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Texas DECA State CDC Information Packet San Antonio, Texas

February 25-27, 2016

Registration and Lodging www.decaregistration.com/tx/Main.asp

Conference Registration Fee - $90.00 Hotel Fees - $209.00 +10.75% tax (do not need to bring your tax exempt forms at check-in Texas DECA is tax exempt) = $231.47 for every single, double, triple or quad per room per night NOTE: DO NOT send payments to the Hotel. Registration, hotel, and bus parking will be completed online together. All payments (registration, bus parking and hotel) will be paid to the order of DECA, Texas Association and mailed to:

Texas DECA P. O. Box 50715

Denton, Texas 76206

Registration will open beginning January 15th by District approximately 3 days after the conclusion of your respective District CDC. Registration for State CDC will close at 5:00 pm February 2nd. After that date NO CHANGES OR REFUNDS WILL BE MADE!

All payments MUST BE Received BY February 16th

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Due Dates For State CDC 2016

Date Description Send To

January 15 Registration Opens Online Within 3 Days Following

www.decaregistration.com/tx/Main.asp District CDC completion

State Officer Applications January 10 Days Prior to Respective District CDC State Advisor –Sandra Hinesly

State Officer Exams Online When take Cluster Exams

February 2 State CDC Registration/Lodging Closes Online FEBRUARY 2ND February 8-12 State Testing Window Opens Online

State Officer Testing Begins Online

February 16th ALL Payments –Registration/Lodging Due Sandra Hinesly-PO Box

50715, Texas 76206 February 25 Community Service/Forms Due State CDC Registration

February 25 ICDC Academy Applications Due State CDC Registration

February 25 ICDC Voting Delegate Applications Due State CDC Registration

Due at State CDC Registration Thursday, February 25, 2016, Gonzalez Convention Center

February 25 Written Events Due 3-6 pm State CDC Registration

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General Information 2016

All Competitive Events will be held at the Henry B. Gonzalez Convention Center, Friday, February 26, 2016.

Pick up registration materials on site:

Advisors will pick up all items on the second floor of the convention center. 3-6 pm

Parking for cars and vans will be in your respective Hotel Parking Garages. The Grand Hyatt is $15 per night and the Marriott River Center and Marriott River Walk are both $27 per night. These parking fees do not include tax so you will need to bring your tax exempt form just for parking and bring a check or credit card just for parking. All sleeping rooms will be on the master bill according to what you were invoiced (no changes after February 2nd) and you will not need a tax exempt form for sleeping rooms. Bus Parking is available in a lot 2 blocks from the hotel and is $50 per bus per night – if you want this reservation please indicate it in your registration and you will be invoiced for it in registration. I will send a confirmation number for the parking and detailed map and parking instructions.

All participants must have a picture ID with them during competition.

Military, TX Driver’s Licenses and Permits, School IDs will all be accepted.

Only the Chapter Advisor will be allowed to pick up the Chapter Registration

Kit for his/her own individual school between 3:00-6:00 pm. And will register

the chapter’s written events in the same location (Parkview Registration

Area, Henry B. Gonzalez Convention Center)

The Voting Session is Saturday morning and every chapter attending MUST send their Voting Delegates to this session in order to remain eligible to advance competitors to ICDC. Voting Delegate Seating is from 8:00 am to 8:30 am. The session begins at 8:30 am and no Voting Delegate is allowed to be seated after 8:30 am.

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Registration Guidelines 1) The registration window is January 15th – February 2nd, 2016

2) All registration and lodging will be completed online.

3) Directions to complete online registration:

a. Go to the following website: https://www.decaregistration.com/tx/Main.asp

b. The following screen should come up:

4) Log In – As long as you have submitted your roster and your District CDC results are

in you will be able to log into the system.

5.) Once in the system you will be able to check your students to be sure they are in the

correct events. Your will not be able to make changes on students or events. If you need

to make a change email Sandra Hinesly – hinesly.texasdeca@gmail.com – prior to

February 2nd. You can add a chaperone on your own.

6.) NEW THIS YEAR- Chaperones who register to serve as a judge will not pay the $90

registration fee. All other chaperones will register and pay the $90 fee.

6) When you have submitted all registration please print out your invoice to send in with

your check. All payments are due by February 16th . This is Critical.

