TIMETABLE FOR JUNIOR FELLOW

DISTRICT OFFICERSEric J. Hodgson, MD

JFCAC Vice-Chair

2008 JFCAC OrientationJanuary 11, 2008

OBJECTIVES OF THIS PRESENTATION

• Appreciate major themes of your job

• Understand your job so you can better assist the section officers

• Improve your job satisfaction

• Realize overlapping responsibilities– Basic rule: If the Chair can’t do it, the Vice

Chair fills in

The major responsibility of your job

is to be a

HUMAN HIGHLIGHTER

for ACOG.

ACOG Human Highlighters…

• educate the Junior Fellow membership about benefits and opportunities in ACOG

• attend a variety of meetings and prepare reports prior to meetings

• assist in elections/transitions of your section officers

• encourage future leaders/get others involved

• lead by example

Junior Fellow District Officer Manual

Details items discussed in this

presentation…so use it!

DISTRICT VICE CHAIR AND CHAIR

MAIN ADMINISTRATIVE RESPONSIBILITIES

• Meeting Attendance– District Meetings (Interim and Annual)– JFCAC Meetings (Orientation/ACM/Exec)– ACM

• Write Reports• Junior Fellow Awards• Update Section Officer Rosters• Coordinate major Junior Fellow

initiatives

Junior Fellow District Leaders: Major Meetings

• JFCAC: January Orientation and Interim Meetings (DC)

• Interim District Meetings (Spring)• Congressional Leadership Conference

(February or March) (DC)• Annual Clinical Meeting/JFCAC Meeting

(May)• JFCAC Executive Meeting (August) (DC)• Annual District Meetings (Autumn)

SUMMARY OF MEETINGS

ADM

JFCAC Orientation and Interim Meetings

AIM

ACM

JFCAC Exec Meeting

SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG

DISTRICT VICE CHAIR AND CHAIRAugust-October

● Attend the ADM, Junior Fellow ADM activities, and Junior Fellow meetings

● Assume role as new Junior Fellow District Vice Chair at conclusion of Junior Fellow Business Meeting

● Discuss plans for the up-coming year—(things are planned a year in advance!)

District Projects

Task Forces

DISTRICT VICE CHAIR AND CHAIR August-October

At the ADM, speak with the following year’s ADM Program Chair regarding Junior Fellow activities for next ADM

Junior Fellow Advisory Council meetingJunior Fellow Business meeting (town hall)

Junior Fellow Research presentationsJunior Fellow Scientific programJunior Fellow/Medical student activities(STP/social event)

DISTRICT CHAIR August-October

● At the ADM, discuss Junior Fellow budget for the following year with:

Fellow Chair

Fellow Treasurer

Junior Fellow Vice Chair

DISTRICT VICE CHAIR AND CHAIR September-October

● Focus efforts to ensure submissions from your district for:

- ACM Stump the Professor cases (due Dec 1)

● Initiate the selection process for the John Burch Award (Junior Fellow to attend ACM)

- Include the input of your Fellow Chair

DISTRICT VICE CHAIR AND CHAIR September-October

● Serve as member of District Essay Contest Review Committee:

Junior Fellow District Chair

Junior Fellow District Vice Chair

Junior Fellow District Secretary-Treasurer

District Junior Fellow Advisor

Fellow of the District

DISTRICT VICE CHAIRNovember-December

● Vice Chair should update your District and Section officer roster

Submit to Junior Fellow Services office

DISTRICT VICE CHAIR AND CHAIR November-December

● Block-out schedule for JFCAC Orientation and Interim Meetings (to be held January in Washington, D.C.)

Return hotel room reservation form and arrange transportation (from Junior Fellow Services office)

DISTRICT VICE CHAIR AND CHAIR November-December

● Plan, organize, and arrange Junior Fellow Interim District Advisory Council (IDAC) Meeting

Finalize your agenda

Send out notice and request for reports

DISTRICT VICE CHAIR AND CHAIR January

● Discuss attending the Congressional Leadership Conference (held in February or March) with your Fellow District Executive Council

● Attend JFCAC Orientation and Interim Meeting (Washington, D.C.)

● Block out schedule for Annual Clinical Meeting (held first week of May)

DISTRICT VICE CHAIR AND CHAIR February

● Work with the Junior Fellow District chair to promote: Essay contest (due August 31) Stump the Professors (due Dec 1)

● Begin soliciting nominations for Junior Fellow District Officer positions (Vice Chair, Secretary-Treasurer)

Candidate names due June 1

DISTRICT VICE CHAIR AND CHAIR February

● Will be contacted by Junior Fellow District Past Chair (as chair of the Junior Fellow District Nominating Committee) to verify District Elections timeline:

Junior Fellow District Past Chair (committee chair)

Junior Fellow District Chair

Junior Fellow District Vice Chair

District Junior Fellow Advisor (auditing member)

DISTRICT CHAIR February

● Consider nomination for JFCAC Vice Chair -discuss with:

Advisors

Current JFCAC Past Chair, Chair, Vice Chair

Program Director

Departmental Chair

DISTRICT CHAIR February

● Conduct the Interim Junior Fellow District Advisory Council (JFDAC) Meeting (if not to be held at ACM)

● Remind JFDAC about up-coming contests:Essay contest (due August 31)Stump the Professors (due Dec 1)

DISTRICT VICE CHAIR AND CHAIR February

● Complete the ACM Priority Housing form and fax to the Junior Fellow Services office (await information/materials from Junior Fellow Services office)

