time mgt full manual

Table of Contents

General Information Section A Time Management Life Cycle 2 Time Management Status by Employee Sub Group 3 Infotype Information Infotype 007 Planned Working Time 4 Infotype 2006 Absence Quota 6 Infotype 041 Date Specifications 8 Time Entry Instructions Section B Negative Time Entry 9 Positive Time Entry 12 Student/Temporary Hourly Time Entry 15 Substitution Entry 22 Family Medical Leave Act Entry 24 Holiday Time Entry 29 Higher Class Pay 43 Time Evaluation & Special Procedures Section C Time Evaluation Run Procedures 45 Leave Balance Revisions 47 Displaying Time Information Section D Leave Time Verification 49 Leave Information Reporting 60 Viewing Time Evaluation Results 71 Additional Processing Procedures Section E Semi-Monthly Time Sheet Procedures 74 Bi-Weekly Time Sheet Procedures 75 Student/Temporary Hourly Time Sheet Procedures 76 Leave Roll Process 77 Vacation Liability Audit Information 82

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Time Management Life Cycle

The following is the normal life cycle for Time Management. Each of these steps is followed for each Semi-monthly and Bi-weekly pay date.

Creation of Time Sheets within Managers Desktop

Time Sheets completed/returned Time Entry Time Evaluation Run/Update Error Correction Time Evaluation for Employees in Error Payroll Run

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Time Management Status by Employee Sub Group

Positive Employee Sub Groups (Status 1 Infotype 7)

Students - SE, SN

Temporary Staff - TH Computer Operators - part of ST group Service Maintenance - SM Broadcasting Hourly - BH

Negative Employee Sub Groups (Status 9 Infotype 7)

Broadcasting Salaried BS Clerical CL CEL Temporary Faculty - EF All Faculty Groups Regular & Temporary Graduate Assistants GA Police - PD Prof. Admin Hourly - PH Prof. Admin Salaried - PS Senior Officer - SO Supervisory Technical - ST

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Planned Working Time - Infotype 007 Planned Working Time - Infotype 007 is the backbone of the Time Management system. It is here where the Time Management Status is set (Positive or Negative Time Entry Status). With a Positive Time Status, you must enter all information for the employee to be paid. With Negative Time Status, the system generates all the regular information, thus, the entry clerk need only enter the exceptions to the employees regular schedule. Also, the employee is assigned to the appropriate Work Schedule Rule (CMU1, CMU2, CMU3, TLWS, etc.), and the employees workday, and work percentage are defined. The combination of these factors along with Infotype 2006 (Quota Information), and Infotype 041 (Date Specifications), make up the inner workings of the Time Evaluation process. Without all of these elements present, the Time Evaluation process does not function to its fullest. For example, if the employee is entitled to accrue leave time, and they are missing either an Infotype 2006, or Infotype 041, the Leave Accrual Process will not take place. The system needs to have a Quota Information screen for the leave year established before it can accrue time into it, and without Infotype 041, the system would not know the seniority date to use for calculating the amount of leave time to accumulate into the various leave types. Infotype 007 is also important for negative employees who work alternate shifts. If the employee is assigned to CMU2, for example, the system automatically generates shift premium based on the hours the employee works. If the employee is assigned to CMU1 in error, the shift premium would not be generated as it should be. The employment percentage is another important factor in the process. During Time Recording, the system uses the percentage to determine the number of days (or parts of days) to charge against the employees leave accrual. This accrual is based on the number of hours entered. If the employee is a half time employee, the employment percentage must reflect 50% in order for the proper amounts to be deducted from their balances. The following is screen example of Infotype 007. You may reach this Infotype through either the following Menu Path or Transaction Code. Menu Path:

Human Resources Time Management Administration Time Data Maintain (Or Display) Infotype007

Transaction Code:

PA61 (Maintain) PA51 (Display)

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ABSENCE QUOTAS - 2006 Infotype 2006 holds the individual Leave Information for each employee. It is based on the leave year held in the system. We participate in a Calendar Leave year, thus in the case of continuous employees, the dates for the leave year are 1/1/xx -12/31/xx. All of the leave types dealing with accruals are housed on subtypes of Infotype 2006. Also, we store our FMLA information here. When time is entered through Time Management, the appropriate balances are reduced immediately. The entitlements (or accruals) increase with each run of Time Evaluation. At the beginning of each leave year, the balances are carried forward to a new leave year record. Sick, Vacation, Comptime and FMLA balances can not be modified via direct entry into Infotype 2006. In order to modify these balances, you must use a Balance Revision (Infotype 2012). The system protects these fields because they have accruals added to them with each Time Evaluation run. You may arrive at Infotype 2006 by either the following Menu Path or Transaction Code. Menu Path: Human Resources Personnel Management Administration HR Master Data Maintain Infotype 2006 Transaction Code: PA30 Infotype 2006 The subtypes for Infotype 2006 are: 51: Vacation 52: Sick 53: Personal 54: CompTime 55: FMLA

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Date Specifications - Infotype 041 Infotype 041 is also very important to Time Management. Depending on the employee sub-group, this screen determines the amount of leave time the employee will accrue on a daily basis. During Time Evaluation, this Infotype is referenced to determine the seniority for the employee. Time Evaluation utilizes the date labeled Z2 to determine the number of years the employee has worked for the University. You can maintain this Infotype either through the following Menu Path or Transaction Code. Menu Path:

Human Resources Personnel Management Administration HR Master Data Maintain (Or Display Master Data) Infotype041

Transaction Code: PA30

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Negative Time Entry There are three distinct ways in which time entry can take place during the normal time period process. The first of these, Negative Time Entry, occurs for all those employees that are placed in a Negative Time Management Status (status = 9) on Infotype 007 - Planned Working Time. During this process, since the system is automatically generating regular time (and shift differentials if they apply), the only entries required are the exceptions to planned working time. These exceptions will be recorded on various Time Sheets, and entered directly into the Time Management Module for the period. In most cases, it will be easier to do entry of exceptions on the Weekly Time Entry Screen. This screen is known as Infotype 2052. The reason this screen is easier to use is because you can enter both Absences AND Attendances on the same screen. The following is an example of an entry screen for Weekly Time Entry for a Negative Time Entry Employee. You may utilize either the following Menu Path or Transaction Code: Menu Path Infotype 2052:

Human ResourcesTime ManagementAdministration Time DataMaintain Week

Transaction Code:

PA61

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(Enter a validity period at right of screen, and select radio button for Week) Screen appears as follows:

After you select the week icon, you will arrive at the following screen:

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The entry fields are as follows:

1. D. The D field is a field where you can enter a Day Number. Notice in the screen above, a calendar is displayed above the entry lines. Each day has a number associated with it. If you are doing entry for one day only, to shorten the number of required key strokes, you may enter the day number in this field. If you are going to enter a range of dates for an absence or attendance, you should leave this column blank.

