terra dominguez mark hausner michael riles
DESCRIPTION
Data Literacy for ELLs. Terra Dominguez Mark Hausner Michael Riles. LEP CFDC & NCWISE. Which is the authoritative source? CFDC student records validated by NCWISE Daily LEP updates overwrite NCWISE values Purpose of student LEP data? LEP CFDC - state & federal reporting - PowerPoint PPT PresentationTRANSCRIPT
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Terra DominguezMark HausnerMichael Riles
Data Literacy for ELLs
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LEP CFDC & NCWISEWhich is the authoritative source?
• CFDC student records validated by NCWISE
• Daily LEP updates overwrite NCWISE values
Purpose of student LEP data?
• LEP CFDC - state & federal reporting
• NCWISE - instructional decisions
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Language Minority StudentsHome Language of ALL, including LEP students
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Student’s LEP Status is “Current” Start Date= W-APT test date or 1st Year in US Schools
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Student’s LEP Status is “Exited”
End Date = Year Exiting LEP
7/01/2012
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Record Change Request (RCR) Form
Major Changes• Fillable Word Template• Data Validation
– Required Field Entry• LEA#• Record#• LEA Designee• Position• Email• Student Name• Student Id• Reason Code• Explanation• Documentation• Requested Action
• Removed Password convention
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RCR Process
1. Complete and submit request
2. Request is uploaded into a tracking system for processing
3. Data is processed and prepared for approval.
4. Processed request submitted through approval chain
5. LEAs receive notification of submitted RCRs
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RCR Processing Calendar
Report Cycle #
Inception Period Begins
Inception Period Ends
Confirmations Begin
1 08/25/12 09/24/12 10/08/122 09/25/12 10/23/12 11/05/123 10/24/12 11/28/12 12/10/124 11/29/12 01/04/13 01/21/135 01/07/13 02/11/13 02/25/136 02/12/13 03/14/13 03/25/137 03/15/13 04/12/13 05/08/138 04/15/13 05/10/13 05/23/139 05/13/13 05/29/13 06/12/13
10 05/30/13 06/10/13 06/20/1311 06/11/13 06/28/13 07/10/13
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Benefits of Change
• Automatic tracking of RCRs
• Front-end data validation
• Pre-defined data exchange periods
• Improved audit ability
• Decreases processing time
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WIDA Dashboard
• Hosted and published by WIDA
• State-level data only– LEAs can obtain access
• Will not analyze specific values
• Chart Narratives for dashboard reports
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CEDARS Data Warehouse (CDW)Terra Dominguez
Michael Riles
LEP Coordinators Meeting September 12th 2012
CEDARS Dashboards
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What is CEDARS?
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CEDARS Data Warehouse (CDW)
• 2009-2010 forward
• Multiple NCDPI authoritative sources
• Federal, state &local level reporting
• Accessible to State, LEA & School level staff
State wide Longitudinal Data Store for analysis of trends and relationships
• Data
– Student, Program & Staff
– LEA & school statistics
• AYP/AMO status,
• Reading & Math Participation Status,
• Title I status
– LEA financial data
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CDW Data – Student Level
• Student data is collected at the Detail level, meaning records specific to the individual student are collected
• Student level data is PII – ‘Personally Identifiable Information’ and must be protected
– No detail level data is used for Federal Reporting
– FERPA guidelines are enforced and dictate how any detail level data is to be used
• Collected from all State authoritative Student Information Systems and Program Areas
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CDW Data – Program Level
• Program level information may be data from the Student Detail level or at the LEA/School Aggregate level.
• LEA/School Program data are generally indicators only
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Student / Program Level Data Submission• Monthly
– Demographics
– Enrollment
– Attendance
– Program Participation*
• Snapshots (periodic)
– Program Specific
– NC WISE
• Yearly (June 30)
– Assessments
– Course Enrollments
– Marks
– Discipline
– Program Area Indicators
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It’s a lot of information – but hang in there!
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User Roles
LEA
1. Detail Answers
2. Detail - Dashboard
3. Aggregate - Dashboard
4. Security Officer
School
5. Detail - Dashboard
6. Aggregate Dashboard
SEA
1. Super User
2. User Detail
3. Report Writer
4. Aggregate - Dashboard
5. Security Officer
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Detail Vs. Aggregate
• User roles with the word Detail allow individuals access to data that is Personally Identifiable Information (PII)
• Every user role that is approved has access to Aggregate Dashboards by default
– Aggregate Dashboards are totals only and do not display any PII
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Let’s talk dashboards!
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Dashboards
• Are published by DPI at SEA and LEA request
• Personalized views of information– Can be created by individuals with the following user
roles:
SEA LEA
DPI Users Detail LEA Detail Answers
DPI Super User
Reports Writer
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Aggregate Dashboards
• Budget Codes
• Use of Funds
• 4-Year Graduation Rate (LEA)
• 4-Year Graduation Rate (School)
• School Safety
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Grad Rate Aggregate (LEA) Dashboard
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Detail Dashboards
• Staff Profile
– Staff Demographics
– Experience
• Student Profile
– Student Demographics
• Student Achievement
– End of Grade
– End of Course
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Detail Dashboards
• English Language Learners (ELL)
– ACCESS Testing
– Home Languages
– LEP Roster
– State Testing
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ACCESS Testing – Score Roster
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ACCESS Testing – Score Table
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ACCESS Testing – Proficiency
Count
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Home Language - Count
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Home Language –Count by Years in US Schools
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Home Language – Count by LEP Status
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Home Language – Years in US Cross View
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LEP Roster – Grade Level Counts
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LEP Roster – Student Roster
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State Testing – LEP EOG/EOC Score Roster
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State Testing – LEP Proficiency Level Counts
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So….did you get all that?
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CEDARS Data Warehouse Quick Sheet• Longitudinal Data Store
– Does not replace existing operational systems
– Data as of 2009/2010 School Year
– Used for Federal, state and local reporting
• From state authoritative system’s data– LEA & School
– Staff & Finance
– Student & Programs
• Individual level data submitted as often as monthly*
• Aggregate and Detail Data
– Data accessible based on user security levels
• SEA created dashboards– Trending
– Data Validation
• Report Writer
• Access available to SEA, LEA and School Level Staff
– Secure, authenticate with NCID
– Must register and be approved based on SEA, LEA & School
• http://www.ncpublicschools.org/cedars/reporting/registration/
• Resources
– http://www.ncpublicschools.org/cedars/reporting/documentation/
• Data Submission Schedule
• Security Officer and LEA Trainer Contact Lists
• Quick Reference Documents
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Contact Us
Terra DominguezDivision of Data Research and Federal Policy
919.807.3272
Michael RilesDivision of English as Second Language
919.807.3953
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Data Collection/Submission Calendar
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Group Work: Data Validation
• Reduces errors and inconsistencies within the data
• Improve the quality of data
• Ability to manage exceptions of data
• Provide accurate, consistent, complete and timely data
• Decisions made based on validated data are more defensible
• As the data becomes more accurate, less time and effort is spent on the validation process
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Validation Plan Questionnaire
• NC WISEOWL Site– 2012 LEP Coordinator
Meeting– Agenda– Task
• Link to form