Scribe Review

Tuesday, June 5, 2012

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Sherry Hosler Phone: 877-359-5492 x245

Email: shosler@tenmast.com

Connect to Audio Dial 877-746-4263 Enter Participant Code 02 11 940#

June 2012 TenMastery Series

WinTen2 webinars are conducted every Tuesday at 11:00 am EST. Recorded versions of each training will be added 24-48

hrs after the live training. June 5 – Scribe Review

Trainer: Sherry Hosler       

      June 12 - Landlord Management

Trainer: Gina Weaver

June 19 - TRANSendTrainer: Julie Rutherford

June 26 – Assets, Income and ExpensesTrainer: Melissa Newton

Terminology Review basic structure of a letter or

report Create a simple letter Format a date Add a parameter Add a calculated field Add a sub-report Copying letters Creating letter packets Batch print w/filters & parameters

Band Area of a report or letter that has its own properties and

rules.

Batch Print Printing of a group of letters or reports at one time. The

group is defined by the data source used by the letter or report and narrowed by filters.

Calculated Fields User defined fields that are a combination of one or more

fields and/or constants, usually in the form of a formula.

Data Source Collection of information pulled from the modules in

WinTen2 for use in letters and reports.

Fields An individual pieces of information that can be added to a

specific place on a letter or report.

Filters User defined conditions that will narrow the results of a

printing batch. Can be a saved part of a letter or report, or added at time of printing in the Batch print screen.

Packet A combination of two or more letters or reports created as

sub-reports of a larger report so a user can setup printing once to print all in letters and reports in the combination.

Parameters User defined fields that can query the user who is printing

for information to be added to the letter and/or filter the letter at print time.

Sub-Report A separate report or letter that is added as part of the body of

another report or letter used to allow the use of another data source, to apply a different sort or group, and to create packets.

Header Information, often bold, that is printed at the top of at least

the first page, but sometimes every page of a letter or report. Agency letterhead would be an example of a header.

Body The meat or bulk of a letter or report. Rich Text box will be the most common way of adding the

body of a letter and tables would be likely for reports. Sub-reports might be added to the body of letters reports.

Footer Information found at the bottom of the first page, but often

every page of a letter or report. This could contain the page number with or without the page

count, the initials of the user printing the letter or the date. EOH notices are also used by some agencies.

1) Open WinTen2+ (Click Scribe or WinTen2.NET on the TenCentral Menu.)

2) Find And Select Scribe Designer (Close up the Home menu to make navigation easier.)

3) Click the +New button4) Select the type of new letter and click the OK button5) Add a Data Source to your letter6) Drag the Header control into the correct Header

Band (When applicable.)

7) Add the body of your letter to the Detail band8) Drag the Footer control into the correct Footer Band

(When applicable.)

9) Save with the appropriate name

You can open Scribe by either choosing the Scribe icon or the

WinTen2.Net icon on the TenCentral menu.

Choosing the Scribe icon will open the Scribe Batch Print program. If you are opening Scribe to edit or create a letter, you would then click on the Cancel button.

If you click on the Cancel button, the Scribe Batch Print will close, leaving you on the Home Tab, which is where you start when you choose the WinTen2.Net icon from TenCentral.

I prefer to:1.Choose WinTen2.Net.2.Collapse the program list on the Home tab.3.Expand the Scribe options.4.Choose Designer.

2. 3. 4.

1. Click on the + New button.

2. Choose the ‘Start with a blank report…’ radio button.

3. Click the ‘OK’ button at the bottom.

This screenshot illustrates steps 5 through 8 in our review list and shows the order in which I completed them.

My steps:1. I added the data source by clicking on the Data Source

button and choosing it from the list of data sources displayed.

2. I dragged the header control into the head band.

3. I dragged the footer control into the footer band.

4. I dragged rich text boxes into the Details band.

5. I added content to those boxes. Specifically:

a) I added fields for the tenant address into the first text box and placed will it will print in my envelope window.

b) I typed in the text for my letter dragging in fields where appropriate.

6. I dragged the field, ‘Today’s Date,’ into the Details band of my letter.

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