2. Start Date. Enter the begin date of the absence or attendance in this field. If you enter a date in this field, you must also enter a date in the End Date field.

3. End Date. Enter the end date of the absence of attendance in this field. If you enter a date in this field, you must also enter a date in the Start Date field.

4. Hrs. Enter the number of hours for the absence or attendance. If you do not enter the number of hours for a negative time recording person, the system assumes it is the employees entire work day according to their work schedule on IT007.

5. From: Skip this field. It is used to indicate clock times when the attendance or absence occurred. It is not required.

6. To. Skip this field. It is used to indicate clock times when the attendance or absence occurred. It is not required.

7. Type. This field should be populated with the absence or attendance type. You may utilize the drop-down button on this field to display possible entries.

8. OC. Skip this field. It is used to indicate Overtime. Since we enter overtime, this field should not be used.

9. Cost Center. If you have an override to an employees normal cost center, you must first save your entries, then double click on the cost center field. This brings up another screen with the information you have just entered filled in. Select the Cost Assignment button at the top of the screen, and then enter the cost center override you need to perform. Hit the Transfer button, then save your record. This causes the amount to be charged to this alternate cost center.

10. Skip remainder of fields on each line. You may enter both attendances and absences on this screen. If you fill all lines of entry, and need to enter more, you will need to save your entries prior to scrolling down. The system will indicate this via a message at the bottom of the screen if you try to scroll without saving.

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Positive Time Entry (Non Students/Non-Temporary) The second form of time entry, Positive Time Entry, occurs for all those employees that are placed in a Positive Time Management Status (status = 1) on Infotype 007 - Planned Working Time. During this process, since the system does NOT automatically generate the regular time (or shift differentials if they apply), all entry becomes necessary in order to pay the employee for the period in question. This information will be recorded on the various Time Sheets, and entered directly into the Time Management Module for the period. In most cases, it will be easier to do this entry on the Weekly Time Entry Screen. This screen is known as Infotype 2052. The reason this screen is easier to use is because you can enter both Absences AND Attendances on the same screen. This entry method can be used for all Positive Time Entry employees, however, there is an easier method that should be used for the Student/Temporary workforce. This method will be explained in the following section. The following is an example of an entry screen for Weekly Time Entry for a Positive Time Entry Employee. You may follow either the Menu Path, or use the Transaction Code. Menu Path:

Human Resources Time Management Administration Time Data Maintain Week

Transaction Code:

PA61

(Enter a validity period at right of screen, and select radio button for Week)

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The entry fields are as follows:

11. D. The D field is a field where you can enter a Day Number. Notice in the screen above, a calendar is displayed above the entry lines. Each day has a number associated with it. If you are doing entry for one day only, to shorten the number of required key strokes, you may enter the day number in this field. If you are going to enter a range of dates for an absence or attendance, you should leave this column blank.

12. Start Date. Enter the begin date of the absence or attendance in this field. If you enter a date in this field, you must also enter a date in the End Date field.

13. End Date. Enter the end date of the absence of attendance in this field. If you enter a date in this field, you must also enter a date in the Start Date field.

14. Hrs. Enter the number of hours for the absence or attendance. 15. From: Skip this field. It is used to indicate clock times when the

attendance or absence occurred. It is not required. 16. To. Skip this field. It is used to indicate clock times when the

attendance or absence occurred. It is not required. 17. Type. This field should be populated with the absence or attendance

type. You may utilize the drop-down button on this field to display possible entries.

18. OC. Skip this field. It is used to indicate Overtime. Since we enter overtime, this field should not be used.

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19. Cost Center. If you have an override to an employees normal cost center, you must first save your entries, then double click on the cost

center field. This brings up another screen with the information you have just entered filled in. Select the Cost Assignment button at the top of the screen, and then enter the cost center override you need to perform. Hit the Transfer button, then save your record. This causes the amount to be charged to this alternate cost center.

20. Skip remainder of fields on each line.

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You may enter both attendances and absences on this screen. If you fill all lines of entry, and need to enter more, you will need to save your entries prior to scrolling down. The system will indicate this via a message at the bottom of the screen if you try to scroll without saving.

Student/Temp Positive Time Entry

The last form of Time Entry is utilized for our Student/Temporary employee populations. As mentioned previously, we handle the Student/Temporary Positive population differently that the rest of the positive employee population. The reason for this is because since many employees in this population hold multiple assignments with multiple hourly pay rates at any one given point in time. Due to this, an alternate way to handle these employees became necessary. First and foremost, the need to hold many positions with multiple pay rates must be stored in the system. In order to accomplish this, we have created a special Infotype - Infotype 9001 - Multiple Assignments in order to hold the information for these multiple positions. The following is an example of this infotype. You may arrive at this infotype either through the following Menu Path, or Transaction Code: Menu Path:

Human Resources Personnel Management Administration HR Master Data Maintain Infotype 9001

Transaction Code:

PA30

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As you can see, there are multiple lines on this Infotype. Each of these lines represents a position the employee holds here at CMU. The information shown will aid in the Time Entry process, as well as the management of the multiple pay rates. Once this information is populated, we can run the Time Entry extract process to perform the positive time entry required. This extract process creates a Fast Entry mode which makes the entry process much easier. To perform Fast Entry, utilize either the following Menu Path or Transaction Code: Menu Path: Human Resources Time ManagementAdministrationTime Data Fast Entry Transaction Code:

PA71 You will see the following screen:

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Fill in the following fields on this screen to begin the fast entry process. Period: Enter the pay period from and to dates in these fields. (If you do not enter dates here, they will not default on entry screen) Infotype: Enter 2010

Preselect using report: Select radio button and Enter ZPLFST01 in the following space.

After all fields above have been entered, select the create button. This will bring up the following screen for your further selections:

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Fill in the following parameters: First, click on the radio button Sort to sort alphabetically and by cost center. Click on the employee name and click the . This puts the first sort sequence as the employees name. Next, you can sort by cost center if you are running the report for multiple cost centers. You do this by selecting cost center then hitting the to move this field name right below employee name in the sort sequence. Select the green arrows to save the sort sequence. Other fields to fill in: Other Period: Enter the pay period from and to dates in this field.

