the importance of conspectus in collection assessment and the benefits for using its international...

The importance of Conspectus in collection The importance of Conspectus in collection assessment and the benefits for using its assessment and the benefits for using its international collection depth indicators in international collection depth indicators in

Mexican librariesMexican libraries

byby

Helen Ladron de Guevara Cox, MLSHelen Ladron de Guevara Cox, MLSHonorary researcher in librarianship,Center for Quality and Innovation of Higher Honorary researcher in librarianship,Center for Quality and Innovation of Higher

Education (CCIES)Education (CCIES)

Economic and Administrative Sciences Campus (CUCEA)Economic and Administrative Sciences Campus (CUCEA)

University of Guadalajara University of Guadalajara

& Advisor, Jalisco State New Library Building Project, University Cultural Center& Advisor, Jalisco State New Library Building Project, University Cultural Center

Collection Development WorkshopCollection Development Workshop

Governmet and Decision Making Hall-CUCEA-University of Guadalajara &.University Cultural CenterGovernmet and Decision Making Hall-CUCEA-University of Guadalajara &.University Cultural Center

IFLA Standing Committee on Aquissition / Collection Development SectionIFLA Standing Committee on Aquissition / Collection Development Section

Mid-term MeetingMid-term Meeting

Zapopan Jalisco, Guadalajara Metropolitan Area, MexicoZapopan Jalisco, Guadalajara Metropolitan Area, Mexico

March 13-14, 2008March 13-14, 2008

2HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008

Introduction of Conspectus Concept and the idea of Introduction of Conspectus Concept and the idea of the Great Mexican Libray Collection at National the Great Mexican Libray Collection at National

Librarians Conferences (AMBAC) Mexico Librarians Conferences (AMBAC) Mexico

1996 National Librarians Conference 1996 National Librarians Conference AMBAC, Oaxaca, Oax.AMBAC, Oaxaca, Oax.

2003 National Librarians Conference 2003 National Librarians Conference AMBAC, Puerto Vallarta, Jal.AMBAC, Puerto Vallarta, Jal.


SectionsSections of Presentation of Presentation

Importance and benefits of collection Importance and benefits of collection assessment in public and state academic assessment in public and state academic librarieslibraries

Reading habits in the country and its Reading habits in the country and its relationship with pertinent / appropriate relationship with pertinent / appropriate collections / collection depth indicators.collections / collection depth indicators.


ObjectivesObjectives

Recall & follow-up of proposals, Granada, Spain Recall & follow-up of proposals, Granada, Spain workshop, March 2007 .workshop, March 2007 .

Set the urgency of promotion and application of Set the urgency of promotion and application of collection assessment / Conspectus methodology / collection assessment / Conspectus methodology / collection depth indicators in public and university collection depth indicators in public and university libraries of the official / public sector.libraries of the official / public sector.


Main goal through library provision and quality Main goal through library provision and quality collectionscollections

Increase the country´s competitiveness Increase the country´s competitiveness within the global economy and advance within the global economy and advance the technology arena to reduce its the technology arena to reduce its dependence from developed countries.dependence from developed countries.


PART 1. Status of collection assessment in PART 1. Status of collection assessment in public & academic libraries of the official public & academic libraries of the official

sectorsector

Rich and unique special collections. Rich and unique special collections. Information gap on the evaluation of quality of Information gap on the evaluation of quality of

library collections.library collections. Reports / evaluation oriented towards quantity, Reports / evaluation oriented towards quantity,

nature . nature . Subject density and intensity hardly measured.Subject density and intensity hardly measured.


Contribution of professional library Contribution of professional library associationsassociations

ABIESI, Association of libraries and institutions of higher ABIESI, Association of libraries and institutions of higher education. 1976. No longer in existence.education. 1976. No longer in existence.

CONPAB- IES, National council on library matters of CONPAB- IES, National council on library matters of institutions of higher education. institutions of higher education.

ANUIES, National association of universities and ANUIES, National association of universities and institutions of higher education.institutions of higher education.


BenchmarkingBenchmarking

Comparisons with Conspectus methodology.Comparisons with Conspectus methodology. Other similar automated collection analysis Other similar automated collection analysis

system in the market: Amigos-OCLC.system in the market: Amigos-OCLC. Comparison becomes crucial for quality growth.Comparison becomes crucial for quality growth. Cooperative acquisitions.Cooperative acquisitions. Interlibrary loan.Interlibrary loan. Library Consortiums.Library Consortiums. Avoid unnecessary duplicates…Avoid unnecessary duplicates…


Research in librarianship / collection Research in librarianship / collection development at Universitiesdevelopment at Universities

University Center of Library Science University Center of Library Science Research (CUIB) National University of Research (CUIB) National University of Mexico (UNAM).Mexico (UNAM).

