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Time Management: Productivity and Time Stealers

Alan PowerAssociate ConsultantInforma Middle East

Agenda

• What do we mean by Time Management?

• The concept of Time

• The limits of Time

• Why we need to stop wasting Time

• Putting Time Management into context

• Finding balance

• Everyone wants the same thing!

• What gets in your way?

Time Management is…..

The Flow of Time

Time can’t be recycled

The end of Time

Your time is limited

Business & Career

Finances

Health & Fitness

Family & FriendsRomance

Personal Growth

Fun & Recreations

Physical Environment

Achieving balance

POINTLESSNESS

PAIN

PURPOSEFULNESS

PLEASURE opposed

opposed

Po

ten

tial un

hap

pin

essP

ote

nti

al h

app

ine

ssIncrease time of feelings Reduce time of feelings

Increase intensity of feelings Reduce intensity of feelings

What gets in the way?

Time Wasting Culprits

How to Use Time Effectively

•Consolidate similar tasks

•Tackle tough jobs first

•Delegate and develop others

•Learn to use idle time

•Get control of the paper flow

•Avoid the ‘cluttered desk syndrome’

How to Use Time Effectively

•Reduce meeting time

•Take time to plan – meeting purpose and agenda

•Learn to say “no”

Stop Time Wasting Culprits

•Do not directly face open doors – it invites distractions•Leave specific messages on answering machines, including when they may reach you•When visitors ‘beat around the bush’, ask them how you can be of help – it gets them to the point•Interruptions are often part of your job –keep them short to remain focused

Stop Time Wasting Culprits

•Take coffee breaks at unpopular times –unless you need relevant ‘grapevine’ information

•Request that employees bring in their recommendations along with their problems

•Keep clocks in prominent places for you and your visitors

•Sort mail into action, future action, background, and junk categories

Lack of scheduling

Our Time Management Course

Do you have any questions?