the lnminstitute ofinformation technology, jaipur...prof banerjee shared the new initiatives taken...

The LNMInstitute of Information Technology, Jaipur

Date: October 10,2017

Sir/Madam,

Please find enclosed herewith the Minutes of the 51st Academic CouncilMeeting held on August 05,2017 at 2:00 PM at LNMIITCampus, Jaipur.

Comments, if any, may kindly be sent by 18th October, 2017.

Yours.faithfully,

~Dr. Renu Bapna

Secretary, Academic Council

The LNM Institute of Information Technology, Jaipur

Fifty First Meeting of the

ACADEMIC COUNCIL

\Minutes

Date: August 05, 2017Saturday, 02:00 pm

Lecture Hall # 5

51'"meetingACI5.08.J7 1


SUB: Minutes of the sr" meeting of the Academic Council held on Saturday,August OS,2017.

The following members were present:

1. Prof. Rahul Banerjee2. Prof. R P Gorthi3. Prof G 0 Sharma4. Dr. Sakthi Balan M5. Dr. Subhayan Biswas6. Dr. Soumitra Debnath7. Dr. Subrat K Dash8. Dr. Somnath Biswas9. Dr. Narendra Kumar10. Dr. Manoj Kumar11. Dr. Vikas Gupta12. Dr. Kumar Padamnabh13. Prof. Anupam Singh14. Prof. Manju Dhariwal15. Prof. R S Tomar16. Prof. N Bolloju17. Prof. M K Kadalbajoo18. Dr. Rajbir Kaur19. Mr. Sandeep Saini20. Mr. Shobit Agarwal21. Mr. Bhavik Thakkar22. Vasundhara Sharma23. Nidhi Gupta24. Dr Renu Bapna

- In Chair- Member- Member- Member- Member- Member- Member- Member- Member- Member- Member- Member- Member- Member- Member- Member- Member- Member- Member- PG Student Representative- UG Student Representative- UG Student Representative- UG Student Representative-Secretary

Following members were granted leave of absence -

1. Prof. Sandeep Sancheti - Member

On invitation from the Chairperson, faculty members whose names are listed at Annexure -"A", also attended the meeting .

.sr meeting A CIS. 08.17 2


Agenda Item No. AC-M-51.01: Confirmation of the Minutes of so" meeting held onMarch 18, 2017.

No Comments have been received on the circulated Draft Minutes. The Academic Councilconfirmed the Draft Minutes, as circulated.

Agenda Item No. AC-M-51.02: Announcements, if any, by the Chairperson.

Prof Ravi Gorthi as Dean (Acad) welcomed Prof Rahul Banerjee as the Chairperson of AC andDr Renu Bapna as Secretary of Academic Council. Prof Banerjee shared the new initiativestaken after his joining and his future plans for setting up new centres in various thrust areas foraccelerating the academic excellence of the Institute

Agenda Item No. AC-M-51.03: To ratify the approval accorded by Chairperson AcademicCouncil.

Approval accorded by Chairperson:Academic Council for the award of Ph. D. Degree of onecandidate who completed all requirements for the award of the degree, placed at Annexure No.AC-A-51.03 - A

Approval accorded by Chairperson Academic Council for the award of B. Tech. Degrees toYll, Y12 and Y13 batch students who have completed requirements of credits for the award ofdegree after their 10th and u" semester respectively, placed at Annexure No. AC-A-51.03 - CAcademic Council ratified the approval accorded by Chairperson in view of urgent requirementsas envisaged by the Dean of Academic Affairs.

Agenda Item No. AC-M-51.04: To consider the Minutes of the meeting of the AC LAC.Minutes of this meeting are placed at Annexure No. AC-A-51.04.

Academic Council expressed its gratitude to the members of the faculty for donating books tothe Central Library of The LNMIIT. The Council also appreciated the initiative of Library forconducting an awareness program about "Scholarly communications and utilization of EResources" and "How to impact your research through the use of Plagiarism-check software andWeb tools".

Agenda Item No. AC-M-51.05: To consider the Minutes of the meeting of the AC PGCheld on July 25,2017.

Chairperson of AC-PGC, Prof. G.D. Sharma presented this item with the following key points _l. Mathematics department proposed the following amendments regarding M.Sc.

