the 8th annual nottingham charity run (2016) ncr2016.pdf · the 8th annual nottingham charity run...

The 8

th Annual Nottingham Charity Run

ACE Society UNMC

Ace Society UNMC The University of Nottingham Malaysia Campus

The 8th Annual Nottingham

Charity Run (2016)

Organized by ACE Society UNMC

Prepared by Jasmine Lee Kar Wye, Organizing Chairperson with input from the Board of Directors

Approved by Nadhirah binte Norizan, President of ACE Society 2015/2016

Supported by the University of Nottingham Malaysia Campus & the Students Association

October 2015

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ACE Society UNMC


Greetings,

It would be a great honor to be able to introduce myself, Nadhirah Norizan as the President of Ace Society from The University of Nottingham Malaysia Campus (UNMC) of the academic year of 2015/2016. I am delighted to be given the golden opportunity to continue the ACE legacy that encourages students of UNMC to “do good and feel good”.

First and foremost, ACE is a non-profitable organization that focuses mainly on charity. It is also solely run by full time students in UNMC for the past 8 years. ACE is abbreviated from three words, “Action”, “Compassion” and “Empathy”. As the name ACE suggests, our ultimate aim of the society is to instill the feelings of compassion and empathy in our ACE volunteers through the act of charity.

Our main direction for ACE this year is to incorporate the idea of family and thus building an ACE Family. We believe that building rapport with our volunteers is also crucial as we would like to see each and every member of ACE to grow and benefit from every volunteering event that they sign up with us.

ACE Society has several departments that we venture into, such as education, where we aim to help reduce education disparity, home visits and general events. Each year we organize events such as Nottingham Charity Run and ‘Jom Botak’ to raise funds for the underprivileged, poor and the needy. We also look into visiting homes of the underprivileged children and animal shelters. Being able to be with the orphans often remind us of how fortunate we are and how we get play our part to doing charity. Through our departments, we hope to create awareness and provide a great platform to help the needy while having fun and also to get to know each other.

Having being in the committee of ACE Society for 3 years, I have seen how ACE made me grow as a person and how it has allowed me to foster bonds beyond just the students in the school but also the children from the orphanages that we regularly visit each month. It is always a nice fuzzy feeling when we are able to help others and when they thank us with their utmost sincere happy smiles. I hope to be able to share this warm and fuzzy feeling with everyone in ACE

As the president of ACE Society, my only wish is to continue the ACE legacy and continue to contribute to the society.

Thank you and we hope to hear more from you soon.

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ACE Society UNMC


Yours truly, Nadhirah Norizan

President of ACE Society UNMC

Table of Contents

An Introduction to ACE Society 1

Nottingham Charity Run 2016 2

Beneficiary 4

Purpose and Objective 4

Impact 5

Benefits 6

Race Information 7

Registration 8

Route 8

Schedule of Activities 9

Description of Activities 10

Tentative Event Schedule 13

Prize and Goodie Bags 14

Organizing Committee 15

Materials Required 15

Sponsorship 17

Estimated Cost 18

Estimated Profit 18

Budgeted Income 19

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Conclusion 19

ACE Society: An Introduction

ACE Society

ACE is a charity-based society established at the University of Nottingham Malaysia Campus (UNMC) which organizes creative fund-raising events, fun visits to homes and other innovative charitable activities at a university level involving students and staff with the surrounding community. Based in Semenyih, ACE Society UNMC strives to improve the quality of life of the underprivileged families that live in area, while at the same time, assists and will fund-raise for global and nation based charities or unfortunate situations.

ACE Society UNMC first started in the year 2007 and has now grown to be a full-fledged society with over 200

members. Being part of the University of Nottingham Malaysia Campus, ACE Society UNMC is fully supported by

both the management of the University of Nottingham Malaysia Campus as well as the Student Association of the

University of Nottingham Malaysia Campus.

Despite having existed for 7 years, ACE Society UNMC believes that they have not lost their core values along the

way, which is evident by the name itself. ACE simply means Action with Compassion and Empathy.

