THE PARISH OF THE NATIVITY OF THE LORD

Parish Open Meeting Friday 6 March 2015

ORDER OF THE EVENING

• WELCOME• FR AARON SPINELLI - OPENING PRAYER• FR CHRIS SPAIN – MODERATOR• RONAN O’ CALLAGHAN – CHAIR FINANCE COMMITTEE• MIKE PHILLIPSON – 17th REIGATE SCOUTS GROUP• ARTUR SKOWRONSKI – PARISH ACCOUNTANT• RICHARD PIETRUSZEWSKI – FACILITIES MANAGER• THANK YOU• INFORMAL Q&A

Opening Prayer – Fr Aaron

Fr Chris Spain – Staffing Report

Human Resources •Peter Woodford – Consultant (e.g. Assists clergy with interviews, appraisals)Payroll•Out-sourced to “The Wholebusiness”, diocese recommended agency with the very able assistance of Peter SharplesStaff on Diocesan Contracts•Two Parish Secretary/Administrators•Four other on payroll e.g. minibus driver

Fr Chris Spain – Staffing Report

Self-Employed Contracted Staff•Facilities Manager & Accounts ManagerExternal Contract•Poppies of Reigate (Clean presbytery)Volunteers•Many volunteers (e.g. parish sisters, chair of finance committee, accountant, Safeguarding Representative)

Finance Committee – Ronan O’Callaghan (Chair)

• Members appointed by moderator for set term (Rep’s from all 3 churches, Fr Aaron or Chris also attend)

• Terms of Reference set out in “Parish Administration Manual” (e.g. Financial stability, Figures balance, Up to date records).

• Meet current every 2 months with set agenda with accountability to parishioners and Diocese

New Hall Developments

Both halls operational•St Josephs – March 2013•Holy Family – July 2014Investment•£3.5m combined build costs incl feesFunding•£1.9m land sale (Old hall sites)•£1.6m land sale (Woodhatch)•£0.3m parishioner donations

NEW SCOUT HALL UPDATE MARCH 2015

Reminder of what’s being built

Front elevation

Reminder of what’s being built

Ground floor

Reminder of what’s being built

First floor

How far have we got16th December 2014

How far have we got6th March 2015

Some questions (and answers)

• But you’d said you’d be finished by September last year…December last year…February this year….what’s gone wrong?– 6-month delay finalizing the lease– Consequential delay in engaging sub-contractors– Consequential delay in supply of key materials– Discovery of undocumented rising main– Now building in winter

Some questions (and answers)

• So when do we expect to finish?– Expecting to hand back storage and garages to

Parish in April– Expecting the hall ready for use from

September– Contingent on weather

• Is the delay caused by lack of funds to complete?

–NO!!!!!– Actual cost within 1% of original max. estimate– Have had to fund two other unbudgeted costs• £20K additional legal and professional fees• £15K additional structural steel

Some questions (and answers)

PS!

Accounts – Artur Skowronski

1. Introduction2. Key Financial Numbers Surplus/(Deficit) Assets and Liabilities3. Total Unrestricted Cost4. Total Unrestricted Inflow5. Offertory6. Thank you

Key Financial Numbers

Total Unrestricted Cost £314.7k

Total Unrestricted Inflow £344.3

“Other” Inflow includes: Donations, Fundraising, Bank interest, Repository, Chaplaincy, Grants

Offertory

Properties – Richard Pietruszewski

PNL Centres• Multi use centres built for the Parish

Community by the Parish Community• St Joseph’s, operational since March 2013• Holy Family, operational since July 2014• St Teresa’s Community Rooms• 3902 bookings processed to date from 600

Individuals or organisations

Many bookings are funded by the Parish

Outside Organisations

• We work to attract educational or service and social Outside Organisations based organisation

• NCT, KAG Advocacy, Virgin Life, Reigate and Redhill Society, Catenians, Redhill Counselling Centre, Co-Workers of Mother Theresa, Workers Education Association, Redhill Corps of Drums, Perform, U3A and Skills Plus Project, Barnardos, Stripey Stork, Slimming World, Raven Housing Trust,, Savi,First Community Health Care, Merstham Neighbours and other community groups.

Social Events• We have hosted over 90 social events with attendance greater than 160

plus• 6 Business Conferences• 24 Baptism Celebrations• 12 Funeral Receptions• 52 Birthday Parties• 2 Baby Showers• Christmas Eve overflow mass live-streamed into the hall for over 100

congregation members• St Joseph’s is the local Polling Station• The Federation of Small Businesses is holding its EXPO. at St Joseph’s on

24th April• Use of the bar at St Joseph’s is strictly limited to booked social events.

Booking

• There is an overlaid booking system• Part one is the public view, the booking calendar is

live on the Parish website and can be viewed at any time.

• Part two is a closed administrative system that produces invoices and reports – plus the statistics we have shared today

• Bookings can be made by e-mail, mail drop or in person

Income

• The Centres are managed to ensure that they are self sustaining – and features a Café that operates as a social hub and offer refreshment after mass, during the week and for meetings

• Refreshment, food and bar prices are kept low which means that costs are covered and income goes to a central fund to support activities

• All this contributes towards the annual £40,000 operational cost of the centres.

Facilities

• Efficient and cost effective maintenance regime.• As with most Parish activities – we rely heavily on the

efforts and hard work of volunteers who have selflessly and quietly fixed and mended when problems arise

• We have a system of recording of faults and concerns and note the repairs effected to enable a planned maintenance and renewals scheme.

Website

• Richard Franklin has added a maintenance page to the website and this gives contact details and allows for on line reporting of Faults and Concerns

• Everyone is encouraged to use this to assist in building a more complete picture and help plan for future projects

Quinquenial

• Asset Register• Equipment Register• Approved contractor list• Health and Safety action plans• Contractor work sheets

Health & Safety

• Can you name four things you are not allowed to do in church?

• THANK YOU