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T H E The Willows Ballroom

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The Lodge at The Willows

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The Garden at The Willows

�4Table of ContentsCONTENTS PAGE NUMBER

Facility Description 5Outdoor Ceremonies 6Contact Information 7Facility Amenities 8Facility Pricing & Minimums 9Crystal Premier Wedding Package 10-11Sample Buffet Choices 12Hors D’oeuvres 13 Beverage Packages 14 Carving Stations and Side Choices 15Plated Dinner Options 16-18General Policies 19Event Information & General Policies 20

Hotel Accommodations 21

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FACILITY DESCRIPTION

The Willows is a gorgeous lakefront property, nestled on 20 private wooded acres, located at 6729 Westfield Boulevard. Our convenient location is easily accessible for you and your guests. We are situated between Meridian St. and Keystone Ave., just south of 86th St. If your guests are looking for activities before or after your event, our location is just minutes away from Keystone at the Crossing, 86th St. corridor and Broad Ripple Village.

The Willows offers four distinct event spaces from which to choose, varying in size and décor. The property consists of the Willows Ballrooms, the Lodge, the Wedding Garden and the Cabin.

THE BALLROOMThe main lobby is adorned in rich woods, stone and textured fabrics. Upon entering the Ballroom, the sophisticated décor offers pendant chandeliers, white wainscoted walls, built-in bars embellished with granite tops and beautiful fireplaces to frame the room. The view from the ballroom sets the mood with your own private terrace overlooking the lake.

THE LODGEThe Lodge is situated on the south end of the property under a canopy of century old trees and lush greenery on a lakeside setting, complete with an outdoor patio, outdoor decks and fire pits with stunning vistas. The interior is a unique blend of cozy fireplaces, vintage mirrors and crystal chandeliers that create an old-world charm. Windows line the span of the 5,700 square foot Lodge overlooking the 13 acre lake with a large deck extending out over the water.

THE CABIN

The Cabin is adjacent to the Lodge and may be entered from a private entrance or through an interior connecting door from the Lodge. It offers 500 square feet of space complete with an open living area, mini kitchen and bathroom. It may be used in conjunction with the Lodge for a dressing area, private den or separately for small meetings and receptions. The Cabin opens onto a 28x50 ft patio, which includes stone fire pits to create an indoor/outdoor setting overlooking the lake.

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OUTDOOR CEREMONIES

Stage & Runway

THE GARDENNestled between a wooded backdrop and lakefront vista, our romantic wedding garden offers a breathtaking venue for your ceremony. Fall in love with our beautiful white pergola set in gorgeous seasonal florals, and be captivated by our extended aisle along the lake.

Unlike most other outdoor ceremony options in Indianapolis, we can move your ceremony inside should the weather not cooperate on the big day!

If you have always envisioned an outdoor wedding ceremony, our Garden is a perfect location to make your dreams come true.

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CONTACT INFORMATIONOur experienced staff will guide you through the planning process to create a gracious and memorable event. Every event is customized to fit your culinary and technical production needs. For your convenience, we have listed the various staff members to contact.

The Willows is located at 6729 Westfield Blvd. Indianapolis, Indianawillowsonwestfield.com

Director of Sales Maryanne HawkinsOffice (317) 251- 2628maryanne@crystalfs.com

SalesAnn HansonOffice (317) 251- 2628ahanson@crystalfs.com

The BallroomThe

Lodge

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Ballroom & Lodge AmenitiesThe items listed below are included with your room rental fee:

• Parking• House Sound System• Built-in Custom Bars• 5ft round Tables• Padded Banquet Chairs• Table Cloths (Black, White and

Ivory); (85”x85”)• Power for DJ• Terrace or Patio

Garden Amenities• 250 white padded chairs• Two 110 outlets for power• Two Pergolas• Two Tables• Microphone & 2 Speakers

FACILITY AMENITIES

FOOD & BEVERAGE SERVICEWe are proud to say that Crystal Catering is the exclusive provider of food and beverages to The Willows. In the following pages, you will find information on menus we offer.

