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Workplace Flexibility: Definitions, Trends & Next Steps. Title Goes Here. Presented By: Kelly S. Hughes (Charlotte, NC). AGENDA. Introduction to Workflex Terms, Tools and Trends Discussion of Most Commonly Implicated Federal Employment Laws Tips for Getting Started. STRATEGIC WORKFLEX. - PowerPoint PPT PresentationTRANSCRIPT
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Title Goes Here
Presented By:
Kelly S. Hughes
(Charlotte, NC)
Workplace Flexibility: Definitions, Trends & Next Steps
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Introduction to Workflex Terms, Tools and Trends
Discussion of Most Commonly Implicated Federal Employment Laws
Tips for Getting Started
AGENDA
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STRATEGIC WORKFLEX
Workflex is not
A benefit A form of compensation or punishment A right A collection of programs or policies Limited to remote work and flex hours
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WHAT IS WORKFLEX?
Workflex is a process for solving problems and increasing effectiveness and efficiency in and out of work
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Why Workflex? Bottom Line Results
American Express found that remote workers were 43% more productive than their office-based colleagues
PricewaterhouseCoopers’ flexibility policies have helped cut annual turnover from 15% to 24% saving an estimated $45 million a year
Traffic congestion cost U.S. commuters $121 billion in wasted time and fuel
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Workflex is One Part of an Effective Workplace
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Workflex Tools and Trends
• Choices in Managing Time
• Flex Time and Flex Place
• Reduced Time
• Time Off
• Flex Careers
• Dealing with Overwork
• Culture of Flexibility
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Intersection of Workflex Tools and Employment Laws
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Teleworking
Primary laws implicated:- Title VII - ADA (and ADAAA)- OSHA - Workers’ Compensation- Privacy Laws /Data Protection - NLRA - FLSA (and state wage/hour laws)- FMLA
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Shift Swapping
Primary laws implicated:- Title VII- ADA (and ADAAA)- NLRA - FLSA (and state wage/hour laws)
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Reduced Schedules/Job SharingPrimary laws implicated:
- Title VII - ADA (and ADAAA)- NLRA - FLSA (and state wage/hour laws)- FMLA - ERISA
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Flexible Schedules
Primary laws implicated:- Title VII - ADA (and ADAAA)- NLRA - FLSA (and state wage/hour laws)- FMLA - New San Francisco ordinance
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Time Off/Sabbaticals
Primary laws implicated:- Title VII - ADA (and ADAAA)- NLRA - FLSA (and state wage/hour laws)- FMLA - ERISA- COBRA
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EAP/Employee Wellness
Primary laws implicated:- GINA- ADA (and ADAAA )- HIPAA- ERISA - COBRA
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Creating an Effective and Flexible Workplace
GETTING STARTED
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Drawing Conclusions: Where Do You Go Next?
• BIG DECISIONS Do you need to offer more than you have
currently?
Are managers getting in the way and, if so, why?
Are you offering the right options, but are people not using them?
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Implementation: Moving to Action
• Use pilot programs to learn how to implement flexibility, not as a way to decide whether to offer flexibility
• Make sure you start implementation with ongoing mechanisms to collect feedback on what works and what needs to be improved
• Create principles and guidelines to guide the evolution of your workflex efforts
• Write down your organization’s policies
• Equip your managers and supervisors with information, tools and resources to be effective workflex stewards
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Maintaining the Momentum
• Continue to educate all of your flexibility champions in change management
• Create opportunities for recognition for managers who promote flexibility; and construct small wins on an ongoing basis
• Continue to communicate, communicate, communicate
• Build workflex into your accountability system and other key management systems
• Look for improvements you can make
• Measure what matters
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Assessing Your Organization’s Workflex
When Work Works offers free workflex assessment surveys of employers and employees as part of the Sloan award application process (Jan-May)
All applicants get free, confidential reports comparing their responses to the biennial National Study of Employers
Winners are offered support gathering recognition for their workflex efforts by When Work Works and local community partners and SHRM affiliates
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Additional Resources Workflex: Employee toolkit is
the employee focused companion piece to Workflex: The Essential Guide to Effective and Flexible Workplaces. It’s purpose is to help employees partner with their employers to develop workflex plans that benefit both employers and employees.
Online download at: http://www.whenworkworks.org/be-effective/guides-tools/workflex-employee-toolkit
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Additional Resources
Workflex includes research, legal and experience-based perspectives and in-depth case studies of workplace flexibility as well the tools and techniques needed to translate those perspectives into action.
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Additional Resources
For more information about workflex, When Work Works and its sponsors SHRM and Families and Work Institute:
• check out their website at WhenWorkWorks.org orfollow them on Twitter @WhenWorkWorks
OR
• Call your friendly employment law attorney
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Creating an Effective and Flexible Work Environment
Questions?
Kelly S. Hughes
704-405-3132 (direct)