Person Selection Period: Enter the pay period begin date in this field. Employee Status: Enter a 3 in Empl Status field and click on the not equal button. Click single value then the green check mark. Employee Group: Enter S for Students, then select the white arrow on the same line which points to the right. Then enter O for the Occasional employee group. Employee Subgroup: Enter SE, select the white arrow on the same line which points to the right. Then enter SN, and TH. Hit the copy button to save these

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selections. This will give you all Students (enrolled and non-enrolled), as well as Temporary Hourly. Cost ctr Multiple Assignment: Enter the cost centers you wish to perform Fast Entry for. If you are selecting more than one cost center, hit the white arrow on the Cost Ctr Multiple Assignment line, then enter the additional cost centers you are running the report for. When you have entered all cost centers, hit the copy button to save your selections. Now, hit the execute button. This will take a few minutes to run as the program is scanning all the records looking for Infotype 9001s which meet the criteria you have specified. When the program is complete, you will see a screen which appears as the following:

To continue, click on the Create Button. Once you do this, you will see the following screen:

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As you can see, information has been filled in for the second employee. This information is obtained from Infotype 9001, and automatically defaults into this screen. You may now enter the information from your time sheets. You may overwrite any of the defaults that come in from Infotype 9001 if necessary. All fields on all lines must be complete. If you have an employee appearing that is not being paid, you will still need to enter information to fill the line. Enter .01 HRS and 0.00 rate so you may continue. Make a note of this employee, then go back later and delete the entry that is being created on 2010. If your page is full of names, page down until there are no more names, then save. The system will then take you through the 2010 screens for employees you did not enter information for. After going through the 2010 screens, it will then display the message that the records have been created. If you are expecting more names under this cost center, hit the Addtl. Pers. #s button to continue through the other names.

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Once you have completed your entry, hit the save button, and the entries will be created. You will receive a message at the bottom of your screen indicating the records have been created. See the following screen:

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Substitution Entry Substitutions in R/3 are used for employees who utilize Negative Time Recording. During normal processing, negative employees assigned to alternate Work Schedule Rules on Infotype 007 (CMU2, CMU3), automatically have shift premiums generated during the Time Evaluation Processing Run. These generated Shift Premiums are then transferred to Payroll for payment. Occasionally, employees do not work their normal shift in order to cover for other employees who are absent on a different shift. This situation is handled in R/3 by utilizing a SUBSTITUTION. Substitutions automatically recognize that this employee is working a different shift, thus should have a different shift premium generated in place of the normal shift. Substitutions should only be used if the entire shift (or day) is being replaced by another shift. If the employee only covers part of the shift in addition to their normal shift, an entry should take place as an attendance during the entry of other time entry information for the employee (normally entered on the Weekly Time Entry Screen 2052). In this situation, you should be entering a TS for third shift, or a SS for second shift to pay the premium for the additional hours the employee has worked. The following is an example of the information required to enter a Substitution into the R/3 system. You may utilize either the following Menu Path or Transaction Code to perform the entry. Menu Path:

Human Resources Time Management Administration Time Data Maintain Infotype 2003

Transaction Code : PA61

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Information to be entered on the screen includes: Validity Period for substitution:

Please note, if you need to perform a substitution for more than one day do not span the entry over a weekend. If you need to substitute for an entire period, you must make two entries. One entry for the first week, and another for the second week. If you do not do this, you will overpay the individual.

Daily Work Schedule: This field should contain the shift the employee did work. If they normally work CMU2 (second shift), and for this period of time they actually worked CMU3 (third shift), this field should contain CMU3. This will override the shift they are normally assigned to, and pay them the premium associated with CMU3.

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Family Medical Leave Entry Procedures

The following pages will explain the entry of Family Medical Leave in the SAP HR system. Family Medical Leave types are considered ABSENCES in the system. Thus, when doing the entries, you need to keep a few things in mind. ABSENCES can NOT be entered on a FREI day. These days are labeled on your weekly entry screen as FREI. Family Medical Leave types (LS or LD) can be entered on any non-FREI day. Also, the employee must be in an active status in order to enter Family Medical Leave. If you have an employee on Leave without pay, you will need to adjust the IT2006 through a balance adjustment on IT2012. Normally, you have some other paid time off time-type to enter along with the Family Medical Leave time-type. The following will explain examples of how you can enter Family Medical Leave in the system. Full Pay-Period Family Medical Leave with Vacation Time Paid Time Off-FT employee In this instance, you will have two entries for the pay period. One will cover the Family Medical Leave (either LD or LS); the other will cover the Vacation time (VP). You may use either the following menu path or the transaction code to arrive at the point of entry: Menu Path:

Human Resources Time Management Administration Time Data Maintain Weekly Entry button

Transaction Code:

PA61

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Once Time Evaluation has been run for this person, you can examine the Time Wage types that are created, and will be passed on to payroll for payment or processing. To review the wage types, use the following menu path or transaction code: Menu Path:

Human Resources Time Management Administration Tools Tools Selection Cluster Display Time Evaluation Results Enter Employee Number Select Level 2

Transaction Code:

PT_CLSTB2

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Execute the program after you enter the employee number and select level 2. Page down to find the month you wish to view, then double click on the table name ZL (time wage types). You will see information that appears like the following:

otice; the only wage types you see are for Vacation. Family Medical Wage types

lso notice, this entry procedure is different from earlier ways we had to enter

his procedure works for both Hourly and Salaried Negative and Positive Time

Ndo not appear in this table, as they are not Paid time by themselves. The information you have entered for the Family Medical Leave is transferred directly to Infotype 2006, and will be picked up and printed on the paychecks during processing. AFMLA. You no longer need to enter the time in four-hour blocks. You may enter either in a block of days, or per day, depending on what the employee submits on their time sheet. TRecording full time employees. For part time employees (as indicated on IT007, with a percentage less than 100%), you need to approach a little differently in certain circumstances. If you are entering vacation or sick along with the FMLA, you can enter the same as above.