PARKINGThe Willows offers free parking for your event with more than 425 parking spaces available.

Pictured above: The Lodge Pictured

across: The Willows Ballroom

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FOOD AND BEVERAGE

All food and beverages are provided exclusively by Crystal Catering at The Willows. No food or beverages (including all alcoholic and non-alcoholic beverages) may be brought into the facility.

Crystal Catering has an open bakery policy. You may use any baker that has a proof of insurance, Retail Merchants License and Board of Health Certificate. The client is responsible for contacting their baker directly to make arrangements.

There is a cake cutting fee of $125, which includes cake cutting, china and silver service, as well as service to guests.

FACILITY PRICING AND MINIMUMS

75-600 Guests

Food and beverage minimum:Saturday: $7,000

Friday or Sunday: $4,000

Plus 21% service charge and 9% tax

Room Rental: $1,000

The Garden

50-600 Guests

Space Rental: $15001 Hour Ceremony

The room rental is your deposit. All deposits are non-refundable.

The Ballroom

75-200 Guests

Food and beverage minimum:Saturday: $7,000

Friday or Sunday: $4,000

Plus 21% service charge and 9% tax

Room Rental: $1,000

The Lodge

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CRYSTAL PREMIER WEDDING PACKAGE

Includes all of the following: ! Dinner Buffet Package #1(See next page for upgraded options)

House Salad Mixed Greens, Tomato, Cucumber, Black

Olives and Red Onion with Choice of Two Dressings Assorted Rolls & Butter Choice of Two Entrees & Two Side Items Coffee, Tea and Water Served with the Meal

! Host Bar Package #2 (See page 14)Four Hour Open BarDomestic and Imported BeersHouse wines and Soft drinks

! Bottle of Champagne for Bride and Groom

! Standard Tablecloths (Black, White or Ivory) ***Floor length - $10.00 additional per table***

! Chair Covers and Sashes for all Dining Chairs

! Complimentary Cake Cutting

! After Dinner Coffee Station

$55.00 per person Plus taxes and service charge*

Under 21: Ages 2-10 $21.95 per person, Ages 11-20 $33.95 per person

We are happy to customize the package to fit the vision you have for your reception. Please discuss options with one of our event specialists to create just the right experience for you and your guests. Charge to credit cards will include a 2% fee.

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Dinner Buffet #1- Wedding Package: $55.00 per person

House salad of mixed greens, tomato, cucumber, black olives and red onion with choice of two dressings

Assorted Rolls & Butter

Choice of Two Entrees

Choice of Two Sides

(a la carte- $28.95 per person)

Dinner Buffet #4 - Wedding Package upgrade: $70.00 per person

House salad of mixed greens, tomato, cucumber, black olives and red onion with choice of two dressings

Assorted Rolls & Butter

Choice of Two Passed Hors d’oeuvres from “A” or “B” List

One Carved Meat and Two Entrees

Choice of Two Sides

(a la carte - $44.95 per person)

Dinner Buffet #3 - Wedding Package upgrade: $65.00 per person

House salad of mixed greens, tomato, cucumber, black olives and red onion with choice of two dressings

Assorted Rolls & ButterChoice of Two Passed Hors D’oeuvres from “A” list

Choice of Three Entrees Choice of Two Sides

(a la carte- $38.95 per person)

Dinner Buffet # 2- Wedding Package upgrade: $60.00 per person

House salad of mixed greens, tomato, cucumber, black olives and red onion with choice of two dressings

Assorted Rolls & ButterChoice of Two Passed Hors D’oeuvres from “A” List

One Carved Meat and One Entrée

Choice of Two Sides

(a la carte - $34.95 per person)

All menu items are subject to a 21% service charge and a 9% tax. Charge to credit cards will include a 2% fee.

ASK ABOUT OUR SPECIALTY HORS D’OEUVRE PACKAGES AND DISPLAYS!

For a Formal Plated Dinner Option, please see pages 15-19.