Mission

To serve as a volunteering platform for students, members of staff as well of members of public to contribute to

society and to assist to those that are in need.

Vision

To transform students and members of staff of the University of Nottingham Malaysia Campus into an empathetic,

compassionate and committed community that is willing to contribute to society through their involvement in

different acts in order to support and empower people going through hardships and illnesses.

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Nottingham Charity Run

Introduction

Nottingham Charity Run 2016 (NCR) is the 8th annual event organized by ACE Society of the University of Nottingham Malaysia Campus (UNMC). It will be held on the 27th of March 2016 (Sunday) in UNMC. This charity run is an event hold with the purpose of raising funds and fostering awareness for a charitable call in Malaysia. The Nottingham Charity Run will be the 8th charity run which ACE society will be responsible for. During the first charity run in 2013, a total of RM18, 000 was raised for Hospis Malaysia. In March 2014, a total of RM36, 000 was raised for children development fund under World Vision Malaysia. In March 2015, a total of RM 33,000 was raised for the mentally and physically handicapped children under the Handicapped and Mentally Disabled Children’s Association of Selangor. NCR will be a massive event that offer favorable opportunities to students to raise funds for the children of Home for Special People Cheras, Selangor. We are working towards helping mentally handicapped children in all possible aspects by using our capacity and resources to enhance their well-being and nurturing their potential as developing individuals. We also seek to raise awareness on the hardships the disabled face every day and we plan on using the funds to further develop and provide better residential care facilities to the children of the home.

Purpose Nottingham Charity Run aspires to raise funds for the Home for Special People of Cheras, Selangor through sales of tickets for the run and direct donations from participants and companies. One of our main objectives is to pitch up the image of the University. Furthermore, we aim to provide a platform to boost involvement of students and the rest of the community of UNMC in volunteer-related activities, to be more enthusiastic and also to market the promising potential of the students of UNMC. Moreover, to further prepare the students for their future employment, this event will be able to flourish the passion of students towards the call thus revealing the diverse and enthusiastic young talents who are developing their soft skills. Nottingham Charity Run seeks to be a large scale event that will be made possible by ACE Society along with the help of other clubs and societies, students, staff and the executive members of Student Association.

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Objectives

I. To foster awareness for the charitable cause and volunteering activities we are upholding.

II. To contribute to the community

III. To encourage participation from the UNMC community; students, staff and anyone who is willing to help support the cause

IV. To enhance the image of the University to the public, targeting other major companies,

schools and universities around Malaysia

V. To reinforce leadership and soft skills amongst students

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Impact

Nottingham Charity Run 2016 intent to leave a lasting impact on the students of The University of

Nottingham Malaysia Campus (UNMC) by raising awareness about charity and ACE Society UNMC.

The event itself will guide the community to become obliging, empathetic, and understanding towards

the needy society. Committee members as well as volunteers involved will gain perceptivity on

organizing a large scale event and paying attention to every aspect there is to effectuate the run. Skills

that might be beneficial such as technical and organizational skills will be instilled in them as they take

up on this journey.

This event also seeks to foster interpersonal skills of students as it is mandatory for them to promote the event not just internally, but also externally to the public. Moreover, time management skills will also be practiced as they will all be given specific deadlines for their tasks. Developing good social skills will aid them in becoming more confident and more tolerant towards different working styles.

Furthermore, given that this is a charity event, it is necessary for all committee members to know that

the main goal of this event is to raise awareness on the mentally handicapped members of the society,

and getting more people on board with helping the cause. We also seek to leave an impact on society,

regardless of the size, just as long as we have made a difference for a better future.