Center for Quality and Innovation of Center for Quality and Innovation of Higher Education (CCIES) Economic and Higher Education (CCIES) Economic and Administrative Sciences Campus Administrative Sciences Campus

( CUCEA) University of Guadalajara( CUCEA) University of Guadalajara


More Benefits of Collection AssessmentMore Benefits of Collection Assessment

Facilitate strategic plans: short, medium, Facilitate strategic plans: short, medium, long term.long term.

Develop collections to meet organizations Develop collections to meet organizations mission and goals. mission and goals.

Offer appropriate infrastructure for learning, Offer appropriate infrastructure for learning, teaching, research in universities.teaching, research in universities.

Satisfy information needs, education and Satisfy information needs, education and entertainment in public libraries: IFLA-entertainment in public libraries: IFLA-UNESCO Public Library Manifesto.UNESCO Public Library Manifesto.

Personal development at any library.Personal development at any library.


Follow-up of proposal IFLA A&CD Follow-up of proposal IFLA A&CD workshop Granada mid-term meetingworkshop Granada mid-term meeting

Survey on collection assessment Survey on collection assessment methodologies / quality evaluation.methodologies / quality evaluation.

Indicators used for collection depth.Indicators used for collection depth. Contact w/ CUIB-UNAM.Contact w/ CUIB-UNAM. Contact w/ CONPAB.Contact w/ CONPAB. Design of questionnaire in progress.Design of questionnaire in progress. Mailing present semester.Mailing present semester.


Part 2. Urgency to promote the usefulness of collection Part 2. Urgency to promote the usefulness of collection assessment with the Conspectus methodology and assessment with the Conspectus methodology and

international depth indicatorsinternational depth indicators

Relationship of reading habits in Mexico and collection Relationship of reading habits in Mexico and collection developmentdevelopment

““Alarming” rate: Average reading rate per person 2.9Alarming” rate: Average reading rate per person 2.9 books per year. CONACULTA Survey in 2005.books per year. CONACULTA Survey in 2005.

Source: Source: El UniversalEl Universal. Newspaper Mexico City.Notimex. “Los mexicanos leen 2.9 libros por año”.February 27th ,2008.. Newspaper Mexico City.Notimex. “Los mexicanos leen 2.9 libros por año”.February 27th ,2008.


Reading Habits in Reading Habits in MexicoMexico

Average reading per person = 2.9 books Average reading per person = 2.9 books per yearper year

Source: Rosa Beltrán. Dirección del Departamento de Literatura, UNAM. In: El universal. Mexico City newspaper. Wednesday February 27, 2008. The author has cited as source: Encuesta nacional de CONACULTA, 2005. http://www.eluniversal.com.mx/notas/485661.html


Enjoyment of Reading in Enjoyment of Reading in MexicoMexico

0.00%

10.00%

20.00%

30.00%

40.00%

Fully enjoys readingEnjoysEnjoys someDoes not enjoy



Additional data related to Additional data related to readingreading

0%

10%

20%

30%

40%

50%

60%

70%

Bookstores closed in thepast 15 yearsBookstores thatcontinue open



What can change? Some questions?What can change? Some questions?

Has reading become obsolete? Has reading become obsolete? Has the national public education failed?Has the national public education failed? Has collection development moved in the right Has collection development moved in the right

direction?direction? Have we shaped appropriated collections to local Have we shaped appropriated collections to local

needs?needs? Do libraries really satisfy the users needs?Do libraries really satisfy the users needs? Are there enough titles and duplicates in Are there enough titles and duplicates in

relationship with the number of current and potential relationship with the number of current and potential readers?readers?


More questions ????More questions ????

Does the “just in time” prevail opposed to the Does the “just in time” prevail opposed to the

“ “ just in case” collections. just in case” collections. Does the above impact on access to reading?Does the above impact on access to reading? Virtual libraries instead of hybrid ones? Or Virtual libraries instead of hybrid ones? Or

traditional ones?traditional ones? Do we need more of the joint-use projects of Do we need more of the joint-use projects of

academic and public libraries?academic and public libraries? What tools do we need to reverse the dramatic What tools do we need to reverse the dramatic

low reading rate?low reading rate?


