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www.tert iaryictconference.co.nz

Tertiary ICTConference

6 - 8 September 2017Victoria University of Wellington, New Zealand

SPONSORSHIP PROSPECTUS


Tertiary ICT Conference2

WelcomeVictoria University, WelTec and Whitireia welcome you back to Wellington for the 2017 Tertiary ICT Conference! Hosted on Victoria’s historic Kelburn Campus overlooking the Wellington CBD, the conference will be held in the Alan MacDiarmid building, Victoria’s science and technology innovation hub.

This year’s theme is ‘Shaken, Not Stirred’. Along with 60’s spy chic, the theme will investigate the impact digital innovation and change is having on the New Zealand higher education sector. Core sub-themes of the conference include:

• Digital transformation and leadership• Supporting strategies not servers • Achieving relevance in learning, teaching, research and the student lifecycle • Disrupting the roles, capabilities and outcomes of Tertiary ICT staff • Anticipating and embracing rapid change• Governance in the age of consumer choice • Scaling services up, out and across the organisation and sector

As a partner to the higher education sector in New Zealand, we hope you will support the conference and add your knowledge, expertise and game changing ideas to the overall conference experience this year.

We trust that you will enjoy your stay, immerse yourself in the coolest little capital city and reconnect with the TICT community over an exciting four days at the conference.

IntroductionThe Tertiary ICT Conference is an annual 3 day conference hosted throughout New Zealand and attended by over 180 IT Directors, managers and staff from the tertiary ICT sector. The 2017 Tertiary ICT Conference will be held at Victoria University of Wellington’s Kelburn Campus.

The event provides an annual opportunity to promote your business and services and to network with Tertiary ICT sector key stakeholders. Sponsorship funds are vital and allow conference registration fees to be set at a level encouraging attendance and assist in ensuring a memorable event. Sponsorship packages are aimed at providing sponsors with a benefit return on investment at this annual event.



Benefits to your Organisation• A significant marketing advantage• Corporate goodwill from the marketplace• Relationship marketing• Creation of brand awareness and acceptance• Demonstration of products• Increased business potential• Enhanced company profile• Direct access to an audience consisting of your clients – current and potential

Sponsors in GeneralWe need to provide a forum of openness that encourages sponsors and suppliers to divulge new product lines / show specials in confidence.

• Sponsors are not able to attend the conference as paying attendees• Suppliers are not able to attend other suppliers’ presentations without prior agreement• Failure to obey these rules will stop attendance

The exhibition area will provide the opportunity for companies and organisations to showcase their updated products and/or services during the conference. Emphasis will be placed on ensuring that conference delegates and attendees frequently visit the exhibition area.

The exhibition floor plan has been designed to ensure good visibility, access to all stands and maximum foot traffic. To help ensure this, catering will be served, at strategic points, throughout the exhibition area.

Pack in for exhibitors:from 1.00pm Tuesday 5th September 2017 (must be set up by 5.00pm as the Welcome Reception will be hosted in the exhibition hall.

Pack out for exhibitors: from 2.30pm Friday 8th September 2017.

Exhibition Booth DetailsPlease refer to the sponsorship package entitlements for the appropriate exhibition booth size for each of the options available.

Inclusions:• Octonorm Panels • 2 x 150 watt spotlights per stand• Standard Company Name Sign • 1 x mini trestle table• 1 x 10 amp 4-way power supply per stand • 2 x padded stacker chairs

Sponsorship PackagesAll Amounts are quoted in New Zealand Dollars and exclude 15% GSTSponsorship Amount Required

Maximum Number of Sponsors

PlatinumSponsorall costs

associated with the

sponsored dinner

2

GoldSponsor

$8,000

6

SilverSponsor

$5,500

10

Exhibitor

$3,500

Unlimited

Option to meet the costs of a sponsored dinner function, including transport to and from venue, is also available

Sponsor name and logo to feature prominently on conference:• Website• Conference Advertising Material• Conference Handbook• Conference BannersNote: Platinum Sponsor logos will appear the largest, Gold Sponsor logos smaller and Silver Sponsor logos the smallest. Only sponsorship that is agreed before going to print (2nd September 2016) will be included. Finished artwork is to be provided by the sponsor.

The opportunity to provide a keynote speaker for the conference with an informative 45 minute presentation include Q&A (proposed content subject to the same review as the other speakers, all charges relating to providing a speaker are at sponsor’s additional cost)

The opportunity to provide a concurrent session speaker for the conference with an informative 30 minute presentation including Q&A (proposed content subject to the same review as the other speakers, all charges relating to providing a speaker are at sponsor’s additional cost)

Your banner on the plenary room stage throughout the conference. (Banner to be supplied by sponsor)

Controlled access to the delegate list in accordance with Privacy Act and attendee authorisation.

1 month prior

After the

conference

After the

conference

After the

conference

Inclusion of a listing for your company in the Conference App.Note: Finished artwork is to be provided by the sponsor.

Push Notification from the Conference App. Maximum of 145 characters (similar to a tweet) 3 2 1

Send a sponsored post to all delegates via the Conference App. May include a banner, caption (140 characters), image, button and website address 3 2

Exhibition Booth Booth space2.5m deep x

6m wide

Booth space2.5m deep x

3m wide

Booth space2.5m deep x 2.5m wide

Booth space 2m deep x 2.5m wide

Satchel inserts, pages or CD or memory stick.Note: We are encouraging sponsors to find innovative environmentally friendly ways to present their material for inclusion in the conference bag.

