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    TERREBONNE PARISH CLERK OF COURT Houma, Louisiana

    Annual Financial Report For the Year Ended June 30, 2009

    Under provisions of state law, this report is a public document, A copy of the report has been submitted to the entity and other appropriate public officiats. The report is available for public inspection at the Baton Rouge office ofthe LegislativeAuditor and, where appropriate, at the office of the parish clerk of court.

    Release Date

  • TERREBONNE PARISH CLERK OF COURT Annual Financial Report

    For the Year Ended June 30, 2009

    TABLE OF CONTENTS Page

    MANAGEMENT'S DISCUSSION & ANALYSIS 1

    Financial Section:

    INDEPENDENT AUDITOR'S REPORT 7 Govemment Wide Financial Statements:

    Statement of Net Assets 9 Statennent of Activities 10

    Fund Financial Statements: Balance Sheet - Govemmental Fund 11 Reconciliation ofthe Balance Sheet - Govemmental Fund

    to the Statement of Net Assets 11 Statement of Revenues, Expenditures and Changes in

    Fund Balance - Govemmental Fund - General Fund 12 Reconciliation ofthe Statement of Revenues, Expenditures,

    and Changes In Fund Balance - Govemmental Fund to the Statement of Activities 13

    Combining Statement of Fiduciary Net Assets 14 Notes to tfie Financial Statements 15

    Required Supplemental Infonnation):

    Budgetary Comparison Schedule- General Fund 26

    Reports Required by Govemment Auditing Standards:

    REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDFT OF BASIC FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMEtfF AUDITING STANDARDS 27

    Schedule of Findings and Questioned Costs 29

  • TERREBONNE PARISH CLERK OF COURT MANAGEMENTS DISCUSSION AND ANALYSIS

    FOR THE YEAR ENDED JUNE 30, 2009

    Our discussion and analysis of the Teirebonne Parish Clerk of Court's financial performance provides an overview of the financial activities as of and for the fiscal year end. Please read it in conjunction with the basic financial statements and the accompanying notes to the financial statements.

    OVERVIEW OF THE FINANCIAL STATEH/IENTS

    This annual report consists of a series of financial statements. The Government-Wide Financial Statements (Statement of Net Assets and the Statement of Activities) provide infonnation about the govemmental activities as a whole and present a longer-term view of the finances. Fund Financial Statements (Balance Sheet Statement of Revenues, Expenditures and Changes in Fund Balance, and Combining Statement of Fiduciary Net Assets) tell how these services were financed in the short tenrt as well as what remains for future spending. Fund Financial Statements also report the operations in more detail than the Govemment-Wide Statements by providing infomiation about the most significant funds.

    Our auditor has provided assurance in his independent auditor's report that the basic financial statements are fairly stated. The auditor, regarding the Required Supplemental Information is providing varying degrees of assurance. A user of this report should read the Independent Auditor's Report carefully to ascertain the level of assurance being provided for each of the other parts in the Annual Financial Report.

    Govemment-Wile Financial Statements

    One of the most important questions asked about finances is, "Is the Terrebonne Parish Clerk of Court as a whole better off or worse off as a result of the year's activities?" The Statement of Net Assets and the Statement of Activities report information on the Clerk of Court as a whole and about its activities in a way that helps answer this question. These statements include all assets and liabilities using the accrual basis of accounting, wrfiich is similar to the accounting used by most private-sector companies. All of the current year's revenues and expenses are taken into account regardless of when cash is received or paid.

    These two statements report the net assets and changes in them. You can think of net assets the difference between assets and liabilitiesas one way to measure the financial health, or financial position. Over time, increases or decreases in net assets are one indicator of whether its financial health is improving or deteriorating.

  • TERREBONNE PARISH CLERK OF COURT MANAGEMENTS DISCUSSION AND ANALYSIS

    FOR THE YEAR ENDED JUNE 30, 2009

    Fund Financiai Statements

    The Fund Financial Statements provide detailed Information about the most significant fundsnot the Clerk of Court as a whole. Some funds are required to be established by State laws.