WEDDING PACKAGE BUFFET AND HORS D’OEUVRE CHOICES

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SAMPLE BUFFET ENTREE CHOICESCHICKEN OR TURKEY

Chicken Breast Gremolata- grilled, lemon, garlic, parsley

Tuscan Chicken with Olives, Tomatoes & Capers

Chicken Parmesan with Rustic Tomato Basil Sauce

Chicken Milanase- Herbed, Breaded, Pan-fried

Cider Marinated Chicken Breast with Bacon Maple glaze

Chicken Picatta with Lemon Caper Reduction

Beer Braised BBQ Chicken Breast

Maple Glazed Turkey Breast

Bourbon Style Chicken

Orange Glazed Chicken

General Tso Chicken

Sweet Chili Chicken

Seared Chicken with Tomatillo Sauce

Seared Chicken Breast with Mole Sauce

Chicken Etouffe- New Orleans style

Chicken Tikka or Tandoori Chicken (Indian)

Buttered Garlic Chicken

Tandoori Chicken with Yogurt Cucumber Sauce

BEEF

Beef Stroganoff

Shepherd’s Pie

Carolina Brisket with Cilantro Cole Slaw

Beef Bourguignon-Slow cooked with veggies

Sliced Sirloin with Mushroom Jus Lie

Beef & Broccoli Teriyaki

Mongolian Beef with Scallions

Penne Bolognese

PORK

Hoisin Pork Loin

Pork Loin with Maple Bacon Glaze

Smoked Paprika Pork Loin with Ancho Mole

Mustard Crusted Pork Loin with Tarragon Cream sauce

Pork Loin with Peach Glaze

Jalapeno Citrus Pork Carnitas

Pork Loin with Blackberry Port Sauce

Pit Ham with Pineapple Honey glaze

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WEDDING PACKAGE - “A” LIST

Tuscan Bruschetta

Cucumber Cup with Blue Cheese & Bacon

Breadless Grape Tomato BLT

Ricotta & Mascarpone Crostini with Orange Ginger Chutney & Pistachio

Fresh Fruit Kabob

Spinach Stuffed Mushroom

Goat Cheese Tartlet

Asian Chicken Satay

Pork Potsticker

Crispy Risotto with Tomato Coulis

Meatball Tortellini skewer with Tomato Coulis

Crudite Shooter - Fresh Veggies and Dip

Pretzel Rod with English Mustard Aioli

Beef Crostini with Red Pepper Chutney

Caprese Skewer - Tomato, Fresh Mozzarella, Basil

(a la carte - Pick 2- $4.95 (2 pieces) per person)

WEDDING PACKAGE - “B” LIST

Crab cake with Honey Lime Aioli

Crab Stuffed Mushroom

Beef Hibachi Skewer

Bacon Wrapped Scallops

Bacon & Blue Cheese Wrapped Beef Tips

Spice Rubbed New York Strip with Caramelized

Pearl Onion

Antipasto Skewer with Salami, Mozzarella, Basil,

Kalamata Olive and Tomato

Seared Blackened Ahi Tuna with Mango Chutney & Micro Greens

Tuna Tartar with Wasabi Aioli

Shrimp Shooter with Bloody Mary

Shrimp Ceviche Mojito Shooter

(a la carte - Pick 2 -$6.25 (2 pieces) per person)

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BEVERAGE CHOICES

#1 Soft Drink Only Package (NO ALCOHOL, UNDER 21 GUESTS) (4 Hours)

Assorted Soft Drinks(a la carte -$4.50 per person)

#2 -INCLUDED WITH THE WEDDING PACKAGE (4 hours)

Domestic Bottle and Draft Lite BeerHouse Wine

Assorted Soft Drinks

(a la carte - $20.00 per person)

#3 Wedding Package Upgrade- add $2.50 per person (4 hours)

Domestic and Premium Bottle and Draft Lite BeerHouse Wine

House Brand CocktailsAssorted Soft Drinks

(a la carte - $22.50 per person)

All menu items are subject to a 21% service charge and a 9% sales tax. Charge to credit cards will include a 2% fee.

