the university of texas at el paso swe regional c ... · the university of texas at el paso...
TRANSCRIPT
1
The University of Texas at El Paso
SWE Regional C Conference
2013
2
UTEP SWE’s collegiate Section will like to take the opportunity to disclose briefly the current
situation in our border region. Despite the fact that our twin city Juarez is undergoing a very
delicate situation with violence in its streets, our city of El Paso has been ranked the 2nd safest
city in the U.S. We want to emphasize that our guests can feel secure while attending our
conference.
Sincerely,
Conference Committee
3
Table of Contents
Conference Theme Page 4
The University of Texas at El Paso Collegiate Section Page 5
The University of Texas at El Paso Professional Section Page 6
Proposed Dates Page 7
Description of Location Page 8
Hotel Accommodations, Pricing and Facilities Page 9
Proposed Conference Agenda Page 13
Potential Speakers and Special Topics Page 14
Potential Topics Page 15
Tours and Attractions Page 16
Preliminary Budget Page 19
Sponsorship and Fundraising Plan Page 23
Planning Schedule Page 25
Awards and Gifts Page 28
4
Conference Theme ---------------------------------------------------------------------------------------
We propose a “Grand Opportunities for Women in Engineering” theme for the 2013 Region C
Conference. This theme was derived from the Grand Challenges in Engineering theme that has
been addressed in various forums nationally and globally. The needs and desires to expand the
problem of sustainability and advancement while improving the quality of life await
engineering solutions. We believe that the role of women towards these challenges open the
doors to opportunities into practice. The need to provide access to clean water, to make solar
energy economical, to restore and improve urban infrastructure, to engineer better medicines,
to have a secure cyberspace, and to meet the demands of the engineer 2020 are some of the
topics that will like to take part of our Grand Opportunities for Women Engineering.
To reinforce the theme we would secure keynotes in the areas of interest.
Have panel discussions with faculty and professionals.
Have tours in the El Paso region that are relevant to the theme e.g. the Desalination Plant,
White Sands and the expansion of Fort Bliss.
We will partner with UTEP Gaining Awareness and Readiness for Undergraduate Programs
(GEAR UP) to bring around 300 high school students to take part of the workshops and to
experience firsthand how the Society of Women Engineers engage its members to make a
change in this world.
5
The University of Texas at El Paso Collegiate Section ---------------------------------------------------------------------------------------------------------------------
Monetary Commitment: $1,500.00 Contact Information: Adriana Torres [email protected] 915.346.4609 Conference Exec Chair Alicia N. Morales [email protected] Program Committee Monica Galindo [email protected] Maria M. Quezada Corporate Support 703. 846.5435 [email protected] Additional volunteers: Methaq Abed, Debra Little, Yvonne Santiago, Yan See Tao,
Alejandra K. Gonzalez, Bertha Rodriguez, Francis Larios, Alejandra Garibaldi.
6
The University of Texas at El Paso Professional Section ---------------------------------------------------------------------------------------
Contact Information:
LeEarl A. Bryant
Region C Professional Member
806-744-7657.
Maricruz Saenz
TXDOT
915-790-4200
Margarita Licon
Licon Engineering
915-781-1532
Laura Bosworth-Bucher
Edco Ventures
Venture Executive
512-828-2596
7
Proposed Dates ---------------------------------------------------------------------------------------------------------------------
We have considered 3 dates for this conference to take place.
February 8-10
Hilton and Radisson Hotels are available. The Engr. Expo will take place that same
week of February. We believe it will be a great opportunity for the companies to stay for
the SWE Conference career fair. This way the SWE members have better opportunities
to talk to companies and information about internships, and co-ops.
The Student Union Building will be available at this date. This will provide all the
facilities the conference will need.
February 15-17
Radisson Hotel is available. Hilton Hotel will be available. And all the universities have
these dates available. No Spring Break or any kind of academic dates.
February 22-24
Hilton and Radisson Hotels will be available. Undergraduate Learning Center will be
available with all the facilities:
Technology
Auditoriums
Space for approx of 200 people.
8
Description of Location ---------------------------------------------------------------------------------------------------------------------
El Paso is located at the western tip of Texas, where Texas, New Mexico and Old Mexico meet. It is the largest international metroplex in the world and seamlessly blends cultures and traditions: from the historic Old West to the colors of Mexico, from the heritage of Native Americans to the beauty of our desert sun.
