thesis writing and submission information session...exact thesis title: capitalize proper nouns only...

ThesisWritingandSubmissionInformationSession

• Thesiswriting• Thesisexaminer• Initialthesissubmission• Thesisevaluationprocess• Finale-thesissubmission

SylvieFournierJanuary2018

Thesiswriting

• Thesiscomponents• Thesisformat• Notesonmanuscript-based(article-based)thesis

Athesiscanbewritteninatraditionalstyleoramanuscript(article)-basedstyle.

Itcannotbeamixtureofthetwo.

Orderofthesiscomponents(intraditionalormanuscript format):

1.TitlepageThetitleofthethesisYournameanddepartmentfollowedby"McGillUniversity,Montreal"ThemonthandyearyourthesisissubmittedThefollowingstatement:"AthesissubmittedtoMcGillUniversityinpartialfulfillmentoftherequirementsofthedegreeofMasterofScience”Theuniversalcopyrightnotice“©”followedbyyournameandtheyearyourthesisissubmitted

2.Detailedtableofcontents

3.AbstractinbothEnglishandFrench

Thesiscomponents

4.AcknowledgementsAmongotheracknowledgements,youhavetodeclaretheextenttowhichassistance(paidorunpaid)hasbeengivenbyotherstudents,researchassistants,technicians,orothersinthecollectionofdata,theperformanceofexperiments,theanalysisofdata,andthepreparationofthethesis(includingeditorialhelp).Itisappropriatetorecognizethesupervisionandadvicegivenbyyoursupervisor.

5.Preface(ContributionofAuthors)Yourcontributionstoeachchaptermustbeexplicitlystated.Thecontributionsofanyco-authorstoeachchaptermustbeexplicitlystated.

6.IntroductionAcomprehensivereviewoftherelevantliterature.Youshouldclearlystate therationaleandobjectivesofyourresearch.

Thesiscomponents

Thesiscomponents7.MaterialandMethods(traditionalformatonly)

8.Researchresults(manuscript forarticle-basedstyle)Publishedarticleshouldbereformatted.

9.Discussion(traditionalformatonly)

Thesiscomponents10.Finalconclusionandsummary(forbothtraditionalandarticle-basedformat)Clearlystatehowtheobjectivesofyourresearchweremetanddiscusstheimplicationsofyourfindings.

11.ReferencesFollow disciplinarynorms(beconsistent).

12.Appendices(optional)Usefultopresentsupplementaryorrawdata,detailsofmethodology(particularlyformanuscript-basedtheses)oranyinformationthatwoulddetractfromthepresentationoftheresearchinthemainbodyofthethesisbutwouldassistreadersintheirreview.Allmaterialinappendicesisopentoexamination.Whenpreviouslypublishedcopyrightedmaterialispresentedinyourthesis,youmustobtainsignedpermissions/waiversfromthepublisherandincludetheminthissection.

Don’tinclude:Permissionfromco-authorsofmanuscriptsEthicsandcompliancecertificates

ScriptandPageFormatAconventionalfont,size12-point,12charactersperinch.Linespacing:1.5ordouble.Leftandrighthandmargins:1inch.

LengthGPSconsiders150pagestobethemaximumforaMaster’sthesis(includingtitlepage,abstracts,tableofcontents,preface,acknowledgements,referencelist,andappendices).A MScthesisisusuallylessthan100pages.

PaginationPositioningofpagenumbersisoptional.Pageswithfiguresmaybenumberedinsequenceorleftunnumbered.Thechosenproceduremustbeusedconsistentlythroughoutthethesis.Paginationmustbecarefullycheckedforcorrectsequenceandcompleteness.

Thesisformat

ReferencesShouldconformtoascholarlystyleappropriatetothediscipline.Consistencyofcitationandformattingisrequiredthroughoutthethesis.

FiguresandillustrationsFigures,tables,graphs,etc.,shouldbepositionedaccordingtothepublicationconventionsofthediscipline.Legendsonthesamepage.

Avoidfigures,tablesandotherillustrationsthatarelargerthanastandardpage(unlessabsolutelynecessary).Legendsoffull-pageillustrationsmustbepresentedonaseparatepage.

Goodideatohavealookonsomethesesfromyourlab.

Thesisformat

Inmanuscript-basedtheses,theresearchresultsarepresentedasacollectionofoneormoremanuscriptssubmittedortobesubmitted forpublication,and/orpublishedarticlesthatarereformatted accordingtothethesis formatrequirements.

