The Building Blocks for Effective SWPBS TEAMS Maintaining Tier 1 and Growing the Other Tiers;Tony L. Clower, Ed.S.Roane County Schools

The Agenda Is A Must I use these agendas for all meetings

now. Never start a meeting without the

correct agenda. Never attend a meeting without an

agenda; you may be there longer than you want to stay!

Purpose of the Agendas…Efficient MeetingsFocused MeetingsProductive Meetings

Prioritized ActionsProactive Meetings

Take the time NOW to

Schedule Meetings

throughout the Year! Get

them on the School

Calendar

Make a task for someone to fill in the entire year. Rotating the roles ensure that this is a team effort

and not one person’s mission.

Always start with what is going well!

Agenda Review allows all team

members to have a voice in what is

done in the team meeting.

Team Vision:

Only appropriate for Initial Agendas (beginning of the year)

After phase 1/when in phase 2

Location: Office

Time Needed: 10 minutes per group

List of Observable, Positive Expectations in Chosen Location for Each Rule: Rule 1. Respect

Rule 2. On-Time

Rule 3. A+ Attitude

Rule 4. Responsibility

Rule 5.

Expectations: Enter and leave the office area quietly. Students waiting their turn to be waited on. Students will sit in chairs correctly.

Expectations: Keep office visits to a minimum to ensure being on-time to class.

Expectations: Use manners in office, Say "Yes Ma'am", "Please", "Thank you". Hve a patient attitude.

Expectations: Make sure staff are present before entering into their office. Have all excuse note, absence notes, etc. reading to turn in.

Expectations:

Teach Examples and Non-Examples of Meeting Behavioral Expectations: Demonstrate EXAMPLES (What To Do) Demonstrate NON-EXAMPLES (What NOT To Do) Rule 1 Students entering the office quietly with a normal voice-tone. Students showing patience by waiting their turn to be served. Students sitting properly in their seat.

Rule 1 Students talking loud while in the office. Students not showing respect to office staff by issuing disrespectful comments. Students slumping in the chairs.

Rule 2 Students getting the information they need quickly and returning to class.

Rule 2 Students hanging out in the office even after being served, therefore being tardy.

Rule 3 Students saying "Yes, ma'am", "Thank you", "Hello". Students showing their patient attitude while waiting for help.

Rule 3 Students not greeting staff members or not responding back when greeted. Students Making Comments about being tired of waiting.

Rule 4 Students not entering offices and office areas of staff when they are not present. Students have proper notes (Absence) ready to turn in.

Rule 4 Students entering staff offices and areas when staff are not present. Students who do not have proper paperwork ready to turn in.

Rule 5

Rule 5

Activities to Check Understanding: Oral quizzes. Observations.

Materials Needed: Staff and students to act-out.

Accommodations/Adaptations for Students with Special Needs: none

Acknowledgement to Maintain Positive Behavior: Roar Awards

8

7

6

5

4

3

2

1

SDRACLEBER

Incentive Bingo GameL2

E4

R1B8

C6

________________________________________ SCHOOLPOSITIVE OFFICE REFERRAL FORM

Student_____________________ Referring Staff________________________Grade Level ______Incident Date_____________ Incident Time________School-wide Rule student followed: _________________________________Teacher Comments. Please provide details of the POSITIVE behavior:

