title goes here and here and here - sap
TRANSCRIPT
PUBLIC
S4HANA CEDocument Management
Anupama Chandrasekhar Asha Mary Lilliett Sunder Poovananathan
November 2018
2PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP
Except for your obligation to protect confidential information this presentation is not subject to your license agreement or any other service
or subscription agreement with SAP SAP has no obligation to pursue any course of business outlined in this presentation or any related
document or to develop or release any functionality mentioned therein
This presentation or any related document and SAPs strategy and possible future developments products and or platforms directions and
functionality are all subject to change and may be changed by SAP at any time for any reason without notice The information in this
presentation is not a commitment promise or legal obligation to deliver any material code or functionality This presentation is provided
without a warranty of any kind either express or implied including but not limited to the implied warranties of merchantability fitness for a
particular purpose or non-infringement This presentation is for informational purposes and may not be incorporated into a contract SAP
assumes no responsibility for errors or omissions in this presentation except if such damages were caused by SAPrsquos intentional or gross
negligence
All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from
expectations Readers are cautioned not to place undue reliance on these forward-looking statements which speak only as of their dates
and they should not be relied upon in making purchasing decisions
Disclaimer
3PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
4PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Enterprise content management is a complete suite
offering that is used for organized collection and
management of information which can be easily accessed
and used by specific target consumers ndash employees
business executives customers and so on
The tools are expected to enable the user to manage
capture preserve store and process the information related
to business processes
ECM helps streamline the lifecycle of information with
document management and automates process workflows
What is Enterprise Content Management
ECM
Capture
Manage
StorePreserve
Deliver
ldquoIntelligent Information Managementrdquo
5PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Challenges faced by typical organization
Data and IP leakage
Difficult to replicate on-premise security and records policies to
cloud usage
Multiple
copies
Inefficient
Collaboration
Increased regulation requiring auditable content lifecycle records
Content not retained for legally required duration or kept too long
Security risk
Content locked in silos fragmented public cloud storage
Inefficient paper-based processes
Record Mgmt
SalesMarketing
HR
Engineering
Legal
QA
Finance
v1
Landscape
Digital Core
S4HANA
ECM
6PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
bull Enterprise Content Management (ECM) market size is expected to
grow at a CAGR gt 15 from 2018-2022 with maximum growth up to 40
bull Record Management Web content management Imaging
Business Process management are various modules apart from
the traditional Document Management
ECM Market growth at CAGR gt 15
7PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Market trend
8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I regularly purchase valuable
assets and needs to store the
information about warrantees
and guarantees which are given
by the vendor
I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment
Sometimes I need to record
important process data and
hence I need trouble-shooting
as well as important
documentation regarding safely
guidelines Most likely the
required information is scattered
and available in separately
places or on a different system
Usecases for Document Management
Ursula MuumlllerProcurement Agent
Claire JonesProduction Engineer
Ronald BrownService Technician
I am a design engineer in the
R amp D department and
responsible for creating new
designs for new components or
sometimes existing
components
I need to create new drawings
and associate them to the
components and share them
with different stakeholders
Chloe WilsonDesign Engineer
9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
The high volume of digitally stored data (such as design drawings photographs and texts) need different
procedures and tools for processing This needs to be enabled via tools that provide easy operations access
via easy search that reduces access time and the workload involved in routine tasks automatic and manual
document distribution adherence to legal aspects and integration to the needed systems as per the
organization requirements
SAP Document Management offers a wide range of tools and functions for meeting the above complex
requirement and for managing product documentation and ensuring problem-free data exchange between
different applications
SAP DMS offers sophisticated system for managing the technical documents
SAP Document Management System comes as standard functionality when an SAP system
is installed
Proven functionality in ECC
10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP DMS offers rich functionality here
bull Apart from features like easy upload download of attachments version control etc it supports archiving
and SAP classification schemes as well as third-party archiving repositories
bull SAP DMS provides integrated viewing and redlining capabilities
bull In ECC this is a comprehensive integrated solution which provides release and change processes
includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with
cFolders integration
SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting
solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)
application by OpenText Vendor Invoice Management are very elaborate and popular offerings
Capabilities
11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Perspective with Intelligent Enterprise Suite
The key principles to be considered are
Integration end to end across the processes built on
common master data domain models and platforms
Industry expertise to help make sense of customersrsquo data
in the specific context of their businesses
Intelligence embedded directly as per the relevance
As part of the Intelligent Enterprise SAP ECM offering
would have
bull core functionalities
bull automation with the embedded intelligence
bull Digital assistance ( co-pilot )
bull support to various latest channels to receive inboud
content
12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
SAP Content Management Strategy ndash Cloud Aligned Target Architecture
Digital Core
S4HANA AribaSuccess
FactorsHybris Concur
SCP
Applications
SAP CMIS API
OpenText Cloud Suite
ArchiveCore
Platform
xECM
Extended
Enterprise
Content
Management
Jam
OCR
Services
Archive
Link
Archive
Link
HCP
document
serviceSAP SCP
Document Center
SCP
Document
Service
Archive
Link
HCP
Document
ServicesCertified
Partners
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Sync amp
Share
Sync amp
Share
hellip hellip hellipKey Message
Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems
Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]
radic radic radic radic
radic radic
14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise
Digital Core
S4HANA
SAP CMIS API amp Archive Link
OpenText
OnPremise Suite
xECM
Extended
Enterprise
Content
Management
Archive
Link
Archive
Link
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Key Message
Interoperability between Archive Link and CMIS API
SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object
Dig
italC
onte
nt
Manag
em
ent
Archive
OCR
Services
hellip hellip
hellip
SAP Content
Server
Archive
Link
Archive
Link
Certified
Partners
15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Service at SCPPlatform Service Categories
On-Premise Managed
Cloud
SAP S4HANA
SAP Business Suite
SAP Business Warehouse
SaaS
SAP S4HANA
SAP SuccessFactors
SAP Cloud for Customer
SAP Ariba
Concur
SAP Fieldglass
SAP Business ByDesign
1) Beta 2) planned innovations future direction
11
SAP Web IDE SAP API Business Hub
Cockpit Marketplace
Development Operations Commerce
SAP Cloud Platform
Neo2
Rates amp Measures
Document Management
Globalization
Integration
Analytics
Internet of Things
Data Privacy amp SecurityMaster Data
Blockchain
User ManagementOrchestration
Output Management
Commercialization
Collaboration
MachineLearning
LoB amp Industries
Data Managem
ent
Runtime amp
Contain-ers
Devel-oper
Experi-ence
DevOps
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
2PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP
Except for your obligation to protect confidential information this presentation is not subject to your license agreement or any other service
or subscription agreement with SAP SAP has no obligation to pursue any course of business outlined in this presentation or any related
document or to develop or release any functionality mentioned therein
This presentation or any related document and SAPs strategy and possible future developments products and or platforms directions and
functionality are all subject to change and may be changed by SAP at any time for any reason without notice The information in this
presentation is not a commitment promise or legal obligation to deliver any material code or functionality This presentation is provided
without a warranty of any kind either express or implied including but not limited to the implied warranties of merchantability fitness for a
