the p3 edge • vol 6 • june/july/august 2016

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Edge The P3 A Charlottesville Employee Newsletter Volume 6 • June–August 2016 The Charlottesville Police Department rallied to help an officer and his family when they learned that his relatives were one of the many victims of the tragic West Virginia flooding. Letter from CPD Officer... “I am sure that most of you have watched the news in the last day or so and caught a glimpse of the flood in Greenbrier County West Virginia. This is where I am from and it is completely under water. My wife and I are putting together a trip to take in supplies and food. A lot of people, including our family and friends, have lost everything they have. Houses have literally been washed away. The stores in the two small towns are running out of supplies and most shelters are as well. The National Guard has been deployed and they have declared a state of emergency for the county. My wife’s parents had to be rescued by boat from their house yesterday evening. My wife has started taking donations by posting on social media. We are currently taking donations including cleaning Strategic Plan Goal 2: Be a safe, equitable, thriving and beautiful community The CPD Rallies to Send Food and Supplies to West Virginia Flood Victims See CPD - Page 4 Hello Folks! The new fiscal year is upon us and I wanted to send out a brief overview of City Council’s adopted budget for FY17: A 2% increase for our staff. This is similar to what other juris- dicons in our area are offering and acknowledges the hard work of our employees. • An increase in healthcare costs. The City will absorb a larger share of the increase, but employees will also share in the in- crease. There is addional informaon on benefits in general in the open enrollment packet you received from Human Resourc- es. If you have addional quesons, please talk to your supervi- sor or reach out to HR. • We made no significant cuts in our service. One change you may noce is that the Downtown Ambassador program is be- ing disconnued. This program has served us well, however, we have been able to increase our officer staffing and now have more uniformed patrols on the Mall. • Our schools received significant new funding in the form of $1.9 million. • There is no increase in the real estate tax rate or meals tax rate. However, the lodging tax will increase by 1% from 6% to 7%. I encourage you to read more about the budget online at www. charloesville.org/budget. If you have quesons, please talk to your supervisor or Department Head. I would be remiss if I didn’t thank the staff members who help to put the budget together. This is a huge task that involves the work of many of us. The budget is not only our financial guiding document, but proof of the good work that we do every day with efficiency and commitment. The breadth of services we provide is remarkable, es- pecially for a city of our size. I know that without each of you and the outstanding work you do every day, our city would be a much different place. Many Thanks... A Message from the City Manager

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Page 1: The P3 Edge • Vol 6 • June/July/August 2016

EdgeTh

e P

3

A Charlottesville Employee NewsletterVolume 6 • June–August 2016

The Charlottesville Police Department rallied to help an officer and his family when they learned that his relatives were one of the many victims of the tragic West Virginia flooding.

Letter from CPD Officer...

“I am sure that most of you have watched the news in the last day or so and caught a glimpse of the flood in Greenbrier County West Virginia. This is where I am from and it is completely under water. My wife and I are putting together a trip to take in supplies and food. A lot of people, including our family and friends, have lost everything they have. Houses have literally been washed away. The stores in the two small towns are running out of supplies and most shelters are as well. The National Guard has been deployed and they have declared a state of emergency for the county.

My wife’s parents had to be rescued by boat from their house yesterday evening. My wife has started taking donations by posting on social media. We are currently taking donations including cleaning

Strategic Plan Goal 2: Be a safe, equitable, thriving and beautiful community

The CPD Rallies to Send Food and Supplies to West Virginia Flood Victims

See CPD - Page 4

Hello Folks!

The new fiscal year is upon us and I wanted to send out a brief overview of City Council’s adopted budget for FY17:

• A 2% increase for our staff. This is similar to what other juris-dictions in our area are offering and acknowledges the hard work of our employees.

• An increase in healthcare costs. The City will absorb a larger share of the increase, but employees will also share in the in-crease. There is additional information on benefits in general in the open enrollment packet you received from Human Resourc-es. If you have additional questions, please talk to your supervi-sor or reach out to HR.

• We made no significant cuts in our service. One change you may notice is that the Downtown Ambassador program is be-ing discontinued. This program has served us well, however, we have been able to increase our officer staffing and now have more uniformed patrols on the Mall.

• Our schools received significant new funding in the form of $1.9 million.

• There is no increase in the real estate tax rate or meals tax rate. However, the lodging tax will increase by 1% from 6% to 7%.