National Public Libraries ProgramNational Public Libraries Program

Established in 1983Established in 1983 In 2008 has 7,210 libraries distributed in 2,451 In 2008 has 7,210 libraries distributed in 2,451

municipalities.municipalities. Covers almost the entire country.Covers almost the entire country. CONACULTA General Directorship of Public Libraries.CONACULTA General Directorship of Public Libraries. Jalisco counts with a network of 272 public libraries Jalisco counts with a network of 272 public libraries

distributed in 124 municipalities.distributed in 124 municipalities.

Source: http://sic.conaculta.gob.mx/index.php?table=biblioteca&1=&estado_id=Source: http://sic.conaculta.gob.mx/index.php?table=biblioteca&1=&estado_id=


Grand Questions???Grand Questions???

Which international collection depth indicators Which international collection depth indicators are in use to control the growth and appropriate are in use to control the growth and appropriate collections to meet the users needs?collections to meet the users needs?

If collection depth indicators are not used, has If collection depth indicators are not used, has this fact impacted in the low average reading this fact impacted in the low average reading rate of the general population, when we count rate of the general population, when we count with a tuition free education up to earning a B.A. with a tuition free education up to earning a B.A. degree and have a fairly good amount of public degree and have a fairly good amount of public libraries in the country?libraries in the country?


Example of research in collection development at the Example of research in collection development at the University of GuadalajaraUniversity of Guadalajara

CCIES-CUCEA with the support of the General Coordination of CCIES-CUCEA with the support of the General Coordination of Libraries of the University. Year 2002.Libraries of the University. Year 2002.

Currency of monographs in the central library of CERI-CUCEA.Currency of monographs in the central library of CERI-CUCEA. Analysis of copyright data covered years 1900-2000.Analysis of copyright data covered years 1900-2000. Results of median age years of 1975-1979Results of median age years of 1975-1979 Provided a recognition of usefulness of research on collection Provided a recognition of usefulness of research on collection

development.development. Fortunately situation has improved also in other state Fortunately situation has improved also in other state

universities due to CONPAB efforts. universities due to CONPAB efforts. Collection development has obtained greater status and Collection development has obtained greater status and

impulse.impulse.


Collection evaluation methods & Conspectus Collection evaluation methods & Conspectus collection depth indicatorscollection depth indicators

Quantitative measures & Qualitative measuresQuantitative measures & Qualitative measures

Numeric value can work with a qualitative techniqueNumeric value can work with a qualitative technique

Comparison of a subject collection with a similar one in another library. Comparison of a subject collection with a similar one in another library. (1)(1)

Other systems : OCLC / Amigos automated collection assessment and analysis Other systems : OCLC / Amigos automated collection assessment and analysis servicesservices

All provide information on collection management issuesAll provide information on collection management issues

Information on weakness and strength of collectionsInformation on weakness and strength of collections

Facilitates strategic planning of collectionsFacilitates strategic planning of collections

(1) Source: IFLA. Aquisitions and Collection Development Section.(1) Source: IFLA. Aquisitions and Collection Development Section.Guidelines for a CollectionDevelopment Policy Using the Conspectus Model. Guidelines for a CollectionDevelopment Policy Using the Conspectus Model. 2001. p. 4. Translated into Spanish by Dora Biblarz.2001. p. 4. Translated into Spanish by Dora Biblarz.


International Collection Depth IndicatorsInternational Collection Depth IndicatorsConspectusConspectus

0= out of scope0= out of scope 1= minimal information level1= minimal information level 2= basic information level2= basic information level 3= study or instructional support level3= study or instructional support level 4= research level4= research level 5= comprehensive level5= comprehensive level


ConclusionsConclusions

Urgent need to measure quality of subject Urgent need to measure quality of subject collections in Mexico as opposed to other similar collections in Mexico as opposed to other similar ones outside the country .ones outside the country .

Need of a larger budget for research in library and Need of a larger budget for research in library and information science in the country.information science in the country.

Institutions doing research in the CD field should Institutions doing research in the CD field should engage in stronger cooperative work with experts in engage in stronger cooperative work with experts in the field. the field.


ConclusionsConclusions Understanding the weaknesses and gaps of library Understanding the weaknesses and gaps of library

collections in Mexico will facilitate the application of collections in Mexico will facilitate the application of corrective measures. corrective measures.

Workshops in CD and more publications in Spanish Workshops in CD and more publications in Spanish are needed. IFLA plays a key role.are needed. IFLA plays a key role.