particular purpose or non-infringement This presentation is for informational purposes and may not be incorporated into a contract SAP
assumes no responsibility for errors or omissions in this presentation except if such damages were caused by SAPrsquos intentional or gross
negligence
All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from
expectations Readers are cautioned not to place undue reliance on these forward-looking statements which speak only as of their dates
and they should not be relied upon in making purchasing decisions
Disclaimer
3PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
4PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Enterprise content management is a complete suite
offering that is used for organized collection and
management of information which can be easily accessed
and used by specific target consumers ndash employees
business executives customers and so on
The tools are expected to enable the user to manage
capture preserve store and process the information related
to business processes
ECM helps streamline the lifecycle of information with
document management and automates process workflows
What is Enterprise Content Management
ECM
Capture
Manage
StorePreserve
Deliver
ldquoIntelligent Information Managementrdquo
5PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Challenges faced by typical organization
Data and IP leakage
Difficult to replicate on-premise security and records policies to
cloud usage
Multiple
copies
Inefficient
Collaboration
Increased regulation requiring auditable content lifecycle records
Content not retained for legally required duration or kept too long
Security risk
Content locked in silos fragmented public cloud storage
Inefficient paper-based processes
Record Mgmt
SalesMarketing
HR
Engineering
Legal
QA
Finance
v1
Landscape
Digital Core
S4HANA
ECM
6PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
bull Enterprise Content Management (ECM) market size is expected to
grow at a CAGR gt 15 from 2018-2022 with maximum growth up to 40
bull Record Management Web content management Imaging
Business Process management are various modules apart from
the traditional Document Management
ECM Market growth at CAGR gt 15
7PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Market trend
8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I regularly purchase valuable
assets and needs to store the
information about warrantees
and guarantees which are given
by the vendor
I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment
Sometimes I need to record
important process data and
hence I need trouble-shooting
as well as important
documentation regarding safely
guidelines Most likely the
required information is scattered
and available in separately
places or on a different system
Usecases for Document Management
Ursula MuumlllerProcurement Agent
Claire JonesProduction Engineer
Ronald BrownService Technician
I am a design engineer in the
R amp D department and
responsible for creating new
designs for new components or
sometimes existing
components
I need to create new drawings
and associate them to the
components and share them
with different stakeholders
Chloe WilsonDesign Engineer
9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
The high volume of digitally stored data (such as design drawings photographs and texts) need different
procedures and tools for processing This needs to be enabled via tools that provide easy operations access
via easy search that reduces access time and the workload involved in routine tasks automatic and manual
document distribution adherence to legal aspects and integration to the needed systems as per the
organization requirements
SAP Document Management offers a wide range of tools and functions for meeting the above complex
requirement and for managing product documentation and ensuring problem-free data exchange between
different applications
SAP DMS offers sophisticated system for managing the technical documents
SAP Document Management System comes as standard functionality when an SAP system
is installed
Proven functionality in ECC
10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP DMS offers rich functionality here
bull Apart from features like easy upload download of attachments version control etc it supports archiving
and SAP classification schemes as well as third-party archiving repositories
bull SAP DMS provides integrated viewing and redlining capabilities
bull In ECC this is a comprehensive integrated solution which provides release and change processes
includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with
cFolders integration
SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting
solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)
application by OpenText Vendor Invoice Management are very elaborate and popular offerings
Capabilities
11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Perspective with Intelligent Enterprise Suite
The key principles to be considered are
Integration end to end across the processes built on
common master data domain models and platforms
Industry expertise to help make sense of customersrsquo data
in the specific context of their businesses
Intelligence embedded directly as per the relevance
As part of the Intelligent Enterprise SAP ECM offering
would have
bull core functionalities
bull automation with the embedded intelligence
bull Digital assistance ( co-pilot )
bull support to various latest channels to receive inboud
content
12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
SAP Content Management Strategy ndash Cloud Aligned Target Architecture
Digital Core
S4HANA AribaSuccess
FactorsHybris Concur
SCP
Applications
SAP CMIS API
OpenText Cloud Suite
ArchiveCore
Platform
xECM
Extended
Enterprise
Content
Management
Jam
OCR
Services
Archive
Link
Archive
Link
HCP
document
serviceSAP SCP
Document Center
SCP
Document
Service
Archive
Link
HCP
Document
ServicesCertified
Partners
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Sync amp
Share
Sync amp
Share
hellip hellip hellipKey Message
Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems
Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]
radic radic radic radic
radic radic
14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise
Digital Core
S4HANA
SAP CMIS API amp Archive Link
OpenText
OnPremise Suite
xECM
Extended
Enterprise
Content
Management
Archive
Link
Archive
Link
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Key Message
Interoperability between Archive Link and CMIS API
SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object
Dig
italC
onte
nt
Manag
em
ent
Archive
OCR
Services
hellip hellip
hellip
SAP Content
Server
Archive
Link
Archive
Link
Certified
Partners
15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Service at SCPPlatform Service Categories
On-Premise Managed
Cloud
SAP S4HANA
SAP Business Suite
SAP Business Warehouse
SaaS
SAP S4HANA
SAP SuccessFactors
SAP Cloud for Customer
SAP Ariba
Concur
SAP Fieldglass
SAP Business ByDesign
1) Beta 2) planned innovations future direction
11
SAP Web IDE SAP API Business Hub
Cockpit Marketplace
Development Operations Commerce
SAP Cloud Platform
Neo2
Rates amp Measures
Document Management
Globalization
Integration
Analytics
Internet of Things
Data Privacy amp SecurityMaster Data
Blockchain
User ManagementOrchestration
Output Management
Commercialization
Collaboration
MachineLearning
LoB amp Industries
Data Managem
ent
Runtime amp
Contain-ers
Devel-oper
Experi-ence
DevOps
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
3PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
4PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Enterprise content management is a complete suite
offering that is used for organized collection and
management of information which can be easily accessed
and used by specific target consumers ndash employees
business executives customers and so on
The tools are expected to enable the user to manage
capture preserve store and process the information related
to business processes
ECM helps streamline the lifecycle of information with
document management and automates process workflows
What is Enterprise Content Management
ECM
Capture
Manage
StorePreserve
Deliver
ldquoIntelligent Information Managementrdquo
5PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Challenges faced by typical organization
Data and IP leakage
Difficult to replicate on-premise security and records policies to
cloud usage
Multiple
copies
Inefficient
Collaboration
Increased regulation requiring auditable content lifecycle records
Content not retained for legally required duration or kept too long
Security risk
Content locked in silos fragmented public cloud storage
Inefficient paper-based processes
Record Mgmt
SalesMarketing
HR
Engineering
Legal
QA
Finance
v1
Landscape
Digital Core
S4HANA
ECM
6PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
bull Enterprise Content Management (ECM) market size is expected to
grow at a CAGR gt 15 from 2018-2022 with maximum growth up to 40
bull Record Management Web content management Imaging
Business Process management are various modules apart from
the traditional Document Management
ECM Market growth at CAGR gt 15
7PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Market trend
8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I regularly purchase valuable
assets and needs to store the
information about warrantees
and guarantees which are given
by the vendor
I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment
Sometimes I need to record
important process data and
hence I need trouble-shooting