Notesonmanuscript-basedtheses

• PriorpublicationoracceptanceforpublicationisNOT required.

• Publicationoracceptanceforpublicationoftheyourresearchresultsdoesnotguaranteethatyourthesiswillbefoundacceptablebyyourexaminer.

• NospecificnumberofmanuscriptsorarticlesarerequiredforaMaster’sthesis.

Amanuscript-basedthesismust:

• bepresentedwithuniformfontsize,linespacing,andmarginsizes(seethesisformat)

• Iyouhavemorethanonemanuscript,yourthesismustcontainadditionaltextthatconnectsthemanuscriptsinalogicalprogressionfromonechaptertothenext,toproduceanintegratedwholethatisdocumentingasingleprogramofresearch - themanuscriptsalonedonotconstitutethethesis.

Inthecaseofmultiple-authoredarticles,youmustbetheprimaryauthor.Multiple-authoredarticlescannotbeusedinmorethanonethesis.

Inthecaseofstudentswhohaveworkedcollaborativelyonprojects,itmaybepreferableforbothstudentstowriteatraditionalformatthesis,identifyingindividualcontributions.

Permissionmustbeobtainedfromco-authorsofmanuscriptssubmittedorinpreparationforinclusioninthethesis(anemailissufficient,DONOTincludeinappendices).

Notesonmanuscript-basedtheses

Initialthesissubmissionrequiresadditionalsteps.

Themostimportantoneistosecureathesisexaminerbeforeinitialthesissubmission.

Wellbeforeyourthesisisreadyforinitialsubmission,youandyoursupervisorshouldidentifyapotentialexaminerwhoisqualifiedtoexamineyourthesis(thinkaboutSummer,ChristmasHolidays…...).

• Howtosecureathesisexaminer• Tipstoyoursupervisortosecuretheexaminer• Conflictofinterestchecklist

Thesisexaminer

AMaster’sthesisisevaluatedbyasingleexaminer.

Ascholarofestablishedcompetenceinthefieldofthethesisresearch.

TheexaminermaybefrominsideMcGill(affiliatedwiththedepartmentorfromanotherdepartment)orfromoutsidetheUniversity.

IntheMIMMdepartment,membersofthestudent’sadvisorycommitteeCANNOTserveasanexaminer.

Thesisexaminer

Onceyouandyoursupervisorhaveidentifiedapotentialexaminer,yoursupervisor(NOTYOU)must:

• Contacttheexaminertoconfirmitswillingnesstoserve.Initialcontactwithapotentialexaminerismadebyyoursupervisor(NOTbyyou) byphoneoremail.Itisusuallybesttodiscussbyphoneatsomepoint.Yoursupervisorshouldmakesurethatthepotentialexaminerisabletoreviewthethesiswithintherequiredtimeline.

• EnsurethatthepotentialexaminerhasnoconflictofinterestYoursupervisormustreviewtheConflictofInterestchecklist withthepotentialexaminerandensurethathe/shedoesnotanswer“Yes”toanyofthequestions.Iftheexaminer’sanswertoanyofthequestionsinthechecklistis“Yes,”thatpersoncannotserveasanexaminer.

Howtosecuretheexaminer?

TalkingPointswhencontactingthepotentialexaminerbyphone

• Explainthatamaster’sstudentwillsoonbecompletinghis/herthesis,andthattheMcGillprocessrequiresthethesistobeexaminedbyanexpertinthefield.

• Explainthatthethesisexaminationrequiresawrittenassessment,butoncethatisfullycompleted,theexaminer’sworkisdone.

• Specifywhenthethesisisexpectedtobereadyforexamination,andthattheexaminerisgiven4weekstosubmithis/herassessmentandthatmeetingthisdeadlineiscriticalforthestudent’sprogresstowardsthedegree.

• Askifhe/shewouldbewillingandabletoundertakethistaskwithintheexpectedtime.

• ReviewtheConflictofInterestchecklist withthepotentialexaminer.

• Ifthepersonagrees,explainthatoncethethesisissubmitted,GraduateandPostdoctoralStudieswillcontacthim/hertoarrangeformailingofthethesisandtheexaminationform.

Tipsforyoursupervisortosecureexaminers

Throughouttheinteractionwiththepotentialexaminer,yoursupervisorshouldnotdiscussthequalityofthethesis,sincethatcouldbiasthereview.