● Send in meeting registration for the ACM (via national Junior Fellow services office)

DISTRICT VICE CHAIR AND CHAIR March-April

● Follow-up on and verify status of nominations/candidates for Junior Fellow District Vice Chair and Secretary-Treasurer

● Read preliminary agenda material for the JFCAC Annual Meeting (held at the ACM in May)

● Review Sturgis Rules of Parliamentary Procedure and minutes from the JFCAC meeting in January

DISTRICT CHAIR March-April

● Submit application for JFCAC Vice Chair (deadline late-March)

DISTRICT VICE CHAIR AND CHAIR March-April

● Remind current Junior Fellow Section Chairs to appoint a Section nominating committee:

Junior Fellow Section Chair

Another Junior Fellow from the Section- Can be the Junior Fellow Section Vice Chair

Junior Fellow District Advisor (auditing member)

DISTRICT VICE CHAIR AND CHAIR March-April

● If a Stump the Professors case was chosen from your district, contact the presenter to assist in preparation for ACM

● District Chair should prepare a report for the JFCAC Annual Meeting (submit to Junior Fellow Services)

DISTRICT VICE CHAIR AND CHAIR May

● Attend the JFCAC Annual Meeting (held the Saturday prior to the ACM) and the ACM

● Confirm fall ADM Junior Fellow activities with District Fellows

● Contact Fellow District Treasurer for travel reimbursement information to the fall District Meeting for Junior Fellow District and Section officers

DISTRICT CHAIR May

● Submit list of Junior Fellow District officer candidates (due June 1)

● Attend the ACM:

Conduct Junior Fellow Interim District Advisory Council Meeting (for districts where applicable)

DISTRICT VICE CHAIR AND CHAIR June-July

● Notify District and Section officers outlining funding available from the District for attendance at the fall ADM

Clearly outline the JFDAC meeting and other Junior Fellow events scheduled for the ADM

Arrange for Vice Chair attendance if Section Chair unable to attend

DISTRICT VICE CHAIR AND CHAIR June-July

● Block out time and register for your fall ADMRemind District/Section officers to

register, make travel/hotel arrangements

● Finalize arrangements for Junior Fellow activities and Junior Fellow meetings to be held at the fall ADM

Call for Section Officer reports for JFDAC meeting, if applicable

Confirm Junior Fellow scientific paper presenters, if applicable

DISTRICT CHAIR June-July

Prepare agenda for Junior Fellow Business Meeting to be held at the ADM

Initiate selection process

District John Gibbons Medical Student Award

JSOG Exchange Award.

DISTRICT CHAIR/VICE CHAIR June-July

● Prepare/submit District report to JFCAC Executive Committee Meeting (to be held in August)

Block out time to attend JFCAC Executive Committee Meeting

Complete travel/hotel forms sent from Junior Fellow Services office

DISTRICT CHAIR/VICE CHAIRAugust

● Attend JFCAC Executive Meeting

● Essay Contest Submissions due August 31st.

DISTRICT VICE CHAIR AND CHAIR August

● Send out second notice for JFDAC reports

● Finalize and distribute agenda for JFDAC meeting at ADM Consider a consent agenda for section reports Allow adequate time for review prior to ADM

● Chair should prepare/submit Junior Fellow report to be presented to Fellow DAC at ADM

DISTRICT VICE CHAIR AND CHAIR August

John Gibbons Medical Student attendee notifications

Assist with medical student activities for ADM

JSOG Exchange Award determination

DISTRICT CHAIRAugust-October

● Conduct Junior Fellow meetings/activities at the fall ADM

Junior Fellow report to Fellow DAC

JFDAC

Junior Fellow Business Luncheon

Junior Fellow Scientific Program

JFCAC National Officer will attend ADM

DISTRICT VICE CHAIRAugust-October

● Vice Chair assumes role as Junior Fellow Chair at close of Junior Fellow Business meeting at ADM

● At the ADM, speak with the following year’s ADM Program Chair regarding Junior Fellow activities for next year ADM

DISTRICT PAST CHAIR

DISTRICT PAST CHAIRSeptember-October

● Verify Donald F. Richardson prize entry, as determined by your JFDAC

Arrange for submission by November 30 to Junior Fellow Services office

● Prepare/submit District Report for JFCAC Interim Meeting (to be held in January)

● Transition responsibility, District files/minutes/etc. to new Junior Fellow District Chair

DISTRICT PAST CHAIRFebruary-March

● Contact members of the Junior Fellow District Nominating Committee to verify District Elections timeline:

Junior Fellow District Past Chair (committee chair)

Junior Fellow District Chair

Junior Fellow District Vice Chair

District Junior Fellow Advisor (auditing member)

SUMMARY

SUMMARY OF MEETINGS

ADM

JFCAC Orientation and Interim Meetings

AIM

ACM

JFCAC Exec Meeting

SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG

SUMMARY OF REPORTS

ADM

JFCAC Interim and Orientation Meeting

AIM

ACM

JFCAC Exec Meeting

SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG

Chair and V-chair

Chair and V-chair

Past-Chair

Chair

Chair

SUMMARY OF DEADLINES

• Essay Contest– August 31st

• JSOG Exchange– September 1st

• Stump The Professor– December 1st

• John Gibbons Award– Before your ADM

• Donald Richardson Prize– November 30th

• Officer Nominations– JFCAC Vice Chair in mid-

March– JFCAC District officers

May 1st

Most Importantly…

• Share your enthusiasm and knowledge to get others involved.

• BE AN ACOG HUMAN HIGHLIGHTER