as well as important
documentation regarding safely
guidelines Most likely the
required information is scattered
and available in separately
places or on a different system
Usecases for Document Management
Ursula MuumlllerProcurement Agent
Claire JonesProduction Engineer
Ronald BrownService Technician
I am a design engineer in the
R amp D department and
responsible for creating new
designs for new components or
sometimes existing
components
I need to create new drawings
and associate them to the
components and share them
with different stakeholders
Chloe WilsonDesign Engineer
9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
The high volume of digitally stored data (such as design drawings photographs and texts) need different
procedures and tools for processing This needs to be enabled via tools that provide easy operations access
via easy search that reduces access time and the workload involved in routine tasks automatic and manual
document distribution adherence to legal aspects and integration to the needed systems as per the
organization requirements
SAP Document Management offers a wide range of tools and functions for meeting the above complex
requirement and for managing product documentation and ensuring problem-free data exchange between
different applications
SAP DMS offers sophisticated system for managing the technical documents
SAP Document Management System comes as standard functionality when an SAP system
is installed
Proven functionality in ECC
10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP DMS offers rich functionality here
bull Apart from features like easy upload download of attachments version control etc it supports archiving
and SAP classification schemes as well as third-party archiving repositories
bull SAP DMS provides integrated viewing and redlining capabilities
bull In ECC this is a comprehensive integrated solution which provides release and change processes
includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with
cFolders integration
SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting
solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)
application by OpenText Vendor Invoice Management are very elaborate and popular offerings
Capabilities
11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Perspective with Intelligent Enterprise Suite
The key principles to be considered are
Integration end to end across the processes built on
common master data domain models and platforms
Industry expertise to help make sense of customersrsquo data
in the specific context of their businesses
Intelligence embedded directly as per the relevance
As part of the Intelligent Enterprise SAP ECM offering
would have
bull core functionalities
bull automation with the embedded intelligence
bull Digital assistance ( co-pilot )
bull support to various latest channels to receive inboud
content
12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
SAP Content Management Strategy ndash Cloud Aligned Target Architecture
Digital Core
S4HANA AribaSuccess
FactorsHybris Concur
SCP
Applications
SAP CMIS API
OpenText Cloud Suite
ArchiveCore
Platform
xECM
Extended
Enterprise
Content
Management
Jam
OCR
Services
Archive
Link
Archive
Link
HCP
document
serviceSAP SCP
Document Center
SCP
Document
Service
Archive
Link
HCP
Document
ServicesCertified
Partners
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Sync amp
Share
Sync amp
Share
hellip hellip hellipKey Message
Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems
Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]
radic radic radic radic
radic radic
14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise
Digital Core
S4HANA
SAP CMIS API amp Archive Link
OpenText
OnPremise Suite
xECM
Extended
Enterprise
Content
Management
Archive
Link
Archive
Link
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Key Message
Interoperability between Archive Link and CMIS API
SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object
Dig
italC
onte
nt
Manag
em
ent
Archive
OCR
Services
hellip hellip
hellip
SAP Content
Server
Archive
Link
Archive
Link
Certified
Partners
15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Service at SCPPlatform Service Categories
On-Premise Managed
Cloud
SAP S4HANA
SAP Business Suite
SAP Business Warehouse
SaaS
SAP S4HANA
SAP SuccessFactors
SAP Cloud for Customer
SAP Ariba
Concur
SAP Fieldglass
SAP Business ByDesign
1) Beta 2) planned innovations future direction
11
SAP Web IDE SAP API Business Hub
Cockpit Marketplace
Development Operations Commerce
SAP Cloud Platform
Neo2
Rates amp Measures
Document Management
Globalization
Integration
Analytics
Internet of Things
Data Privacy amp SecurityMaster Data
Blockchain
User ManagementOrchestration
Output Management
Commercialization
Collaboration
MachineLearning
LoB amp Industries
Data Managem
ent
Runtime amp
Contain-ers
Devel-oper
Experi-ence
DevOps
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
4PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Enterprise content management is a complete suite
offering that is used for organized collection and
management of information which can be easily accessed
and used by specific target consumers ndash employees
business executives customers and so on
The tools are expected to enable the user to manage
capture preserve store and process the information related
to business processes
ECM helps streamline the lifecycle of information with
document management and automates process workflows
What is Enterprise Content Management
ECM
Capture
Manage
StorePreserve
Deliver
ldquoIntelligent Information Managementrdquo
5PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Challenges faced by typical organization
Data and IP leakage
Difficult to replicate on-premise security and records policies to
cloud usage
Multiple
copies
Inefficient
Collaboration
Increased regulation requiring auditable content lifecycle records
Content not retained for legally required duration or kept too long
Security risk
Content locked in silos fragmented public cloud storage
Inefficient paper-based processes
Record Mgmt
SalesMarketing
HR
Engineering
Legal
QA
Finance
v1
Landscape
Digital Core
S4HANA
ECM
6PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
bull Enterprise Content Management (ECM) market size is expected to
grow at a CAGR gt 15 from 2018-2022 with maximum growth up to 40
bull Record Management Web content management Imaging
Business Process management are various modules apart from
the traditional Document Management
ECM Market growth at CAGR gt 15
7PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Market trend
8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I regularly purchase valuable
assets and needs to store the
information about warrantees
and guarantees which are given
by the vendor
I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment
Sometimes I need to record
important process data and
hence I need trouble-shooting
as well as important
documentation regarding safely
guidelines Most likely the
required information is scattered
and available in separately
places or on a different system
Usecases for Document Management
Ursula MuumlllerProcurement Agent
Claire JonesProduction Engineer
Ronald BrownService Technician
I am a design engineer in the
R amp D department and
responsible for creating new
designs for new components or
sometimes existing
components
I need to create new drawings
and associate them to the
components and share them
with different stakeholders
Chloe WilsonDesign Engineer
9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
The high volume of digitally stored data (such as design drawings photographs and texts) need different
procedures and tools for processing This needs to be enabled via tools that provide easy operations access
via easy search that reduces access time and the workload involved in routine tasks automatic and manual
document distribution adherence to legal aspects and integration to the needed systems as per the
organization requirements
SAP Document Management offers a wide range of tools and functions for meeting the above complex
requirement and for managing product documentation and ensuring problem-free data exchange between
different applications
SAP DMS offers sophisticated system for managing the technical documents
SAP Document Management System comes as standard functionality when an SAP system
is installed
Proven functionality in ECC
10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP DMS offers rich functionality here
bull Apart from features like easy upload download of attachments version control etc it supports archiving
and SAP classification schemes as well as third-party archiving repositories
bull SAP DMS provides integrated viewing and redlining capabilities
bull In ECC this is a comprehensive integrated solution which provides release and change processes
includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with
cFolders integration
SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting
solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)
application by OpenText Vendor Invoice Management are very elaborate and popular offerings
Capabilities
11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Perspective with Intelligent Enterprise Suite
The key principles to be considered are
Integration end to end across the processes built on
common master data domain models and platforms
Industry expertise to help make sense of customersrsquo data
in the specific context of their businesses
Intelligence embedded directly as per the relevance
As part of the Intelligent Enterprise SAP ECM offering