El Paso has long been discovered. Since the early days when Spanish Conquistadors arrived at the banks of the Rio Grande in 1598, to today, with the millions of visitors who come here on a yearly basis.
The high mountains, which cut through the middle of the city, offer a dramatic setting for El Paso. Visitors can ride the Wyler Aerial Tramway to Ranger Peak to get a panoramic view of the city, or drive along Transmountain Road which cuts right through the Franklin Mountains. You can enjoy a picnic in the largest urban park in the U.S.: Franklin Mountains State Park, or for outdoor explorers, there's also mountain biking, hiking and rock climbing virtually any time of the year.
Our natural beauty is a rarity in today's world. During the day, our mountains take on shades of purple, vibrant orange and pale green. The sun shines over 305 days a year in El Paso. Wide-open vistas, big skies and beautiful desert weather are the norm, and almost every day ends with a breathtaking sunset. At night our city lights look like a scattering of diamonds.
The University of Texas at El Paso campus is located on 500 W. University Ave. El
Paso, TX 79968. We are 9 miles away from The El Paso International Airport. From the
El Paso Intl. Airport, take Airway Blvd. to I-10 West. Exit 19A-Mesa St. and stay to the
right on Mesa. Travel about .8 mi. on Mesa to University Ave.
See campus map below:
9
10
Hotel Accommodations, Pricing and Facilities --------------------------------------------------------------------------------------------------------------------
$89 per night
The Hilton Garden Inn El Paso is located at the entrance of University of Texas El Paso
(UTEP). We are centrally located to downtown El Paso. We are only nine miles from the
El Paso Intl. Airport and Fort Bliss.
This hotel is a 100% smoke-free facility.
The El Paso International Airport is 9 miles away.
Directions: From the El Paso Intl. Airport, take Airway Blvd. to I-10 West. Exit 19A-
Mesa St. and stay to the right on Mesa. Travel about .8 mi. on Mesa to University Ave.
and take a left. The hotel will be on the right side.
Transportation to and from the airport
Bus Service
Rental Car
Taxi : $15 USD
11
Standard guestrooms include one king or two queen beds, chair with ottoman, large
work desk with ergonomic chair. Complimentary wireless high speed Internet access in
all guest rooms. Two phones with speakerphone capability and voice mail, refrigerator,
microwave, coffee maker, iron/ironing board.
Restaurants/Lounges
• Enjoy drinks at our outdoor Tiki Bar or inside • Outdoor seating available for breakfast lunch and dinner.
12
Negotiated 20 rooms for $109 / night
Offer:
25” color television
Alarm clock/radio
Cable TV
Hair dryer
Iron, Iron board
Radisson is located next to the El Paso International Airport.
This hotel is a 100% smoke-free facility.
Map from Radisson Hotel to University of El Paso.
13
14
Proposed Conference Agenda The Conference activities are planned to be at the Student UNION on campus. Friday 8:00 am-7:00pm Registration, Tours/ and or Activities 3:00 pm Hotel check-in 6:00 pm-7:00 pm Welcome Reception 7:00 pm-9:30 pm Talent Show (Ice-breaker) Saturday 8:00 am-8:30 am Breakfast 8:30 am-10:00 am Guest speaker and General Information on Region C Section 10:15am-11:00 am Session #1 10:15 am-12:15pm Career Fair 11:15 am-12:00 pm Session #2 12:15 pm-2:30 pm Lunch with a Speaker and a Region Meeting 2:45 pm-4:30 pm Career Fair 2:45 pm-3:30 pm Session #3 3:45 pm-4:30 pm Visit the Centennial Museum at UTEP 6:00 pm-8:00 pm Dinner (Regional Awards, Speaker)
15
Potential Speakers and Special Topics ---------------------------------------------------------------------------------------------------------------------
Keeping with the theme of Grand Opportunities for Women in Engineering we will like to invite several key women to address our attendees by giving us their personal experience in their fields and how opportunities presented in their professional life and what challenges did they have to face in order to get where they are now.