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Beneficiary

Home for Special Children of Cheras, Selangor as Beneficiary

The Home for Special Children of Cheras was established by mother and son, Lee Swee Moi and Ten Yen

Han in 2006. Lee and her son first started this welfare center holding on to the belief that mentally

disabled children, with the proper guidance and care, they could be more successful in life than a

normal person who disable themselves. The home aims to adopt and take care mentally handicapped

children, mainly Down syndrome, cerebral palsy and autism children irrespective of race and religion. At

present, the home has 32 occupants of all races, 5 supporting staffs inclusive of Lee and her son, and a

part timer teacher. Majority of the occupants, children at the age ranging from 10-19 years old were

abandoned by their own family. Lee hopes to train and educate each child according to their special

ability for them to function independently in the future. However, due to restrains of expenditure, no

special treatments nor therapies were conducted on these children. The home has a monthly expense of

approximately RM15, 000 and as a voluntary and Non-Government Organization (NGO), they rely solely

on public donors and contributors through regular fund-raising projects to meet the expenditure.

Benefits

The Beneficiary (Home for Special Children of Cheras, Selangor)

▪ Donations and funds raised will help to fund the development of facilities and infrastructure of the establishment

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The University Of Nottingham Malaysia Campus (UNMC)

● Increases public awareness about UNMC as a world-renowned and excellent university where prospective students can receive their tertiary education while developing useful and marketable skills.

● Increases awareness about volunteering and charity among students and members of staff

Sponsors ● Receives brand advertising in all forms of marketing: social media, public platforms, etc. ● Support from sponsors will be publicly acknowledged repeatedly throughout the event’s

promotion and execution

ACE Society ● Attaining experience in event management and raising funds for beneficiary

● Providing opportunities for students to share and spread awareness to the UNMC community and members of the public

Public Community ▪ To inculcate and promote a healthy lifestyle among runners

▪ To discover, acknowledge, and appreciate their life.

▪ To realize the importance of contributing to the needy society.

Race Information

Organizer ACE Society, University of Nottingham Malaysia Campus

Date 27th of March

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Time 5:30 a.m. to 10:00a.m.

Venue University of Nottingham Malaysia Campus

Num. of Expected Participants

1000-1500 individuals

Target Audience ▪ Staff and students of UNMC

▪ Students from other public and private universities of Selangor

▪ Students from the secondary form

▪ Residents of Semenyih and Kajang

▪ Members of the public.

Categories

Category A 10km Men

Category B 10km Women

Category C 5km Fun Run

Registration

No registration will be attended after the aforementioned date, and all registration will be done on a first come, first serve basis. Online registration and booth registration will both be available and acceptable. Online registration will be given the utmost priority.

i. Online registration will commence on Feb 3, 2016.

ii. Booth registrations will commence on the 22th February until 24th March 2016.

iii. Registration closes at 6:45 a.m. on the day of the run.

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Category (per person) Price

10 km – with t-shirt RM40

5 km – with t-shirt RM35

5 km – without t-shirt RM15

T-shirt RM20

Routes

10 km

5 km

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Schedule of Activities

Date Tasks Details ( Time & Venue)

3rd February 2016 Opening of Online Registration

-

22nd February to 24th March 2016

▪ Booth Registrations

(UNMC)

▪ Other campus

registrations

SA building of UNMC and other universities 10am to 4pm

TBC Collection of T-shirts for students and staffs of UNMC

SA building of UNMC

TBC Last minutes preparation UNMC

27th March 2016 Nottingham Charity Run UNMC Fountain Plaza ( Trent Building)

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5.30 am to 10.00am

Description of Activities

Events Descriptions

Online Registration 1. Register at http://ncr2016.sanottingham.org

Booth Registration 1. A registration booth will be set up from the 22nd of

Febuary to 24th March 2016 at UNMC’s Student

Association circle.

2. Students and members of staff are able to register for

the event at the booth

3. There will be a donation box to collect external

donation for the beneficiary

4. Committee members and volunteers will be heading

to other universities to set up registration booths

Collection of T-shirts 1. Student and the members of staff of UNMC will be

able to collect their Charity Run t-shirts at SA circle

within the given period of time.

2. They can collect the race packs on behalf of their

friends given that they are able to show legitimate

proof.