Good libraries can support the advancement of the Good libraries can support the advancement of the country towards international competitiveness and country towards international competitiveness and improve the quality of life of its citizens.improve the quality of life of its citizens.


SourcesSources (1) Helen Ladrón de Guevara Cox. “El método Conspectus en el desarrollo científico de colecciones: (1) Helen Ladrón de Guevara Cox. “El método Conspectus en el desarrollo científico de colecciones:

Una alternativa para el crecimiento racional de las bibliotecas en México”. XXVII Jornadas Mexicanas Una alternativa para el crecimiento racional de las bibliotecas en México”. XXVII Jornadas Mexicanas de Biblioteconomía. Oaxaca, Oax., México. 29 ab.-1 my.1996.de Biblioteconomía. Oaxaca, Oax., México. 29 ab.-1 my.1996.

(2) __________________. “El desarrollo científico de colecciones en bibliotecas mexicanas: ¿ Una utopía?”. (2) __________________. “El desarrollo científico de colecciones en bibliotecas mexicanas: ¿ Una utopía?”. XXXIVI Jornadas Mexicanas de Biblioteconomía. Puerto Vallarta, Jal., México. 14.-16 my.2003.XXXIVI Jornadas Mexicanas de Biblioteconomía. Puerto Vallarta, Jal., México. 14.-16 my.2003.

(3) _________________________.” The need to increase consciousness on collection development in (3) _________________________.” The need to increase consciousness on collection development in Mexican libraries: Quantity or quality? : A Mexican experience. Workshop, Mid-Term Meeting of IFLA Mexican libraries: Quantity or quality? : A Mexican experience. Workshop, Mid-Term Meeting of IFLA Standing Committee Section on Acquisition and Collection Development. Granada, Spain, March 8-9, Standing Committee Section on Acquisition and Collection Development. Granada, Spain, March 8-9, 2007. 2007. http://www.ifla.org/VII/s14/index.htm#conferencehttp://www.ifla.org/VII/s14/index.htm#conference

(4) ibid.(4) ibid. (5) Asociación Nacional de Universidades e Instituciones de Educación Superior, Consejo Regional (5) Asociación Nacional de Universidades e Instituciones de Educación Superior, Consejo Regional

Centro Occidente. Grupo de trabajo de bibliotecas. Centro Occidente. Grupo de trabajo de bibliotecas. Guía metodológica para evaluar las bibliotecas de Guía metodológica para evaluar las bibliotecas de las instituciones de educación superior de la región centro occidente de ANUIES.las instituciones de educación superior de la región centro occidente de ANUIES. Marzo, 2000 pp.21- Marzo, 2000 pp.21-22.22.

(6) “Los mexicanos leen 2.9 libros al año”. Notimex. (6) “Los mexicanos leen 2.9 libros al año”. Notimex. El Universal.El Universal. Mexico City. Wednesday February Mexico City. Wednesday February 27th, 2008. 27th, 2008.

Full article: http://eluniversal.com.mx/notas//485661.htmlFull article: http://eluniversal.com.mx/notas//485661.html (7) http:// sic.conaculta.gob.mx/index.php?table=biblioteca&1=&estado_id=(7) http:// sic.conaculta.gob.mx/index.php?table=biblioteca&1=&estado_id= access: 28 february, 2008.12:30 p.m.access: 28 february, 2008.12:30 p.m. (8) ibid.(8) ibid.

NOTES:NOTES:

All acronyms of Mexican organizations in the text are cited by their meaning in Spanish: All acronyms of Mexican organizations in the text are cited by their meaning in Spanish: CONACULTA, UNAM, CONPAB, CCIES, CUCEA, CCU, CERI.CONACULTA, UNAM, CONPAB, CCIES, CUCEA, CCU, CERI.2525

The review in the Internet ( Google) under Libraries Collection Development Conspectus showed more The review in the Internet ( Google) under Libraries Collection Development Conspectus showed more than 51than 51 mentions of use in Latin America: Peru, Puerto Rico… but more than 18,000 entries in other mentions of use in Latin America: Peru, Puerto Rico… but more than 18,000 entries in other geographical areas such as Canada, United Kingdom, New Zealand, Australia, France, United States of geographical areas such as Canada, United Kingdom, New Zealand, Australia, France, United States of North America and other countries . March 11, 2008.North America and other countries . March 11, 2008.

the importance of conspectus in collection assessment and the benefits for using its international...

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university libraries

quality collections

library collections

public academic libraries

official public sector

mexican libraries

evaluation of quality

unique special collections