(Mathematics) program:

sr' meeting ACI5.08. 17 3


a. Probability and Statistics course, currently running in the 1st semester, shall bereplaced by Algebra course of the 2nd semester. This was ratified by the AC.

b. Computer programming course, available to M. Sc (Maths) currently havingonly theory component, should have laboratory sessions as well. CSEdepartment has already given consent for this to Mathematics department. Thiswas ratified by the AC.

c. Replacing TWRM course of 3rd semester with newly proposed course on"Mathematical Methods". This was ratified by the AC.

d. Requirement of changing the name of course "Optimization" with"Mathematical optimization" to differentiate this course from undergraduatelevel course already running with the same name.This point was deferred to the next AC meeting. Revised Curricular Structureof M. Sc. Mathematics was decided to be submitted before the next ACmeeting.

2. PG manuals which were already prepared by the AC-PGC during the 2015-2016academic session were asked to be reviewed and updated. Fresh M.Sc. manuals too needto be prepared by the AC-PGC. It was decided that PG manual will be discussed in thenext AC meeting.

3. PG student members had raised the issue regarding coursework of postgraduate andPh.D. programmes since there exist very few courses for such programmes. It wasdecided that the concerned departments should propose some new specialized courses forPh. D. students and report in the next AC meeting.

4. PG student members also reported that the PG registration process needed improvementand that the MIS did not have updated information about their academic data. The DoAAwas advised to smoothen the flow and subsequently report the progress made to the AC.

Agenda Item No. AC-M-51.06: To consider the Minutes of the meeting of the AC UGCheld on July 26,2017

The following deliberations took place on the points presented by Chairperson of AC-UGC,Prof. Ravi P Gorthi

• In view of change of course name and/or number, students who need to repeat thecourse, shall be registered in their original course. However, DoAA, HoD and theassigned course instructor shall work out operational details of conduction of the course,including the evaluation scheme and process involved, so as to enable such students.

51" meeting A C15. 08. 17 4


• Physics-II course with suitable name shall be offered in even semester 2017-18 as OtherElective to all branches of Y17 UG except ME, as it will be core for ME as perrequirements of the department.

• Curricula ofY17 l" semester and YI6 3rd semester of all branches were approved. TheCouncil advised the HoDs of the departments to come up with final version ofcurriculum well before of commencement of next even semester 2017-18.

• Board of Studies (BoS) shall be constituted at every departmental level. The Councilrequested Registrar to release office orders about framing BoS following the guidelinesof statutory body.

• BTP Evaluation shall be done by committees meant for and one common form (to bemodified suitably) shall be used by every committee. Entire committee shall evaluate theBTP and shall give the marks collectively instead of individually. Final result of BTPshall be in the form of Grades instead of only marks. Details of the structure of theCommittee of this kind shall be worked out by the DoAA, in consultation with the HoDsand reported to the AC. BTP Guide shall be part of the evaluation committee.

• Existing stipulations for Semester Long Internship remain unchanged. Considering thatthere could be a few outliers and in order to cater to their requests for grant of the SLI,their applications should be routed through the TPO and a committee of domain experts(appointed by the concerned HoD), and if recommended, shall be put up to the DoAA forfinal approval.

• The course on Environment, Ecology and Biology will remain of 3 credits as before.There will be ONLY 20 lectures of theory, followed by 20 hours of Term Paper / ProjectWork. Thus, this course will follow, 2-0-2 scheme with 3 credits. The Term Paper /Project Work would be of20 hours.

\

• Attendance Rule: After a detailed discussion, it was decided that, till the Institute adoptsan appropriate attendance system / tool in place, each faculty should announce in his /her class an attendance "policy" and make it open and transparent and follow it.

• N-2 Rule: It was decided that for the time being 'N- 2' rule be put on hold in view ofissues involved.

• Academic Leave Rule:

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~ Students are encouraged to participate in (i) Science & Technology, (ii) Cultural and(iii) Sports related events, (iv) UG Research leading to attending and presentingresearch papers in National and International Conferences. Students shouldjudiciously choose select events. The instructor in consultation with the respectiveHoD may take the final decision in all such cases regarding the make-up examinationfor all evaluation components other than the End Term Examination. The latter willrequire the approval of DoAA with due recommendation from instructor concernedand the HoD.

~ In cases of severe medical emergency leading to hospitalization, make-upexamination for End-Term Examination may be given on a case by case basis on theadvice of RMO of LNMIIT with the recommendation of concerned course instructor,HoD and approval of Dean Academic. In case of all other evaluation componentslike Mid-Term Exam, the decision would rest with the Instructor in consultation withthe HoD.

• Controller of Examinations:

~ Considering the multifold increase in the number of students and in order to complywith the statutory requirements, there is a need to designate a controller ofexamination. AC recommended that the necessary administrative action may betaken at the appropriate le\:,el.