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The following is the exception to entry of FMLA:

hen you have a Negative HOURLY W Time Recording employee that is not receiving vacation or sick time along with their FMLA you must enter the FMLA, and REGULAR time. Normally, the system generates the regular time types for Negative Hourly Time Recording employees, and you only enter the EXCEPTIONS. Thus, you would think that in this instance, you would enter only the FMLA. However, as mentioned earlier, the system looks at FMLA as an absence. Because of this, when you enter an absence, it REPLACES the REGULAR GENERATED TIME by the absence (FMLA). To compensate for this, you must enter BOTH the FMLA (LD or LS), and the REGULAR time (RG) in order for them to be paid. The weekly entry screen appears as follows for a PART TIME NEGATIVE EMPLOYEE: You can arrive at the entry screen through either the following menu path or

enu Path:

transaction code: M

Human Resources Time Management Administration Time Data

ransaction Code:

Maintain Weekly button T

PA61

ou will notice the time types are created properly in the ZL tables with the above

Y

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entry. The following are the ZL tables after time evaluation has been run for this employee:

If you enter only the FMLA, and do not enter the regular time, you will not see the Regular Hours generated for the employee, and the employee will not be paid for this period. It is imperative in this ONE situation that you enter both the REGULAR AND THE FMLA. The other exception to the above rules relates to partial day entry of FMLA. For a regular Negative time recording employee who records a partial day FMLA along with another absence, and the absence and FMLA are greater than 6.00 hours per day, but less than a full day, you must enter an entry for the absence, then split the FMLA into two entries. Without doing this, the system will overpay the individual because the entries are overwriting the break period (lunch period), and paying the employee for this time. An example of the entry would be: 8/23/99 8/23/99 SP 7.50 8/23/99 8/23/99 LS 6.00 8/23/99 8/23/99 LS 1.50 This allows the system to properly pay the employee.

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Holiday Time Entry Procedures The following pages describe the procedures for handling Holiday entries and payments in the R/3 system. Please review the specific examples to determine the proper method to handle the type of employee you are working with. Salaried Negative Employee Working Holiday Example 1: Salaried Negative employee that works the holiday. The employee should receive holiday worked in lieu of the holiday pay. The screen below is the 2052 Weekly entry screen for this employee. To arrive here, use either the following menu path or transaction code: Menu Path:

Human Resources Time Management Administration Maintain Time Data Infotype 2052

Transaction Code:

PA61 Once Time Evaluation is run for this employee, the time wage type created to be passed to payroll is 30HW Holiday Worked. Information that is passed to payroll is for Holiday Worked, 8 hours. Since this is a salaried employee, however, this is really informational only, as the employee receives their salaried amount regardless. The information that is entered into the system can now be retrieved in reporting to show employees that have

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worked holidays, however, it does not display on the employees pay stub. Salaried Negative Employee Working Holiday-Shown as Regular (CEL Off-Campus Employees working during CMU holidays) In order to accomplish this entry, two entries must take place in Time Management. First, in order to overwrite the holiday that will be generated by the system, enter UP for the day. Next, to have the employee paid regular time in place of holiday worked, enter RG of 8 hours (or their regular number of hours per day). Use either the following menu path or transaction code to perform the entry: Menu Path:


Transaction Code:

PA61

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Once the information is entered into Time, and time evaluation is performed. Time Management passes the appropriate time types to payroll for processing. Again, because the employee is salaried, the holiday pay does not display on the pay stub. Also, there is a line for the regular time you entered in Time Management. Thus, the employee is being paid regular time for the entire period. Salaried Negative Employee Unpaid Leave on Holiday In order to accomplish this entry, you must overwrite the holiday that will be generated by the system. To do this, enter UP for the day. If the employee is unpaid for the entire period for the holiday, you must make a few entries. Enter UP for the period up to the holiday in one time block, enter the holiday UP on a separate line by its self, then enter the remainder of the period UP in another block. This will put the employee in an unpaid mode for the entire period. Utilize either the following menu path or transaction code to perform the entries: Menu Path:


Transaction Code:

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PA61

Once the information is entered into Time, and time evaluation is performed. Time Management passes the appropriate time types to payroll for processing. The information will appear on the remuneration as follows (notice Zero current

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amounts): As you can see, the holiday pay does not display because you have replaced it with unpaid time. Thus, the employee is being paid zero regular time for the entire period. Hourly Negative Employee Working Holiday-Triple Time (System shows holiday pay plus holiday worked) The following entry screen demonstrates how to enter an employee that is working on the actual holiday. In certain instances contracts specify the employee is to be paid triple time for this work. To accomplish this, allow the system to generate the 8 hours of holiday pay, and enter the remaining two times using time type HW for 16 hours. Use the following menu path or transaction code to perform the entries: Menu Path:


Transaction Code:

PA61

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Once time evaluation is run for this employee, time types created are 30HW for 16 hours. This is now passed on to payroll for processing. The holiday hours will be picked up in payroll. The following is from the Time Results tables for this period. To review the results, use the following menu path or transaction code: Menu Path:

Human Resources Time Management Administration Tools Evaluation Results enter employee number, select Level 2, then execute the program. Double click on the ZL table for the month the entries are for.

Transaction Code:

PT66 enter employee number, select Level 2, then execute the program. Double click on the ZL table for the month the entries are for.

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Once Time Evaluation has been performed. You are ready for payroll to run. Notice on the remuneration how the holiday worked/holidays are handled. The holiday worked is 16 hours, the holiday pay is 8 hoursthus the employee is paid triple for this day, and the remaining 9 days are regular hours. This theory works also for employees that are paid double time for holidays that are worked. In this example, you would enter 8 hours of HW, and let the system generate the remaining 8 hours of holiday pay.

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If you have a situation where you wish to replace the holiday pay generated by the system for an hourly employee, enter UP (unpaid absence) for the day, along with HW to show the employee is working on the holiday. The following is how the entry would appear on the 2052.

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Once the entry is complete, the system generates 30UP for the unpaid absence, and 30HW of 16 hours for this day. This information is passed on to payroll for processing. Once the check is run, the information appears as follows on the remuneration statement:

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Notice the holiday pay does not appear because it has been replaced by the unpaid absence. Only the holiday worked appears on the check for 16 hours. In effect this will pay the employee double time for the holiday, and regular hours for the remainder of the period. Hourly Negative Employee-Works Holiday Off Campus Off campus employees that work the holiday when it is not considered a holiday for their work center should be entered in time evaluation as follows. Enter an unpaid absence for the day to replace the holiday that will be generated by the system. Next, enter RG for the day to pay the employee regular wages in lieu of the holiday. It appears on the time entry screen as follows:

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Once Time Evaluation is complete. The appropriate time wage types will be passed on the payroll. Because you have entered UP, the system will replace the holiday time that is generated. By entering the RG, you will then pay the hours you have replaced, thus the employee will be paid 80 hours of regular for this period with no holiday pay reflected on the check. The following is how the remuneration will appear for this set of entries:

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Positive Hourly Employee-working holiday as regular wages For those employees that are positive and working the holiday, in certain situations it should be recorded as regular wages, as it is the employees regular schedule. To accomplish this, you need to enter UP to replace the holiday being generated by the system, and RG to pay at regular wages. An important point to remember, the system will automatically create the holidays for both positive and negative employees, thus specific entry to pay the employee holiday pay need not take place. The entry screen appears as follows:

