the evolving role of conservation in digital partnership projects at the national archives
DESCRIPTION
The Evolving Role of Conservation in Digital Partnership Projects at the National Archives. Amy Lubick Paper Conservator. Record review. Conservation Assessment. Condition of records Estimate of time required for treatment Document size and format Items that may require special handling. - PowerPoint PPT PresentationTRANSCRIPT
The Evolving Role of Conservation in Digital
Partnership Projects at the National Archives
Amy Lubick Paper Conservator
Record review
Conservation Assessment
Condition of records Estimate of time required for treatment Document size and format Items that may require special handling
Collaborate with Custodial Archivist
Discuss and determine treatment options
Removal and replacement of fasteners Approach to ribbons and seals Attachments
Training for Record Processing Volunteers and/or
Staff
General Handling Guidelines
Project Specific Instruction
Processing Technician Sleeving documents and photos Removing and replacing fasteners Flagging items for conservation treatment
Torn documents Documents with glued attachments Embedded fasteners
Flagging oversize items
Oversize documents Physical oversize(exceeds size of
scanning platen) Digital oversize
(document size exceeds what the camera is able to capture at 300 ppi)
Conservation Treatment
Conservation Project Manager Performs Conservation Assessment Drafts guidelines for treatment Reviews guidelines with conservators and
technicians assigned to the project Assigns boxes of records to staff for
treatment Collects completed boxes Compiles project data
Data Collection Box number Treatment performed Total number of items
requiring conservation intervention
Total time spent on box
Special notes
Southern Claims Project Statistics
220 boxes of records 6362 documents treated 493 total hours Approximately 2 ¼ hours per box Average 5 minutes per document needing
treatment
Equipment Review
Overall soundness of set-up
Needed components present
Size of the scanning platen
Equipment Review
Materials used to construct, cover or extend the platen
Lighting System Adequate space for
handling records
Scanning Technician Training
Scanning Technician Training Fasteners
Removal Replacement
Use of labels Gloves for photos Flagging records
Conservation Oversize
Use of soft weights
Use of soft weights
As scanning moves forward…. Check in on scanning
technicians Replenish needed
supplies Answer questions Determine any further
records handling needs Monitor equipment and
work flow on behalf of records needs
Conservation Goals for Digital Partnership Projects
Identify risks and needs for records during digitization process
Prepare records so they can be handled safely
Provide training in records handling
Conservation Goals for Digital Partnership Projects
Identify options for digitization efficiency and process improvements
Collaborate with other NARA units and the partner
Support digitization process overall and support project goals
Thank you Doris Hamburg Mary Lynn
Ritzenthaler Catherine Nicholson NARA Conservation
Staff
[email protected] (301) 837-0681