_______________________________________________________________________________________________________________

Administrator’s signature: ______________________ Date seen:________________

White-student, Yellow-office, Pink-Teacher

Dover Elementary 2008-09Section 1: Risk Factors for School Safety and Violence

38.0% 37.8%

11.3%

2.2%

10.7%

44.5%

19.3%

7.2%

3.7%

19.3%

0%

20%

40%

60%

80%

Not at all Minimally Moderately Extensively Don't know

% o

f R

esp

on

se

s

Adult Student

Dover Elementary 2008-09Section 1: Individual Risk Factors for Safety & Violence

88%

94%

89%

83%

55%57%

92%

74%

85% 86%

71% 71%74%

54%

71%

60%

85%

60%

67%

0%

78%

57%

19%

54%

88%

63%

77%

66%

84%

60%

79%

69%

88%

77%

0%3% 4%

9%

33%

14%

1%

9%

1%

9%

18%

6%

12%

0%

4%6%

1%

6%

10%

0% 1%3%

60%

17%

4%6%

11%

0%

10%

20%

15%17%

5%

0%0% 0% 1%

6% 7% 6%

1%

14%

1%3%

0% 0% 1%

6%

0% 0% 1% 0% 0% 0% 0%

6%

18%

3%1%

6%

1% 0% 0% 0% 0%

6%3%

9%

0%

20%

40%

60%

80%

100%

Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student

(1) IllegalWeapons

(2) Vandalism (3) HighStudentMobility

(4) Graffiti (5) GangActivity

(6) Truancy (7)Suspensions/

Expulsions

(8) StudentsAdjudicated by

Court

(9) ParentSchool Safety

Concerns

(10) ChildAbuse

(11)Trespassing

(12) Poverty (13) Crimes (14) IllegalDrugs &Alcohol

(15) Fights,Conflict, &

Assault

(16) Bullying (17) PoorSchool

Condition

% o

f R

atin

g

Not at all to Minimally Moderately Extensively

Dover Elementary 2008-09Section 2: Response Plans for School Safety and Violence

1.2%

6.9%

35.2%

52.1%

4.7%5.5%

12.7%

24.8%

35.4%

15.4%

0%

20%

40%

60%

80%

Not at all Minimally Moderately Extensively Don't know

% o

f R

es

po

ns

es

Adult Student

Dover Elementary 2008-09Section 2: Individual Response Plans for School Safety & Violence

12%

6%

0%

9%

0%

9%

0%3%

0%

6%

0%3%

0%

9%

0%

6% 5%

0% 0%

9%

0%

6%

0%3%

0%

6%

1%

9%

0%3%

0%

6%

15% 14%

3%

11%

7%

11%

7% 6%4%

11% 11%

29%

10%

6%4%

17%15%

0%

4%

17%

3%6%

8%

23%

10%11%

8%11%

0%

17%

1%

11%

49%

57%

97%

26%

90%

57%

89%91%

93%

60%

85%

60%

89%

71%

95%

66%

60%

0%

95%

60%

96%

83%

90%

69%

88%

63%

85%

60%

99%

77%

97%

63%

0%

20%

40%

60%

80%

100%

Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student Adult Student

(18)Extracurricular

Activities

(19) StaffTraining

(20) EmergencyResponse Plans

(21) DisciplinePlans

(22) StudentSupport Services

(23) ParentInvolvement

(24) StudentPreparation for

Crises

(25) Supervisionof Students

(26) SuicidePrevention

(27) StudentParticipation in

AcademicActivities

(28) PositiveSchool Climate

(29) Acceptanceof Diversity

(30) Responseto Conflict

(31)Collaboration

with Community

(32) HighStudent

Expectations

(33) EffectiveStudent-Teacher

Relationship

% o

f R

ati

ng

Not at all Minimally Moderately to Extensively

Dover Elementary 2008-09Section 3: "Don't Know" Responses for Risk Factors and Response Plans

12%

5% 5% 5%

12% 11% 12%

25%

12%

23%21%

3%

7%

11%

7% 5% 4%

24%

0%3% 4% 3% 4%

1% 1%

19%

1% 1% 1% 3%5%

1% 1%3% 3%

23%

3% 3%

23%

40%

34% 34%

0%

34%

26% 26%

34%

20%

9%

14%

23%

54%

23%

0%

23%

9%

14%11%

0%

14%

6% 6%

20% 20%

3%

20%

0%

10%

20%

30%

40%

50%

60%

(1)

Ille

gal W

eapo

ns

(2)

Van

dali

sm

(3)

Hig

h S

tude

nt M

obil

ity

(4)

Gra

ffit

i

(5)

Gan

g A

ctiv

ity

(6)

Tru

ancy

(7)

Sus

pens

ions

and

/or

Exp

ulsi

ons

(8)

Stu

dent

s A

djud

icat

ed b

y C

ourt

(9)

Par

ent S

choo

l Saf

ety

Con

cern

s

(10)

Chi

ld A

buse

(11)

Tre

spas

sing

(12)

Pov

erty

(13)

Cri

mes

(14)

Ill

egal

Dru

gs &

Alc

ohol

(15)

Fig

hts,

Con

flic

t, &

Ass

ault

(16)

Bul

lyin

g

(17)

Poo

r S

choo

l Con

diti

on

(18)

Ext

racu

rric

ular

Act

ivit

ies

(19)

Sta

ff T

rain

ing

(20)