I encourage you to read more about the budget online at www.charlottesville.org/budget. If you have questions, please talk to your supervisor or Department Head.

I would be remiss if I didn’t thank the staff members who help to put the budget together. This is a huge task that involves the work of many of us.

The budget is not only our financial guiding document, but proof of the good work that we do every day with efficiency and commitment. The breadth of services we provide is remarkable, es-pecially for a city of our size. I know that without each of you and the outstanding work you do every day, our city would be a much different place.

Many Thanks...

A Message from the City Manager

Page 2: The P3 Edge • Vol 6 • June/July/August 2016

For the December 2015 P3 Edge newsletter, I wrote about how the City Manager’s Office was using what it learned at our annual retreat to successfully push out the strategic plan and organizational values across the organization, and how those lessons could be applied to all departments. Several concrete action items came out of our retreat that we wanted to implement immediately. One was more effective engagement of the Leadteam and department heads. In February, we started holding a quarterly Leadteam meeting the first Wednesday of the month to focus on strategy and the Strategic Plan.

The Leadteam was presented with an example of how a strategic plan can inform the day-to-day operations of a department. The Fire Department volunteered to be the first to make a presentation and did an excellent job. They discussed how they developed their plan and the action steps they plan to take to ensure successful outcomes. This plan will help inform their accreditation process for instance, and decision points on issues that are regional in nature but critical to our community. Kudos to our new Fire Chief for going head-first into strategic planning on his very first week on the job, engaging staff, community stakeholders, and the Center for Public Safety Excellence, who facilitated the development of the plan.

We also discussed several action items for smaller teams, with a plan to report back to the entire Leadteam at the May quarterly meeting. The first team came up with a recommendation on a value-based employee recognition process. The second team looked at the goal teams around each of the Strategic Plan’s goals to strategize on how to re-energizes those efforts. More on both of these, especially the employee recognition program, will come in the following months.

In the pyramid you saw last month in “Leslie’s Corner”, steps continue to help solidify the structures behind the strategic plan and how we are accomplishing our goals. Of course, the ultimate goal is to reach the top of that pyramid by realizing the results we as a City want to see: a value-based culture where employees seek to be informed, involved and are willing to participate; employees are rewarded for demonstrating the City’s values; and the City provides support for each employee to develop the skills needed to achieve success!

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LESLIE’S CORNER A Strategic Plan Update from Leslie Beauregard, Assistant City Manager

EMPLOYEE SPOTLIGHTBrigitte Belanger-Warner

Born in the tiny town of Ste-Agathe-des-Monts, Quebec, an hour north of Montréal, Bri came to Charlottesville in 2006. Bri previously worked in radio, sales, marketing, and public relations, including working for the world-famous Cirque du Soleil. During that time she met and married her husband Steve and had their son Alex.

Bri serves as the Director of Sales & Marketing for the Charlottesville-Albemarle Convention and Visitors Bureau. She is a passionate ambassador for Charlottesville, taking every opportunity to share her knowledge and market the region. She attends trade shows, works with travel journalists and develops marketing tools to increase tourism to the area. Tourism directly impacts the vitality and eco-nomic stability of our region. Taxes received from overnight stays and leisure spending help to fund schools, improve roads and keep residential taxes down. Bri’s tireless efforts on behalf of our region help increase visitor spending.

Bri’s positive attitude and enthusiasm doesn’t end at 5 o’clock – Bri enjoys the area to the fullest, running Downtown and to UVA, eating at local restaurants, enjoying art projects at the Glass Palette or City Clay and taking in shows during the Heritage Theater Festival, where her husband is the Technical Director. She loves cooking and baking for her family and also spends three days a week teaching Zumba! If you see Bri out and about enjoying the city, be sure to say “Bonjour!”

Director of Sales & Marketing, Charlottesville-Albemarle

Page 3: The P3 Edge • Vol 6 • June/July/August 2016

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MEET: ALEX IKEFUNA by Missy Creasy

ACTIVE SHOOTER TRAININGWednesday, June 29 • 8:30am–11:30am • City Hall/Annex

Department of Homeland SecurityPocket Card Information

In partnership with the regional Emergency Communications Center, procedures are being developed and documented for preparation and

response to various types of emergencies that may arise in City facilities. During the course of the next several months, employees of all City Departments will be

assisting with the creation of these procedures.