Itis,however,possibletosendthethesisabstracttothepotentialexaminer,sothathe/shemaybetterjudgehis/herabilitytoundertakethereview.

Sharethisinformationwithyoursupervisorwhendiscussingpotentialexaminers.Itwillmakehis/herjobeasier.

https://www.mcgill.ca/gps/files/gps/procedure_contacting_examiner_may2017.pdf

Tipsforyoursupervisortosecureexaminers

• Haveyouco-authoredorotherwisecarriedoutresearchincollaborationwiththestudentorthesupervisorwithinthelastfiveyears?

• Doyouknowinglyhaveafinancialinterestinanentitythatcouldbenefitfromthethesisresearch?

• Haveyoupreviouslyreadthethesis,orpartsofit,orevaluatedthestudent'sthesisresearch(e.g.,asanadvisor,asanadvisorycommitteemember,evaluatorofprogresstracking)?

• Haveyoupreviously(withinthelastfiveyears)examinedorbeenexaminedbythestudent'ssupervisor?Thiswouldbethecaseifyouaretheformerstudentorformersupervisorofthestudent'ssupervisor(forexternalexamineronly)

• Haveyouengagedin(orintendtoengagein)discussions/negotiationswithstudentorsupervisorrelatingtofutureemploymentorsupervision?

Conflictofinterestchecklist

• Doyouhaveapersonalorfinancialrelationshipwiththestudentorthesupervisor?Relationshipsthatmightappeartohaveaconflictofinterestinclude:

ApastorpresentspouseorpartnerAclosefamilymemberApastorpresentbusinesspartner

• Haveyouengagedinotheractivitiesthatcouldbeinterpretedasconflictofinterest?Pleasespecify.

Sharethisinformationwithyoursupervisorwhendiscussingpotentialexaminers.Itwillmakehis/herjobeasier.Thischecklistcanbefoundat:https://www.mcgill.ca/gps/files/gps/conflict_of_interest_checklist_2017.pdf

Conflictofinterestchecklist

InitialThesisSubmission

• Thesissubmissionformat

• InitialthesissubmissionformsTheNominationofExaminersFormTheMcGillThesisNon-ExclusiveLicense(MNL)FormTheLibraryandArchivesCanada(LAC)Form

Thesissubmissionformat

Yourthesis mustbesubmittedasasinglePDFfromyourofficialMcGillemailaddressto:[email protected]

ThenamingconventionofthePDFthesisis:ID#_last name_first name_dept name(canbeabbreviated)_thesis.pdfEg. 260260260_Damian_Andreea_MIMM_thesis.pdf

Thesubjectlineofthisemailmustbe: Initialthesissubmission

Youwillreceiveaconfirmationreceiptofsubmission.

GoodideatoprovideaPDFcopyofyourthesistoyoursupervisorandco-supervisor.

Ifyouhavedifficultyemailingyourthesis,youshouldcontacttheGPSthesisunitat [email protected]

Initialthesissubmissionforms

3formsshouldaccompanyyourinitialthesissubmission:

1. TheNominationofExaminersForm

2.TheMcGillThesisNon-ExclusiveLicense(MNL)Form

3.TheLibraryandArchivesCanada(LAC)Form

Nominationofexaminersform

ThereisanominationofexaminersformforMaster’s thesisandadifferentoneforDoctoralthesis. Pleaseusetherightone!

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Master's Thesis Nomination of Examiners Form

Submit this completed form to [email protected] from your official McGill email address with a single PDF version of your thesis and the two library forms (MNL and LAC) in PDF format. Please verify that all signatures are included on page 3 of this form.

Name: _________________________________________________________ McGill ID: _________________________ Last First

Email Address: ___________________________________________________ Degree: __________________________

Unit*: ___________________________________________________________________________________________ *Unit refers to a department, a division, a school, an institute, or a Faculty/University-wide graduate program

Exact Thesis Title: Capitalize proper nouns only (E.g., The politics and economics of the Free Trade deal) and use words rather than symbols (e.g., carbon dioxide instead of CO2). Note: The convocation booklet will display the thesis title in lower case except for proper nouns.

