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Terminological Archival Bank

Jensy Carolina Acosta Mondragón

TERMINOLOGICAL ARCHIVAL BANK

El Terminological Archival Bank es una iniciativa que contribuye con la

normalización de términos archivísticos en inglés. Este documento se construye tomando

como guía un artículo titulado: “Archival and recordkeeping research: Past, present and

future. Research methods: information systems, and contexts”.

La información complementaria y referenciada, se utiliza para facilitar la comprensión y

uso de cada uno de los términos seleccionados.

Estructura de las fichas del banco terminológico:

Las fichas que conforman el “Terminological Archival Bank” se estructura de la siguiente

manera:

• General Term: término general.

• Term: nombre del término que encabeza la ficha

• Especific Term: término(s) subordinado(s) del término que encabeza la ficha.

• Related Term: términos semejantes o similares del término que encabeza la ficha.

• Term Note: nota adjunta para indicar un significado restringido del término dentro

del Banco Terminológico.

• Reference: bibliografía que reporta el significado del término.



Estructura General del “Terminological Archival Bank”

ARCHIVAL

+ ARCHIVAL INSTITUTION

+ ARCHIVAL MANEGEMENT

+ CONSERVATION

+ PRESERVATION

- ARCHIVAL PRESERVATION SYSTEM

+ PROCESSING ARCHIVES

- ARCHIVAL DESCRIPTION

+ ARCHIVE

+ RECORD

- DIGITAL RECORD

- ELECTRONIC RECORD

+ RECORDKEEPING

- ELECTRONIC RECORDKEEPING SYSTEM

- RECORDKEEPING REQUIREMENTS

+ ARCHIVAL MULTIVERSE

+ ARCHIVAL RESEARCH

- ARCHIVAL METHOD

- ARCHIVAL THEORY

+ ARCHIVAL SCIENCE

- DERRIDEAN ARCHIVIOLOGY

+ ARCHIVAL STUDIES

- ARCHIVAL EDUCATION PROGRAMS

+ ARCHIVISTS



Fichas del “Terminological Archival Bank”

Ficha 1

Reference: Society American Archivists (2017). A Glossary of Archival and Records Terminology.

Retrieved from https://www2.archivists.org/glossary/terms/a/archival

Ficha 2

General Term: ARCHIVAL

Term Note: The use of archival to denote records whose content has been appraised as having

enduring value is fairly standard. Some archivists prefer the phrase 'enduring value' to

'permanent' when describing archival records, but permanence remains part of the vernacular

understanding of the term.

Reference: Society American Archivists (2017). A Glossary of Archival and Records

Terminology. Retrieved from https://www2.archivists.org/glossary/terms/a/archival

Especific Term: ARCHIVAL INSTITUTION

ARCHIVAL MANAGEMENT

ARCHIVAL MULTIVERSE

ARCHIVAL RESEARCH

ARCHIVAL SCIENCE

ARCHIVAL STUDIES

ARCHIVIST


Term: ARCHIVAL INSTITUTION

Term Note: An institution holding legal and physical custody of noncurrent documentary

materials determined to have permanent or continuing value. Archives and manuscript

repositories are archival institutions.

Reference: National Archives (2017). Retrieved from

https://www.archives.gov/research/alic/reference/archives-resources/terminology.html.

Related Term: ARCHIVE

https://www2.archivists.org/glossary/terms/a/archival




Retrieved from https://www2.archivists.org/glossary/terms/a/archival

Ficha 3


Retrieved from https://www2.archivists.org/glossary/terms/a/archives-management


Term: ARCHIVAL MANAGEMENT

Term Note: The general oversight of a program to appraise, acquire, arrange and describe,

preserve, authenticate, and provide access to permanently valuable records.

(…) includes establishing the program's mission and goals, securing necessary resources to

support those activities, and evaluating the program's performance. Archives management is

distinguished from library, museum, and historical manuscripts traditions by the principles of

provenance, original order, and collective control to preserve the materials' authenticity,

context, and intellectual character.