would have
bull core functionalities
bull automation with the embedded intelligence
bull Digital assistance ( co-pilot )
bull support to various latest channels to receive inboud
content
12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
SAP Content Management Strategy ndash Cloud Aligned Target Architecture
Digital Core
S4HANA AribaSuccess
FactorsHybris Concur
SCP
Applications
SAP CMIS API
OpenText Cloud Suite
ArchiveCore
Platform
xECM
Extended
Enterprise
Content
Management
Jam
OCR
Services
Archive
Link
Archive
Link
HCP
document
serviceSAP SCP
Document Center
SCP
Document
Service
Archive
Link
HCP
Document
ServicesCertified
Partners
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Sync amp
Share
Sync amp
Share
hellip hellip hellipKey Message
Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems
Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]
radic radic radic radic
radic radic
14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise
Digital Core
S4HANA
SAP CMIS API amp Archive Link
OpenText
OnPremise Suite
xECM
Extended
Enterprise
Content
Management
Archive
Link
Archive
Link
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Key Message
Interoperability between Archive Link and CMIS API
SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object
Dig
italC
onte
nt
Manag
em
ent
Archive
OCR
Services
hellip hellip
hellip
SAP Content
Server
Archive
Link
Archive
Link
Certified
Partners
15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Service at SCPPlatform Service Categories
On-Premise Managed
Cloud
SAP S4HANA
SAP Business Suite
SAP Business Warehouse
SaaS
SAP S4HANA
SAP SuccessFactors
SAP Cloud for Customer
SAP Ariba
Concur
SAP Fieldglass
SAP Business ByDesign
1) Beta 2) planned innovations future direction
11
SAP Web IDE SAP API Business Hub
Cockpit Marketplace
Development Operations Commerce
SAP Cloud Platform
Neo2
Rates amp Measures
Document Management
Globalization
Integration
Analytics
Internet of Things
Data Privacy amp SecurityMaster Data
Blockchain
User ManagementOrchestration
Output Management
Commercialization
Collaboration
MachineLearning
LoB amp Industries
Data Managem
ent
Runtime amp
Contain-ers
Devel-oper
Experi-ence
DevOps
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
5PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Challenges faced by typical organization
Data and IP leakage
Difficult to replicate on-premise security and records policies to
cloud usage
Multiple
copies
Inefficient
Collaboration
Increased regulation requiring auditable content lifecycle records
Content not retained for legally required duration or kept too long
Security risk
Content locked in silos fragmented public cloud storage
Inefficient paper-based processes
Record Mgmt
SalesMarketing
HR
Engineering
Legal
QA
Finance
v1
Landscape
Digital Core
S4HANA
ECM
6PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
bull Enterprise Content Management (ECM) market size is expected to
grow at a CAGR gt 15 from 2018-2022 with maximum growth up to 40
bull Record Management Web content management Imaging
Business Process management are various modules apart from
the traditional Document Management
ECM Market growth at CAGR gt 15
7PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Market trend
8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I regularly purchase valuable
assets and needs to store the
information about warrantees
and guarantees which are given
by the vendor
I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment
Sometimes I need to record
important process data and
hence I need trouble-shooting
as well as important
documentation regarding safely
guidelines Most likely the
required information is scattered
and available in separately
places or on a different system
Usecases for Document Management
Ursula MuumlllerProcurement Agent
Claire JonesProduction Engineer
Ronald BrownService Technician
I am a design engineer in the
R amp D department and
responsible for creating new
designs for new components or
sometimes existing
components
I need to create new drawings
and associate them to the
components and share them
with different stakeholders
Chloe WilsonDesign Engineer
9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
The high volume of digitally stored data (such as design drawings photographs and texts) need different
procedures and tools for processing This needs to be enabled via tools that provide easy operations access
via easy search that reduces access time and the workload involved in routine tasks automatic and manual
document distribution adherence to legal aspects and integration to the needed systems as per the
organization requirements
SAP Document Management offers a wide range of tools and functions for meeting the above complex
requirement and for managing product documentation and ensuring problem-free data exchange between
different applications
SAP DMS offers sophisticated system for managing the technical documents
SAP Document Management System comes as standard functionality when an SAP system
is installed
Proven functionality in ECC
10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP DMS offers rich functionality here
bull Apart from features like easy upload download of attachments version control etc it supports archiving
and SAP classification schemes as well as third-party archiving repositories
bull SAP DMS provides integrated viewing and redlining capabilities
bull In ECC this is a comprehensive integrated solution which provides release and change processes
includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with
cFolders integration
SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting
solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)
application by OpenText Vendor Invoice Management are very elaborate and popular offerings
Capabilities
11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Perspective with Intelligent Enterprise Suite
The key principles to be considered are
Integration end to end across the processes built on
common master data domain models and platforms
Industry expertise to help make sense of customersrsquo data
in the specific context of their businesses
Intelligence embedded directly as per the relevance
As part of the Intelligent Enterprise SAP ECM offering
would have
bull core functionalities
bull automation with the embedded intelligence
bull Digital assistance ( co-pilot )
bull support to various latest channels to receive inboud
content
12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
SAP Content Management Strategy ndash Cloud Aligned Target Architecture
Digital Core
S4HANA AribaSuccess
FactorsHybris Concur
SCP
Applications
SAP CMIS API
OpenText Cloud Suite
ArchiveCore
Platform
xECM
Extended
Enterprise
Content
Management
Jam
OCR
Services
Archive
Link
Archive
Link
HCP
document
serviceSAP SCP
Document Center
SCP
Document
Service
Archive
Link
HCP
Document
ServicesCertified
Partners
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Sync amp
Share
Sync amp
Share
hellip hellip hellipKey Message
Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems
Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]
radic radic radic radic
radic radic
14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise
Digital Core
S4HANA
SAP CMIS API amp Archive Link
OpenText
OnPremise Suite
xECM
Extended
Enterprise
Content
Management
Archive
Link
Archive
Link
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Key Message
Interoperability between Archive Link and CMIS API
SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object
Dig
italC
onte
nt
Manag
em
ent
Archive
OCR
Services
hellip hellip
hellip
SAP Content
Server
Archive
Link
Archive
Link
Certified
Partners
15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Service at SCPPlatform Service Categories
On-Premise Managed
Cloud
SAP S4HANA
SAP Business Suite
SAP Business Warehouse
SaaS
SAP S4HANA
SAP SuccessFactors
SAP Cloud for Customer
SAP Ariba
Concur
SAP Fieldglass
SAP Business ByDesign
1) Beta 2) planned innovations future direction
11
SAP Web IDE SAP API Business Hub
Cockpit Marketplace
Development Operations Commerce
SAP Cloud Platform
Neo2
Rates amp Measures
Document Management
Globalization
Integration
Analytics
Internet of Things
Data Privacy amp SecurityMaster Data
Blockchain
User ManagementOrchestration
Output Management
Commercialization
Collaboration
MachineLearning
LoB amp Industries
Data Managem
ent
Runtime amp
Contain-ers
Devel-oper
Experi-ence
DevOps
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
6PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
bull Enterprise Content Management (ECM) market size is expected to
grow at a CAGR gt 15 from 2018-2022 with maximum growth up to 40
bull Record Management Web content management Imaging
Business Process management are various modules apart from
the traditional Document Management
ECM Market growth at CAGR gt 15
7PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Market trend
8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I regularly purchase valuable
assets and needs to store the
information about warrantees
and guarantees which are given
by the vendor
I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment
Sometimes I need to record
important process data and
hence I need trouble-shooting
as well as important
documentation regarding safely
guidelines Most likely the
required information is scattered
and available in separately
places or on a different system
Usecases for Document Management
Ursula MuumlllerProcurement Agent
Claire JonesProduction Engineer
Ronald BrownService Technician
I am a design engineer in the