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Once this information is passed to payroll, the holiday pay is replaced, and regular wages takes its place. The remuneration appears as follows from these entries:

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Higher Class Pay Entry Higher Class in R/3 should be entered on Infotype 014 (Recurring Payments and Deductions). For hourly employees, Higher Class is applied to all hours entered including Vacation, Sick, Personal and Overtime. For salaried employees, Higher Class is basically a lump sum payment per pay period. Information Required for Higher Class Entry: Personnel Number Validity Period (either one or multiple pay periods) Wage Type - 0HHC Hourly, 0SHC Salaried Per Period Amount You may utilize either the following Menu Path, or Transaction Code to perform the maintenance. Menu Path:

Human Resources Personnel Management Administration HR Master Data Maintain Infotype014

Transaction Code:

PA30 The following is a screen example of a Salaried Higher Class Entry:

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For Hourly Higher Class that is in effect for only a partial period, you should use Infotype 014 as you normally would, with one exception. If the Higher Class is not for the entire period, you must also populate the fields Number/Unit. In the Amount Field, you will indicate the rate per hour that should be paid. In the Number Field, you should enter the number of hours the Higher Class relates to, and in the Unit Field, enter HOURS. This will pay the Higher Class Hourly Rate, for the number of hours you specify, and will pay it for only the date you specify. Again, the validity dates should reflect the pay date you wish this payment to occur. The following is a screen example of a Higher Class Hourly Partial Period payment: Menu Path:

Human Resources Personnel Management Administration HR Master Data Maintain Infotype014

Transaction Code:

PA30

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Time Evaluation Run - RPTIME00 Once entry is complete, the Time Evaluation Process can be performed. This batch process further evaluates the information that is entered into the Time Management system (with the exception of the Student/Temporary entry), updates leave accruals, and produces error reports based on the Evaluation run. The Student/Temporary entry is not evaluated at this point, because the type of transaction used for this group of employees is evaluated in Payroll rather than in Time Management. Once the Evaluation run is complete, errors should be corrected, and Evaluation can be performed again on these employees that were in error. The following is the screen that is the entry point for performing Time Evaluation. You may utilize either the following Menu Path or Transaction Code: Menu Path:

Human Resources Time Management Administration Time Evaluation Time Evaluation

Transaction Code:

PT60

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The above screen is obtained by selecting the variant for the UB process. The Schema used here at CMU is ZM04. For normal evaluation processes, we will fill in the Evaluation Date Up To as the last day of the period we are processing. We will also select the appropriate payroll area to evaluate only those employees that we are performing entry on. The Forced Recalculation as of date, is used only in cases where we have already performed time evaluation on employees, and changes to the system dictate that we re-evaluate these employees. An example of these changes could be table or rule changes that affect groups of employees that have already been evaluated. The program options radio button gives us the opportunity to run the evaluation run in Test mode. We can use this to test new situations for certain employees without updating the system.

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Leave Balance Revisions In R/3, sick and vacation balances are accumulated during the processing of RPTIME00. Because of this, we do not have the ability to manually change the accrued balances on Infotype 2006 (Absence Quotas). The balances that can not be changed are Sick, Vacation, FMLA, and Comp-TIme. This becomes apparent while viewing Infotype 2006. The fields for Vacation, FMLA, Comp-Time and Sick are gray, thus input is not allowed. In certain instances it is necessary to modify these balances. For example, in certain employee sub-groups, it is possible to transfer Vacation to Personal Time. In this instance, you would need to modify Vacation via the following procedure, and you would modify the Personal Time directly on Infotype 2006. The procedure to make modifications to these fields is described below. In Time Management, Infotype 2012 (Balance Revisions) is used to modify the Sick, Vacation, and Comp-Time balances. There are six sub-types that should be used to handle modifications. They are: ZCMD Rev: Decrease Comptime ZCMI Rev: Increase Comptime ZFLD Rev: Decrease FMLA ZFLI Rev: Increase FMLA ZSCD Rev: Decrease Sick Time ZSCI Rev: Increase Sick Time ZVCD Rev: Decrease Vacation Time ZVCI Rev: Increase Vacation Time Once the appropriate sub-type is selected, you will need the following information: Validity date This is the date you want the change to take effect Number of Hours When entering the number of hours, the following should be noted: To increase the balance enter a positive number i.e. 10.00 To decrease the balance enter a negative number i.e. 10.00- You may utilize either the following Menu Path or Transaction code to make the changes:

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Menu Path:

Human Resources Personnel Management Administration HR Master Data Maintain Infotype 2012

Transaction Code:

PA30 (Infotype 2012)

Fill in the validity period, the sub-type (type of balance to be changed), then select the create button. Once you do this, you will see the following screen:

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Leave Time Verification Reporting The following procedure describes a standard SAP report containing Leave Information. This report will provide by employee, absences and attendances that exist in the system. The program can be run for a period of time to obtain information. Utilize either the following menu path or transaction code to begin the process. Menu Path: System Services Reporting Program = RPTABS20 Transaction Code: SA38 Program = RPTABS20 Select the button. Once you select this, you will see a parameter screen. It appears as follows:

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From here, select the icon resembling yellow stair steps. This is the Get Variant button. Either select a variant that is available, or fill in the parameters for the run you are performing. You may select on cost center, employee sub group, etc. Once you have filled in the appropriate fields, select the execute icon - This will run the report for you, and present it back to you on your screen. Your report will be similar to the following:

Each column of the report is described in the following table:

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Column Name Description Cost ctr Home cost center (infotype 0001) for the selected

employees Hrs Total absences in hours for selected employees Plnd hrs Total hours selected employees were scheduled to

work Hrs/plnd Percent of absences in hours to total hours

scheduled Days Total absences in days for selected employees Plan.days Total days selected employees were scheduled to

work Days/plnd Percent of absences in days to total days scheduled No.records Number of individual records of absences

TIP If nothing is selected in your report, verify that you have the proper begin and end dates selected. The end date MUST be the current date or earlier because the system is scanning for absences that have already been entered in the system. Icons This report contains several different icons. A description of their functionality follows:

: Clicking on this icon changes the layout of the page to look like a report instead of a table Example:

Click on the green arrow to go back to the previous view.

: SAP Email do not use : Information icon not applicable to this report

: Brings the information on the screen direct to Excel; be sure to click on the No Password button

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: Brings the information on the screen direct to MSWord as mail merge fields. Be sure to click the No Password button.