Please Note: The package price includes bar service for a continuous period of time. Should you wish to extend your service for an additional time, the drinks will be charged based on consumption.

The bar package does not include passed beverages for reception periods or wine services with lunch or dinner.

#4 Wedding Package Upgrade- add $5.00 per person (4 hours)

Domestic and Premium Bottle and Draft Lite BeerHouse Wine

Call Brand CocktailsAssorted Soft Drinks

(a la carte - $25.00 per person)

#5 Wedding Package Upgrade- add $7.00 per person (4 hours)

Domestic and Premium Bottle and Draft Lite Beer

House Wine

Premium Brand Cocktails

Assorted Soft Drinks

(a la carte - $27.00 per person)

!15CARVING STATIONS & SIDES CHOICES

Garlic Roasted Carrots Honey Glazed CarrotsSeasoned Green BeansRatatouille Vegetables

Roasted Turmeric CauliflowerSummer Squash Vegetable Medley

Cheesy Broccoli CasseroleSquash Casserole

Sweet & Spicy Corn PuddingStir Fry Vegetables

Sesame Sugar Snap PeasSugar Snap Peas with Carrots

Crispy Green Beans with Chili oilSweet Potato Mashed

Vegetable ByrianiDirty Rice

Mashed Potatoes with Roasted Garlic, Creamy Chive, Blue Cheese or Caramelized Onion

Roasted Yukon PotatoesParsley Redskin Potatoes

Rice pilafStir Fried Rice

Potatoes Au GratinRed Beans & Rice

Lemon Parsley Roasted PotatoesPoblano Black Beans

PREMIUM SIDES (ADD $1.50 PER PERSON) Tri–Colored Tortellini with Sun-Dried Tomato Spinach

Cream SauceGnocchi with Roasted Mushroom & Scallions

Gourmet Mac & Cheese

CARVED MEATSBalsamic Glazed Roast Beef Brown Sugar Crusted Pit Ham Turkey Breast with Orange Marmaladewith Au Jus & Horseradish with Rum Honey Glaze

Spiced Pork Loin with English Mustard

CHOICE OF SIDES

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House Salad

Mixed Greens / Red Onions / Tomatoes / Black Olives / Cucumber

Mixed Greens

Roasted Butternut Squash / Candied Pecans / Dried Cranberries / Scallions /

Maple Cider Vinaigrette

Nappa Cabbage Salad

Edamame / Red Peppers / Carrots / Crispy Rice Noodles / Spiced Peanuts /

Soy Ginger Vinaigrette

WEDDING FORMAL PLATED DINNER OPTIONS

CHOICE OF DRESSINGS:

Ranch / Italian / Blue Cheese / Caesar / Parmesan Peppercorn / Balsamic Vinaigrette / Raspberry Vinaigrette

Sweet & Salty Salad

Arugula / Radicchio / Romaine / Strawberries / Peaches / Goat Cheese /

Dried Cranberries / Honey Roasted Peanuts / Crispy Blackened Bacon /

Black Pepper Brandy Vinaigrette

Iceberg Wedge

Applewood Smoked Bacon / Blue Cheese / Black Olives / Diced Tomatoes /

Parmesan Peppercorn Dressing

Grape & Mandarin Orange Salad

Mixed Greens / Goat Cheese / Strawberries / Quinoa Popcorn / Spiced

Apple Cider Vinaigrette

PLATED DINNERS ARE SERVED WITH YOUR CHOICE OF SALAD AND ENTREE, ASSORTED ROLLS AND BUTTER - STARTING AT $30.95 PER PERSON

CHOICES OF SALAD:

!17PLATED DINNER- SAMPLE ENTREE OPTIONS

CHICKEN

Crispy Airline Chicken Breast Maple bourbon glaze / mashed sweet potatoes / candied pecans /

bacon roasted Brussel sprouts$28.95

Caramelized Apple, Onion & Smoked Bacon-stuffed Chicken Breast Barrel Roasted Yukon Potatoes / Grilled Maple Glazed Carrots / Cider