7) You will receive a confirmation e-mail from Texas DECA. Please review your

registration for accuracy. 8) Conference registration invoice and check made out to DECA, Texas Association should be sent to:

Texas DECA

P O Box 50715 Denton, Texas 76206

The last day for Student Changes is February 2nd

and payment is DUE by February 16th , 2015.

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Lodging Guidelines

1) Lodging will be entered when you complete your registration.

2) Once you have entered all of your participants you will see this screen:

3) Click on the Housing Button.

a. Choose the Grand Hyatt, Marriott River Center or Marriott Riverwalk Hotel – we are using 3 hotels this year –all 3 are either connected to the convention center or across the street (based on availability of rooms we will do our best to accommodate your first choice)

b. Place participants in rooms.

(1) You can share rooms with other schools-BE SURE they want the same hotel and same dates.

(2) You will be invoiced for your chapter’s portion of the room.

c. Review and Submit.

4) BUS “PARKING” – New this year – there is a surface lot 2 blocks from the convention center that will allow us to park our buses for $50 per bus per night. The lot will be monitored 24 hours a day. If you choose that option you can click on the Bus Parking as shown and reserve it in advance when you register and it will show up on your invoice so you can include it in your check to Texas DECA. I will create a reservation list and have it at the parking lot. You will receive a confirmation number.

d. Payment is due to TEXAS DECA with Registration on or before February 16, 2016.

5) Special Notes:

a. Advisors must register with the Conference Hotels unless your

school district policy prohibits you from spending the night. If so,

please send a copy of that policy to Sandra Hinesly –

hinesly.texasdeca@gmail.com prior to registration.

b. Advisors are required to enter names to reserve rooms. Remember that we will do our best to accommodate your room request.

Please be flexible with the availability of rooms.

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Testing Information you need to know:

Testing window: February 8th – February 12th 2016 Proctors will be able to log in to the Proctor site on February 5th to being printing off your

testing tickets. The same instructions apply from your District Online Testing

Test Reminders/ Helpful Hints Every student has

90 minutes to complete the test. May go back to questions before submitting. May only take the test one time.

Questions in random order.

2016 SCDC Online Testing Dates

Districts I, II and III February 8th and 9th, 2016 Districts IV, V and VI February 9th and 10th, 2016 Districts VII and VIII February 10th and 11th, 2016 Districts IX, X and XI February 11th and 12th, 2016

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Manuals/Written Events:

1. All Written Events/Manuals will be brought to State CDC and turned in at Registration between 3:00 – 6:00 pm in Parkview Registration Area at the Henry B. Gonzalez Convention Center, Thursday, February 25th.

Penalty points will be assessed at State CDC.

Please bring 2 copies of all written events in folios with the following:

Written Event Folio and Labeling Instructions

Print 5 labels for every written event entered (see template – Avery 5160 or 8160 will work)

On the folio you turn in for penalty pointing (Place one label on the outside

top right of the folio. Place another label on the event checklist used for penalty pointing, hole punch the checklist and place it in the front of the folio. You will receive this checklist back at the end of the conference.

On the folio you turn in for the judge to see and use – you will need 3 labels. Place one on the outside top right of the folio. Place one on the written evaluation sheet the judge uses to evaluate the 60 points of the projects – you will need to hole punch this evaluation sheet. Place the final label on the top right corner on the judges oral presentation/evaluation sheet for the remaining 40 points; this sheet will also need to be hole punched and placed in the folio. Be sure and put both judge evaluation sheets in the very front of the folio – right on top of the Statement of Assurances – yes I know you would never do this for ICDC, this is a Texas technique we use so you can be sure you get your evaluation sheets back after the conference so you will need to be sure and remove all labels and evaluation forms prior to submitting your written events at ICDC.

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All Written Events/Manuals can be picked up in the Lobby of Ballroom C

at the CLOSE of the Awards Session at State CDC

ENW –Entrepreneurship Written District 4 – The Woodlands College Park Lowe/Perkins/Smith

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Best of Luck to all our Competitors at State CDC from your state officers.

State Action Team…

Sara Stein, Shifan Daruwalla, Haley Milam, Dylan Amaro, Victoria Meng