Supervisory Committee (list all members)

Thesis Supervisor

Full Name/Title _________________________________________________

Tel: (______)_______– __________/_______ (extension)

E-mail:___________________________________________

Mailing Address (Full campus address where applicable) _________________________________________________

_________________________________________________

_________________________________________________

_________________________________________________

Thesis Co-Supervisor (if applicable)

Full Name/Title _________________________________________________

Tel: (______)_______– _________/_______ (extension)

E-mail:___________________________________________


_________________________________________________

_________________________________________________

_________________________________________________

Other Members

Full Name/Title Unit*

MicrobiologyandImmunology

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Names and addresses in the following two sections must be complete with full names (no initials), and complete Unit* and non-McGill addresses, including building and room number, street address, city, province, postal code, e-mail address, as well as telephone number(s).

Examiner

The Unit* has established that the examiner has agreed to evaluate the thesis. The examiner can be internal or external to the Unit* or University. GPS is responsible for sending the examiner a copy of the thesis. The examiner must be able to examine the student and the thesis at arm's length, free of conflict of interest from any source. The test of whether a conflict of interest might exist is whether it could appear to a reasonable outside person that evaluation of the thesis may be affected by anything other than the merits of the thesis document. The candidate's Unit* must take reasonable steps to avoid recommending an examiner whose relationship with the candidate, the supervisor, or their research could be seen as jeopardizing an impartial judgment on the thesis. Any individual asked to examine a thesis must declare possible sources of conflict (see checklist).

Full Name/Title ___________________________________________________

Tel: (______)_______– __________/_______ (extension)

E-mail:_____________________________


_________________________________________________

_________________________________________________

_________________________________________________

Certifications and Signatures

The Unit* head or delegate certifies that

� All other degree requirements have been met� he nominate examiner internal to c ill is not in con lict o interest accor in to c ill s olicy

see University con lict o interest re lations� There is no conflict of interest with nominated examiner external to c ill (see checklist)

Supervisor(s) certifies that:

� The thesis meets GPS guidelines for preparation and initial submission� The thesis meets scholarly standards for partial fulfillment of the degree� If relevant, all ethics and compliance certificates required have been properly obtained and copies

are on file with the appropriate offices� he nominate examiner internal to c ill is not in con lict o interest accor in to c ill s olicy

see University con lict o interest re lations

� There is no conflict of interest with nominated examiner external to c ill (see checklist)

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The student certifies that:

� Thesis meets GPS guidelines for preparation and submission� If relevant, all ethics and compliance certificates required have been properly obtained and copies are on

file with the appropriate offices� If relevant, appropriate permissions have been obtained to include copyrighted material in the thesis� If relevant, appropriate permissions have been obtained from co-authors of manuscripts included in the

thesis for such inclusion� In the Preface, contributions of student to each chapter are explicitly stated� In the Preface, contribution of any co-authors to each chapter have been explicitly stated

The supervisor and student acknowledge that there will be no further contact with the examiners after submission of this form. Any contact with examiners by the supervisor or student after submission of this form constitutes a conflict of interest and the examination process will be cancelled.

Date Student’s Signature Print Name

Date Supervisor’s Signature Print Name

Date Co-Supervisor’s Signature Print Name

Date Unit* Head’s or Delegate** Signature Print Name

*Unit refers to a department, a division, a school, an institute, or a Faculty/University-wide graduate program ** Please attach a copy of approval granting signing authority if signed by delegate other than the Graduate Program Director

Revised May 2017

ContacttheChairofthedepartmentdirectly

ThenamingconventionfortheNominationofExaminersFormis:

ID#_last name_first name_unit name_nomform.pdf

E.g.260260260_Damian_Andreea_MIMM_nomform.pdf

Pleasedon’tforgettosubmitanelectroniccopyofyoursignedNominationofExaminersFormtotheGraduateProgramCoordinator(GPC).

McGill LibraryandArchivesCanadaconsidergraduatethesesimportantsourcesoforiginalresearch,andmakethesesavailableinelectronicform.

Asathesisstudentyouholdthecopyrightofyourthesis.

Withyourinitialthesissubmission,youarerequiredtosigntwonon-exclusivelicenses,onewithMcGill(MNL)andonewithLibraryandArchivesCanada(LAC).

TheMNLlicensemakesyourthesisavailableinelectronicformthroughMcGill’srepository eScholarship@McGill.

TheLAClicensepermitsyourthesistobevisibleandaccessiblethroughtheThesesCanadaPortal.