Cream Sauce$28.95

Roasted Shallot, Mushroom & Boursin-stuffed Chicken Breast Garlic Roasted Broccolini / Smoked Bacon Mashed Potatoes / Bristol

Cream Sherry Sauce$28.95

Chicken Saltimbocca Crispy Prosciutto, Provolone, Balsamic Tomatoes Stuffed / Goat Cheese

Risotto Cake / Sage Cream Sauce$28.95

Chicken Cordon Bleu Smoked Pit Ham stuffed with Gruyere Cheese / Herb Roasted Yukon

Potato / Chive Chardonnay Cream $28.95

Bruschetta Chicken Topped with Balsamic Roasted Tomatoes, Garlic & Basil /

Grilled Zucchini / Chive Mashed Potatoes

$30.95

Beer Brined BBQ Chicken Breast Roasted Maple Sweet Potatoes / Smoked Bacon Green Beans / Apple

Chipotle Sauce$29.95

All menu items are subject to a 21% service charge and a 9% sales tax.

BEEF

Black Pepper Crusted Beef Tenderloin Medallions

Brandy Reduction / Chive Mashed Potatoes / Garlic Roasted Broccolini

$35.95

Chili Crusted Beef Tenderloin Medallions Roasted Mushroom Ragout / Crispy Potato Cake /

Garlic Green Beans$35.95

Red Wine Braised Beef Chuck Roll Roast Roasted Garlic Mashed Potatoes / Honey Baby Carrots /

Merlot Peppercorn Reduction$32.95

BBQ Spiced Beef Brisket

Roasted Garlic Mashed Potatoes / Honey Glazed Carrots$32.95

Pan Seared Filet Mignon Roasted Garlic Balsamic Tomato Butter / Herb Roasted

Yukon Potatoes / Green Beans with Shallots$41.95

PORK

Bacon Wrapped Pork Tenderloin Spicy Sweet Corn Cake / Grilled Zucchini / Chipotle BBQ

$28.95

Blackened Pork Chop Chive Mashed Potatoes /Crispy Green Beans / Tomato Coulis

$28.95

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Plated Dinners- Seafood & Duet PlatesSEAFOOD

Pan Seared Herb Crusted Salmon

Garlic Roasted Broccolini / Caramelized Onion Rice Pilaf / Lemon Caper Cream Sauce

$29.95

Tempura Crusted Mahi Mahi

Stir Fried Rice / Sesame Toasted Green Beans / Ginger Soy Glaze

$34.95

Rainbow Trout Almondine

Vegetable Rice Pilaf / Honey Carrots / Almond Brown Butter

$29.95

Pan Seared Red Snapper

Smoked Paprika Potatoes / Grilled Asparagus / Ginger Lime Cilantro Cream Sauce

$34.95

DUET PLATED DINNERS

Herb Crusted Beef Tenderloin Medallion & Pan Seared Chicken Breast

Roasted Garlic Mashed Potatoes / Green Beans / Black Pepper Demi & Chardonnay Cream Sauce

$34.95

Black Pepper Crusted Beef Tenderloin Medallion & Roasted Salmon Fillet

Creamy Chive Mashed Potatoes / Grilled Zucchini / Caramelized Onion Reduction &

Lemon Cream Sauce

$36.95

Roasted Beef Tenderloin Filet & Stuffed Chicken Breast

Caramelized Onion Mashed Potatoes / Garlic Green Beans / Merlot Reduction & Chardonnay

Cream

$38.95

All menu items are subject to a 21% service charge and a 9% sales tax. Charge to credit cards will include a 2% fee.

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GENERAL POLICIESGUEST GUARANTEE The guaranteed number of guests should be communicated to our office five (5) business days prior to the event date. You may increase the number of guests up to seventy-two (72) hours prior to the event, but you may not decrease the guarantee that has been given. All charges will be based on the guaranteed number, actual attendance, or whichever is greater.