Last Minute Preparations 1. Last minute preparations such as drawing board

signs, bib numbers, and packaging of goodie bags.

http://ncr2016.sanottingham.org/

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Nottingham Charity Run 2016 1. Collection of t-shirts and bib number ● A booth will be set up beside Trent Building

from 5.00am for the collection

2. Warming-up session ● A 15 minutes warning-up session in front of

the Trent Building

3. Flag-off ● UNMC’s Provost will officiate the run for both

10km and 5km categories

4. Closing Ceremony ● Prize giving ceremony for the winners.

Tentative Event Schedule

Time Agenda

5:00am to 6:30am Registration and Collection of Race Packs

6:30am-6:45 am Opening speech by Masters of Ceremony & Professor Christine Ennew

6:45am-7:00 am Warming up sessions

7:00 am 10km Men and Women Flag Off

7:10 am 5km Fun Run Flag Off

8:00 am Expected return of 10km winners

8:30 am Expected return of 5km winners

9:15am Prize giving Ceremony

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10:00am End

Prizes and Goodie Bags

Prizes 1. Men and Women – 10km ( Category A & Category B)

Rank 1st 2nd 3rd

Men 400 250 150

Women 400 250 150

Top 100 finisher Medal and Certificate

2. Fun Run- 5km (Category C)

Hampers, medals and achievement certificates for top 3.

Finishers certificates for the remaining runners of all 5km and 10km Men/Women categories.

Goodie Bag 1. Event Bag

2. Runner’s Guidebook

3. Runner’s shirt

4. Bib with safety pins

5. Other sponsored goods

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Organizing Committee

Organizing Chairperson • Organizing and chairing the entire event.

• Delegation of tasks

• Takes full responsibility of the event.

Secretariat Department • In charge of formal write ups

• Meeting minutes

Finance Department • In charge of registration ( booth & online)

• Finance related matters

Events Department • To strategize and coordinate the flow of

events

• Recruiting and Organizing volunteers

Sponsorship Department • Approaching sponsors & targeted

companies

• Dealing the VIP’s on event day

Marketing Department • Public relations

• Promoting event internally and externally

• Setting up an effective and recognizable

brand for the event through graphic design I

brochures, posters and banners etc.

• Strategize ways to attract public attention

and maximize the number of participants.

Logistics Department • Assisting the event department

• In charge of t-shirts, prizes, medals and

certs.

• Contacting relevant parties for first aid and

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police support

• Strategize and coordinate traffic flow and

security on event day.

Design and IT Department • Assisting the Marketing and Logistic

department for designs on flyers, banners

and t-shirts etc.

• In charge of technology and design related

matters.

Materials

1. Registration booth ● Tables and chairs

● Notice boards from SA

● Flyers and banners

● Registration forms/iPad’s/laptops for registration

● Vertical banners

2. Stage

● Microphones

● PA system

● Backdrops

● Platform

● Amplifier

● Podium

3. Refreshments

● Food and beverages

4. Running Route

● Tables

● Waters

● Card board signs

● Rubber Band

● Cups

● Water dispenser (optional)

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● Cones

5. Carnival

● Canopies

● Tables and chairs

Sponsorship

Ace Society University of Nottingham Malaysia Campus is requesting for sponsorship in the form of:

1. Monetary sponsorship

2. T-shirt sponsorship

3. Goodie bag sponsorship

4. Goodie bag contents sponsorship

5. Time trackers sponsorship

6. Food/beverage sponsorship

7. Logistical costs sponsorship

8. Media sponsorship

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Conclusion

Nottingham Charity Run 2016 will inescapably be the largest and the most consequential event for ACE

Society. This event will help foster awareness not only between the event committee members and

enthusiastic volunteers of this event, but to the community of UNMC and to the members of the public

as well towards the underprivileged society members. We, the ACE society aspires to collaborate with

other societies to execute this event on an even massive scale. We wholeheartedly hope that this

charity run will be a success to effectuate our primary aspiration, which is to lend a helping hand

towards the needy society.

the 8th annual nottingham charity run (2016) ncr2016.pdf · the 8th annual nottingham charity run...

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