Agenda Item No. AC-M-S1.07: To consider various issues mentioned by faculty memberslisted below and placed at Annexure No. AC-A-S1.07

Issues Mentioned Designation and Issues in Brief Deliberations of ACBy Department

__ --c "_, ,__ ".,_,_ _ "'"

. Dr. Deepak Nair Assistant Professor - Curriculum and related Process has alreadyECE rules shall be defined for been initiated with

at-least 4 years.Syllabus of Electivecourses shall be reviewed

request to HoDsShall be taken care of

seriouslyQuality of questionpapers and gradingschemes of elective

A committee headedby Prof. Tomar shalltake care of thisissue.

Dr. Dheerendra Assistant ProfessorMishra Maths

courses shall be reviewedDifference in Course AC-PGC is requestedCredit for UG and PG to take up this matter(Common Courses)

Mr. Sandeep Assistant Professor - 75% Attendance I.Was discussed

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Saini ECE LinearStructureStaircase

Time Table earlierinstead of 2. Possibilities shall

be worked out beforenext semester

Dr. Narendra Associate Professor Exclusion of Non-Degree Possibilities will be. Kumar and HoD - HSS awarding Departments worked out through:

from offering BTPs as 1. examination of anySupervisors statutory requ irement

by regulatory body2. survey among thestakeholders(students/recruiters)3. If there is nostatutory binding andno reservation fromthe stakeholders,BTPs may be allowedacross disciplines.Th is was to bedecided in the nextGC. Until then status-quo shall bemaintained bypermitting cross-disciplinary BTP.

Agenda Item No. AC-MSl.08: To consider various points mentioned by PG and UGStudents Representative, placed at Annexure No. AC-A-Sl.08.

Issues Designation

Department

and Issues in Brief Deliberations of AC

Mentioned By

Mr. Shobit Ph. D. Scholar (ECE) Periodic meeting to This was deferred to

Agarwal and PG Students' develop/enhancing the the next meeting due

Representative inAC teaching skills of to paucity of time.

Research Scholars

Mr. Bhavik 4th year UG Student 1. Provision of Extra Email to this effect

Thakkar and UG Students' Overload during s" has already been sent

Representative in AC semester by DoAA

51'" meeting A CIS. 08.17 ~. 7


2. Provision to DROP 2nd backlog can be

courses of by default opted in lieu of drop

curriculum and opt of current semester's

REPEAT course OE

Agenda Item No. AC-A-51.07: Any other item with the permission of the chair.

There being no other item, the meeting was concluded with a vote of thanks to the chair.

(Renu Bapna)Secretary, Academic Council

sr meeting A C15. 08.17 8


Annexure -AList of Invitees - 51st Academic Council Meeting - August 05, 2017

1. Prof. A P Singh2. Dr. Poonam Gera3. Dr. Mohit Makker4. Mr. Sandeep Saini5. Mr. Prabin Kumar Jha6. Dr. Anjishnu Sarka7. Dr. Pomita Ghoshal8. Dr. T V V L N Rao9. Dr. S S Nehra10. Dr. Nabyendu Das11. Dr. Navneet Upadhyay12. Dr. Ashok Garai13. Mr. Nikhil Sharma14. Dr. Deepak Nair15. Mr. Vikas Bajpai16. Dr. Santosh Shah17. Dr. Kusum Lata18. Dr. Rajbala Singh19. Dr. Joyeeta Singha20. Dr. Ashok Dargar21. Dr. Manish Kumar Singh22. Dr. Amit Neogi23. Dr. Manish Garg24. Dr. Somnath Maiti25. Dr. Preety Singh26. Dr. Sunil Kumar Gauttam27. Dr. Ajit Patel28. Mr. Kapil Jainwal29. Dr. Dharmendra Dixit30. Dr. Divyang Rawal31. Dr. Jayprakash Kar32. Dr. Usha Kanoongo33. Dr. Deepak Unune34. Dr. K K Khatri35. Dr. Vikram Sharma36. Dr. Abhishek Sharma37. Dr. Rakesh Tibrewala38. Mr. Nirmal Kumar S39. Dr. Sunil Kumar40. Dr. Sandesh Chougule41. Dr. H K Mehta42. Dr. Sudheer Sharma43. Dr. Vibhor Kant44. Mr. Pumendu Karmakar45. Mr. Mukesh Jadon

51" meeting A C15.08.17 9

the lnminstitute ofinformation technology, jaipur...prof banerjee shared the new initiatives taken...

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