R amp D department and
responsible for creating new
designs for new components or
sometimes existing
components
I need to create new drawings
and associate them to the
components and share them
with different stakeholders
Chloe WilsonDesign Engineer
9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
The high volume of digitally stored data (such as design drawings photographs and texts) need different
procedures and tools for processing This needs to be enabled via tools that provide easy operations access
via easy search that reduces access time and the workload involved in routine tasks automatic and manual
document distribution adherence to legal aspects and integration to the needed systems as per the
organization requirements
SAP Document Management offers a wide range of tools and functions for meeting the above complex
requirement and for managing product documentation and ensuring problem-free data exchange between
different applications
SAP DMS offers sophisticated system for managing the technical documents
SAP Document Management System comes as standard functionality when an SAP system
is installed
Proven functionality in ECC
10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP DMS offers rich functionality here
bull Apart from features like easy upload download of attachments version control etc it supports archiving
and SAP classification schemes as well as third-party archiving repositories
bull SAP DMS provides integrated viewing and redlining capabilities
bull In ECC this is a comprehensive integrated solution which provides release and change processes
includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with
cFolders integration
SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting
solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)
application by OpenText Vendor Invoice Management are very elaborate and popular offerings
Capabilities
11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Perspective with Intelligent Enterprise Suite
The key principles to be considered are
Integration end to end across the processes built on
common master data domain models and platforms
Industry expertise to help make sense of customersrsquo data
in the specific context of their businesses
Intelligence embedded directly as per the relevance
As part of the Intelligent Enterprise SAP ECM offering
would have
bull core functionalities
bull automation with the embedded intelligence
bull Digital assistance ( co-pilot )
bull support to various latest channels to receive inboud
content
12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
SAP Content Management Strategy ndash Cloud Aligned Target Architecture
Digital Core
S4HANA AribaSuccess
FactorsHybris Concur
SCP
Applications
SAP CMIS API
OpenText Cloud Suite
ArchiveCore
Platform
xECM
Extended
Enterprise
Content
Management
Jam
OCR
Services
Archive
Link
Archive
Link
HCP
document
serviceSAP SCP
Document Center
SCP
Document
Service
Archive
Link
HCP
Document
ServicesCertified
Partners
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Sync amp
Share
Sync amp
Share
hellip hellip hellipKey Message
Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems
Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]
radic radic radic radic
radic radic
14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise
Digital Core
S4HANA
SAP CMIS API amp Archive Link
OpenText
OnPremise Suite
xECM
Extended
Enterprise
Content
Management
Archive
Link
Archive
Link
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Key Message
Interoperability between Archive Link and CMIS API
SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object
Dig
italC
onte
nt
Manag
em
ent
Archive
OCR
Services
hellip hellip
hellip
SAP Content
Server
Archive
Link
Archive
Link
Certified
Partners
15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Service at SCPPlatform Service Categories
On-Premise Managed
Cloud
SAP S4HANA
SAP Business Suite
SAP Business Warehouse
SaaS
SAP S4HANA
SAP SuccessFactors
SAP Cloud for Customer
SAP Ariba
Concur
SAP Fieldglass
SAP Business ByDesign
1) Beta 2) planned innovations future direction
11
SAP Web IDE SAP API Business Hub
Cockpit Marketplace
Development Operations Commerce
SAP Cloud Platform
Neo2
Rates amp Measures
Document Management
Globalization
Integration
Analytics
Internet of Things
Data Privacy amp SecurityMaster Data
Blockchain
User ManagementOrchestration
Output Management
Commercialization
Collaboration
MachineLearning
LoB amp Industries
Data Managem
ent
Runtime amp
Contain-ers
Devel-oper
Experi-ence
DevOps
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
7PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Market trend
8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I regularly purchase valuable
assets and needs to store the
information about warrantees
and guarantees which are given
by the vendor
I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment
Sometimes I need to record
important process data and
hence I need trouble-shooting
as well as important
documentation regarding safely
guidelines Most likely the
required information is scattered
and available in separately
places or on a different system
Usecases for Document Management
Ursula MuumlllerProcurement Agent
Claire JonesProduction Engineer
Ronald BrownService Technician
I am a design engineer in the
R amp D department and
responsible for creating new
designs for new components or
sometimes existing
components
I need to create new drawings
and associate them to the
components and share them
with different stakeholders
Chloe WilsonDesign Engineer
9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
The high volume of digitally stored data (such as design drawings photographs and texts) need different
procedures and tools for processing This needs to be enabled via tools that provide easy operations access
via easy search that reduces access time and the workload involved in routine tasks automatic and manual
document distribution adherence to legal aspects and integration to the needed systems as per the
organization requirements
SAP Document Management offers a wide range of tools and functions for meeting the above complex
requirement and for managing product documentation and ensuring problem-free data exchange between
different applications
SAP DMS offers sophisticated system for managing the technical documents
SAP Document Management System comes as standard functionality when an SAP system
is installed
Proven functionality in ECC
10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP DMS offers rich functionality here
bull Apart from features like easy upload download of attachments version control etc it supports archiving
and SAP classification schemes as well as third-party archiving repositories
bull SAP DMS provides integrated viewing and redlining capabilities
bull In ECC this is a comprehensive integrated solution which provides release and change processes
includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with
cFolders integration
SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting
solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)
application by OpenText Vendor Invoice Management are very elaborate and popular offerings
Capabilities
11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Perspective with Intelligent Enterprise Suite
The key principles to be considered are
Integration end to end across the processes built on
common master data domain models and platforms
Industry expertise to help make sense of customersrsquo data
in the specific context of their businesses
Intelligence embedded directly as per the relevance
As part of the Intelligent Enterprise SAP ECM offering
would have
bull core functionalities
bull automation with the embedded intelligence
bull Digital assistance ( co-pilot )
bull support to various latest channels to receive inboud
content
12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
SAP Content Management Strategy ndash Cloud Aligned Target Architecture
Digital Core
S4HANA AribaSuccess
FactorsHybris Concur
SCP
Applications
SAP CMIS API
OpenText Cloud Suite
ArchiveCore
Platform
xECM
Extended
Enterprise
Content
Management
Jam
OCR
Services
Archive
Link
Archive
Link
HCP
document
serviceSAP SCP
Document Center
SCP
Document
Service
Archive
Link
HCP
Document
ServicesCertified
Partners
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Sync amp
Share
Sync amp
Share
hellip hellip hellipKey Message
Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems
Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]
radic radic radic radic
radic radic
14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise
Digital Core
S4HANA
SAP CMIS API amp Archive Link
OpenText
OnPremise Suite
xECM
Extended
Enterprise
Content
Management
Archive
Link
Archive
Link
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Key Message
Interoperability between Archive Link and CMIS API
SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object
Dig
italC
onte
nt
Manag
em
ent
Archive
OCR
Services
hellip hellip
hellip
SAP Content
Server
Archive
Link
Archive
Link
Certified
Partners
15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Service at SCPPlatform Service Categories
On-Premise Managed
Cloud
SAP S4HANA
SAP Business Suite
SAP Business Warehouse
SaaS
SAP S4HANA
SAP SuccessFactors
SAP Cloud for Customer
SAP Ariba
Concur
SAP Fieldglass
SAP Business ByDesign
1) Beta 2) planned innovations future direction
11
SAP Web IDE SAP API Business Hub
Cockpit Marketplace
Development Operations Commerce
SAP Cloud Platform
Neo2
Rates amp Measures
Document Management
Globalization
