TH 2 – Wilton Bridge ReplacementTH 2 – Wilton Bridge ReplacementDesign-Build ProjectDesign-Build Project

S.P. 0406-53S.P. 0406-53

March 5, 2009

Todd Vonasek, P.E.Mn/DOT Project Manager

PROJECT INFORMATIONAL MEETINGPROJECT INFORMATIONAL MEETINGPROJECT INFORMATIONAL MEETINGPROJECT INFORMATIONAL MEETING

Design-Build OverviewDesign-Build Overview

Jay HietpasJay Hietpas

Design Build Program Manager Design Build Program Manager Mn/DOTMn/DOT

Design-BuildDesign-Build

A project delivery method that overlaps the A project delivery method that overlaps the design and construction phases design and construction phases

Phases are concurrent, rather than sequential Phases are concurrent, rather than sequential like traditional Design-Bid-Build methodlike traditional Design-Bid-Build method

New project and quality management New project and quality management approachapproach

New roles and responsibilities for Mn/DOT and New roles and responsibilities for Mn/DOT and ContractorsContractors

How Does Design-Build How Does Design-Build Change the Traditional Process?Change the Traditional Process?

ProjectScoping(Mn/DOT)

Develop ConstructionPlan & R/W Acquisition

(Mn/DOT)

Pre-Design & Enviro. Studies

(Mn/DOT)

Construction(Contractor)

Traditional Process = Design–Bid–BuildOpen Bids

Open to Traffic

ProjectScoping(Mn/DOT)

Pre-Design & Enviro. Studies

(Mn/DOT)

Detail Design(Design-Builder)

Construction(Design-Builder)

TimeSavings

New Process “Tool” = Design-Build Process

Develop Request for Proposals & R/W

Acquisition(Mn/DOT)

Open Bids

Open to Traffic

Past Design-Build ProjectsPast Design-Build Projects

ROC 52 in RochesterROC 52 in Rochester

I-494 Expansion in West MetroI-494 Expansion in West Metro

TH 10/32 Interchange near HawleyTH 10/32 Interchange near Hawley

TH 212 Expansion in West MetroTH 212 Expansion in West Metro

TH 52 in OronocoTH 52 in Oronoco

Sign Replacement – District 4Sign Replacement – District 4

I-35W BridgeI-35W Bridge

Low Bid (35W Lakeville, TH 100, TH 14)Low Bid (35W Lakeville, TH 100, TH 14)

State Law ProcessState Law ProcessTwo Step Process (Best-Value)Two Step Process (Best-Value) Request for Qualifications (RFQ)Request for Qualifications (RFQ) Short-List of TeamsShort-List of Teams Request for Proposals (RFP)Request for Proposals (RFP)

Low BidLow Bid Short-List is OptionalShort-List is Optional Request for Proposals (RFP)Request for Proposals (RFP)

Difference to bid-buildDifference to bid-build Lump SumLump Sum

Contractor responsible for designContractor responsible for design

Mn/DOT will review design prior to Mn/DOT will review design prior to constructionconstruction

3-year warranty3-year warranty

Quality ProcessQuality Process

Project OverviewProject Overview

Todd Vonasek, Mn/DOT District 2Todd Vonasek, Mn/DOT District 2

Project ManagerProject Manager

DISCLAIMERDISCLAIMER

What is discussed today is informational only, What is discussed today is informational only, meant to assist interested teams in the pursuit meant to assist interested teams in the pursuit of this project.of this project.

The ultimate contract requirements will be The ultimate contract requirements will be included in the Request for Proposals (RFP). included in the Request for Proposals (RFP).

There may be changes between now and the There may be changes between now and the time the RFP is issued and proposal due date.time the RFP is issued and proposal due date.

Project PartnersProject Partners

Federal Highway AdministrationFederal Highway Administration

Design-Build ProposersDesign-Build Proposers

HNTB – Design-Build Contract HNTB – Design-Build Contract DevelopmentDevelopment

Project DescriptionProject DescriptionGeneral LayoutGeneral Layout

– RoadwayRoadway– Bridge removalBridge removal– New Trail StructureNew Trail Structure– No New Right of WayNo New Right of Way

Project DescriptionProject DescriptionUtilitiesUtilities

NoiseNoise

StagingStaging

@.

@

Project GoalsProject GoalsQuality materials and workmanshipQuality materials and workmanship

Construction and Public SafetyConstruction and Public Safety

Environmental complianceEnvironmental compliance

Fiscal responsibilityFiscal responsibility

Minimizing transportation Minimizing transportation disruptions disruptions

TH 2 Procurement ProcessTH 2 Procurement Process

Joe CampbellJoe Campbell

Mn/DOT Bridge OfficeMn/DOT Bridge Office

Design-Build Low BidDesign-Build Low BidInstruction to Proposers (ITP)Instruction to Proposers (ITP)– Introduction and SummaryIntroduction and Summary– Procurement ScheduleProcurement Schedule– Procurement ProcessProcurement Process– Proposal Delivery, Content and FormatProposal Delivery, Content and Format– Proposal Evaluation ProcessProposal Evaluation Process