SERVICE CHARGE & TAX There will be a 21% service charge added to the food and beverage total. A 9% tax is applied to all food and beverage. A 7% tax is applied to all non-food charges. Willows will add a 2% fee to all credit card charges.

BILLING Final payment of all food, beverage and additional charges is due five (5) days prior to the event. A deposit and signed contract are required to fully secure a room. The Willows will provide a pre-invoice with an itemized summary of all known charges. Any additional items charged on a consumption basis will be estimated and paid in advance. A credit card number will be required and kept on file for any additional charges.

DECORATIONS While choosing decorations for your event, please keep in mind the following guidelines:

• You may not affix any items to the walls. Posters, etc. may be attached to the air walls with approval from The Willows.• All items must be removed upon completion of the event.• All candles must be in a container that protects the flame.• Glitter, feathers and confetti may not be used on the tables or near the Lake, as it can remain on site long after the event. If any is

used, a $500 clean-up fee will be assessed.• Access is permitted for two (2) hours prior to the scheduled event start time for set-up, unless otherwise established in the contract.• The Willows will not be responsible for any items left prior to, during or after an event.

TIMELINE, TABLEWARE, LINEN, ETC. All events in The Ballroom must end by 12:00AM. Events in the Lodge must conclude by 12:00AM. The Willows is a full-service facility. All necessary equipment is supplied, including tables, chairs, napkins, linen, glassware and china. Table linens and napkins are available in a variety of colors.

FACILITY & WEDDING FEE For Friday, Saturday and Sunday events, fees will apply to all rooms. Facility fees are based on a four (4) hour time limit. You may extend the time by up to two (2) hours, incurring an additional fee of $250/hour. The additional time must be reserved in advance. Wedding ceremony setup fees vary, and begin at $250 (included in the Wedding Gardens rental fee). Wedding rehearsals have a fee of $100/hour when conducted after business hours.

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OUTSIDE VENDORSSPECIALTY EQUIPMENT & LINENWe offer the use of 5ft round tables, padded banquet chairs, and square tablecloths (85x85) available in black, white and ivory, as well as a wide variety of napkin colors. Should you choose to upgrade from our standard offerings with specialty linens at an additional charge, we have an exclusive agreement with A - Classic Party Rental and Best Rentals. You are welcome to visit their showrooms to make your selections and place an order, which we will confirm during the planning process. The Willows will manage your rentals from delivery to the return of the equipment. Additional labor fees will apply for the application and removal of chair covers.

Best Rentals1625 Southeastern AveIndianapolis, IN 46201

(317) 638-3515

bestrentals.net

A Classic Party Rental1333 E 86th St

Indianapolis, IN 46240(317)251-7368

aclassicpartyrental.com

CITY EVENTS

To find out what’s happening in Indianapolis, as well as information on hotels and restaurants, please visit the website for the Indianapolis Convention and Visitors Association, visitindy.com or for Indianapolis Downtown Inc., www.indydt.com.

POLICIES & PROCEDURES

A listing of our policies and procedures will be sent with your event contract. Should you have any questions, please feel free to discuss them with your Event Specialist at 317-251-2628.

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Should you require hotel accommodations, the facilities below will offer special rates, pending availability. The Hotel Broad Ripple is less than a minute away! The other hotels are just a short distance away from our facility.

HOTEL ACCOMMODATIONS

For availability and additional information about The Willows, contact our Sales team at (317) 251-2628.

Hotel Broadripple

6520 Westfield Blvd.

Indianapolis, IN 46240

317-442-8017

Town Place Suites

8468 Union Chapel Road

Indianapolis, IN 46240

317-255-3700

Homewood Suites by Hilton

2501 E. 86th Street

Indianapolis, IN 46240

317-253-1919

Sheraton Suites

8787 Keystone Crossing

Indianapolis, IN 46240

317-846-2700

Updated 6/24/16

The BallroomThe GardenThe Lodge