Integration
Analytics
Internet of Things
Data Privacy amp SecurityMaster Data
Blockchain
User ManagementOrchestration
Output Management
Commercialization
Collaboration
MachineLearning
LoB amp Industries
Data Managem
ent
Runtime amp
Contain-ers
Devel-oper
Experi-ence
DevOps
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I regularly purchase valuable
assets and needs to store the
information about warrantees
and guarantees which are given
by the vendor
I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment
Sometimes I need to record
important process data and
hence I need trouble-shooting
as well as important
documentation regarding safely
guidelines Most likely the
required information is scattered
and available in separately
places or on a different system
Usecases for Document Management
Ursula MuumlllerProcurement Agent
Claire JonesProduction Engineer
Ronald BrownService Technician
I am a design engineer in the
R amp D department and
responsible for creating new
designs for new components or
sometimes existing
components
I need to create new drawings
and associate them to the
components and share them
with different stakeholders
Chloe WilsonDesign Engineer
9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
The high volume of digitally stored data (such as design drawings photographs and texts) need different
procedures and tools for processing This needs to be enabled via tools that provide easy operations access
via easy search that reduces access time and the workload involved in routine tasks automatic and manual
document distribution adherence to legal aspects and integration to the needed systems as per the
organization requirements
SAP Document Management offers a wide range of tools and functions for meeting the above complex
requirement and for managing product documentation and ensuring problem-free data exchange between
different applications
SAP DMS offers sophisticated system for managing the technical documents
SAP Document Management System comes as standard functionality when an SAP system
is installed
Proven functionality in ECC
10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP DMS offers rich functionality here
bull Apart from features like easy upload download of attachments version control etc it supports archiving
and SAP classification schemes as well as third-party archiving repositories
bull SAP DMS provides integrated viewing and redlining capabilities
bull In ECC this is a comprehensive integrated solution which provides release and change processes
includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with
cFolders integration
SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting
solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)
application by OpenText Vendor Invoice Management are very elaborate and popular offerings
Capabilities
11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Perspective with Intelligent Enterprise Suite
The key principles to be considered are
Integration end to end across the processes built on
common master data domain models and platforms
Industry expertise to help make sense of customersrsquo data
in the specific context of their businesses
Intelligence embedded directly as per the relevance
As part of the Intelligent Enterprise SAP ECM offering
would have
bull core functionalities
bull automation with the embedded intelligence
bull Digital assistance ( co-pilot )
bull support to various latest channels to receive inboud
content
12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
SAP Content Management Strategy ndash Cloud Aligned Target Architecture
Digital Core
S4HANA AribaSuccess
FactorsHybris Concur
SCP
Applications
SAP CMIS API
OpenText Cloud Suite
ArchiveCore
Platform
xECM
Extended
Enterprise
Content
Management
Jam
OCR
Services
Archive
Link
Archive
Link
HCP
document
serviceSAP SCP
Document Center
SCP
Document
Service
Archive
Link
HCP
Document
ServicesCertified
Partners
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Sync amp
Share
Sync amp
Share
hellip hellip hellipKey Message
Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems
Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]
radic radic radic radic
radic radic
14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise
Digital Core
S4HANA
SAP CMIS API amp Archive Link
OpenText
OnPremise Suite
xECM
Extended
Enterprise
Content
Management
Archive
Link
Archive
Link
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Key Message
Interoperability between Archive Link and CMIS API
SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object
Dig
italC
onte
nt
Manag
em
ent
Archive
OCR
Services
hellip hellip
hellip
SAP Content
Server
Archive
Link
Archive
Link
Certified
Partners
15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Service at SCPPlatform Service Categories
On-Premise Managed
Cloud
SAP S4HANA
SAP Business Suite
SAP Business Warehouse
SaaS
SAP S4HANA
SAP SuccessFactors
SAP Cloud for Customer
SAP Ariba
Concur
SAP Fieldglass
SAP Business ByDesign
1) Beta 2) planned innovations future direction
11
SAP Web IDE SAP API Business Hub
Cockpit Marketplace
Development Operations Commerce
SAP Cloud Platform
Neo2
Rates amp Measures
Document Management
Globalization
Integration
Analytics
Internet of Things
Data Privacy amp SecurityMaster Data
Blockchain
User ManagementOrchestration
Output Management
Commercialization
Collaboration
MachineLearning
LoB amp Industries
Data Managem
ent
Runtime amp
Contain-ers
Devel-oper
Experi-ence
DevOps
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
The high volume of digitally stored data (such as design drawings photographs and texts) need different
procedures and tools for processing This needs to be enabled via tools that provide easy operations access
via easy search that reduces access time and the workload involved in routine tasks automatic and manual
document distribution adherence to legal aspects and integration to the needed systems as per the
organization requirements
SAP Document Management offers a wide range of tools and functions for meeting the above complex
requirement and for managing product documentation and ensuring problem-free data exchange between
different applications
SAP DMS offers sophisticated system for managing the technical documents
SAP Document Management System comes as standard functionality when an SAP system
is installed
Proven functionality in ECC
10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP DMS offers rich functionality here
bull Apart from features like easy upload download of attachments version control etc it supports archiving
and SAP classification schemes as well as third-party archiving repositories
bull SAP DMS provides integrated viewing and redlining capabilities
bull In ECC this is a comprehensive integrated solution which provides release and change processes
includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with
cFolders integration
SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting
solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)
application by OpenText Vendor Invoice Management are very elaborate and popular offerings
Capabilities
11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Perspective with Intelligent Enterprise Suite
The key principles to be considered are
Integration end to end across the processes built on
common master data domain models and platforms
Industry expertise to help make sense of customersrsquo data
in the specific context of their businesses
Intelligence embedded directly as per the relevance
As part of the Intelligent Enterprise SAP ECM offering
would have
bull core functionalities
bull automation with the embedded intelligence
bull Digital assistance ( co-pilot )
bull support to various latest channels to receive inboud
content
12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
SAP Content Management Strategy ndash Cloud Aligned Target Architecture
Digital Core
S4HANA AribaSuccess
FactorsHybris Concur
SCP
Applications
SAP CMIS API
OpenText Cloud Suite
ArchiveCore
Platform
xECM
Extended
Enterprise
Content
Management
Jam
OCR
Services
Archive
Link
Archive
Link
HCP
document
serviceSAP SCP
Document Center
SCP
Document
Service
Archive
Link
HCP
Document
ServicesCertified
Partners
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Sync amp
Share
Sync amp
Share
hellip hellip hellipKey Message
Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems
Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]
radic radic radic radic
radic radic
14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise
Digital Core
S4HANA
SAP CMIS API amp Archive Link
OpenText
OnPremise Suite
xECM
Extended
Enterprise
Content
Management
Archive
Link
Archive
Link
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Key Message
Interoperability between Archive Link and CMIS API
SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object
Dig
italC
onte
nt
Manag
em
ent
Archive
OCR
Services
hellip hellip
hellip
SAP Content
Server
Archive
Link
Archive
Link
Certified
Partners
15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Service at SCPPlatform Service Categories
On-Premise Managed
Cloud
SAP S4HANA
SAP Business Suite
SAP Business Warehouse
SaaS
SAP S4HANA
SAP SuccessFactors
SAP Cloud for Customer
SAP Ariba
Concur
SAP Fieldglass
SAP Business ByDesign
1) Beta 2) planned innovations future direction
11
SAP Web IDE SAP API Business Hub
Cockpit Marketplace
Development Operations Commerce
SAP Cloud Platform
Neo2
Rates amp Measures
Document Management
Globalization
Integration
Analytics
Internet of Things
Data Privacy amp SecurityMaster Data
Blockchain
