terence sullivan shiloh cusd#1 [email protected]
TRANSCRIPT
Retrograde to Prograde Document Management
(Green Tools for Schools)
IETC - Nov 29, 2012
Terence SullivanShiloh CUSD#1
Moving Backward – typically applied to planets
Currently Jupiter is in Retrograde, meaning it is moving backward against the background stars◦ image
Jupiter is the evening star most of the winter and Wed, Nov 28 is in “conjunction” with the Moon all night
Retrograde
Since 1440Printing more and faster – maybe
backwards?
DHS – Illinois study 2010◦ 100 million pieces of paper were stored in manila folders◦ Printing cost $600,000 per month◦ Storage, paper, and printing a significant part of annual budget
Monk/Scrib video -
Gutenberg “effect”
Why – costs & typical school waste What are PDF and ePub formats Coming of the digital textbook and readers Converting documents to PDF/ePub Making “fillable” PDF documents Manipulating, storing, organizing PDFs Converting PDF back to Word, etc including
converting “images” of text Annotating PDF – grading and markup
Outline
School Pages per child printed range from 1000 – 4000 pages per year
University study – 15-20% of printed pages never leave pint/copy area
Fact: To kill a tree only takes the equivalent of 2 cases of paper or 20 reams
100 pounds of paper (2 cases) = 1 Tree 40 feet tall and 8 inches in diameter
Paper Use
Cost per page from AU study:◦ http://
www.bit.com.au/News/309070,laser-vs-inkjet-adding-up-the-cost.aspx
◦ Color Laser – 12 cent page◦ Mono Laser – 4 cent page◦ Inkjet/color – 30 cent page
(mono 4-10; color 9-28; photo 20-75 cents for ink)◦ Copier – 2 cent page
Best way to save is not to print at all
Costs
Imagine an instructor has 15 students each turning in two-page journal entries printed single-sided. Let’s say the instructor will spend about eight minutes grading each journal entry with corrections and comments regardless if it is digital or on paper.
Traditional grading: It would take 1,800 watt-hours (1.8 kWh) of energy to produce 30 sheets of paper to
print the assignments.* Paperless grading: It would take 316 watt-hours (0.316 kWh) to run an average computer continuously
for 2 hours to grade electronically.** That’s a savings of 1,484 watt-hours (1.484 kWh) by
grading on a computer as opposed to using paper, the equivalent of saving 1.4 lbs (.635 kg) of coal and reducing emissions by 3.9 lbs (1.769 kg) of carbon dioxide.
View of “Energy Use”
Arne Duncan lead article Nov/Dec 2012
E-School News – Digital by 2017
Paper rationing - video
What I expect @ my school
Open Office – AbiWord – Libre Office
Libre Office
Adobe – Portable Document Format - PURPOSE
1991 “Camalot” project evolved into PDF Adobe Acrobat – create/edit/share
documents Adobe Reader – view documents only
◦ Expanded to be able to “fill” document/forms◦ Can complete but not save
Other Readers – Foxit, PDF-Viewer, …
Universal Document - PDF
Epub readers◦ Kindle◦ Nook …
Tablets and Phones
Universal Document Formats◦ PDF◦ ePub
New lightweight universal - EPUB
Print to PDF as a special printer◦ BullZip◦ CutePDF◦ PrimoPDF
Export or Save-AS PDF◦ Word 2007 and up◦ Libre Office
Convert Document to PDF
Can be a document of “text,” images, & links saved in PDF format
Can be one large “image” of the document which is saved in PDF format.◦ Scanners and copiers usually just save a picture
PDF Itself
Online Tools -many depend on flash still◦ PDF Escape – http://pdfescape.com ◦ FillAnyPDF – http://fillanypdf.com
Local Apps◦ PDF-Viewer – lite
Fill-able Forms – FILL & SAVE
Change is Hard – Medeval Helpdesk
Online Tools◦ PDF Excape (pdfescape)◦ Fill Any PDF (fillanypdf.com)
Local Apps◦ ??? Have not found a stable free version (yet)
Create PDF – Fillable Forms
Adobe Acrobat EditPDF – sourceforge still buggy
Online Tools◦ Let you white out and add text boxes
Libre Office – Draw
BEST for serious editint◦ Convert back to Doc, Edit, Convert to PDF
Edit PDF
Online Tools◦ ZamZar PDF to Word◦ PDFtoWord-
http://www.pdftoword.com/success.aspx
PDF to Word local app◦ BoxOft software to convert or batch convert ◦ Nemo PDF to Word
PDF to DOC
OCR – Optical Character Recognition◦ “may” be built into copier
Image Source – PDF which is an image of the text or even camera image of text
TOOLS Online - http://www.onlineocr.net/
Extract Text from Image
MS OneNote – small file option to Copy Text from Picture Microsoft Office Tools – Microsoft Office Document Imaging –
works for TIFF image of text but can use converters even paint to make into a TIFF
Simple OCR free software – good with text, but only limited handwriting and then only trial
Top OCR – seems solid per review – created for working with digital camera images
Free OCR uses the Tesseract (now Google) OCR engine underneath
Iphone/Andoid Phone and tablets
◦Android CamScanner Pro & Free; use to capture “extract” or “send”
OCR – Optical Character Recognition
Cloud Storage◦ Google Drive◦ iCloud◦ Dropbox
Many of the online editors/fillers include document storage
Document Storage
PDF Split and Merge PDF Mate Convert PDF to multiple formats Convert to ePub
◦ (look at BRISS trimmer for PDF-->reader) Epub Converter
◦ Calibre http://calibre-ebook.com/about Libre Office – add extension Writer2ePub
Manage
Local Apps◦ PDF Split and Merge◦ PDF Viewer lite◦ Libre Office
Online Apps◦ PDF Escape - http://www.pdfescape.com/ ◦ FillAnyPDF - https://www.fillanypdf.com/ ◦ PDF Vue - https://docq.com/landing/pdfvue
Manage/Manipulate PDF
http://calibre-ebook.com/about
Calibre e-book Manager
Why important Read for understanding
Grading in schools
Annotating PDF
Online◦ CrocoDoc - https://crocodoc.com/ ◦ PDF Vue, PDF Escape
Local App◦ PDF-Viewer◦ Libre Office◦ Jarnal - java project
Learning Management System – Moodle◦ Add-on module for upload/annotate student documents
Annotate PDF
Ipad/Android iAnnotate and others
Tablet Annotate Tools
http://www.LuLu.com http://diggypod.com/
Self Publishing Sites
CK-12 Hippocampus Open HS of Utah
Phil Lacey - link to Phil's page
eCurriculumanother piece of the puzzle
Document Management System E-document Management System Upload or Scan-in Store, Index, Organize Check-in/out features Complete/fill, distribute, sign, track
Numerous projects Sourceforge & Commercial
Search for the Holy Grail
Terence SullivanShiloh CUSD#1
Presentation: https://sites.google.com/site/sullivandocs/
&IETC Conf Site
Retrograde to Prograde Document Management
(Green Tools for Schools)
IETC - Nov 29, 2012
Notes