Request for Proposals (RFP)Request for Proposals (RFP)– Instruction to Proposers (ITP)Instruction to Proposers (ITP)– Contract Documents (Books 1, 2 and 3)Contract Documents (Books 1, 2 and 3)– Reference Information Documents (RID)Reference Information Documents (RID)– Final Contract will contain above and the Contractors Final Contract will contain above and the Contractors

proposalproposal

Design-Build Low BidDesign-Build Low BidContractors ProposalsContractors Proposals– Technical Proposal (Pass/Fail)Technical Proposal (Pass/Fail)

Proposer team Key ParticipantProposer team Key Participant– Construction Field SuperintendentConstruction Field Superintendent– Roadway, Bridge and Traffic Engineer FirmsRoadway, Bridge and Traffic Engineer Firms

Qualification documentationQualification documentation– Const. Field Sup. – Experience and ReferencesConst. Field Sup. – Experience and References– Roadway Design Firm Mn/DOTs Consultant Services Work type Roadway Design Firm Mn/DOTs Consultant Services Work type

2.1 Level 22.1 Level 2– Bridge Design Firm Mn/DOTs Consultant Services Work type 3.1 Bridge Design Firm Mn/DOTs Consultant Services Work type 3.1

Level 1Level 1

Project Understanding documentationProject Understanding documentation– Summary of major project componentsSummary of major project components

– Price ProposalPrice ProposalForms 14, 16, 17, etc.Forms 14, 16, 17, etc.DBE & EEO SubmittalDBE & EEO Submittal

Design-Build Design-Build

Proposal Review ApproachProposal Review Approach

Technical ProposalTechnical Proposal– Pass/FailPass/Fail– ResponsivenessResponsiveness

Price Proposal – Low BidPrice Proposal – Low Bid

Information made public at AwardInformation made public at Award

Written CommunicationWritten Communication

Quality ApproachQuality Approach– Design Quality procedure outlined in RFP Design Design Quality procedure outlined in RFP Design

Quality ManualQuality Manual

– Construction Quality follow standard District Construction Quality follow standard District procedures Supplemented by some Quality process procedures Supplemented by some Quality process outlined in RFPoutlined in RFP

Project InformationProject Information

http://www.dot.state.mn.us/designbuild/stimulus.html

Procurement InformationProcurement Information

Information Posted on WebsiteInformation Posted on Website– http://www.dot.state.mn.us/designbuild/stimulus.htmlhttp://www.dot.state.mn.us/designbuild/stimulus.html

Interested Proposer ListInterested Proposer List– Supply Mn/DOT with contact person name Supply Mn/DOT with contact person name

& contact information.& contact information.– Mn/DOT will distribute updates to Mn/DOT will distribute updates to

suppliment website postings (this is for suppliment website postings (this is for conveniance, not for complete information conveniance, not for complete information transfer) Proposer to verify website transfer) Proposer to verify website information.information.

Design-Build Design-Build General Discussion PointsGeneral Discussion Points

Co-Housing – No.Co-Housing – No.

Key Participants to be on project or Key Participants to be on project or available as described in RFPavailable as described in RFP– Designers – Available during constructionDesigners – Available during construction– Surveyor – present during all survey activities, available Surveyor – present during all survey activities, available

during constructionduring construction– Construction Field Superintendent – On Project during all Construction Field Superintendent – On Project during all

construction activitiesconstruction activities

DBEDBE– Goal will be 5%, additional information in the RFPGoal will be 5%, additional information in the RFP

Design-Build Design-Build

Process is different than Traditional Process is different than Traditional Design-BuildDesign-Build

Contractor is responsible for Contractor is responsible for Unforeseen conditions and changes Unforeseen conditions and changes

Contractor and designer work together Contractor and designer work together proactively to correct and/or mitigate proactively to correct and/or mitigate problemsproblems

Changes and modification will require Changes and modification will require Mn/DOT acceptanceMn/DOT acceptance

ScheduleScheduleTentative – Subject to ChangeTentative – Subject to Change

ACTIVITY ACTIVITY Due DateDue DateIssue RFP Issue RFP March 23March 23

Clarification Submittal Deadline Clarification Submittal Deadline April 20April 20

Technical and Price Proposal Due DateTechnical and Price Proposal Due Date May 1 May 1

Public Opening DatePublic Opening Date May 1May 1

Anticipated First Notice Anticipated First Notice to Proceed (NTP1) to Proceed (NTP1) May 30May 30

GeneralGeneralApril 20 - Deadline for RFP ClarificationsApril 20 - Deadline for RFP Clarifications

May 1 - Proposal due date May 1 - Proposal due date – Central Office (9:00 am)Central Office (9:00 am)– Deliver to Jay HietpasDeliver to Jay Hietpas

May 1 - Proposal Public OpeningMay 1 - Proposal Public Opening– Mn/DOT Central Office (9:30 am)Mn/DOT Central Office (9:30 am)

Mn/DOT Single Point of ContactMn/DOT Single Point of Contact– Todd.vonasek@dot.state.mn.usTodd.vonasek@dot.state.mn.us

Questions ?Questions ?