Em

erge

ncy

Res

pons

e P

lans

(21)

Dis

cipl

ine

Pla

ns

(22)

Stu

dent

Sup

port

Ser

vice

s

(23)

Par

ent I

nvol

vem

ent

(24)

Stu

dent

Pre

para

tion

for

Cri

ses

(25)

Sup

ervi

sion

of

Stu

dent

s

(26)

Sui

cide

Pre

vent

ion

(27)

Stu

dent

Par

tici

pati

on in

Aca

dem

ic

(28)

Pos

itiv

e S

choo

l Cli

mat

e

(29)

Acc

epta

nce

of D

iver

sity

(30)

Res

pons

e to

Con

flic

t

(31)

Col

labo

rati

on w

ith

Com

mun

ity

(32)

Hig

h S

tude

nt E

xpec

tati

ons

(33)

Eff

ecti

ve S

tude

nt-T

each

er

Adult Responses Student Responses

Agenda Pointers

Change meeting date at top of agenda. Update role chart. Add members into rotation as needed (if they were not included last

meeting). Ensure that all members are shifting to a new role each meeting. Delete completed tasks from previous meeting’s agenda. Leave tasks that have not yet

been completed. Use the task list from the most recent meeting to add tasks to the corresponding

section(s) of the agenda Make sure minutes from previous meetings are not a part of the new/next agenda. Gray out (using the font color change icon in word) portions of the agenda which will not

be addressed in this particular meeting. Avoid deleting portions of the standard agenda as each part will be addressed over the

course of the year. Deleting the standard items may result in forgetting the need to address them at the appropriate times.

Blacken the font on portions of the agenda which will be addressed at this meeting. Look over the amount of time allotted for each agenda item and alter, as needed, to

ensure that there is enough time to address each portion of the agenda without going over two hours (or the time your team has allotted for team meetings). Highlight the time to assist the timekeeper in tracking.

Change the date for the next meeting at the end of the agenda (change location and/or time as needed).

Save the new document with the date of the meeting in the title. This will be what you send to the next Facilitator to be used for the next meeting’s agenda.

Either email the agenda to team members so they can print their own copy before the meeting or make enough copies for the meeting – depending on your ground rules.

Add any items to the agenda that you’re aware of that need to be addressed but are not part of the standard agenda.

TEAM MEETINGS Monthly meetings are a must. Meetings during school are most

effective Before school meetings are second most

effective Food helps

TEAM MEETINGS Time of reinforcement of SWPBS

concepts Everyone in the school should know who

is on this team Team should be tasked with sharing

team meeting information in their own grade level or team meetings

Administrator should share information from team meetings in staff meetings

TEAM MEETINGS MUST HAVE A CONSISTENT MEETING

DATE DO NOT ALLOW OTHER ISSUES TO

CAUSE MEETINGS TO BE CANCELLED

Importance of Internal Coaches

Find a passionate but well-liked leader Needs to be someone other than an

administrator Will probably be one of those teachers

who is already doing 100 things Needs to be someone who can get along

with Negative Nelly

Duties of theInternal Coaches

Sets up monthly meeting schedule with aid of administrator

Sets up schedule for who will create and disseminate agenda each month

Makes sure all reports, surveys, etc… are completed and returned to office or district office

Duties (cont’d) Inform the district of trainings needed or

desired Attend quarterly meeting with district-

level coach if applicable Share ideas with other internal coaches

within your district Serve as SWPBS ambassador within

their school and district

Duties (cont’d) Report SWPBS celebrations in

newsletters, local papers, etc… Help coordinate parent volunteers for

SWPBS celebrations or activities

Maintaining Tier 1 Systems

Send monthly reminders to schools from EdPro Development calendar reminders

Coordinate completion of surveys within the district

Assist schools in developing action plans Assist schools in gathering of

appropriate data Serve as SWIS facilitator ; conduct SWIS

training for new SWIS users

Maintaining Tier 1 Systems

Score surveys and report back to schools Attend monthly meetings Gather and interpret SWIS data;

correlation with success of school Report to the Board concerning the

success of SWPBS schools Plan recognition and acknowledgement

for schools who reach their goal on SET or BOQ

Let me know if I can help you: Tony L. Clower, Ed.S. ; Middle Schools

Supervisor, Roane County Schools Phone: 865-376-5592; ext. 1134 Email: tclower@roaneschools.com