In December 2015, the Charlottesville Police Department initiated the planning and training phase for an Active Shooter event, which is one type of emergency that will be included in the City’s Emergency Preparedness Procedures. In continuation of the initial training that was facilitated by Captain Pleasants, an Active Shooter mock drill will be held at the City Hall and Annex buildings on June 29, 2016, beginning at 8:30 a.m. A drill of this nature reinforces the training that City employees have received, as well as creates a scenario to provide hands-on practice for first responders and law enforcement personnel.

For any employee who was unable to attend the training, the information below provides a summary of the material presented. Additionally, employees may view the training video at the following web address: https://www.youtube.com/watch?v=j0It68YxLQQ. The following guidelines will help prepare employees for the mock drill scheduled for June 29, 2016. Please keep in mind that this is only a drill and is a learning opportunity for everyone involved.

• 911, or other emergency personnel do not need to be notified. They will already be on site.

• Once the drill has begun, employees should exit the building if possible and gather under the pavilion. Employees may not re-enter the building until the drill is complete. Employees reporting to work after the drill has begun must also gather under the pavilion, until the building is cleared for entry.

• If unable to exit the building, employees should attempt to hide in a safe location. Police officers will be staged throughout both buildings to assist employees and to role play. At no time will an employee be expected to take action, disarm, or become aggressive during this drill.

Page 4: The P3 Edge • Vol 6 • June/July/August 2016

Thank you for reading! If you would like to submit content for a future edition of The P3 Edge, please email [email protected].

THE P3 EDGE EMPLOYEE NEWSLETTER ©2016Editor: Joe Rice Content Editors: Leslie Beauregard, Paige Rice, Miriam Dickler, Sara Simoneau

Strategic Plan Goals & ValuesInfoSheets!

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Helpful one-page information sheets covering the ‘goals’ and ‘values’ of the strategic plan are available for your convenience!

Contact the Communications Office at #3129 or #3707 to request copies.

CPD - Continued from Page 1

supplies, food, paper products, plastic ware, batteries, blankets, money, cleaning/protective gloves, tooth brushes, tooth paste, deodorant, diapers, wipes, etc… Basically anything that you think would be helpful.”

The CPD immediately took to social media to ask the community for help... and the response was overwhelming. In the first three days of the supply drive, three trailer loads of food and supplies were collected and delivered to those in need.

The CPD is asking anyone seeking to donate to please visit the Charlottesville Police Department Facebook page for updates and information regarding this effort.

Just for Laughs! BRAIN-FREEZERSudoku

on

https://vimeo.com/cvilletv10

Page 5: The P3 Edge • Vol 6 • June/July/August 2016

June 29 - Active Shooter Training 8:30am–11:30am (City Hall closed to public during training)

July 04 - Independence Day Holiday 13 - OnSite Nurse 9:30am–11am/City Hall 2FlCR OnSite Nurse 11:30am–1pm/Public Works Aetna Representative Human Resources 27 - OnSite Nurse 2pm–3:30pm/CAT Building

28 - Blood Drive 11am–3pm/City Hall BCR August 10 - OnSite Nurse 9:30am–11am/City Hall 2FlCR OnSite Nurse 11:30am–1pm/Public Works Aetna Representative Human Resources RECURRING CITYFIT EVENTS: EVERY WEDNESDAY: CityFit Yoga 12:10pm–12:50pm/JMRL - 2nd Fl

EVERY THURSDAY: CityFit Zumba 11:10am–12pm/Key Rec. Weight Watchers 12pm–12:20pm/Carver Rec.

SAVE THE DATE!

HR EXTRA!JUNE–AUGUST 2016

For More Info Call HR at x3490

A P3 EDGE NEWSLETTER INSERT

Need a replacement insurance card or want to access our provider directories? By logging on to the sites below you can do that and more! Each site can provide you with not only general benefit information but in many cases, when you create a username and password, it allows you 24/7 access to your own benefit information. Log on today!

