THE VININGS AT GERMANTOWN

HOMEOWNERS’ ASSOCIATION, INC

(HOA)

THE VININGS AT GERMANTOWN

HOMEOWNERS’ ASSOCIATION, INC

(HOA)

Annual MeetingMarch 16, 2015

Agenda Call Meeting to Order:

Role call and certification of proxies Proof of notice of meeting Reading of 2014 Annual Meeting minutes Reports of office and committees

Board Presentation: Annual Review 2015 Focus Areas

Questions & Answers Appointment of Election Inspectors

Keith Collins Management Company

Election of Board of Directors Adjournment

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Mission Statement:

The Vinings Homeowners Board of Directors are elected volunteers that endeavor to promote the common good and general welfare of our Homeowners and community.  We strive to maintain the beauty, safety and value of our property by continuously making improvements and informed decisions that represent the interests of the majority, while focusing on sustaining a safe and friendly family environment.

Board of Directors

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HOA – What is it?Home Owners Association (HOA) is non-profit corporation managed by a duly elected Board of Directors. It’s purpose is to maintain all common areas and to govern the community in accordance with the provision of the legal documents including the Covenants, Conditions, and Restrictions (CC&R’s), Bylaws, and Articles of Incorporation.

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What an HOA is:• A governing body to

ensure the safety and quality of its members

• Comprised of board members elected by the membership

• May include various committees and assigned roles to ensure the proper care and upkeep of common areas, amenities, special events and communications as deemed appropriate by the board and homeowners

What an HOA is not:• Catered to individual

interest• Not submissive to renters

(Homeowner maintains vote)

• Required to be comprised of legal professionals

• Political or Religious organization

• Bear no power to regulate personal lives of residents

HOA – What is it?

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Governing Documents

• The Covenants, Conditions and Restrictions (CC&R’s) – are the governing legal documents that set up the guidelines for the operation of the community as a non-profit corporation.

• Bylaws – contain provisions concerning actual association operations, such as meetings, procedures for electing the board members and officers, and general duties of the board. Sometimes the bylaws cover the same topics as the declaration.

• Rules and Regulations – Board defined rules and regulations that are consistent with the CC&R’s, Bylaws and city and state laws.

Governing documents provide the structure within the Board. They regulate resident behavior. They bind all owners to the association, establish association responsibilities, and define owners’ rights and obligations.

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Organization Chart

Board of DirectorsTodd Sudduth, President

Tommy Williams, Vice PresidentJimmy Longino, Treasurer

Tammy Lawrence, SecretaryRonnie Faulkner, MemberRon Slaughter, Member

CommitteesArchitectural Review (ARC)

CommunicationGround Maintenance

FinancePool & Cabana

Management Company

Keith S. Collins Company LLC

Kristie Adcock, Manager

Homeowners(HOA)

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Roles and Responsibilities

Role Responsibilities

Board Ultimately, the role of the board is to protect and increase property value. This is accomplished by operating the association, maintaining the common property, and enforcing the governing documents.

Management Company Contracted by the Board of Directors to manage the Association's daily operations and to implement policies set by the Board.

Homeowner Read and comply with the governing documents. Maintain their property. Treat Members & Board Leaders with honesty and respect. Ensure those who reside on their property adhere to all rules and regulations.

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COLLABORATIVE BOARD MEMBER

• Good character• Strong integrity• Calm judgment• Willingness to serve• Committed to the best

interestsof the community as a whole

• Relevant experience or background

• Previous volunteer service• Strong “people skills

• Unable to put the welfare ofthe community first

• Works behind the board to runthings his or her way

• Impulsive or quick tempered• Has a personal or hidden

agenda• Puts individual interests first• Little or no experience in

management, leadership,or service

• Unable to work with others forthe common good

• Ineffective with others

ADVERSARIAL BOARD MEMBER

Qualities of a Good Board Member

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BUDGET OVERVIEW

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ANNUAL ASSESSMENT

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• Assessments reduced to $1,000 Annually effective May 1, 2015

• Dues are payable semi-annually on May 1st & November 1st

2014 Accomplishments• Hiring of common ground vendors – best price for best service

• Cleaning service for pool area• Joined HOA website (Addressgate)• Identified HOA Committee needs• Changed street signs and street posts• Privatized community• Repair streets (Germantown)• Gates activated (code and remote entry

system)• Initiated Delinquent Assessment policy

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Proposed 2015 Focus Areas• Reorganize HOA committees’• Review and Amend HOA Governing

documents (necessary amendments TBD, 75% approval vote by Members required)

• Install accent lights at front entrance• Playground improvement(s)• Move toward permanent gate closure• Establish Homeowners Directory• Increase website content and

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WE NEED YOU!

Keeping all of the pieces together in our community requires everyone’s input,

involvement, help and support.

No one can carry the load alone!

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QUESTION AND ANSWERS

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ELECTION OF BOARD OF DIRECTORS

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CLOSING REMARKS AND ADJOURNMENT

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