Time Management

Topics Covered

What is Time Management?Benefits of Time ManagementObstacle to Time ManagementCrisis VS. Time ManagementWhat can we do?Conclusion

What is Time Management

Time management refers to the development of processes and tools that increase efficiency and productivity

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Benefits of time management

• Efficient

• Successful

• Healthy

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Early Warning Signs Of Time Mismanagement

• Late work• Not up to the standards • Forgetting commitments• Lack of time• Excuses

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Crisis vs. Time ManagementLots of people use more “crisis management” than time management:

Crisis

VS

Time“I wish I had more time”

“My success reflected the time I spent”

“I know I’ll get a bad result”

“I’ll get a good result”

“I don’t want to see my work”

“I can hardly wait to see my work!”

“Everyone will do better than I will”

“I feel good about myself and my work”

Obstacles to effective time management

Interruptions

Periods of inactivity

Too many things at once

Stress and fatigue

DisorganizationUnclear objectives

Most of all “YOURSELF”

What can we do?

• Set goals• Prioritize• Planning• Learn when to say “NO”•Use your waiting time• Concentrate on the task in hand• Consider your personal prime

time

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• Specific•Measurable•Achievable •Realistic•Time-based

Set goals

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Prioritize

• Do + Delegate+ Delay + Delete•Address the urgent

•Attach deadlines to things you delay

Planning

• Developing a Weekly Schedule

• Writing a Daily To-Do List

•Preparing a Long-Term Plan

Learn when to say “NO”

• You can’t do

everything• Don’t undertake things

you can’t complete• Remain consistent

to your goals

Use your waiting time

• On public transportation•At the doctor’s office•Waiting for your Flight•On hold•When you are early•Letters or memos

Concentrate on the task in hand

• Focus on your goal• Tune out interruptions

Consider your personal prime time

• Morning?• Evening?• Late night?

CONCLUSION