Terminology. Retrieved from https://www2.archivists.org/glossary/terms/a/archives-

management

Term Especif: CONSERVATION

PRESERVATION

PROCESSING ARCHIVES

RECORDKEEPING

https://www2.archivists.org/glossary/terms/a/archival



Ficha 4


Retrieved from https://www2.archivists.org/glossary/terms/c/conservation

Ficha 5


Retrieved from https://www2.archivists.org/glossary/terms/c/conservation

General Term: ARCHIVAL > ARCHIVAL MANAGEMENT

Term: CONSERVATION

Term Note: 1. The repair or stabilization of materials through chemical or physical treatment

to ensure that they survive in their original form as long as possible. - 2. The profession

devoted to the preservation of cultural property for the future through examination,

documentation, treatment, and preventive care, supported by research and education.


Terminology. Retrieved from https://www2.archivists.org/glossary/terms/c/conservation

Related Term: PRESERVATION


Term: CONSERVATION

Term Note: 1. The repair or stabilization of materials through chemical or physical treatment

to ensure that they survive in their original form as long as possible. - 2. The profession

devoted to the preservation of cultural property for the future through examination,

documentation, treatment, and preventive care, supported by research and education.


Terminology. Retrieved from https://www2.archivists.org/glossary/terms/c/conservation




Ficha 6

Reference: InterPARES 2 Terminology Database (2017). Retrieved from

http://www.interpares.org/ip2/ip2_terminology_db.cfm

Ficha 7


Term: PROCESSING ARCHIVES

Term Note: The activities of accessioning, arranging, describing, and properly storing

records/archives.

Reference: International Council on Archives, "Multilingual Archival Terminology" (2017).

Retrieved from http://www.ciscra.org/mat/mat/term/57

Especific Term: ARCHIVAL DESCRIPTION


CONSERVATION

RECORDKEEPING

General Term: ARCHIVAL > ARCHIVAL MANAGEMENT > PRESERVATION

Term: ARCHIVAL PRESERVATION SYSTEM

Term Note: The whole of the principles, policies, and strategies adopted by an archival

institution or program for maintaining digital components and related information over time,

and for reproducing the related authentic records and/or archival aggregations of records, that is

produced by interpreting external controls and applying them to the records selected for

preservation.



Related Term: CONSERVATION




Retrieved from http://www.ciscra.org/mat/mat/term/57

Ficha 8

Reference: Government of Canada, "TERMIUM Plus" (2017). Retrieved from

http://www.btb.termiumplus.gc.ca

Ficha 9


Term: RECORDKEEPING

Term Note: The systematic creation, use, maintenance, and disposition of records to meet

administrative, programmatic, legal, and financial needs and responsibilities.


Terminology. Retrieved from https://www2.archivists.org/glossary/terms/r/recordkeeping

Especific Term: ELECTRONIC RECORDKEEPING SYSTEM

RECORDKEEPING REQUIREMENTS

General Term: ARCHIVAL > ARCHIVAL MANAGEMENT > PROCESSING

ARCHIVES

Term: ARCHIVAL DESCRIPTION

Term Note: The creation of an accurate representation of a unit of description and its

component parts, if any, by capturing, analyzing, organizing and recording information that

serves to identify, manage, locate and explain archival materials and the context and records

systems which produced it.

Reference: Government of Canada, "TERMIUM Plus" (2017). Retrieved from



CONSERVATION

RECORDKEEPING




Retrieved from https://www2.archivists.org/glossary/terms/r/recordkeeping

Ficha 10


Retrieved from https://www2.archivists.org/glossary/terms/r/recordkeeping

Ficha 11

General Term: ARCHIVAL > ARCHIVAL MANAGEMENT >

RECORDKEEPING

Term: RECORDKEEPING REQUIREMENTS

Term Note: Statutory or regulatory requirements, or administrative directives, that define

obligations for the creation and maintenance of records by an organization.


