Tick Tock Goes the Clock

EMIS Reporting forPeriod G – Graduate

Presented by: TRECA EMIS StaffMay 15, 2013

Agenda

Introduction to Graduate ReportingUnderstanding the reportsRefreshment breakLet’s look at your reportsIdeas for improving reporting– reducing follow-up when the trail is

cold

Definitions|Rules|Resources

CohortEMIS Reporting PeriodsLongitudinal Graduation RulesGrad Rate

4 year5 year

Withdraw codes – deeper meaningWatchmaker’s Tools

Cohortsco·hort /ˈkōhôrt/NounAn ancient Roman military unit, comprising six centuries, equal to one tenth of a legion.

A group of people banded together or treated as a group.Synonymstroop - band

EMIS Reporting Periods

October K Period– Withdrawals

• Grad• Other

– Admissions– Fiscal Year Began 9th

grade is not considered!

Yearend N Period– Withdrawals after first

day of school– Admissions– State Equivalent Grade

Level reported Matters!– Sets Cohorts– Fiscal Year Began 9th

grade is not considered!

EMIS Reporting Periods

Graduate G – report graduates for fiscal year

Starts First Day of

School

Ends Day before next year starts

Longitudinal Graduation Rules

Special Education studentsNo exception to 4/5 year for students who can delay diploma due to IEP

Early GraduatesStay with Cohort year

Clock starts ticking when…Reported as a 9th grader in N reporting by any entity

(State equivalent grade level)

“Gee, Mrs. King, When are we ever going to use this stuff?” A Math Teacher’s Revenge….

4 Year Students in the 4 year

cohort numerator divided by students in the 4 year cohort denominator – it really is that simple.

5 Year If a student doesn’t

graduate with the 4 year cohort the student moves to the 5 year cohort.

District Report Cards of the Future

Withdraw Codes MATTER! A LOT!• Codes that remove a student

from your cohort 40 – transferred outside Ohio 42 – transferred to a private

school 43 – transferred to

homeschooling 45 – Transferred by court

order 46 – Transferred outside US 48 – Expelled 51 – Verified Medical Reasons 52 - Death

• Codes that don’t remove a student from your cohort

71 – Truancy 72 – Pursued work permit 73 – Over 18 74 – moved, not known to be continuing 75 – completed course req. but did not graduate (didn’t pass all OGT)

What is the loneliest number?

This code may or may

not remove the student from your cohort ….this is the one code that can come back to haunt you later. 41

Why? If the other district does

not report the student in their district, that student stays on your denominator…forever

or until 4 years is up. 41Be sure you know that the receiving school is an Ohio

Public School (including Community Schools) before using 41.

When in doubt check OEDS-R.

That’s Not Fair! What Can We DO?

Follow-up after withdrawal:SSID – are they using the

same one?Did the student show up?

If not, does other district know where he/she went? Maybe private school?

41

Tools for Verifying Grad RateStu_Long_Grad Report

Check all yearsStu_Grad_Dup Report

Only in current yearStu_Grad_Test

Shows missing testStu_Grad_Info

Compilation of K, N, GSafe Account ODE

Let’s look at your data

Ideas for Tracking

• Add to Records’ Request– Please provide SSID– Please provide Dist. IRN– Add your Dist. IRN – Add student’s 1st day

• Add to Records Sent– SSID you used– Student’s last day– District IRN

• Add to enrollment form– Have you ever enrolled

or attended a public school in Ohio? If yes, what district?

• Other Ideas?