TheMNL andLACforms

Therearetwoforms,oneinEnglishandoneinFrench:

McGillNon-ExclusiveLicenseMNL(English) (fillablePDFform)

McGilllicenceNonExclusivedesThèseMLN(French) (fillablePDFform)

TheMcGillthesisnon-exclusivelicense(MNL)form

ThenamingconventionfortheMcGillThesisNon-ExclusiveLicenseformis:ID#_last name_first name_unit name_MNL.pdfE.g.260260260_Damian_Andreea_MIMM__MNL.pdf

YoumustcompleteonlyONEoftheseforms(eithertheEnglishorFrenchversion)

Therearetwoforms,oneinEnglishandoneinFrench:

LibraryandArchivesCanadaThesesNon-ExclusiveLicense(English) (fillablePDFform)

BibliothèqueetArchivesCanadalicenceNonExclusivedesThèses(French) (fillablePDFform)

ThelibraryandarchivesCanada(LAC)form

GuesswhatisthenamingconventionfortheLibraryandArchivesCanadaform?ID#_last name_first name_unit name_LAC.pdfE.g.260260260_Damian_Andreea_MIMM_LAC.pdf

YoumustcompleteonlyONEoftheseforms(eithertheEnglishorFrenchversion)

From: [email protected]

To: [email protected]

Subject: Initialthesissubmission

Attachments: 260260260_Damian_Andreea_MIMM_thesis.pdf260260260_Damian_Andreea_MIMM_nomform.pdf260260260_Damian_Andreea_MIMM__MNL.pdf(Englishversion)260260260_Damian_Andreea_MIMM_LAC.pdf(Englishversion)

SuccessfulInitialThesisSubmission

GPSwillsendyourinitialthesistotheexaminer.

Thesisevaluation

Theexaminerhas 4weeks toevaluateyourthesisaccordingtothecriteriaoftheThesisExaminationReport.

Examiner Report – Master’s Thesis

McGill University Graduate and Postdoctoral Studies Examiner Report – Master’s Thesis

Report Due Date: Name of Student: Degree/Unit: Thesis Title: As a thesis examiner, you will complete this form and attach a written report providing a detailed justification of your evaluation.

The deadline to send this form and your written report to Graduate and Postdoctoral Studies (email:

[email protected]) is ______________. A late report has serious academic and financial consequences for the

student. Thank you for your valuable contribution to this student’s examination.

1. Evaluation of the Thesis: Complete the evaluation grid below and comment on the criteria in your written report.

Criteria for Evaluation of Thesis Excellent Top 10%

Very Good

Good Satisfactory Unsatisfactory

1. Is in line with disciplinary norms

2. Is situated in a broader context and

appropriately acknowledges the larger field of

research (e.g., citations/ references)

3. Details methodology and methods

4. Reports results clearly

5. Justifies analyses and conclusions

6. Discusses implications

7. Is presented appropriately for disciplinary norms

(grammar, style, coherence, cohesion)

8. Complies with McGill’s guidelines for thesis

preparation

2. Overall Recommendation: Select one.

Recommendation Select ONE PASSED - The thesis is ready for final submission.

• Report must include any recommendations for minor revisions to the thesis (i.e., stylistic or

editorial changes that can be completed in three weeks or less).

NOT PASSED – The thesis needs major revisions before resubmitting.

• At least one of the Criteria for the Evaluation of the Thesis must be judged as unsatisfactory

if the thesis is NOT PASSED.

• Report must include a detailed description of the shortcomings that have informed your

decision, including an itemized list of substantive issues you would expect the student to

address in order for the thesis to be given a PASS.

• If this is the first NOT PASSED assessment, the student will have the option to revise and

resubmit the thesis.

DATE: _______________ SIGNED: ____________________________

DONOT:

YouoryoursupervisorshouldNOT communicatewiththeexamineruntiltheexaminationprocessiscomplete,evenifyourexaminerhasnotreturneditsevaluationreportontime.

“Anycontactwithexaminersbythesupervisor,studentordepartmentafterthenominationprocessconstitutesaconflictofinterestandtheexaminationprocesswillnotgoforward.”

