time management secrets
DESCRIPTION
Secrets to Getting the Job on Time...TRANSCRIPT
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Secrets to Getting the Job On Time
(Time Management)
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Make a to-do list (electronic or paper). Put the most important item
first and work down from there
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At the end of your day, Review what you've
done and make a new list for the next day. In order of
importance
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Learn to differentiate between the important and the urgent.
What's important is not always urgent. What's urgent is not always
important
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Be ruthless about setting Priorities. Make sure that what
you think is important is really important
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Carry your to-do list with you at all times
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All things being equal do
the Hardest, least fun thing first. Just get it over
with!
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If a task takes less than five minutes, do it right away. If it takes longer, put it on the list.
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Deal with E-mail at set times each day, if possible. If you need to check messages as they arrive, limit your sessions to less than five minutes.
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Schedule some uninterrupted time each day when you can concentrate on important tasks, even if you
have to take refuge in a conference room or at the
library.
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Before you check your E-mail or voicemail or get involved in the minutiae of the day, devote a solid
hour to your most important project.
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For a couple of days, take an inventory of how you spend your time to find out where and how
you're wasting it.
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Eliminate the time wasters (e.g., if personal phone calls are taking up too much space in your
workday, turn off your cell).
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Cut big jobs into small chunks. Order the chunks by importance. Work on one
chunk at a time
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If part of your day involves routine repetitive tasks,
keep records of how long they take and then try to do
them faster.
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For big, complex tasks, schedule
wiggle room. Projects tend to take
longer than you think/hope. Give yourself a buffer.
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Establish smart efficient systems for all your tasks, big and small, and stick
to them.
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Go one step further and set specific time limits for routine tasks. Work tends to fill
whatever amount of time you happen to have.
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Value your time. People who
wander into your workspace to chat do not respect you or your schedule,
Set boundaries.
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When and where you can, say no. Trying to do everything everyone
asks you to do is a recipe for failure.
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Aim to handle pieces of paper only once.
Same for E-mails. Read them and deal with them.
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In general, guard against over scheduling yourself.
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Reward yourself for completing
tasks on time. No fun stuff until the
work stuff is done.
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Organize your workspace
so you don't waste time looking for things.
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Schedule demanding tasksfor that part of
your day when you're
at your peak.
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Group related tasks (e.g., sort papers on your desk and then
file them). It's more efficient.
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Use down time (e.g., waiting for meetings to begin) to, for example,
update your to-do list or answer E-mails.
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Create the business environment that works for you. Adjust the lighting, turn off your E-mail pinger, get that cup of tea. Set the stage and
get to work.