Melissa Tata, FY 2011 SWE President
Diana Natalicio, Ph.D., UTEP President
Joan Woodard, Ph.D., Sandia Laboratories, Director
Valerie Young, PhD
Patricia Whiterspoon, Ph.D. Liberal Arts Dean
Betsy Castro, Career Center
Juliette Caire, Director GEAR UP
Ann Gates, Ph.D. Associate Vice President of Research
Margarita Licon, PE, Licon Engineering
Maria M. Quezada, PE, ExxonMobil
Stella Quinones, Ph.D.
Patricia Nava, Ph.D.
Patricia Teller, Ph.D.
Debra Little, PE
Maricruz Saenz, TXDot
Laura Bosworth-Bucher, EDCO Ventures
Bonnie Crow, Lockheed Martin
Luis Alvarado, Systems engineer, White Sands Missile Range NM
16
Potential Topics --------------------------------------------------------------------------------------------------------------------- Personal Development Effective Communication Messages Emotional Intelligence Women’s Self Defense Techniques Life Balancing work and Family Financial Planning Collegiate Track Looking for Internships, Coops Refining your Communication Skills Project Management Resume Writing Interview Skills Is Graduate School for Me? Developing Research-Based Outreach Professional Development How to say the right thing in tough situations Learning to Lead Conflict management skills Leadership Skills Technical Cultivating Tomorrow’s Talent Diversification in the Workplace Women’s issues in the Border Engineer 2020 Demographic Changes: Bilingualism, Biculturalism Diversity of the Industrial Workforce SWE Leadership Training Workshops 2 sessions for Professionals MALS 2 sessions for Collegiate CLCC SWE Board Directors or Senators Workshop/Presentation
17
Tours and Attractions .
El Paso Museum of Art:
Hours: Tuesday- Saturday 9:00am-5:00 pm
Thursdays 9:00am- 9:00 pm
Sunday 12:00pm-5:00 pm
Address: One Arts Festival Plaza
El Paso, TX 79901
Contact Info : 915-532-1707
www.elpasoartmuseum.org
El Paso Zoo:
Hours: Monday-Friday 9:30am – 5:00pm
Prices : $10.00
Address: 4001 E. Paisano
El Paso, TX 79905
Contact Info: 915-521-1850
El Paso Insights Museum:
Hours: Tuesday-Saturday 10:00am-5:00pm
Sunday: 12:00 pm- 5:00 pm
Prices: $6.00
Address: 505 N. Santa Fe
El Paso, TX 79901
Contact Info: 915-534-0000
18
For more information visit http://www.elpasocvb.com/
Sunland Park Casino:
Hours: Sunday – Thursday: 9:30 am – 1:00am
Friday – Saturday: 9:30am- 2:00am
Address: 1200 Futurity Drive
Sunland Park, NM 88063
Contact Info: 575-874-5200
21 and older only
19
Wyler Aerial Tramway:
Address: 1700 McKinley El Paso, Texas 79930 Contact Info: (915) 566-6622
Best steaks in El Paso
Many movies were shot at this set :
Extreme Prujudice
Courage Under Fire
On the border
Glory Road
The Day after Tomorrow
Death of an Angle
Lone Wolf McQuade
35 minutes away from El Paso Downtown.
Others:
Hueco Tanks: 32 miles northeast of El Paso, TX
Carlsbad Caverns: Carlsbad Caverns are located at 32 degrees north and103 degrees west near Carlsbad, New Mexico. Approx 2 hours from El Paso West.