DOandDONOTduringtheevaluationprocess

DO:

GoodDay,Pleasefindattachedtheevaluationreportandannotatedthesisforyourstudent.Finalsupervisorapprovede-thesisdeadlineisAUGUST15th,2017 (Tobeeligiblefor Graduation– Convocation FALL2017)Ifthestudentdoesnotmeetthisdeadline, thestudentmustregisterandpayfeesfortheFALL 2017term.Registrationinformationcanbefound hereFinale-thesisInstructions:StudentInstructionsSupervisorsInstructionsInformationconcerningconvocationcanbefound hereCopiesofanycertificatesmustberetainedbythesupervisorandstudentinaccordancewithMcGill’spoliciesonresearchethics. SupervisorsindicateontheNominationofExaminersandThesisSubmissionFormthatthethesisresearchhascompliedwithallethicalstandards.Nosigneddocumentscanbeincludedwithinthefinale-thesis.Regards,SandraGibson |ThesisCoordinator,Graduate&PostdoctoralStudiesMcGillUniversity|JamesAdministrationBuilding,Room400|845Sherbrooke StreetWest|Montréal,QC,H3A0G4Tel:514398-3783|Fax:514-398-6283| [email protected]

HowIgettheexaminerreport?

TheexaminersendsitsreporttoGPS.GPSforwardtheexaminerreporttoyoursupervisor(youarecc’ed onthisemail)withotherinformationandtheinstructionsforthefinalsubmissionofyourcorrectedthesis(e-thesis).

WhatshouldIdowiththeexaminerreport?

Youshouldmaketheproposedcorrections/revisionsinconsultationwithyoursupervisor.

Then,youhavetoverifyhowthecorrections/revisionshavechangedyourpaginationandmodifyyourtableofcontentsaccordingly.

Youarenowreadytoproceedtothefinalsubmissionofyourcorrectedthesis(e-thesis).

YoushouldfirstmakeasinglePDFfileofthefinalversionofyourthesisandtransformitinaPDF/Aformat.

InstructionsoncreatingPDF/Afilesarefoundathttp://kb.mcgill.ca/it/easylink/article.html?id=5163 (MicrosoftOffice2010and2013)http://kb.mcgill.ca/it/easylink/article.html?id=5136 (MacUsersandLatex)

Whensavingyourfile,donotusespacesinyourfilename.Ifnecessary,useunderscoresinstead(e.g.Damina_A_e-thesis.pdf). Ifyoudohavespacesinyourfinale-thesisfilename,youwillnotbeabletodeletethefinale-thesisfromthefileserverifyouneedtodoso.

Finale-thesissubmission

Theprocessisdividedintotwosections:ThesisDetailsandThesisUpload.

IntheThesisDetailssection,youwillbeaskedtoprovideinformationaboutyoure-thesisaswellasgiveninstructionsforenteringyourEnglishandFrenchabstracts.

IntheThesisUploadsection,youwilluploadyoure-thesistotheserverforonlinesupervisorapproval.

Finale-thesissubmissionisdoneonMinerva usingyourofficialMcGille-mailaddress.

Ifyoucan’tlogintothee-thesissubmissionforminMinerva,youshouldcontactGPS.


• Loginto Minerva andselectthee-ThesisSubmissionform.

• Clickonthe“AddThesisFile”buttonatthebottomofthepage.

• Selectthemainlanguageofyourthesisfromthedropdownmenu.

• EntertheplaintextofyourEnglishabstractinthefieldofthesamename.Youcancopyandpasteyourabstractfromyouroriginalwordprocessingdocument.

• EntertheplaintextofyourFrenchabstractinthefieldofthesamename.Youcancopyandpasteyourabstractfromyouroriginalwordprocessingdocument.

• SelecttheUMIcodewhichbestdescribesyourthesissubjectusingthe“Select”option.Youwillbegivensubsequentoptionstonarrowdownthesubject.OncetheUMIcodeappears,clickon“Selectthiscode”.Thecodewillautomaticallybeenteredinthetextfield.Youcanchangethecodebyrepeatingtheprocess.

• Youcansavethisinformationwithoutuploadingyoure-thesisfilebyclickingon“SaveThesisDetails”.


• Clickonthe“Browse…”buttontoselectyoure-thesisfile.Navigatetothefolderanddouble-clickonthefilename.Ifyouselectedthewrongfile,repeattheprocesstoselectthecorrectfile.

• Clickonthe“SaveThesisDetailsandUploadThesis”buttontouploadyoure-thesis.

• Enterthenumberofpagesinthebodyofyourthesis,notincludingthefrontsection(titlepage,abstracts,etc.)norendsection(bibliography,appendices,etc.)andclickon"SavePageCount".

• Selectthesoftwareyouusedtowriteyourthesisfromthedropdownmenu.Ifyouselect“Other,”youcanenteramaximumof100characters.

