – anyone?

Thank you

latrobe.edu.au CRICOS Provider 00115M