Terminology. Retrieved from

https://www2.archivists.org/glossary/terms/r/recordkeeping-requirements


CONSERVATION

ELECTRONIC RECORDKEEPING SYSTEM

General Term: ARCHIVAL > ARCHIVAL MANAGEMENT >

RECORDKEEPING

Term: ELECTRONIC RECORDKEEPING SYSTEM

Term Note: A computer application that can collect, organize, and categorize records to

facilitate their management, preservation, retrieval, use, and disposition.



https://www2.archivists.org/glossary/terms/e/electronic-recordkeeping-system


CONSERVATION

RECORDKEEPING REQUIREMENTS




Retrieved from https://www2.archivists.org/glossary/terms/r/recordkeeping-requirements

Ficha 12

Reference: InterPARES 2 Terminology Database (2017). Recuperado de


Reference: McKemmish, S., & Gilliland, A. (2013). Archival and recordkeeping research: Past,

present and future. Research methods: information systems, and contexts, 79-112.


Term: ARCHIVE

Term Note:

Note 1: [place] A place where records selected for permanent preservation are kept. n.,

[institution] An agency or institution responsible for the preservation and communication of

records selected for permanent preservation. [records] The whole of the documents made and

received by a juridical or physical person or organization in the conduct of affairs, and

preserved.

Reference: InterPARES 2 Terminology Database (2017). Recuperado de


Note 2: An institution that systematically promotes, preserves and makes accessible memory,

culture and identity in the form of bureaucratic and social evidence.

(…) The Archive, conceptualised as by-product or residue, an historical artefact, fully formed

and circumscribed in the positivist tradition, is seen as constantly evolving and changing shape,

as a dynamic, performative entity in postmodern frameworks.

Reference: McKemmish, S., & Gilliland, A. (2013). Archival and recordkeeping research:

Past, present and future. Research methods: information systems, and contexts, 79-112.

Especific Term: RECORD

Related Term: ARCHIVAL INSTITUTION



Ficha 13



Ficha 14


Retrieved from https://www2.archivists.org/glossary/terms/d/digital-document

General Term: ARCHIVAL > ARCHIVAL MANAGEMENT > ARCHIVE

Term: RECORD

Term Note: A document made or received in the course of a practical activity as an instrument

or a by-product of such activity, and set aside for action or reference.



Especific Term: DIGITAL RECORD

ELECTRONIC RECORD


Term: DIGITAL RECORD

Term Note: 1. Information created on nonelectronic media, typically text or images on paper

or film, and converted to an electronic format that can be stored and manipulated by a

computer. 2. Digital information that has been compiled and formatted for a specific purpose,

that includes content and structure, and that may include context.


Terminology. Retrieved from https://www2.archivists.org/glossary/terms/d/digital-document

Related Term: ELECTRONIC RECORD



Ficha 15


Retrieved from https://www2.archivists.org/glossary/terms/e/electronic-record

Ficha 16


Retrieved from https://www2.archivists.org/glossary/terms/e/electronic-record


Term: ELECTRONIC RECORD

Term Note: Data or information that has been captured and fixed for storage and manipulation

in an automated system and that requires the use of the system to render it intelligible by a

person.


Terminology. Retrieved from https://www2.archivists.org/glossary/terms/e/electronic-record

Related Term: DIGITAL RECORD


Term: ELECTRONIC RECORD

Term Note: Data or information that has been captured and fixed for storage and manipulation

in an automated system and that requires the use of the system to render it intelligible by a

person.


Terminology. Retrieved from https://www2.archivists.org/glossary/terms/e/electronic-record

Related Term: DIGITAL RECORD



Ficha 17

Reference: Georgia State University (2017). Archival Research: Why Archival Research?

Retrieved from http://research.library.gsu.edu/archivalresearch

Ficha 18


Term: ARCHIVAL RESEARCH

Term Note: Is research involving primary sources held in an archives, a Special Collections

library, or other repository. Archival sources can be manuscripts, documents, records (including

electronic records), objects, sound and audiovisual materials, or other materials.

Reference: Georgia State University (2017). Archival Research: Why Archival Research?

Retrieved from

http://research.library.gsu.edu/archivalresearch

Especif Term: ARCHIVAL METHOD

ARCHIVAL THEORY

Related Term: ARCHIVAL MULTIVERSE

ARCHIVAL SCIENCIE

ARCHIVAL STUDIES


Term: ARCHIVAL RESEARCH

Term Note: Is research involving primary sources held in an archives, a Special Collections

library, or other repository. Archival sources can be manuscripts, documents, records (including

electronic records), objects, sound and audiovisual materials, or other materials.