: Expands (or collapses) the information on the selected

line only. Example:

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Select a person and click on the Expand< > Collapse icon again for more detail:

: Selecting this icon expands the entire report down to the lowest detail. Example

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: Selecting this icon changes the appearance of the report and

eliminates the blank lines. Example:

Selecting it again adds the blank lines back in.

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This icon summarizes the information by Leave Type within Cost

Center:

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Note: You can return to the previous screen at any time by using the Green Back

Arrow . From expanded mode:

: Highlight a particular line for an employee, and then click on this icon to see each absence entered for the selected employee by the time entry clerks. Example:

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1. Click here

2. Then click here

The following detail appears:

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Note: If you select an employee line with the asterisks in the A/A type column and click on the detail icon youll see:

The following appears:

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1. Highlight this line.

2. Select the detail icon.

Other Icons of report Highlight a particular column and click this icon to sort in ascending

order Highlight a particular column and click this icon to sort in descending

order

Use the green back arrow to return to the previous screen. Return to Managers Desktop Screen (Select yellow EXIT icon or Shift F3).

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Click Yes

Verification of Leave Accrual Information

Leave entitlement is comprised of the balance available at the beginning of the leave year, plus any accruals the employee has received during the year. To gather information on balances at any point in time during the year, you must begin with the leave entitlement, then subtract any leave they have taken during the period you are interpreting. To obtain entitlement per employee, follow this path:

Human Resources Time Management Administration Tools Tool Selection Cluster Display Time Evaluation Result

Transaction Code:

PT_CLSTB2 You will see the following screen:

ill in the employee number you wish to select, the Period (choose the year

Fand the month), and select List format Level 2. Then select the execute ( ) icon. This will bring you to a screen that displays several lines of

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information for the employee. You are going to double click on the line which contains the name ZKO. The screen will appear as follows:

If you double click on the line containing ZKO (Time Quotas), you will see the following screen:

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The Number Column contains the total entitlement the employee has acquired for each leave year. For the current leave year, this amount represents the amount carried forward from the previous leave year, plus all accruals received during this leave year up until the last day of the month for the period you are browsing. These amounts represent hours. There are also amounts shown on a daily basis within the ZKO display. These represent the amount of accrual the employee received for each day of the period. There are separate lines for each type of leave. The following are the possible lines displaying in the SUBTY column: 51 This is the Vacation type 52 This is the Sick type 53 This is the Personal Time type 54 This is the Comp Time type 55 This is the FMLA type

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Verification of Leave Taken To obtain the amount of leave taken for an employee for any period of time, you can run a standard report. To run this report, use the following path: System Services Reporting enter report name RPTABS20 Or: Transaction Code: SA38 Program name RPTABS20 Select the execute icon, and you will see the parameter screen. You may select a variant, or fill in the selection fields yourself. The output will appear as follows after program execution:

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Each column of the report is described in the following table:

Column Name Description

Cost ctr Home cost center (infotype 0001) for the selected

employees

Hrs Total absences in hours for selected employees

Plnd hrs Total hours selected employees were scheduled to work

Hrs/plnd Percent of absences in hours to total hours scheduled

Days Total absences in days for selected employees

Plan.days Total days selected employees were scheduled to work

Days/plnd Percent of absences in days to total days scheduled

No.records Number of individual records of absences

TIP If nothing is selected in your report, verify that you have the proper

begin and end dates selected. The end date MUST be the current date or

earlier.

Icons This report contains several different icons. A picture then a description of their functionality follows:

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Clicking on this icon changes the layout of the page to look like a

report instead of a table

Click on the green back arrow to return to the previous view.

: SAP Email do not use

: Brings the information on the screen direct to Excel; be sure to click

on the No Password button

: Not applicable with this report

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: Expands (or collapses) the information on the selected

line only.


Select a person and click on the Expand< > Collapse icon again for more

detail:

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1. Click here to highlight this line

2. Then click the Expand< > Collapse icon

: Selecting this icon changes the appearance of the report and

eliminates the blank lines.

Selecting it again adds the employee name to every line.

Note: You can return to the previous screen at any time by using the Green

Back

Arrow .

From expanded mode:

: Highlight a particular line for an employee, then click on this

icon to see each absence entered for the selected employee by

the time entry clerks.

Example:

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1.Click here

2. Then click here


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Note: If you select an employee line with the asterisks in the A/A type

column, and use the icon,

The following appears:

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Use the green back arrow to return to the Previous screen.

Return to the selection screen (Select yellow EXIT icon or Shift F3).

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Click Yes

Viewing Time Evaluation Results After Time Evaluation has been processed in the update mode, the Time Evaluation Results can be viewed on-line for any period. This occurs in the Time Management module. These results can be viewed for several employees at a time, or by single employee selection. There are several tables that can be viewed within this area. You may view this information by utilizing either the following Menu Path, or Transaction Code: Menu Path:

Human Resources Time Management Administration Tools Tools Selection Cluster Display Time Evaluation Results

Transaction Code:

PT_CLSTB2

he information necessary to view the results are Personnel Number,

TPeriod, and List format. The format of the period is YYYYPP, where period is the month in which the results occurred. The List Format at the bottom

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gives you different views of the data. The most common view for specific information will be View 2, or Level 2. This allows you to view all tables for the employee and the periods you have specified. Once you have the parameter screen filled in, select the execute button to pull the information in for viewing. The following is an example of the table listings available for viewing once you have filled in the appropriate fields, and hit the execute button:

To view the results, place your cursor on the table you wish to review, and

elect the magnifying glass icon at the top of the screen. You may also

ne of the most commonly viewed tables is the ZKO table. In this table, ou can view on a day by day basis the accrual amount the employee

sview the results by double clicking on table itself, and the table will be displayed. Oy

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received. The following is an example of the ZKO for the period selected above:

In this example you can see the employee receives .62 per day of vacation accrual, and .40 per day sick accrual. These accrual amounts occur for each workday unless the employee is not active, or they have unpaid time for the day. These accrual rates are based on established contracts or handbooks for each of the employee sub-groups.

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Semi Monthly Time Sheet Procedures

The process to produce the Semi-Monthly Time Sheets is as follows:

Program ZPRPR005 You may utilize the following Menu Path or Transaction Code: Menu Path: System Services ZPRPR005 Transaction Code: SA38 Program Name = ZPRPR005 Use the icon which resembles stairsteps to obtain the variant for this job. The variant for the Salaried Employees is: SM TIMESHEETS. Select this variant, fill in the appropriate period to be run. Also fill in the appropriate cycle at bottom of variant screen. Select Program Exec in background This will execute the job on the server rather than on your PC. By doing this, you will free your computer to work on other things while the job is processing. Once you select the Exec in background option, you will be asked to fill in a few more parameters.

