time mgt may08
TRANSCRIPT
TIME MANAGEMENTDr. R.P.R. Nair
Structural Consultant(Formerly Professor, Government Engineering College,
Thrissur)
Special Remembrance
Prof. (Dr.) K. Seetharamulu(Formerly, Professor, IIT Delhi)
My most illustrious Guru
Special Remembrance
Mr. N.K. Sidharthan(Formerly, Principal, S R P Valappad)
Acknowledgement BigLeap Academy,
Trichur
TIME IS CONCEIVED AS A SUCCESSION
OF EVENTS
TIME AND TIDE WAIT FOR NONE
TIME IS NOT ELASTIC
TIME CAN NOT BE ACCUMULATED LIKE WEALTH OR RAW MATERIALS
TIME IS A RESOURCE
IF TIME IS MANAGED WELL • YOU CAN BE SUCCESSFUL IN BOTH PERSONAL AND PROFESSIONAL LIFE
SPARE SOMETIME IN LEARNING TO MANAGE YOUR TIME BETTER
BUSY?• EXECUTIVES
• COMMITED DOCTORS
• WOMEN JUGGLING CAREER AND FAMILY
• TEACHERS WHO CONSIDER “TEACHING AS A PASSION AND NOT A PROFESSION”
-ARE ALL BUSY
• “ looks ahead. looks back. is too busy to look.”
Youth Old ageMiddle age
BUSY
Chaotic and Disorganised
Calm and Effective
THIS ENHANCES“Effectiveness – quotient”.(optional utilisation of time)
“Every morning in Africa, a deer wakes up, it knows it must run faster than a lion or it will be killed…every morning a lion wakes up; it knows it must run faster than a deer or else it will starve to death. It does not matter whether you are a lion or a deer…when sun comes up, you better be running…physically or mentally or both to catch up with time”.
VALEDICTORY SESSIONPROGRAMS
1. Prayer2. Welcome Speech3. Presidential Address4. Valedictory Address5. Felicitation And Release of Proceedings of
Conference 2005 on CD6. Price Distribution Ceremony
7. Vote of Thanks:8. Feed Back from participants
VALEDICTORY CEREMONY AGENDA4.10-4.12 Prayer(2 min)4.12-4.22 Welcome Speech(10
min)4.22-4.32 Presidential
Address(10 min)4.32-4.42 Valedictory
Address(10 min)4.42-4.52 Prize Distribution(10
min)4.52-5.00 Feed Back(4x2 min)5.00-5.05 Vote of Thanks(5
min)National Anthem
KNOW YOUR TYPE
Know you!
Do you function better in the morning or evening?
Know you!What type of worker are you – or ?
INTENSIVE
EXTENSIVE
EXTENSIVE• NEED LONGER TIME FOR A TASK• NEED FEW BREAKS
INTENSIVE• WORK WITH GOOD
CONCENTRATION• NEED MORE BREAKS
Know you!
Do you require people around you or are you task oriented?
PEOPLE AROUND• Like company• Not interested in paper work
TASK ORIENTED• Aloof• Paper oriented
Know you!
Are you the COMPULSIVE type or the LAID-BACK type?
LAID BACK TYPE• PROCASTINATION• PILING UP OF WORK• QUICK DIVERSION FROM WORK
COMPULSIVE• WORK TOO MUCH WITHOUT
RELAXATION• MUST RELAX• SHOULD DELEGATE
SO• SELF CONTROL• SET DEADLINES• AVOID GOSSIP
Know you!
Are you DIFFUSION style manager or FOCUSSED – STYLE manager?
DIFFUSION Style• Multitask• Delegate routine work• Delegate detailed work• Always keep trackFOCUSSED Style• One at a time• Fully involved from start to finish• Take only one project with maximum benefit
“Intellectuals solve problems; geniuses prevent them”
- Albert Einstein
Know you!
Do you have a personal sense of time or a time log?
Know you!
Try an exercise
Know you!
Take 2 weeksDivide each day into one-hour intervalsWrite down what you do in this time
Know you!
At the end of the week, EXAMINE your time log
Know you!
You may find:Little time goes into priority activitiesMore time into activities like tea-break, waiting at bus/rail terminals, unwanted phone calls, casual watching of TV programs, lengthy conversations etc…
Know you!
What is the solution?
ORGANISE YOURSELF
HOW?
Here are some tips
Prioritise your work on a daily basisUse daily planner/ diary
“Lack of planning results in overcrowding of activities, leading
to a drastic reduction in efficiency”.
At office or at homeClear the junk
Avoid searching time
Write it outTake notes in meetings
Be punctual in appointments
“ The trouble with being punctual is that nobody’s there to
appreciate it.”
Be brief on the phone“What orators lack in depth, they
give you in length”.
Fix closing time for meetings
Practice concurrent jobsUse effectively the traveling
timeLearn the art of decision
making
LISTEN TO YOUR BIOLOGICAL CLOCKRelax
“ The cyclone derives its power from a calm centre. So does a man. Out of relaxation comes driving energy. ”Find time for meditation, focused breathing.
Brain and body needs rest.
“He who can not find time for exercise, will have to find time
for illness”.
Be innovative
Human mind is like a parachute. It works better when it is open!
Often Ask to Often Ask to yourself:yourself:
What am I doing?What am I doing?
Why am I doing?Why am I doing?
How am I doing?How am I doing?
Is it related to what
I would like to achieve?Can I
delegate this to
Someone?
Can I do something differently without
disturbing the Output?
“The great pleasure in life is doing what people say; you can not do”.
and as they come nearer you will find yourself lifted up to meet
them”.
“Difficulties are like waves,they can not hurt you if you face them,
“Success does not mean that we will not stumble or fall.
It means that after every fall there is a new determination
to get up again and to keep climbing”.
“ “ If we want to have a better world, If we want to have a better world, we have to invest in its future we have to invest in its future and the future of the world isand the future of the world is
children .”
Special Gratitude:
My Beloved Students
Namaste
Salutations!