Reference: Georgia State University (2017). Archival Research: Why Archival Research?.


Especif Term: ARCHIVAL METHOD

ARCHIVAL THEORY


ARCHIVAL SCIENCIE

ARCHIVAL STUDIES



Reference: Georgia State University (2017). Archival Research: Why Archival Research?.


Ficha 19



Ficha 20

General Term: ARCHIVAL > ARCHIVAL RESEARCH

Term: ARCHIVAL METHOD

Term Note: The application of principles and procedures articulated and developed from

archival theory. The analysis, recording and maintenance of the links between the function of

the information recorded on the one hand and its form, structure and provenancial context on

the other.



Related Term: ARCHIVAL THEORY


Term: ARCHIVAL SCIENCIE

Term Note: A systematic body of theory that supports the practice of appraising, acquiring,

authenticating, preserving, and providing access to recorded materials.


Terminology. Retrieved from https://www2.archivists.org/glossary/terms/a/archival-science

Especific Term: DERRIDEAN ARCHIVIOLOGY


ARCHIVAL STUDIES

ARCHIVAL RESEARCH




Terminology. Retrieved from https://www2.archivists.org/glossary/terms/a/archival-science

Ficha 21



Ficha 22

General Term: ARCHIVAL > ARCHIVAL SCIENCIE

Term: DERRIDEAN ARCHIVIOLOGY

Term Note: A general science of the archive, of everything that can happen to the economy of

memory and to its substrates, traces, documents.




ARCHIVAL STUDIES


Term: ARCHIVAL STUDIES

Term Note: A formal curriculum for teaching the theory and practice of archival science.



https://www2.archivists.org/glossary/terms/a/archival-studies

Term Especif: ARCHIVAL EDUCATION PROGRAMS

Related Term: ARCHIVAL SCIENCE




Terminology. Retrieved from https://www2.archivists.org/glossary/terms/a/archival-studies

Ficha 23

Reference: International Council on Archives, "Multilingual Archival Terminology"

(2017). Retrieved from http://www.ciscra.org/mat/mat/term/65/121


Term: ARCHIVIST

Term Note: An individual responsible for appraising, acquiring, arranging, describing,

preserving, and providing access to records of enduring value, according to the principles of

provenance, original order, and collective control to protect the materials’ authenticity and

context. – 2. An individual with responsibility for management and oversight of an archival

repository or of records of enduring value.


Retrieved from http://www.ciscra.org/mat/mat/term/65/121

Related Term: ARCHIVAL SCIENCIE

ARCHIVAL STUDIES

ARCHIVAL RESEARCH



BIBLIOGRAFÍA

Eastwood, T. (1994). What is Archival Theory and why is it Important? Archivaria, 37,

122-130. Recuperado de

http://archivaria.ca/index.php/archivaria/article/view/11991

Georgia State University (2017). Archival Research: Why Archival Research? Recuperado

de http://archivaria.ca/index.php/archivaria/article/view/11991

Government of Canada, "TERMIUM Plus" (2017). Recuperado de


International Council on Archives (2017). Multilingual Archival Terminology Recuperado

de http://www.ciscra.org/mat/mat/term/57

InterPARES 2 Terminology Database (2017). Recuperado de


McKemmish, S., & Gilliland, A. (2013). Archival and recordkeeping research: Past, present

and future. Research methods: information systems, and contexts, 79-112.

McKemmish, S., & Gilliland, A. (2013). Archival and recordkeeping research: Past, present

and future. Research methods: information systems, and contexts, 79-112.

National Archives (2017). Archives and Records Management Resources. Recuperado de

https://www.archives.gov/research/alic/reference/archives-

resources/terminology.html.

Society American Archivists (2017). A Glossary of Archival and Records Terminology.

Recuperado de https://www2.archivists.org/glossary

http://www.ciscra.org/mat/mat/term/57

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