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Choose the printer (XPS1-this is the printer in Computer Services - Foust), de-select the print immediately. This will place the information in a spool area so you then request to have the forms printed by Computer Services when they are able to print them. It is helpful to fill in the title as it prints on the cover sheet. Select the save button. You will then see a message the job was submitted in the background. You may monitor the status by selecting System Job Status. You can also verify the output prior to printing in this area. Once the information looks accurate, you may contact Computer Services to print these timesheets by providing information on the spool number, and the user name.

Bi-Weekly Time Sheet Procedures

The process to produce the Bi-Weekly Time Sheets is as follows: Program ZPRPR004

You may utilize the following Menu Path or Transaction Code: Menu Path: System Services ZPRPR004 Transaction Code: SA38 Program Name = ZPRPR004 Use the icon which resembles stairsteps to obtain the variant for this job. The variant for the Salaried Employees is: STF HRLY TIMESHEETS. Select this variant, fill in the appropriate period to be run. Also fill in the appropriate cycle at bottom of variant screen. Select Program Exec in background This will execute the job on the server rather than on your PC. By doing this, you will free your computer to work on other things while the job is processing. Once you select the Exec in background option, you will be asked to fill in a few more parameters.

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Student/Temporary Hourly Time Sheet Procedures

This program will produce Time Sheets to be used for the Student/Temporary Hourly employee population. These forms are run for each payroll cycle and distributed with paychecks to campus departments. You may utilize either the following Menu Path or Transaction code to execute the program. This program was replaced by ZPRTM003 which is run by individual departments from the MDT manual. Use this procedure only if you want to run the Student/Temp timesheets en masse for all departments. Menu Path: System Services ZPRTM002 Or: Transaction Code: SA38 Program Name = ZPRTM003 Get the variant from the variant list. Variant for the Student / Temporary Hourly Employees is: STD/TMP TIMESH. Select this variant, fill in the appropriate period to be run. Select:

Program Exec in background


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Leave Roll Process

The process to handle the Leave Roll has six steps. These steps are outlined below. One important thing to remember when running this process is the timing of the run. It needs to be run BEFORE the pay periods which contain 1/1/xx. Also, see special information at the end of this document regarding time entry for previous years. Time Evaluation for both US and UB must be run through the end of the leave year. This is imperative in order to get a clean cutoff for the prior year. For example: The bi-weekly pay period may be 12/12/99 12/25/99. Because the next pay period will contain 1/1/2000, you must run the leave roll prior to running this pay period. Therefore, you need to run Time Evaluation for Bi-weekly through 12/31/99 to have a complete leave year.

The steps are as follows: 1. You may use either the following menu path or transaction code to execute the programs: Menu Path: System Services Reporting (enter program name) Or: Transaction Code: SA38 (enter program name) Program name = ZPXPR009. This program creates an extract file called ZPXPR009. This file is read into the next step. Your selection should pull information from the leave year you are ending. The leave types you should be selecting are a range from 51 55. Below is an example of the selection screen:

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You may name the output file anything you wish, however, remember, it will be used as the input file in the next step. When filling out the selection screen, you may choose a variant. It is most helpful if you select by employment status as well as employee subgroup (eliminating those subgroups that are not eligible for leave accruals). 2. You may use either the following menu path or transaction code to execute the programs: Menu Path: System Services Reporting (enter program name) Or: Transaction Code: SA38 (enter program name)

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Program name = ZPBPR009. This program creates a BDC session called ZPXPR009_BDC from the input file in the previous step. This BDC session is one that will create IT2006 records for the new leave year. Thus, for the begin and end dates, you should have the entire year included. The begin

date will be 1/1/xx, and the end date should be 12/31/xx. You should run the program in Audit mode first, then in Update mode to create the BDC session. It will also populate the Personal Time allowance for employees who are allowed to utilize Personal Time. It will prorate the number of hours by the employment percentage found on IT007 for the employee. The following screen is an example of the selection screen for ZPBPR009.

3. Run the BDC session. To run the BDC session type /nsm35 in the command line. Verify the BDC session has processed correctly before continuing to the next step.

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4. You may use either the following menu path or transaction code to execute the programs: Menu Path: System Services Reporting (enter program name) Or: Transaction Code: SA38 (enter program name)

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Program name = ZPBPR010. This program creates another BDC session (called ZPXPR010_BDC) to create balance adjustments (IT2012) to load the old year sick, vacation, comptime, and FMLA balances. It uses the file out of ZPXPR009 as input to create these transactions. When you run this program, you need to select the first day of the leave year in BOTH THE BEGIN AND END DATES. This will in turn fill in the new leave year screen as of 1/1/nnnn with the previous year balances when Time Evaluation is run. VERY IMPORTANT BOTH THE BEGIN AND END DATES FOR THE SELECTION SCREEN MUST BE 1/1/NN NN IS THE NEW YEAR YOU ARE CREATING!!! The max number of hours for FMLA is the total number of hours that a full time employee may utilize during the year for FMLA. The program will prorate the amount created for the employee based on their IT007 employment percent. You should run the program in Audit mode first, then change to Update mode to create the BDC session. The selection screen appears as follows:

5. Process BDC session created in step 4. Once you have completed step 4, you can proceed to /nsm35 to process the BDC session ZPXPR010_BDC. 6. Time Evaluation. You have now created the new IT2006s for the new leave year, and also have created IT2012s to load the new balances of the year. You are now ready to run Time Evaluation for both UB and US to coincide with your next payroll run. To populate the new balances on IT2006 records, you should run the first day of the leave year through Time Evaluation. I.e. Run Time Evaluation for 1/1/nnnn for both payroll cycles. SPECIAL NOTE: Once the leave roll is complete, and Time Evaluation has been run, you now have a new IT2006 for the new leave year. If leave time is entered for the previous year after the new IT2006 has been created, this leave time WILL post to the old year, but will NOT update the new year balances. Thus, in order for the correct balances to now appear in this leave year, you must do manual balance adjustments to correct the balances. The other option is, once the leave roll process has been run, that no entries are posted to the old leave year. This would mean that the online information would be skewed because in order to get the leave time into the system, days that were actually taken in the prior year, would have to be moved into the current year. But in this situation, manual balance adjustments would not be necessary, because information is being entered only in the current leave year.

