Tips and Tricks to Tips and Tricks to Effectively Use Effectively Use

PowerPointPowerPoint

Jessica DeVaalJessica DeVaal

Today’s To-Do ListToday’s To-Do List

When should I use a When should I use a visual aid?visual aid?

Types of mediaTypes of media Designing visual aidsDesigning visual aids Perks of presentation Perks of presentation

softwaresoftware Guidelines for slide Guidelines for slide

showsshows Group SlidesGroup Slides

When should I use a visual aid?When should I use a visual aid?

When it will make the message When it will make the message clearer.clearer.

When it will be simple enough to be When it will be simple enough to be understood on its own.understood on its own.

When it will be worth the time When it will be worth the time needed to develop it.needed to develop it.

When it will enhance the message.When it will enhance the message. When it will supplement retention.When it will supplement retention.

Types of MediaTypes of Media

HandoutsHandouts ModelsModels Films, Videotapes, or DVDsFilms, Videotapes, or DVDs Slide shows Slide shows Flip chartsFlip charts WhiteboardsWhiteboards TransparenciesTransparencies

Designing Visual AidsDesigning Visual Aids

Use one idea per visual.Use one idea per visual. Use one overall style for all visuals.Use one overall style for all visuals. Use Use colorcolor for emphasis. for emphasis. Only use computer graphics if they Only use computer graphics if they

enhance!!enhance!! Proofread!Proofread!

Slide ShowsSlide Shows

Computer software makes Computer software makes professional quality presentations professional quality presentations easy to prepare.easy to prepare.

Can incorporate other software, Can incorporate other software, presentation graphics and presentation graphics and techniques, video and/or audio clips.techniques, video and/or audio clips.

Many textbooks have computerized Many textbooks have computerized slide shows available for teachers.slide shows available for teachers.

Microsoft PowerPointMicrosoft PowerPoint

Slide LayoutsSlide Layouts– Provides over two dozen layouts for text Provides over two dozen layouts for text

and other contentand other content Slide DesignSlide Design

– Variety of designs and color schemes for Variety of designs and color schemes for background and text colorsbackground and text colors

These tools can assist you with These tools can assist you with layout and color combinations! layout and color combinations!

Basics of DesignBasics of Design

ReadabilityReadability ContentContent ConsistencyConsistency

Guidelines for Slide ShowsGuidelines for Slide Shows

Organize slides around topic.Organize slides around topic. TOO MUCH IS TOO MUCH!! TOO MUCH IS TOO MUCH!!

– Too many slidesToo many slides– Too much material on one slideToo much material on one slide– Too many “bells and whistles”Too many “bells and whistles”

Rule of 49Rule of 49

Guidelines for Slide ShowsGuidelines for Slide Shows

Check equipment and set up in Check equipment and set up in advance.advance.

Determine appropriate lighting.Determine appropriate lighting. Determine appropriate distance Determine appropriate distance

between projector and screen.between projector and screen.

Guidelines for Slide ShowsGuidelines for Slide Shows

Provide adequate contrast. Provide adequate contrast. – consider lightingconsider lighting

Slides should supplement not Slides should supplement not replace!replace!

Plan B for equipment failure!!Plan B for equipment failure!!

Font SizesFont Sizes

72 pt72 pt60 pt60 pt44 pt44 pt36 pt36 pt32 pt32 pt28 pt28 pt24 pt24 pt

FontFont

Use sans serif fontsUse sans serif fonts– ArialArial– HelveticaHelvetica

Avoid “fancy fonts”Avoid “fancy fonts” Avoid italics, shadow & underlinesAvoid italics, shadow & underlines Keep running text to a minimumKeep running text to a minimum

Group Slide #1

• I have relatives that live in many different states, including:• Minnesota• South Dakota• Hawaii• Iowa• Alaska• Nebraska• North Dakota• Wisconsin

Group Slide #2

Tuesday, August 5, 2008

Group Slide #3Group Slide #3

Group Slide #4Group Slide #4

Advantages for using transparencies: Useful for:

outlining objectives or key points providing illustrations or even graphical representations summarizing material

Often available as a supplement to textbooks -3 hole punch and store in a binder for future use

Guidelines for Transparencies: Face the audience Use a Pointer Use a “mask” to cover what is NOT being discussed Use overlays to “build” a model or illustrate steps or

parts of a whole

Review of Key PointsReview of Key Points

Font SizeFont Size– Titles – 44 ptTitles – 44 pt– Body – no smaller than 28 ptBody – no smaller than 28 pt

Font StyleFont Style– Arial or HelveticaArial or Helvetica

Rule of 49, 36, 25…Rule of 49, 36, 25… ColorColor

– Light on Dark/Dark on LightLight on Dark/Dark on Light

ResourcesResources

Dr. Sandy Braathen, UNDDr. Sandy Braathen, UND http://www.michaelhyatt.com/workinhttp://www.michaelhyatt.com/workin

gsmart/2005/06/five_rules_for_.htmlgsmart/2005/06/five_rules_for_.html http://www.nursing.vanderbilt.edu/tohttp://www.nursing.vanderbilt.edu/to

ols/help/ppttips.pdfols/help/ppttips.pdf http://http://

www.microsoft.com/atwork/getworkdwww.microsoft.com/atwork/getworkdone/presentations.mspxone/presentations.mspx

Thank You!Thank You!

Enjoy the rest of PDC!Enjoy the rest of PDC!