20
Preliminary Budget ---------------------------------------------------------------------------------------------------------------------
2 budgets are being proposed:
A: 160 Collegiates , 40 Professionals
B: 200 Collegiates, 50 Professionals
A. Expenses
Budget for attendance of 160 Collegiates , 40 Professionals = 200
Price/each Quantity
Speaker/Attendee
UTEP Pen $7.95 160 $1,272.00
Pin Pick $14.95 40 $598.00
Mug/Water Bottle $10.95 40 $438.00
Planner/Organizer $23.79 40 $951.60
TOTAL $3,259.60
Raffles/Prices
Ipod Shuffle $49.00 1 $49.00
Gift Cards $25.00 1 $25.00
SWE shirt $10.00 20 $200.00
UTEP shirt $11.95 20 $239.00
USB $15.79 1 $15.79
Keychain $5.95 20 $119.00
TOTAL $647.79
Giveaways
Lanyards $6.95 200 $1,390.00
UTEP Bag $12.00 200 $2,400.00
TOTAL $3,790.00
Location Student Union $2,900.00
Transportation El Paso Limousine
Busses
$
355.00 5
TOTAL $
1,775.00
Meals Per person
21
Friday $1,926.70
Sat breakfast $8.95 $1,790.00
Sat lunch $25.00 $5,000.00
3/table
cloth
Sat dinner $35.00 $7,000.00
TOTAL $15,716.70
paper supplies $500.00
Decorations $300.00
TOTAL $800.00
TOTAL OVERALL EXPENSES $28,889.09
A. Projected Fundraising
Attendance of 160 Collegiates , 40 Professionals = 200
Fundraising
t-shirts $1,500.00
Registration
Collegiate $50.00 $8,000
Professional $80.00 $3,200
UTEP chapter $1,000.00
Sponsorship $20,000.00
Total $33,700.00
22
B. Expenses
Budget for attendance of 200 Collegiates, 50 Professionals = 250
Price/each Quantity
Speaker/Attendee
UTEP Pen $7.95 200 $1,590.00
Pin Pick $14.95 50 $747.50
Mug/Water Bottle $10.95 50 $547.50
Planner/Organizer $23.79 50 $1,189.50
TOTAL $4,074.50
Raffles/Prices
Ipod Shuffle $49.00 1 $49.00
Gift Cards $25.00 1 $25.00
SWE shirt $10.00 20 $200.00
UTEP shirt $11.95 20 $239.00
USB $15.79 1 $15.79
Keychain $5.95 20 $119.00
TOTAL $647.79
Giveaways
Lanyards $6.95 250 $1,737.50
UTEP Bag $12.00 250 $3,000.00
TOTAL $4,737.50
Location Student Union $2,900.00
Hilton for Friday's reception $1,000.00
Transportation El Paso Limousine
Busses
$
355.00 5
TOTAL $
1,775.00
Meals Per person
Friday $2,300.00
Sat breakfast $8.95 $2,237.50
Sat lunch $25.00 $6,250.00
3/table
cloth
Sat dinner $35.00 $8,750.00
TOTAL $19,537.50
paper supplies $500.00
23
Decorations $300.00
TOTAL $800.00
TOTAL OVERALL EXPENSES $35,472.29
B. Projected Fundraising
Attendance of 200 Collegiates , 50 Professionals = 250
Fundraising
tshirts $2,000.00
Registration
Collegiate $50.00 $10,000
Professional $80.00 $4,000
UTEP chapter $1,000.00
Sponsorship $20,000.00
Total $37,000.00
24
Sponsorship and Fundraising Plan
---------------------------------------------------------------------------------------------------------------------
Our main form of sponsorship will be from corporate solicitations. Below is a list of
potential donors and potential Career Fair participants.
ABF Freight System, Inc. ADC De Juarez
Applied Materials ARL (Army Research Lab)
BJ Services BNSF Railway
CEA Engineering Group CEMEX
Cesar Scott Chaparral Steel
Chevron COYLE Engineering, Inc.
CPS Energy CSA Engineers and Constructors
Cummins Dal-Tile
Eaton Echostar Technologies
Enore Systems ExxonMobil
Federal Highway Administration Ferguson Enterprises
Fluor Corporation G E Plastics
Hewlett-Packard Corp Hewlett-Packard Corp
Holcim Huitt-Zollars
IBM INROADS
Intel Kiewit Texas Construction
Kroger Company Latinitas
Licon Engineering Lockheed Martin
Los Angeles County-Public Works Martin Marietta Materials
McCarthy Building Companies Microsoft
National Instruments
NAVAIR NAVASEA
NAVY Panhandle Energy (S. Union)
Pepsi Bottling Group Raba-Kistner Consultants, Inc.
Raytheon Aircraft Company Rockwell Collins, Inc
Sandia National Labs Schlumberger Tech Corporation
Schneider Electric Scientific Atlanta
Shell Oil Company Siemens Power Generation
Spectra Energy Texas Department of Transportation
Texas Far West Const. & Engr. Texas Instruments
The Association General Contractors of America
Twin Mountain Construction Co. United States Steel Corp
25
US Army Corps of Engineers US Marshal Service
USDA Forest Service Vanguard
VEMAC Vista Sciences Corp.