Benefits Provider Resources

ACI (800) 932-0034 charlottesville.acieap.com Aetna Health (800) 426-4363 www.aetna.com Aetna Pharmacy (888) 792-3862 www.aetna.com ALFAC (434) 296-9500 www.aflac.com Cigna Life (800) 423-1282 www.CIGNA.com Cigna LTD (800) 362-4462 www.CIGNA.com Delta Dental (800) 237-6060 www.deltadentalva.com ICMA (800) 283-1762 accountaccess.icmarc.org LD&B Benefits (877) 532-5478 www.ldbinsurance.com MetLife (855) 638-3931 www.metlife.com

ACI is our Employee Assistance Program, offering a wide range of services to help employees and their family members better manage whatever life issues arise. These services include (but aren’t limited to) assistance with:

• Relationship issues• Emotional well-being• Legal issues• Financial issues• Workplace challenges

ACI benefits are available to not only employees, but all family members as well – even extended family or those living out-of-state! Learn more about ACI’s services by visiting charlottesville.acieap.com.

Employee Assistance Program

Page 6: The P3 Edge • Vol 6 • June/July/August 2016

Try this productivity booster: Draw a timeline and identify when you experience your high-and low-energy periods during the day. These normal cycles are based upon diet, exercise, and other factors. Do you experience an energy peak about two hours after arrival at work? What about a slowdown after lunch? How about a small peak in the afternoon? This is valuable data.

Divide your work tasks according to these energy levels. Perform difficult tasks when energy is high and less-difficult tasks when energy is low. These are A, B, and C activities. Assign them to the right energy slots and you will work more efficiently and get more done!

Plug In to Peaks of Productivity!

Stephanie Alston Circuit CourtViolet Blakey Building Mnt.Niko Bobb Social ServicesAshley Bowles PoliceRobert Brown, III Public UtilitiesRudy Burchardt PoliceEli Chanin PoliceDavid Curtis PoliceJonathan Dean Public ServiceKathleen Dimoch Human ServicesMelinda Dodge RecreationDennis Dorsey TransitLisa Edmondson TreasurerJennifer Ehlers Social ServicesMatthew Fichter NDSClifford Fortune, III PoliceTravis Hall PoliceRashad Hanbali NDS

William Brown, Jr. Public UtilitiesPaul Davis PoliceVictor Dunning FireElizabeth Dyer Social ServicesBobby Elliott FirePhillip Garber Public UtilitiesElnora Grooms FinanceClarence Hughes TransitTimothy Hughes ParksDaniel Kliamovich CACVBTimothy Longo PoliceKaren McGee PoliceBea Segal FinanceLois Stokes Social ServicesPatricia Stulting RecreationNina Thacker CACVBPatricia Young Circuit Court

PROMOTIONS!

NEW HIRES!

RegularCity Employee

January–June 2016

RETIREMENTS!

ACI’s EAP benefits are available to employees and family members, out-of-state or abroad. ACI’s services are built for a global, 24/7 market. Instantly access your ACI benefits with mobile apps on iOS and Android. Download these free apps today!

ACI MOBILE

APPS ARE AVAILABLE!

Dustin Harvey PoliceShannon Hearl Social ServicesJessica Marshall Utility BillingTaylor Martin NDSHelen Mays Social ServicesJesse Micoch Public UtilitiesDoris Moore Social ServicesJessica Newhard Social ServicesLuis Salazar-Ortiz RevenueLaurie Smith FinancePaywand Sofy PoliceShannon Taylor Social ServicesAlfred Thomas PoliceDavid Vito Social ServicesAvery Watkins RecreationParker Wentling RevenueRussell Wright Building Mnt.

myACConline features easy-to-use tools, resources, referrals, and immediate access to assistance with travel, entertainment, gifts, and plenty of other perks.

myACI App

The HealthyU Student Assistance app is a component of your Student Assistance Program and provides instant mobile access to resources and services including clinical referrals, job search assistance, low-cost housing, time management coaching, affordable legal services, child care and more.

HealthyU StudentAssistance

Josie Anderson Social ServicesChristopher Baudo HREsther Bausserman Circuit CourtAlexander Burruss TransitLisa Catoe Social ServicesKylie Cempre RecreationJeffrey Davis AssessorLatroy Durrette PoliceMarc Ellis FireStephen Gilliand Social ServicesMichael Gore PoliceMichael Greene SheriffRussell Handy, Jr PoliceDavid Harris PoliceRichard Hunt NDSJason McIlwee Public UtilitiesJustin McKenzie RecreationWilliam Newberry PoliceBarton Pfautz NDSDavid Reid HVACKatherine Shifflett Social ServicesJoseph Shifflett, Jr School Mnt.Jacob Via Police