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IMPORTANT THESE DATES BOTH BEGIN AND END MUST BE 1/1 OF THE SAME YEAR. THE YEAR YOU ENTER IS THE NEW YEAR YOU ARE CREATING. I.E. IF CREATING THE LEAVE RECORDS FOR 2003 ENTER 1/1/2003 IN BOTH THE BEGIN AND END DATES IN THESE FIELDS.

Vacation Liability Audit Information Procedures

To obtain information required audit information regarding Vacation Liability, you must run the following two programs, then merge the required data into one Excel spreadsheet. First of all, run program ZPXPR009. To accomplish this, use either the following menu path or transaction code: Menu Path: System Services Reporting (type in program name) Or Transaction Code: SA38 When ready to execute this program, select the variant AUDIT VAC LIAB. You will need to change the year at the top and the bottom of the parameter screen to select the leave year you are working with. Next, run program ZPXPA008. Again, you may use the same menu path or transaction code as above, only changing the program name to be executed. This program also has a variant. Select variant AUDIT VAC LIAB. Change the date on the parameter screen to todays date. Once both programs have been processed, you will have two files to pull into Excel. The first program (ZPXPR009) creates a file called: //SAPDATA/HR_SAP_OUT$/ZPXPR009_vacliab The second program creates a file called: //SAPDATA/HR_SAP_OUT$/ZPXPA008_VACLIAB Begin by pulling in the file from ZPXPA008. This file has several fields on it, however, when importing into Excel, you can omit all the columns you do not wish to see on the output file. The output file has the following layout: EMPLOYEE RANK (5C) MULTIPLE POSITION EMP SUBGROUP (2C) PERSONNEL AREA (4C)

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NAME (35C)

PERSONNEL NUMBER (8C) SSN (9C) PERSONNEL SUB AREA (4C) GENDER (1C) ADJ SERVICE DATE (8C) SENIORITY DATE (8C) PLANS (8C) POSITION (8C) POSITION TITLE (40C) FTE (6C) EE FTE (6C) HOURLY RATE (5) JOB TITLE (25C) EEO CT (2C) AAP CT (2C) FILLER (1C) COST CENTER (5C) ORG TITLE (40C) ETHNIC CODE (2C) BIRTH DATE (8C) AGE (2C) BASE SALARY (12C) HIRE DATE (8C) SERVICE YEARS (4C) CONTRACT SALARY (12C) CAMPUS LOCATION (10C) VET STATUS (1C) The required fields to download are: First two characters of employee rank, Name, Personnel Number, Hourly Rate, Cost Center, Contract Salary. Through the import process, you can bypass all other fields. Once in excel, sort the file in Subgroup, then Personnel number.

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The second file appears with the following format: PERSONNEL NBR (8C) NAME (30C) EMPLOYEE SUBGROUP (2C) BEGIN DATE (10C) MM/DD/YYYY END DATE (10C) MM/DD/YYYY ACCOUNTED TO DATE (10C) MM/DD/YYYY EMPLOYMENT PERCENT (6C) EMPLOYEE WORK HOURS (13C) VACATION LEAVE TYPE (2C) '51' VACATION ENTITLEMENT (7C) VACATION REQUESTED (7C) VACATION REMAINING (7C) VACATION TAKEN (7C) SICK LEAVE TYPE (2C) '52' SICK ENTITLEMENT (7C) SICK REQUESTED (7C) SICK REMAINING (7C) SICK TAKEN (7C) PERSONAL TIME LEAVE TYPE (2C) '53' PERSONAL TIME ENTITLEMENT (7C) PERSONAL TIME REQUESTED (7C) PERSONAL TIME REMAINING (7C) PERSONAL TIME TAKEN (7C) COMPTIME LEAVE TYPE (2C) '54' COMPTIME ENTITLEMENT (7C) COMPTIME REQUESTED (7C) COMPTIME REMAINING (7C) COMPTIME TAKEN (7C) FMLA LEAVE TYPE (2C) '55' FMLA ENTITLEMENT (7C) FMLA REQUESTED (7C) FMLA REMAINING (7C) FMLA TAKEN (7C) The fields you should import into Excel are: PERSONNEL NBR, NAME, EMPLOYEE SUBGROUP, VACATION ENTITLEMENT, VACATION REQUESTED, VACATION REMAINING, VACATION TAKEN Once you have imported both files into Excel files, you may begin to merge the two pieces.

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The following is one way to merge the files; you may prefer another way to accomplish this task.

Begin with the first file (from ZPXPA008), so the fields from this file appear on the left of the spreadsheet. Make sure the data is sorted in Employee Subgroup/Personnel number order. Next, on the second spreadsheet, make sure it is sorted in Employee Subgroup/ Personnel Number order as well. Block the entire spreadsheet and paste it next to the last column at the top of the first spreadsheet. Hopefully, your personnel numbers are matching appropriately. To merge the sheets completely, in a blank column, type the following formula: =IF(a1=d1, ,no) Where the a is the column for the first spreadsheet Personnel Number, and the d is the column for the second spreadsheet Personnel Number. Hit enter to lock the formula in the cell. Next, drag the corner of the formula down the column approximately one page at a time, and hit enter. This will compare the personnel numbers for the two files then will place a no in the column where the personnel numbers do not match. Where the no appears, you will need to enter a blank line on half of the spreadsheet on one of the two sides to begin to align the personnel numbers again. To do this, place the cursor on the cell you wish to move. Hit and hold down the Shift Key, then hit the End key, and the down arrow. This selects the entire block to the bottom of the file. Next, (while holding down the shift key) arrow to the right to expand the block for the portion of the spreadsheet to move. Next, use your right mouse button, and cut the block. Move this block to begin to align the employee numbers, and use the right mouse button and paste the block in. Once you have moved the block, go back to the column containing the formula above. Select an entry that previously matched, and begin to drag the corner down the column to check more employee numbers. Continue the above procedure until all possible numbers are aligned.

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Time Management Life Cycle Students - SE, SN Temporary Staff - TH Negative Employee Sub Groups Date Specifications - Infotype 041 PA61 PA61 PA30 PA71 Preselect using report: Select radio button and Enter ZPLFST01 in

Substitution Entry Family Medical Leave Entry Procedures PA61 PT_CLSTB2

Holiday Time Entry Procedures PA61 PA61 PA61 PA61

Higher Class Pay Entry PA30

PT60 Verification of Leave Taken

Use the green back arrow to return to the Previous screen. Return to the selection screen (Select yellow EXIT ( icon or Shift F3). PT_CLSTB2 Semi Monthly Time Sheet Procedures Program ZPRPR005

Bi-Weekly Time Sheet Procedures

Student/Temporary Hourly Time Sheet Procedures

time mgt full manual

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