time management, efficient work skills

Time Management and Efficient Work Skills

Time Management and Efficient Work Skills

Judith Lindenau

[email protected]

Judith Lindenau jwl consulting

Agenda

Personal Management Skills

Basic Principles of Time Management

Stress and Time Management

Time Management Tips

Programs and Aids for individuals and work groups


The Role of the Manager is to assure that others can do their work successfully!


Basic Principles of Time Management

Adjust your attitude

Be organized

Follow a routine

Write down your goals

Be selective

Prioritize

Give yourself extra time

Track what you do

Schedule downtime

Find shortcuts



Time Management and Stress

The ability to manage time and stress is absolutely critical to the success of the manager/leader. Many are promoted because of the role they previously had, which probably related to developing products or providing service. Now, youre in charge of people: this is not as consistent and predictableyou have less control of things. Youre uncomfortable.

Urban Legends about Stress

Myth

All Stress is bad

I get more done with caffeine or sugar

My problem with time management is that theres not enough time

The busier I am, the better I am using my time

Reality

There is good stress too. Know the difference!

What goes up must come down.

Time management means prioritize

Are you doing whats urgent or whats important?


Myth: Im ok. I dont feel stressed.

Reality: Um.hang on. Listen to your bodys early warning signs.


Simple Stress Management for Managers

Talk to someone

Ask for feedback

Check your muscle tension

Delegate tasks

Go for a walk

Write status reports

Do something that has closure


Simple Time Management
for Managers


Start with the Stress Management Techniques weve mentioned!

Throughout the day, ask yourself:

Is this what I want or need to be doing right now?

Am I doing whats important?


Create a Time Log
1 week: 15 minute intervals

My Time Manager

HourGuard Time Sheet Recorder

Iphone/Ipad Time Manager App $.99

Do a to do list at the end of each day. Prioritize it!

Set aside time the first thing in the morning to complete the Number One Priorities. Dont take phone calls during that time. Tell people to hold the interruptions!


iPad, iPhone: Toodles, $.99

Ta Da List (http://tadalist.com/ )

Checkvist (free and

shareable)

Clean Up Your Desktop

The last 5 minutes of the day, clean up your desktop. Dont be a victim in the morning!


Ask the right question: Where am I really needed?

Thats a much more important question than Where can I help?


Do I need to do this now? Do I need to do this at all?

Learn the difference between these two questions when faced with a new task!


Delegate!

Remember the art of good delegation from my last presentation!


Learn how to read your mail

At the same time every day. Sort into read now, act now and later.

Checking throughout the day is a time-waster!


E mail Tips

1) Let your email program manage your email as much as possible. Use folders for spam, important email.

2) Do not check your email on demand. Turn off your notify software.

3) Don't read and answer your email all day long. Schedule an hour and stick to it!

4) Don't answer your email at your most productive time of day. Try late afternoon.


Calendar Management

Gcal from Google


Calendar: Google GCal, with its multiple calendars (one for work, one for personal, one for family?), its email reminders, and quick add extensions

Project Management and Collaboration Software

Project management: Backpack or Basecamp.

You can share pages, have checklists or other lists for the projects task, set up pages for each project, add files and notes and images, even send yourself reminders and do white papers for collaboration

Free for single user.

http://tomuse.com/top-10-best-free-online-project-management-application-services/


Contact Management Software


Contact management: Big Contacts or High Rise.

Big Contacts and High Rise (from the same makers of Basecamp and Backpack) go beyond storing phone numbers, addresses and email addresses. They also can store notes for each contact, phone calls made, meetings held, and tasks that need to be done.

Web Based, access anywhere

Big Contacts: $9 per month

Google Voice

One Phone Number

Voice Mail Transcription/email

SMS to email

Share voice mail messages via email

International calls ($.02)

Screen Callers

Block Callers

Conference Calls (add callers)

Mobile App with Free Text Messages


http://slides.diigo.com/list/andywolber/google-apps-for-your-nonprofit

Google Apps

Why Work Doesnt Happen at Work

Jason FriedTED Talks Video


231-715-1416

Judith Lindenau

JWL Consulting

Thank You!


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