the saskatchewan digital alliance a case study of collaboration between libraries, museums, cultural...
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The Saskatchewan Digital Alliance
A case study of collaboration between libraries, museums, cultural and heritage institutions.
David Bindle Special Collections Librarian, U of S LibraryPresented at RBMS-Preconference, Philadelphia, June 23, 2010Conference title: Join or Die: Collaboration in Special Collections
The Saskatchewan War Experience Collection
Over 251,000 sq miles - almost the size of TexasPopulation: 1,038,000 (compare to 24,782,000 of Texas)Averages 4.13 people / sq mile in SaskatchewanAverages 92 people / sq mile in TexasOver 100,000 lakes60-90 degrees Summer / 32 degrees to -40 below winterSaskatoon, largest Saskatchewan city pop 230,000
Saskatchewan is home to Canada's only training academy for Canadas national police force - Royal Canadian Mounted Police (RCMP) recruits, located in Regina. Learn more about the RCMP.
Saskatchewan is the site of North America's oldest bird sanctuary, established in 1887 at Last Mountain Lake. Lean more about Saskatchewan birding.
The city of Estevan in southeast Saskatchewan is Canada's sunshine capital, averaging 2,540 sunshine-filled hours each year! Learn more about Saskatchewan weather.
Saskatchewan produces over 54% of the wheat grown in Canada. Learn more about Saskatchewan's economy.
Saskatchewan has more road surface than any other province in Canada, with a total of 250,000km/150,000mi. Learn more about Saskatchewan places.
The last battle or military conflict on Canadian soil occurred in Saskatchewan 1885 (Battle of Loon Lake Northwest Resistance)
Saskatchewan War Experience Digital Collection
SDA-MandateThe Saskatchewan Digital Alliance (SDA) is a cross- sector, co-operative body that exists to promote and facilitate the development of digital collections in Saskatchewan.It is inspired by the Multitype Library Boards strategic directions, specifically to: expand access to content, including digitized information; broaden Multitype partnerships; and, build capacity of the partners.
SDA-GoalsImprove the quality and visibility of digital collections in Saskatchewan, especially those with Saskatchewan contentEncourage collaboration and cooperation and facilitate communication among information sectors such as libraries, archives, museums and other institutions that create and/or preserve cultural contentEncourage province-wide metadata standardization, a pre-condition for cross-collection searchingIdentify common areas of interest for digitization projects for the purpose of collaboration.
SDA Steering CommitteeChair Legislative Librarian, ReginaCoordinator Multitype Library Services / Provincial LibraryArchivist - University of SaskatchewanArchivist - University of ReginaPrairie History Librarian Regina Public LibraryMetadata Librarian University of SaskatchewanAdministrator of Library Digital Collections U of ReginaSpecial Collections Librarian U of Saskatchewan
Project requirementsA shared digital repositoryA technical coordinatorA Digitization kitA collection theme
Call for expressions of interestAnglican Diocese of Saskatchewan City of Regina Archives Lloydminster Regional Archives Prince Albert Historical Society Regina Plains Museum Regina Public Library, Prairie History Room Regina Royal United Services (RUSI) Library Right Honourable John G. Diefenbaker Centre for the Study of Canada Rosetown Centennial Library Archive Saskatchewan Archives Board Saskatchewan Military Museum Saskatoon Public Library, Local History Room Southeast Regional Library Swift Current Museum University of Regina Archives & Special Collections University of Saskatchewan Special Collections
Technical Coordinator DutiesCompiles and documents procedures for project participants to upload their scanned content into the projects digital collection management software
Consults with each project participant and provides orientation, training, and assistance to participants as required. This includes reviewing the expressions of interest from participants, making site visits to participant locations, and consulting via phone and e-mail.
Duties (contd)Scans materials at participant locations and uploads content to the projects digital collection management software, as required for select participantsPrepares project timelines and reports (both verbal and written) for the SDA Steering Committee.
