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The Lavender Farm 1 September 2016 Version 1.0 The Lavender Farm – Style Guide

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Page 1: The Lavender Farm – Style Guide - Resources for VET Coursesvetbusres.weebly.com/uploads/9/5/7/1/9571038/example_style_guide.pdf · The Lavender Farm – Style Guide . Lavender Farm

The Lavender Farm

1 September 2016

Version 1.0

The Lavender Farm – Style Guide

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Contents INTRODUCTION ............................................................................................................................................... 4

ALPHABETICAL LISTING .................................................................................................................................... 4

Acronyms and abbreviations ....................................................................................................................... 4

Ampersand .................................................................................................................................................. 4

Bullets .......................................................................................................................................................... 4

Capitalisation ............................................................................................................................................... 4

Dates ............................................................................................................................................................ 4

Department names ...................................................................................................................................... 4

Document production ................................................................................................................................ 4

File names .................................................................................................................................................... 4

Footers ......................................................................................................................................................... 4

Headings ...................................................................................................................................................... 5

Hyperlinks .................................................................................................................................................... 5

Inclusive language ....................................................................................................................................... 5

Page layout .................................................................................................................................................. 5

Readability ................................................................................................................................................... 5

Record numbers .......................................................................................................................................... 5

Text and layout (See Indenting, Bullets, Templates, Footnotes, Page layout) Time ................................... 6

Writing style ................................................................................................................................................ 6

COMPANY LOGO’S ........................................................................................................................................... 6

Logo Style One ................................................................................................................................................. 6

Secondary Image ............................................................................................................................................. 6

COLOUR SCHEME ............................................................................................................................................ 7

FONTS .......................................................................................................................................................... 8

Titles ................................................................................................................................................................ 8

Headings .......................................................................................................................................................... 8

Sub Headings ................................................................................................................................................... 8

Paragraphs ....................................................................................................................................................... 8

HEADERS AND FOOTERS .................................................................................................................................... 9

Header ......................................................................................................................................................... 9

Footer .......................................................................................................................................................... 9

MARGINS AND BORDERS .................................................................................................................................. 9

SIGNATURE BLOCK ......................................................................................................................................... 10

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LETTERHEAD ................................................................................................................................................. 10

TEMPLATES .................................................................................................................................................. 11

Letterhead ..................................................................................................................................................... 11

Memorandum ............................................................................................................................................... 12

Facsimile ....................................................................................................................................................... 13

Tax Invoice ..................................................................................................................................................... 14

Spreadsheets ................................................................................................................................................. 15

Employee ................................................................................................................................................... 15

Regular Hours ............................................................................................................................................ 15

Pay Rate $/hr ............................................................................................................................................. 15

Total Weekly Pay $ .................................................................................................................................... 15

Report ............................................................................................................................................................ 16

TABLE OF CONTENTS ..................................................................................................................................... 17

1. INTRODUCTION [HEADING 1 STYLE] ......................................................................................................... 18

1.1 Second level heading [Heading 2 style] ................................................................................................... 18

1.11Third level heading [Heading 3 Style] ................................................................................................. 18

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Introduction The Lavender Farm is a guide for individuals and departments preparing documentation for both internal and external purposes consistent with the Lavender Farm’s corporate style.

Alphabetical Listing Acronyms and abbreviations Use acronyms and abbreviations only where they will be likely to be understood by the reader. Otherwise, use the full term for the first reference, followed by the initials in brackets. Use full stops after abbreviations to indicate missing letters, for example,

no. 86, but not after contractions, acronyms or initialisms, for example, Mr, dept, ISBN, TAFE.

Ampersand Use the word and in general written material. Do not use an ampersand (&) in the names of departments or committees.

Bullets Use the following bullets:

• first level o second level

third level Capitalisation Capitalise position titles, for example: General Manager, Administrative Officer.

Dates Use the following style: date month year, for example: 29 July 2016

Department names Use capitals for the official names of all departments, for example: Human Resources and Finance Department.

Document production Documentation should be produced using MS Word. This will ensure portability of files and consistency of operation. Documents should be based on the attached templates based on MS Word, which incorporate the businesses logos.

File names

directory path \department name\project name (for example: \accounts\budgets)

file name \as above\document record number\8 character filename (for example, \accounts\budgets\1001\dec_2016)

extension Do not include any extension (.doc, .dot, .xls). Allow the software package to assign this.

Footers Footers are used for all documents of more than one page and must contain the logo. Page numbers are right-aligned.

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Headings Follow a logical sequence and format that reflects relative importance.

Hyperlinks Use two types of hyperlinks:

• MS Word hyperlinks link to cross-referenced items within a document. • Internet hyperlinks to link to a website. Begin with http://. Ensure that Internet hyperlinks are

current.

Inclusive language Use gender-neutral language, for example, chair rather than chairman, sales representative rather than salesman. It is acceptable to use they, them or their as singular pronouns if necessary.

Use language which does not draw unnecessary attention to gender, disability or ethnicity.

Page layout Use A4 paper. Figure 1 shows the margin settings to use.