User ManagementOrchestration
Output Management
Commercialization
Collaboration
MachineLearning
LoB amp Industries
Data Managem
ent
Runtime amp
Contain-ers
Devel-oper
Experi-ence
DevOps
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP DMS offers rich functionality here
bull Apart from features like easy upload download of attachments version control etc it supports archiving
and SAP classification schemes as well as third-party archiving repositories
bull SAP DMS provides integrated viewing and redlining capabilities
bull In ECC this is a comprehensive integrated solution which provides release and change processes
includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with
cFolders integration
SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting
solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)
application by OpenText Vendor Invoice Management are very elaborate and popular offerings
Capabilities
11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Perspective with Intelligent Enterprise Suite
The key principles to be considered are
Integration end to end across the processes built on
common master data domain models and platforms
Industry expertise to help make sense of customersrsquo data
in the specific context of their businesses
Intelligence embedded directly as per the relevance
As part of the Intelligent Enterprise SAP ECM offering
would have
bull core functionalities
bull automation with the embedded intelligence
bull Digital assistance ( co-pilot )
bull support to various latest channels to receive inboud
content
12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
SAP Content Management Strategy ndash Cloud Aligned Target Architecture
Digital Core
S4HANA AribaSuccess
FactorsHybris Concur
SCP
Applications
SAP CMIS API
OpenText Cloud Suite
ArchiveCore
Platform
xECM
Extended
Enterprise
Content
Management
Jam
OCR
Services
Archive
Link
Archive
Link
HCP
document
serviceSAP SCP
Document Center
SCP
Document
Service
Archive
Link
HCP
Document
ServicesCertified
Partners
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Sync amp
Share
Sync amp
Share
hellip hellip hellipKey Message
Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems
Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]
radic radic radic radic
radic radic
14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise
Digital Core
S4HANA
SAP CMIS API amp Archive Link
OpenText
OnPremise Suite
xECM
Extended
Enterprise
Content
Management
Archive
Link
Archive
Link
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Key Message
Interoperability between Archive Link and CMIS API
SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object
Dig
italC
onte
nt
Manag
em
ent
Archive
OCR
Services
hellip hellip
hellip
SAP Content
Server
Archive
Link
Archive
Link
Certified
Partners
15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Service at SCPPlatform Service Categories
On-Premise Managed
Cloud
SAP S4HANA
SAP Business Suite
SAP Business Warehouse
SaaS
SAP S4HANA
SAP SuccessFactors
SAP Cloud for Customer
SAP Ariba
Concur
SAP Fieldglass
SAP Business ByDesign
1) Beta 2) planned innovations future direction
11
SAP Web IDE SAP API Business Hub
Cockpit Marketplace
Development Operations Commerce
SAP Cloud Platform
Neo2
Rates amp Measures
Document Management
Globalization
Integration
Analytics
Internet of Things
Data Privacy amp SecurityMaster Data
Blockchain
User ManagementOrchestration
Output Management
Commercialization
Collaboration
MachineLearning
LoB amp Industries
Data Managem
ent
Runtime amp
Contain-ers
Devel-oper
Experi-ence
DevOps
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Perspective with Intelligent Enterprise Suite
The key principles to be considered are
Integration end to end across the processes built on
common master data domain models and platforms
Industry expertise to help make sense of customersrsquo data
in the specific context of their businesses
Intelligence embedded directly as per the relevance
As part of the Intelligent Enterprise SAP ECM offering
would have
bull core functionalities
bull automation with the embedded intelligence
bull Digital assistance ( co-pilot )
bull support to various latest channels to receive inboud
content
12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
SAP Content Management Strategy ndash Cloud Aligned Target Architecture
Digital Core
S4HANA AribaSuccess
FactorsHybris Concur
SCP
Applications
SAP CMIS API
OpenText Cloud Suite
ArchiveCore
Platform
xECM
Extended
Enterprise
Content
Management
Jam
OCR
Services
Archive
Link
Archive
Link
HCP
document
serviceSAP SCP
Document Center
SCP
Document
Service
Archive
Link
HCP
Document
ServicesCertified
Partners
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Sync amp
Share
Sync amp
Share
hellip hellip hellipKey Message
Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems
Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]
radic radic radic radic
radic radic
14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise
Digital Core
S4HANA
SAP CMIS API amp Archive Link
OpenText
OnPremise Suite
xECM
Extended
Enterprise
Content
Management
Archive
Link
Archive
Link
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Key Message
Interoperability between Archive Link and CMIS API
SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object
Dig
italC
onte
nt
Manag
em
ent
Archive
OCR
Services
hellip hellip
hellip
SAP Content
Server
Archive
Link
Archive
Link
Certified
Partners
15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Service at SCPPlatform Service Categories
On-Premise Managed
Cloud
SAP S4HANA
SAP Business Suite
SAP Business Warehouse
SaaS
SAP S4HANA
SAP SuccessFactors
SAP Cloud for Customer
SAP Ariba
Concur
SAP Fieldglass
SAP Business ByDesign
1) Beta 2) planned innovations future direction
11
SAP Web IDE SAP API Business Hub
Cockpit Marketplace
Development Operations Commerce
SAP Cloud Platform
Neo2
Rates amp Measures
Document Management
Globalization
Integration
Analytics
Internet of Things
Data Privacy amp SecurityMaster Data
Blockchain
User ManagementOrchestration
Output Management
Commercialization
Collaboration
MachineLearning
LoB amp Industries
Data Managem
ent
Runtime amp
Contain-ers
Devel-oper
Experi-ence
DevOps
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
SAP Content Management Strategy ndash Cloud Aligned Target Architecture
Digital Core
S4HANA AribaSuccess
FactorsHybris Concur
SCP
Applications
SAP CMIS API
OpenText Cloud Suite
ArchiveCore
Platform
xECM
Extended
Enterprise
Content
Management
Jam
OCR
Services
Archive
Link
Archive
Link
HCP
document
serviceSAP SCP
Document Center
SCP
Document
Service
Archive
Link
HCP
Document
ServicesCertified
Partners
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Sync amp
Share
Sync amp
Share
hellip hellip hellipKey Message
Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems
Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]
radic radic radic radic
radic radic
14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise
Digital Core
S4HANA
SAP CMIS API amp Archive Link
OpenText
OnPremise Suite
xECM
Extended
Enterprise
Content
Management
Archive
Link
Archive
Link
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Key Message
Interoperability between Archive Link and CMIS API
SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object
Dig
italC
onte
nt
Manag
em
ent
Archive
OCR
Services
hellip hellip
hellip
SAP Content
Server
Archive
Link
Archive
Link
Certified
Partners
15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Service at SCPPlatform Service Categories
On-Premise Managed
Cloud
SAP S4HANA
SAP Business Suite
SAP Business Warehouse
SaaS
SAP S4HANA
SAP SuccessFactors
SAP Cloud for Customer
SAP Ariba
Concur
SAP Fieldglass
SAP Business ByDesign
1) Beta 2) planned innovations future direction
11
SAP Web IDE SAP API Business Hub
Cockpit Marketplace
Development Operations Commerce
SAP Cloud Platform
Neo2
Rates amp Measures
Document Management
Globalization
Integration
Analytics
Internet of Things
Data Privacy amp SecurityMaster Data
Blockchain
User ManagementOrchestration
Output Management
Commercialization
Collaboration
MachineLearning
LoB amp Industries
Data Managem
ent
Runtime amp
Contain-ers
Devel-oper
Experi-ence
DevOps
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
SAP Content Management Strategy ndash Cloud Aligned Target Architecture
Digital Core
S4HANA AribaSuccess
FactorsHybris Concur
SCP
Applications
SAP CMIS API
OpenText Cloud Suite
ArchiveCore
Platform
xECM
Extended
Enterprise
Content
Management
Jam
OCR
Services
Archive
Link
Archive
Link
HCP
document
serviceSAP SCP
Document Center
SCP
Document
Service
Archive
Link
HCP
Document
ServicesCertified
Partners
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Sync amp
Share
Sync amp
Share
hellip hellip hellipKey Message
Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems
Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]
radic radic radic radic
radic radic
14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise
Digital Core
S4HANA
SAP CMIS API amp Archive Link
OpenText
OnPremise Suite
xECM
Extended
Enterprise
Content
Management
Archive
Link
Archive
Link
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Key Message
Interoperability between Archive Link and CMIS API
SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object
Dig
italC
onte
nt
Manag
em
ent
Archive
OCR
Services
hellip hellip
hellip
SAP Content
Server
Archive
Link
Archive
Link
Certified
Partners
15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Service at SCPPlatform Service Categories
On-Premise Managed
Cloud
SAP S4HANA
SAP Business Suite