Wal-Mart Western Refining
White Sands Missile Range Wolseley North America
Workforce Recruitment Program MIRATEK Corporation
Autoflug Safety Systems, Inc. Enturia, Inc. R
Square D Border TM Industries, Inc
26
Planning Schedule --------------------------------------------------------------------------------------------------------------------- ASAP
Select a conference chair and committee chairs
Form/Establish Corporate Communications committee
Review with the Region C officers
Send letter to possible corporate sponsors and job fair companies.
Finalize the block of hotel rooms
Send corporate packages of the Region C Governor or Lt. Governor for co-
approval
Hold meetings with professionals
After co-approval, send corporate packages to companies (that require a “heads
up” for budgeting purposes)
May 2012
Sign with Hilton Hotel and Undergraduate Learning Center (UGLC)
Determine the session/workshops topics.
Begin looking for speakers and a keynote speaker.
Establish all other committees
Begin looking for sponsors
June 2012
Send preliminary conference package sent to the Region C Governor or Lt
Governor for co-approval
Select committee members for each committee and assign specific duties to
each member
Send preliminary announcement to regional newsletter editor
Send finalized conference package/ registrations to all
Collect information on menu costs and options
Finalize conference package/registrations and have them ready for Nationals
July 2012
Sign up lots of volunteers
Set registration fees. The fee will depend on corporate sponsorship and
anticipated expenses
27
Send registration forms/packets to collegiate and member sections, Region C
Collegiate Representative, Region C Newsletter Editor, Region C Collegiate
Interest Representative, Region C Governor or Lt.Governor, CIC Chair, SWE
National officers and companies participating in the conference.
August 2012
Send confirmation Letters to speakers with specific dates and times, and ask for
A/V requirements
Prepare Conference evaluation form
Order t-shirts
November 2012
Have early registration due four or more weeks prior to conference
Send invitations and notices to campus dignitaries (Dean, Provost, President,
etc...)
Send invitations to all SWE collegiate and professional chapters
Get gifts for speakers and conference committee
Request contributions for conference programs
Finalize food choices for all meals
December 2012
Prepare the conference program
Order / make all signs (directions, sessions, registration,etc…)
Reconfirm A/V requirements and session times with speakers
Finalize conference schedule and inform all committees
Prepare registration supplies and conference packets
Post invites on campus
Confirm all reservations
Send out registration confirmations once forms are received (via e mail)
January 2013
Confirm all volunteers (Registration table, greeters, ticket takers, room monitors,
etc…)
Collect items that will be in conference packets
One week prior
Confirm number of participants for meals
Stuff conference packets (print out name tags, etc….)
28
Confirm all reservations again, room arrangements and volunteers
One day prior
Print out master list of all attendees (3+ copies)
Locate everything that will be needed (Signs, packets, changes for cash, etc….)
and store at hotel or convention center where needed.
Conference Weekend
Set up registration area and appropriate signs
Set up A/V equipment in the session rooms
Be available for attendees in case of specific problems or questions
Attend sessions and workshops and the region meetings
One week after
Report all costs to chair and pay bills
Send article and photos to Region C Newsletter Editor and Region C
Communication Chair
Send article to participating schools
Write thank you notes to speakers and sponsors
Tally up evaluation forms to provide to Region C Collegiate Interest
Representative
Thank all volunteers and committees
Send out survey
Submit 10% of proceeds generated to Region C Treasurer
29
Awards and Gifts
30
---------------------------------------------------------------------------------------------------------------------
For guest Speakers Approx (9 – 15):
UTEP Pen $7.95 each Pin Pick $14.95 each Mug/Water Bottle $10.95 each Planner/Organizer $23.79 each
For attendees (200-250):
Tote Bag $4.95 each Gifts from sponsors.
Awards (5 – 15):
Gift Cards $25 each SWE shirt $10 each UTEP shirt $11.95 each
Something that would have significance from SWE
ELPGIGI /en/hotels/search
ELPGIGI 2 /en/hotels/search