Figure 1 Page Layout

Readability Lavender Farm appeals to customers of all ages. Therefore, all documentation that is intended for publication to customers is to have a fog factor of no higher than 9. Documents that do not meet this fog factor requirement are to be amended to achieve the correct fog factor reading prior to publication. Refer to http://gunning-fog-index.com/

Record numbers Lavender Farm uses a paper-based filing system, supported generally by an electronic database filing system. Both the paper-based and electronic system use a numerical classification system based on the ISBN numbers allocated for all publications.

A4 Header and

Footer

Left margin 1.91 cm

Right margin 1.91 cm

Top and bottom margins 2.54 cm

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Text and layout (See Indenting, Bullets, Templates, Footnotes, Page layout) Time Use the following styles: 11 am, 12:30 pm

Writing style Use a friendly, clear style. Use language that is unambiguous, inclusive and non- discriminatory.

Company Logo’s A logo is a graphical element and is used within all business and organisations around the world. A logo and its design are used for immediate recognition from consumers and the general public. The logo can be comprised of many different colours, images, fonts as well as text.

The logo for Lavender Farm:

Logo Style One

Secondary Image For use in marketing material

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Colour Scheme An organisation required a colour scheme to standardise documents that are processed – this being posters, customer accounts as well as brochures

Below are the colours the business can use on posters as well as brochures

Dark Purple

Purple

Green

White

Black

Light Purple

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Fonts

Titles Brush Script MT

Size 36, Bold, Italics

Dark Purple

The Lavender Farm Headings

Style Heading 1 in MS Word

Cambria (Body)

Size 16, Bold, Italics

Green

Sub Headings Style Heading 2 in MS Word

Cambria (Body)

Size 13, Bold, Italics

Purple

Paragraphs Calibri (Body)

Size 11

Black on White Background

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Headers and Footers A document header and footer is critical when placed on documents that are produced from the organisation.

The header and footer clearly outlines to readers: • What the document is • Where the document comes from • Direct details of the company • Pages numbers/production date/department where document was produced

Header The first-page header is to include:

• Company logo: left aligned • Company details: right aligned • Bottom border: purple, 1 1/2pt style as shown

The subsequent page headers is to include: • Bottom border: purple, 1 1/2pt style as shown

Footer The company footer contains the document title as well as the page number, the footer should be using font Calibri 11pt, black. Top border: purple, 1 1/2pt style as shown below:

Margins and Borders All company documents are required to have margins set as Moderate.

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Signature Block Signature blocks are usually used on more personal documents, letters and memorandums. Signature blocks show a more professional approach to customer service and important documents in the company, the following style set is to be used by the organisation:

YOUR NAME Your Position

The Lavender Farm Phone: 0416 305 236 E-Mail: [email protected]

Letterhead The letter head of the business is to be used on letters and other outgoing mail.

A header is to contain the businesses letterhead logo as well as address and contact details, the letter head should be left aligned but be spread out over the A4 document.

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Templates

Letterhead

[ space 2 lines]

21 December 2016 [date]

[space 2 lines]

Individual’s name Company name Company address

[space 3 lines]

Dear

Body

Body

Body

Yours sincerely

Signature [leave 4 lines]

Your Name Position

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Memorandum

Memorandum To: People Receiving Document

From: Your Name

Date: Date of Document

Re: Subject

Comments

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Facsimile

Facsimile To: Person Receiving Document and Company Name

Date: Date of document

From: Your Name

Fax No: Fax number of recipient

Subject: Subject

Number of pages (including cover page):

Comments

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Tax Invoice

Tax Invoice

Invoice # Customer code Customer order ABN # Date

Product code

Product description Quantity ordered

Quantity supplied

Unit price

Net price

Sub Total GST

Net Total

Deliver to: Invoice to:

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Spreadsheets

The Lavender Farm Date

Employee Regular Hours Pay Rate

$/hr Total Weekly

Pay $ Steven S. $ 23.00 =B5*C5 Jacinta B. $ 17.00 =B6*C6 Leon S. $ 19.00 =B7*C7 Rachel W. $ 32.50 =B8*C8 Nicole T. $ 14.50 =B9*C9 Total =SUM(D5:D9)

The spreadsheet above represents an automated weekly pay table for The Lavender Farm. The cells in Purple (Regular Hours, Date) are required to have data input, the Total weekly pay and the Total will automatically be calculated using the existing formula.

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Report

Report Title

[Author's Name]

[Author's Title]

[Date]

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TABLE OF CONTENTS

[INSERT THE AUTOMATIC TABLE OF CONTENTS GENERATED BY WORD - HERE]

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1. INTRODUCTION [Heading 1 style] The style ‘Paragraphs’ should be used for most word processing tasks, long bodies of text in reports, submissions and so on. This style incorporates a typeface which is easier to read over long passages.

1.1 Second level heading [Heading 2 style] Text under second level headings will be fully blocked. Bulleted and numbered lists will be indented as in the style guide.

1.11Third level heading [Heading 3 Style] Text under second level headings will be fully blocked. Bulleted and numbered lists will be indented as in the style guide.