SAP Business Warehouse
SaaS
SAP S4HANA
SAP SuccessFactors
SAP Cloud for Customer
SAP Ariba
Concur
SAP Fieldglass
SAP Business ByDesign
1) Beta 2) planned innovations future direction
11
SAP Web IDE SAP API Business Hub
Cockpit Marketplace
Development Operations Commerce
SAP Cloud Platform
Neo2
Rates amp Measures
Document Management
Globalization
Integration
Analytics
Internet of Things
Data Privacy amp SecurityMaster Data
Blockchain
User ManagementOrchestration
Output Management
Commercialization
Collaboration
MachineLearning
LoB amp Industries
Data Managem
ent
Runtime amp
Contain-ers
Devel-oper
Experi-ence
DevOps
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
copy 2015 SAP SE or an SAP affiliate company All rights reserved
S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise
Digital Core
S4HANA
SAP CMIS API amp Archive Link
OpenText
OnPremise Suite
xECM
Extended
Enterprise
Content
Management
Archive
Link
Archive
Link
SA
P C
lou
d
Ap
pli
ca
tio
ns
Clo
ud
Co
nte
nt
Ma
na
ge
me
nt
Do
cu
me
nt
Sto
rag
e
Key Message
Interoperability between Archive Link and CMIS API
SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object
Dig
italC
onte
nt
Manag
em
ent
Archive
OCR
Services
hellip hellip
hellip
SAP Content
Server
Archive
Link
Archive
Link
Certified
Partners
15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Service at SCPPlatform Service Categories
On-Premise Managed
Cloud
SAP S4HANA
SAP Business Suite
SAP Business Warehouse
SaaS
SAP S4HANA
SAP SuccessFactors
SAP Cloud for Customer
SAP Ariba
Concur
SAP Fieldglass
SAP Business ByDesign
1) Beta 2) planned innovations future direction
11
SAP Web IDE SAP API Business Hub
Cockpit Marketplace
Development Operations Commerce
SAP Cloud Platform
Neo2
Rates amp Measures
Document Management
Globalization
Integration
Analytics
Internet of Things
Data Privacy amp SecurityMaster Data
Blockchain
User ManagementOrchestration
Output Management
Commercialization
Collaboration
MachineLearning
LoB amp Industries
Data Managem
ent
Runtime amp
Contain-ers
Devel-oper
Experi-ence
DevOps
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Service at SCPPlatform Service Categories
On-Premise Managed
Cloud
SAP S4HANA
SAP Business Suite
SAP Business Warehouse
SaaS
SAP S4HANA
SAP SuccessFactors
SAP Cloud for Customer
SAP Ariba
Concur
SAP Fieldglass
SAP Business ByDesign
1) Beta 2) planned innovations future direction
11
SAP Web IDE SAP API Business Hub
Cockpit Marketplace
Development Operations Commerce
SAP Cloud Platform
Neo2
Rates amp Measures
Document Management
Globalization
Integration
Analytics
Internet of Things
Data Privacy amp SecurityMaster Data
Blockchain
User ManagementOrchestration
Output Management
Commercialization
Collaboration
MachineLearning
LoB amp Industries
Data Managem
ent
Runtime amp
Contain-ers
Devel-oper
Experi-ence
DevOps
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Highlights Fiori UI for SAP Document Management System supporting
ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling
Easy file handling Classify document Document classification with Machine Learning
Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage
Document App SAP ECTR amp SAP Document Center based on best practice
Document Management with SAP S4HANAManage Documents Application
Maintain Status Link DIR to Other ObjectsAttach
Modify FilesAttach URLs
CreateSearch Document Info Record
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Document Management OverviewAttachment Re-Use Service
Easy to use interface to handle attachments
Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption
Planned Features Large File Handling Download attachments as zip Thumbnail preview
Attachment Re-Use UI
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Currently we have 73 internal Business Objects using this component
(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment
Functional Location)
As per the cloud reporting tool we have 42 customers actively using this service on a regular
basis
As per the ODATA service calls statistics from the cloud reporting tool we have record number
of close to 1 million service calls in the last one month by productive customers
Attachment Services in S4HANA CE- Usage and Statistics
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Create Document Info Record with header and description
Read Document Info Record header with Classification details
Update Document Info Record
Read status of a Document Info Record
Create read or delete object association for DIR ( only for specific object types)
Attachment Handling
DEMO
Document Management with SAP S4HANA Public APIs
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
I am responsible for managing the Bill of Materials for products to ensure that they are
manufactured efficiently and economically
I review engineering change orders and update BOMs as necessary
I need to interact with CAD designers to get the latest product drawings
I am responsible to explode and show requirements at each material level
I am responsible to analyze the impact of changes in parts in the overall production
Demo Persona
John Taylor
BOM Engineer
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Large file handling in Attachment Service
Management of object links from Manage Documents app
File content search from Cross Object search
Document migration capabilities to S4HANA
Integration - Whitelisting APIs
Copilot integration into Manage Documents app
Extensibility support for Manage Documents app
Best practice model ndash one file per DIR
Classification search on documents
Business Object search on documents
Thumbnail preview capabilities for documents
Attachment service consumption enablement in lower S4 stacks
Digital Signatures Integration
Continuous innovations in document management to support different LOBs
Best practice Document and Attachment Handling- Future Direction
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP S4 HANA Document Management
Product road map overview
S4HANA Cloud
External Entries
Document ndash Search by file content
Internal Entries
Integration of SAP Extended
Enterprise Content Management
by OpenText
S4HANA Cloud
External Entries
Document ndash Search by classification
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Agenda
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM and Intelligent Enterprise Suite
1
2SAP S4HANA CE Extended ECM
offering with Partner (OpenText
DocuSign)
SAP S4HANA CE Built-In offering for Document Management)
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
S4HANA ABAP Backend
KPRO
Attachment Service ODATA Implementation
SAP Cloud Platform
Document Services
SAP CCB
CMIS
Arc
hiv
e Li
nk
R
CMIS API
Attachment
Service API
Attachment
Service BO
Consuming
Application DBAttachment Service
Draft
Archive Link
GOS
DMS
Consuming
Application BO
R R R R R
Consuming Application ODATA service Implementation
Browser FIORI UI Components
Consuming Applications Attachment Service (Re-use Component)R
R R
RR
R
R R
Third Party Cloud
External Cloud Repository
R
Architecture diagram S4HANA Cloud Integration with Content Repository
Standard offeringPremium offering
(OpenText xECM)
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Seamless integration of Content into Context of Business data across system
S4HANA integration with OpenText xECM solutionSAP xECM by OpenText
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
SAP xECM by OpenTextProcess Centric without barriers
SAP S4HANA FIORI
Microsoft Office amp
Desktop Integration
SAP
NetweaverMicrosoft Office 365reg
OneDrive SharePointSAP Document Center
SAP Doculink
SupplierWORKSPACE
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
ECM Overview
Document Management with S4HANA
Overview
Manage Document Application
Attachment Re-use Component
Demo
Roadmap and future outlook
SAP S4HANA integration with OpenText xECM solution Overview
SAP xECM by OpenText
Learn more
Agenda
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Glossary
ECM
Enterprise Content Management for storing documents pictures videos and more
SAP DMS
Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects
Attachment Service
A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments
Document Center
SAP Document Center is a ready to use content management solution running on SAP Cloud Platform
SAP Document Service
SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for
enterprise content (documents and files)
GOS (Generic Object Services )
Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP
CMIS
Content Management Interoperability Services - open standard that allows different Content Management Systems to
interoperate over the internet
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ
Best Practice Explorer Scope Item Manage Documents (22P)
DMS Links
SAP Help S4HANA Cloud Document Management
Attachment Services
Attachment service (S4HC)
httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-
USe7ff65b0c2c34652995745c9416edc5ehtml
Attachment service (S4H on-prem)
httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-
USb821e557b83a1070e10000000a44147bhtml
SAP document service
httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-
Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml
More Information
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you
Anupama Chandrasekhar
Director SAPS4HANA Product Management APJ
E- anupamachandrasekharsapcom
Asha Mary Lilliet
Product Owner SAPS4HANA Idea ECM
E - ashamarylilliettsapcom
Sunder Poovananathan
Development Architect SAPS4HANA Idea ECM
Product Owner OpenText Extended ECM Integration
E - sunderpoovananathansapcom
Thank you