TC required skillsGood working knowledge of scanning and other digital imaging technologies relating to the digitization and online delivery of documents, photographs and related materials
Strong computer skills
Ability to troubleshoot and identify optimal solutions
Ability to independently prioritize and organize workloadAbility to compose documents and communicate with project participants at their level of technical understandingKnowledge of standards and protocols with regards to organization, storage and retrievalDrivers license and reliable vehicle
Contract duration four months
Hiring the TCAdvertised on library job boardsLibrary tech programIndividuals whom we had worked with in the past
CONTENTdm metadata structure
Establishment of a Project Wiki The Saskatchewan War Experience Project (SWE) (Overview)What other institutions were participating or planning to participateCopyright information (FAQ)
Quick overall summary of the importance of standardsScanning resolutions for different sizesDigital Camera SettingsFile Format for Master ScansAlternative File FormatsFile Naming
Writing Descriptions and Metadata fields: http://saskdigital.wikidot.com/descriptions-and-metadataTable describing all metadata fields required and not required notes on usage
Using CONTENTdmOverviewOnline HelpIn-Person Training w Tech CoordinatorUseful GuidesUploading ItemsTechnical RequirementsInstallation of CONTENTdm Project Client Software
Using an Excel Spreadsheet if unable to use project client softwareNotes on the controlled vocabulary for SWEExplanation of Drop Down lists Drop down lists for Theme, War, Languages, Primary media type, Specific Media type
Lessons learned time lines
Interest vs Commitment
Breaking with standards
Next Steps Continue the project
Outreach beyond institutions
Veterans / Afghanistan
More next stepsPortal web site splash pageCollecting feedbackInstitutional self ranking of technical skillsOfficial launch
ConclusionMeasures of successExperience in:Digitization techniquesStandardsOpen accessInter-institutional cooperation
*Not to insult anyones intelligence, but a just for some whom might not know much about SKLittle left of center of Canada just North of the border of Montana and North Dakota**Just to give you a sense of place and to demonstrate some of the geographic hurtles to collaborative projectsSK is about the size of Texas or Afghanistan but as you can see our population is about 1/20th of Texas. Saskatoon and Regina are the two largest cities with Saskatoon, slightly larger at 230,000
*Some quick facts for you to look at if you are so inclined. Not that you may care but some might be interested to know that Joni Mitchell grew up in Saskatoon and went to high school a few blocks from where I live.
And in the song Raised on Robbery she refers to the Empire Hotel in Regina where she wrote the song.
Might want to take note of the last bullet point. It was in Saskatchewan that the last military conflict took place (1885)*Heres a picture of the library I work at. This is the main library at the University of SaskatchewanClose to 15,000 FT students*This is the home page of the Saskatchewan Digital AllianceThese pages are currently being updated so Im not going to dwell here**The goals of the SDA *As you can see Our 8 person membership is fairly diverseThough to be fair it could be even more.We have three members from the U of SK and two from the U of Regina*Past projects have been facilitated by grants to the SDA provided by the Provincial Library of Saskatchewan. Example: Our Legacy: coordinated by an Archivist and librarian at the U of S - consisting of material relating to First Nations, Metis and Inuit peoples, found in Saskatchewan cultural and heritage collections Rather than designating grant money to a single organization to create an online collection, the SDA looked for a different style of project highly collaborative and inclusive, designed to enable smaller institutions that might not otherwise be able to digitize and mount an online collection. There are a variety of reasons why some institutions could not attempt digitization projects on their own; lack of equipment, access to a content management system, lack of technical expertise. A different project structure could eliminate or at least reduce these barriers. So what would this type of project require?*1) We were able to secure the use of the U of S librarys instance of CONTENTdm. Since 3 members of SDA were from U of S, this seemed logical since we were the ones using it.2) Since we all have full time responsibilities with our own jobs it seemed likely that we would need to hire someone to coordinate and facilitate technical matters to be a front line person3) As well, some smaller institutions are not equipped to do scanning. To facilitate this, the SDA acquired two scanners, a laptop and software, This equipment could be borrowed free of charge to any institution that needed it. 4)Not to get ahead of ourselves we needed to agree on a collection theme
*The SDA committee deliberated on several ideas for collection themes but fi