    The Cleric of Court uses only the govemmental type of fund with the follovirtng accounting approach. Most of the basic services are reported in govemmental funds, which focus on how money flovre into and out of those funds and the balances left at year-end that are available for spending. These funds are reported using an accounting method called modified accmal accounting, which measures cash and all other financial assets that can readily be converted to cash. The govemmental fund statements provide a detailed short-tenm view of the general govemment operations and the basic services it provides. Govemmental fund information helps you determine whether there are more or fewer financial resources that can be spent in the near future to finance the Clerk of Court's programs. We describe the relationship (or differences) between govemmental activities (reported in the Statement of Net Assets and the Statement of Activities) and governmental funds in reconciliations immediately following the fund financial statements.

    The Clerk of Court is the trustee, or fiduciary, for funds reserved by the Court and Advanced Costs collected for court expenses. All of these fiduciary activities are reported in a separate Combined Statement of Fiduciary Net Assets. We exclude these activities from the other financial statements because the Cleri< of Court cannot use these assets to finance its operations. The Clerk of Court is responsible for ensuring that the assets reported in these funds are used for their intended purposes.

    FINANCIAL HIGHLIGHTS

    Our financial statements provide these insights into the results of this year's operations: Net assets of our govemmental activities decreased by $340,989 or

    approximately 35%. During the year, the Cleric had expenses of $3,912,890 that were $395,896

    more than the $3,516,994 generated in fees and other revenues for govemmental programs.

    The governmental fijnds reported total ending fund balance of $323,648, of which $237,209 was classified as unreserved. This compares to the prior year ending fund balance of $645,311 showing a decrease of $321,663 or about 50%.

  • TERREBONNE PARISH CLERK OF COURT MANAGEMENTS DISCUSSION AND ANALYSIS

    FOR THE YEAR ENDED JUNE 30, 2009

    The Statement of Net Assets and the Statement of Activities report only one type of activity - govemmental activities. All ofthe basic governmental services are reported as this type. Fines and fees charged to the public finance most of these activities.

    TERREBONNE PARISH CLERK OF COURT AS A WHOLE

    Our analysis t)elow focuses on the net assets of the govemmental-type activities. Increase

    FY 2008 FY 2009 (Decrease) Current and Other Assets $ 823.911 $359,828 $(464,083) -56.3% Capital Assets 340,975 321.649 (19.326) -5.7%

    Total Assets 1,164,886 681.477 (483.409) -41.5% Current Liabilities 178,602 36,180 (142.422) -79.7%

    Total Liabilities 178.602 36,180 (142.422) -79.7% Invested in Capital Assets 340,975 321.649 (19,326) -5.7% Unrestricted 645.309 323,648 (321.661) -49.8%

    Total Net Assets $ 986.284 $645.297 $(340.987) -34.6%

    The Cleric of Court's net assets decreased by $340,987 or almost 35% as a result of this year's operations. The overall financal position declined during the fiscal year. Unrestricted net assetsthe part of net assets that can be used to finance day-to-day operations without constraints established by debt covenants, enabling legislation, or other legal requirementsabsori ed most of the decrease. The balance in net assets represents the accumulated results of all past years' operations.

    Our analysis below focuses on the changes in net assets of the govemmental-type activities.

    Total program expenses Total program revenues Net program Income General revenues Change In Net Assets Net Assets: Beginning of the year End of the year

    FY 2008 $(3,985,443)

    3,725,934 (259,509) 124.588

    (134.921)

    1,121.205 $ 986,284

    FY 2009 $(3,912,890)

    3.516,994 (395.896) 54,907

    (340,989)

    986,286 $ 645.297

    Increase (Decrease) $ (72.553) (208,940) 136.387 (69,681)

    (206,068)

    (134,919) $(340,987)

    -1.8% -5.6%

    -52.6% -55.9%

    -152.7%

    -12.0% -34.6%

    The Cleric of Court's total revenues for the year in govemmental activities were $3,571,901 ($3,516,994 in program revenues and $54,907 in general revenues -interest eamed); a decrease of $278,621 or 7.2% from last year. The total cost of all programs and services was $3,912,890 with no new programs added this year.

  • TERREBONNE PARISH CLERK OF COURT MANAGEMENTS DISCUSSION AND ANALYSIS

    FOR THE YEAR ENDED JUNE 30, 2009

    FINANCIAL ANALYSIS OF THE CLERK OF COURTS FUNDS

    As we noted eariier, the Clerk of Court uses funds to help it control and manage money for particular purposes. Looking at funds helps you consider whether the Cleric of Court is being accountable for the resources provided to it but may also give you more insight into the overall financial health.

    As the Cleric of Court completed the year, its govemmental fund reported a fund balance of $323,648. This reflects a d

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