Finale-Thesissubmission

Atthispointyoucando3things:

• Submityoure-thesisforonlineapprovalbyyoursupervisorbyclickingonthe"SubmitThesisforApproval"button.Ane-mailwillbeautomaticallysenttoyoursupervisornotifyingthatyouhaveuploadedyoure-thesisandthatit'snowreadyforapproval.Note: afteryoure-thesishasbeensubmittedforsupervisorapproval,youwillnolongerbeabletodeleteyoure-thesisorchangethethesisdetails,butyouwillstillbeabletodownloadacopyofyoure-thesis.Ifyourealizethatyou’vemadeamistake,yoursupervisorwillhavetorejectthee-thesissothatyoucandeletethefileandstartover.

• Downloadacopyofthealreadyuploadede-thesis(incase,forexampleyouwanttoverifythatyouhaveuploadedthecorrectversion)byclickingonthe"Download"button.

• Deletethee-thesisandstartoverbyclickingonthe"DeleteThesis"button.TheThesisDetailswillnotbedeleted.(IfyouneedtomakechangestotheThesisDetails,followtheprocessfromthebeginningafteryouhavedeletedthee-thesis.)

Finale-Thesissubmission

“Thee-ThesissystemhasthesisforyoutoreviewYourstudent,Andreea Damian,uploadedathesisentitled"Roleofthearylhydrocarbonreceptorindiseasetoleranceto«staphylococcusaureus»"foryourapprovalonJuly4,2017at14:16.PleaselogintoMinerva(http://www.mcgill.ca/minerva)toreviewthethesisandacceptorrejectit. YoucanconsulttheinstructionsforusingtheMinervaformat: http://www.mcgill.ca/gps/thesis/final-e-thesis/staff/troubleshooting/Ifyouhaveanyquestions,pleasecontactGPSOat http://www.mcgill.ca/gps/contact/”

“HiSylvie,IjustwantedtonotifyyouthatIhavejustsubmittedmyonlinee-thesis!Ithinkyoushouldofreceivedanemailindicatingthatyouronlineapprovalisneeded.Letmeknowifthereareanyissues.Allthebest,Andreea ”

Whenyoure-thesisissubmitted,anemailfromthee-thesissystemissenttoallyoursupervisors.

• Ifyoursupervisorrejectsthee-thesis(requiresthatyoumakechangestoyoure-thesis)anautomatice-mailwillbesenttoyou.Youcanviewthecommentsbyclickingon"View"underthe"Comments"headingnexttothesupervisor'sname.

Inordertomakechangestoyourthesis:PrinttheMinervapagewiththecomments(thecommentswilldisappearonceyousubmityoure-thesisforonlineapproval).Makethechangestoyouroriginaldocument(e.g.Word,LaTex).GenerateanewpdffileinPDF/Aformat.Deletetherejectede-thesisfile.Uploadthecorrectede-thesisfile.

• Ifyoursupervisorapprovesthee-thesis,anautomatice-mailwillbesenttoyou.Ifyouhaveaco-supervisor,he/shealsoneedstoapprovethethesis.

• GPSwilltheneitherapproveorrejectyourthesis.

• IfGPSrejectsyoure-thesis,youwillreceiveane-mailstatingwhatchangesneedtobemade.


Youmaysubmityourthesisatanytimeduringtheyear.

However,foreachofthe3annualdatesforconferringdegrees,therearedeadlinesforinitialsubmission,forfinale-thesissubmissionandtheseimpactonyourtuitionfees.

Thesisdeadlinesandtuition

Initial Submission Final Submission Additional Session Thesis Evaluation Graduation

Apr16– Aug15 Aug16– Dec15 Summer Fall February

Aug16– Dec15 Dec16– Apr15 Fall Winter June

Dec16– Apr15 Apr16– Aug15 Winter Summer October

InitialandFinalSubmissioninthesameterm

Apr16– Aug15 Apr16– Aug15 Summer None October

Aug16– Dec15 Aug16– Dec15 Fall None February

Dec 16– Apr 15 Dec16– Apr15 Winter None June

Seeyouattheconvocation!

Thus,iftheverdictofyourexamineris“notpassed”itiscertainlyNOT

Youhavetherighttoreviseandresubmitathesis.ContacttheGPCwhowillassistyouwiththeresubmissionprocess.

Thisguydidnotspeakuntilhewasfour,didnotreaduntilhewassevenandfailedhisuniversityentranceexam.

thesis writing and submission information session...exact thesis title: capitalize proper nouns only...

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