4 pages

2 pages

1 page

1 page

Number of members of your staff will be entitled to full conference catering (excluding the gala dinner unless otherwise advised) Note: No more than two additional people (over and above the entitlement) are allowed to staff the stand during the conference. They will need to pay the catering package.

3

2

2

1

Sponsorship Opportunities:The conference is offering a limited number of sponsorship opportunities designed to provide maximum coverage during the conference and associated activities. Sponsors will be issued with a tax invoice and all sponsorships exclude GST.



Sponsorship Opportunity Amount

Sponsored Meeting RoomNeed a space to meet your potential clients, guests or colleagues? Why not sponsor a meeting room?

Benefits of sponsoring a meeting room include: • 1 meeting room for a minimum of 4 people• 1 complimentary registration for the day your meeting room is booked• Sponsor acknowledgment in the Conference Handbook

$1,000+per day

Conference LunchesLunch breaks are an integral part of the conference networking, and provide an additional opportunity for delegates to be informed.

Benefits of sponsoring a lunch break include:• Your sponsorship will be acknowledged in the Conference Handbook• Your signage or banner will be displayed prominently in the lunch area

$2,000

Conference Name Badges and LanyardsBenefits of sponsoring the name badges and lanyards• Your company name and logo displayed prominently on these items• Your sponsorship will be acknowledged in the Conference Handbook

$2,500

Breakfast SessionsThe breakfast session will be available on Thursday and Friday morning from 7.30am - 8.30am. You will have an opportunity to provide an education presenter for a 1 hour sessionBenefits of sponsoring the b/fast session• Brand the session• Your sponsorship will be acknowledged in the conference handbook

$3,000

Barista Coffee MachineBenefits of sponsoring the Barista are:• Your signage or banner will be prominently displayed by the coffee machine• Your sponsorship will be acknowledged in the Conference Handbook

$3,500

Conference SatchelsThe conference will have attractive, practical satchels that many delegates continue using well after the event.

Benefits of sponsoring the Conference Satchels include:• Your name and logo prominently displayed on the satchel• Your sponsorship will be acknowledged in the Conference Handbook• We encourage environmentally friendly satchels to be used

$4,000

Sponsored PostsSend a sponsored post to all delegates via the Conference App. May include a banner, caption (140 characters), image, button and website address

$350

Additional Exhibition Staff Catering Package: Price $300 + GST for three daysThis includes morning and afternoon tea, lunch and drinks and the welcome reception (not the Microsoft Tertiary ICT Excellence Awards Gala Dinner).

In addition to the Platinum, Gold and Silver Sponsorship Packages, there are a wide variety of additional opportunities to associate your business with the 2017 Tertiary ICT Conference, through the following functions and items.

All amounts are quoted in New Zealand Dollars and exclude GST.

All signage, banners and finished artwork must be provided by the sponsors by the agreed deadline.



Conference Social FunctionsWednesday 6th September 2017Cyclone Dinner Event details are to be advised. Attendance is not guaranteed. Cyclone will provide invitations to selected suppliers.

Thursday 7th September 20179th Annual Microsoft Tertiary ICT Excellence Awards Gala DinnerOpen to all registered delegates. Two attendees per vendor are allowed to attend this event.Venue: St James Theatre, WellingtonTime: 7.00pm - lateDress Code: Smart CasualCost: included

Further InformationFor further information or to discuss your sponsorship or exhibition needs, please contact Lynda Booth at Icon Conference and Event Management Ltd. Phone: +64 (9) 845 5540 Fax: +64 (9) 845 5547 E-mail: [email protected]

Terms and ConditionsAcceptance of sponsorship applications will be subject to approval by the Conference Organising Committee. The Committee reserves the right to decline applications based on any association, direct or indirect, that does not uphold the objectives of the conference.

Acknowledgment in conference material is subject to sponsorship confirmation and materials being received prior to submission deadlines.

In order to confirm your sponsorship, we will require the Application to Sponsor or Exhibit Form and full payment of all costs.

All sponsorship and exhibition funds must be received prior to the commencement of pack-in at the conference on Tuesday 5th September 2017.

CancellationCancellations must be made in writing to Lynda Booth.

In the event of withdrawal of sponsorship or exhibition booth booking, please be advised that unless that particular area of sponsorship/booth is resold, the conference will reserve the right to retain all pre-paid funds.

Application Formto Sponsor or Exhibit at the 2017 Tertiary ICTConferenceComplete and email this sheet to:Icon Conference and Event Management Ltd [email protected]

A tax invoice will be supplied for all payments made.

Contact:

Organisation/Company:

Postal Address:

Phone: Purchase Order #:

Mobile:

Email:

Please confirm my booking for: Platinum Sponsorship and all costs associated with the sponsored dinner (excl GST)

Gold Sponsor @ $8,000 (excl GST)

Silver Sponsor @ $5,500 (excl GST)

Exhibitor @ $3,500 (excl GST)

Meeting Room @ $1,000 (excl GST) per day

Payment via invoice or credit card

Cardholder: Expiry (mm/yy):

Signature:

Credit Card No:

Cheque attached – to be made payable to Icon Conference and Event Management Ltd. Charge Credit Card:

Mastercard Visa AMEX

(For Invoice)

Breakfast Session @ $3,000 (excl GST)

Barista Coffee Machine @ $3,500 (excl GST)

Conference Lunches @ $2,000 (excl GST)

Conference Name Badges and Lanyards @ $2,500 (excl GST)

Conference Satchels @ $4,000 (excl GST)

Sponsored Posts $350 (excl GST)

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