timeclock plus updates & enhancements. tcp version 7 beta version now being tested compatible...
TRANSCRIPT
![Page 1: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/1.jpg)
TimeClock PlusUPDATES & ENHANCEMENTS
![Page 2: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/2.jpg)
TCP Version 7• Beta version now being tested• Compatible with Apple and mobile devices• Different look and numerous changes• Anticipate university wide training before implementation
![Page 3: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/3.jpg)
Lead & Admin Actions• Employees no longer manually added in TCP• All job changes should be accomplished in Banner using the
Personnel Action Form (PAF)• Job changes are uploaded to TCP when PAF is submitted• For new jobs
• Job code is required all wage employees• Job code in TCP made Clockable on midnight of effective date (PAF
must be approved & applied)• For terminated jobs
• Job code in TCP make Unclockable on midnight at end of termination date
• For Work Study jobs• Job code in made Unclockable when funding runs out
![Page 4: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/4.jpg)
Employee Actions• Employees are now prompted to manually enter the time of a
Missed Punches • Employees now have the option to enter total hours worked
using Time Sheet Entry• Employees now have the option to track time worked by Cost
Code
![Page 5: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/5.jpg)
Fixing Missed Punches• Available to all WebClock employees and some using terminals
(by department request)• Entering the time for the missed punch is required to proceed
with the current clock action • Exception: if employee misses a punch out and allows 16
hours to lapse, a missed punch out is automatically recorded• Employees cannot edit recorded missed punches• Supervisors must always approve a missed punch (in addition
to approving the shift)
![Page 6: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/6.jpg)
Time Sheet Entry• Employees enter total number of hours worked for a day• This eliminates the need to clock in at the beginning and out at
the end of a shift• TSE is a great alternative when:• The employee’s work location has no computer or other
electronic device available• The employee’s work expectation is a set number of hours per
week based on the hours estimated to complete a project• Employee can track hours and populate the time sheet as they
are able (within payroll deadlines)• Employees can enter hours for a single day or multiple days at
once
![Page 7: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/7.jpg)
Cost Codes• Used to track time worked at the fund (cost code) level• This allows employee to have one Banner position and one
TCP job code and still track time on multiple projects (funds)• Multiple supervisors can approve the different Cost Code
shifts• When hours are exported to Banner, the exact time
distribution by fund is loaded instead of employee’s default labor distribution
• All sponsored funds automatically loaded in TCP; departments can request to have all funds in TCP
![Page 8: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/8.jpg)
TCP to Banner Interface• Unapproved shifts only prevent the employee’s hours for that
job from exporting• Coming soon – the same will be true for unapproved Missed
Punches
![Page 9: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/9.jpg)
Data Validations• Run regularly by Payroll to ensure data integrity • Continued development to identify data discrepancies between
TCP and Banner• For example:• Verify that employees and users have correct Banner PID in TCP• Verify that employee hours have an active Banner position• Compare total hours in TCP to total hours in Banner• Verify that employees do not have future hours recorded and
approved in TCP• Verify that employees are not able to approve their own hours• Clean up:
• Identify active TCP users that have been terminated in Banner and remove access
• Identify TCP employees that have no active jobs in Banner and have not worked in 90 days and suspend them (licensing requirement)
![Page 10: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/10.jpg)
Time Sheet Demo
![Page 11: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/11.jpg)
EMPLOYEE ACTIONS:• Click the Time Sheet Entry button
![Page 12: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/12.jpg)
EMPLOYEE ACTIONS:• Select Single entry (Time Sheet) to add one shift
![Page 13: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/13.jpg)
EMPLOYEE ACTIONS:• Complete fields as noted above and click the Add button
• Enter Date worked• Enter estimated start Time
Enter total Hours worked• Select appropriate Job Code
![Page 14: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/14.jpg)
EMPLOYEE ACTIONS:• Review data entered, Edit or Delete as needed and click the Save button• Or click the option to Add new record if more shifts need to be added
![Page 15: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/15.jpg)
EMPLOYEE ACTIONS:• Click the OK button
![Page 16: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/16.jpg)
EMPLOYEE ACTIONS:• Select Multiple entry (Time Sheet) to add multiple shifts at once
![Page 17: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/17.jpg)
EMPLOYEE ACTIONS:• Complete fields as noted above and click the Save button
• Enter Anchor Time (est. start time)• Select applicable work Week
• Select appropriate Job Code (can use a difference Job Code per row)
• Enter total hours worked in the Sat – Fri columns
![Page 18: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/18.jpg)
EMPLOYEE ACTIONS:• Click the OK button
![Page 19: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/19.jpg)
SUPERVISOR ACTIONS:• Select Employee .. Approval Manager
![Page 20: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/20.jpg)
SUPERVISOR ACTIONS:• Enter Start and End dates and click the Update button• Review shifts, highlight and grant management Approval as applicable
![Page 21: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/21.jpg)
SUPERVISOR ACTIONS:• Select Employee Edit hours
![Page 22: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/22.jpg)
SUPERVISOR ACTIONS:• Review the shifts, edit and approve as applicable
![Page 23: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/23.jpg)
Cost Code Demo
![Page 24: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/24.jpg)
EMPLOYEE ACTIONS:• Click the Clock In button
![Page 25: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/25.jpg)
EMPLOYEE ACTIONS:• Continue with acknowledged time
![Page 26: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/26.jpg)
EMPLOYEE ACTIONS:• Select applicable Job Code
![Page 27: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/27.jpg)
EMPLOYEE ACTIONS:• Select applicable Cost Code
![Page 28: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/28.jpg)
EMPLOYEE ACTIONS:• Successfully clocked in
![Page 29: TimeClock Plus UPDATES & ENHANCEMENTS. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous](https://reader035.vdocuments.mx/reader035/viewer/2022081603/5697bfdb1a28abf838cb0c0b/html5/thumbnails/29.jpg)
MANAGER VIEW:• Edit hours displays Cost Code next to the Total