tender notice - nsd · bahawalpur house, bhagwandas road, new delhi-110001 new delhi tender...

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TENDER NOTICE National School of Drama, Bahawalpur House Bhagwandas Road New Delhi 110001 invites sealed tenders for Hiring of following items/services from the reputed Agencies for Theatre Olympics to be held from 18 th March to 1 st April, 2018 and other events in Jaipur The Tender is valid for the period of one year from January, 2018 to 31 st December, 2018. The Tender Document may be downloaded from our website: www.nsd.gov.in. ITEM/Services Last date/time of submission of Tender form Date/time of opening technical bids Hiring Cars &Buses 22.01.18, 3.PM 22.01.18, 4.PM Flex Printing 22.01.18, 3.PM 22.01.18, 4.PM Interested Agencies may submit their sealed tenders in two bid systems, i.e Technical Bid and Financial Bid as per Terms and Conditions of the Tender documents. The filled-in Tender form of each item with Tender fee of Rs. 200/- & Earnest Money of Rs. 10000/- both by Demand Draft in favour of Director, National School of Drama, New Delhi should reach to the Office of NSD up to the above date clearly super scribed “Tender for…….………”. NATIONAL SCHOOL OF DRAMA (AN AUTONOMOUS INSTITUTION OF THE MINISTRY OF CULTURE, GOVT. OF INDIA)

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Page 1: TENDER NOTICE - NSD · Bahawalpur House, Bhagwandas Road, New Delhi-110001 NEW DELHI TENDER DOCUMENT NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR Director,National

TENDER NOTICE

National School of Drama, Bahawalpur House Bhagwandas Road New Delhi 110001 invites

sealed tenders for Hiring of following items/services from the reputed Agencies for Theatre

Olympics to be held from 18th March to 1st April, 2018 and other events in Jaipur The Tender is

valid for the period of one year from January, 2018 to 31st December, 2018. The Tender

Document may be downloaded from our website: www.nsd.gov.in.

ITEM/Services Last date/time of submission of

Tender form

Date/time of opening

technical bids

Hiring Cars &Buses 22.01.18, 3.PM 22.01.18, 4.PM

Flex Printing 22.01.18, 3.PM 22.01.18, 4.PM

Interested Agencies may submit their sealed tenders in two bid systems, i.e Technical Bid and

Financial Bid as per Terms and Conditions of the Tender documents. The filled-in Tender form

of each item with Tender fee of Rs. 200/- & Earnest Money of Rs. 10000/- both by Demand

Draft in favour of Director, National School of Drama, New Delhi should reach to the Office of

NSD up to the above date clearly super scribed “Tender for…….………”.

NATIONAL SCHOOL OF DRAMA (AN AUTONOMOUS INSTITUTION OF THE MINISTRY OF CULTURE, GOVT. OF INDIA)

Page 2: TENDER NOTICE - NSD · Bahawalpur House, Bhagwandas Road, New Delhi-110001 NEW DELHI TENDER DOCUMENT NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR Director,National

Bahawalpur House, Bhagwandas Road, New Delhi-110001

NEW DELHI

TENDER DOCUMENT

NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR

Director,National School of Drama, invites tenders from reputed Jaipur.-based Travel agencies

for hiring of Cars (Swift, Ritz, Wagon R, Indigo, Desire, ETIOS, Honda City Lancer, SX4,

Qualis, Innova & Tavera etc. AC/Non –AC) & Buses (DELUX AC/Non AC- 2x2 seater,

Tempo Traveller) for day to day official requirements and for festival purposes in Jaipur.

1. Tender(Financial/Technical) in sealed cover addressed to The Registrar, National School of

Drama, Bahwalpur House, Bhagwandas Road, New Delhi – should be submitted on or before

22..01.2018 by 300 p.m. The bid should be accompanied with an EMD of Rs. 10,000/- (Ten

thousand only) in the form of Demand Draft in the name of Director, National School of Drama,

payable at New Delhi. The tenderer can submit the financial bid for Car or Bus or both.

2. Sealed Tender (Technical bid) will be opened in the office of National School of Drama,

Bahawalpur House, Bhagwandas Road, New Delhi-110001 in the presence of such bidders who

may like to be present on 22.01.2018 at 16:00 hrs.

3. Tender Documents downloaded from NSD’s website http://www.nsd.gov.in should be

accompanied with a demand draft Rs. 200/- (Rupee Two Hundred only) in favour of the Director,

National School Drama, New Delhi which is to be attached with tender at the time of submission.

2. Pre-qualifications for tenderers for technical evaluation

i) The tenders will be submitted only by the Travel Agencies who should be able to

provide the vehicles within half hour of placing the order.

ii) Only such transporters shall be considered who are agreed to provide their

services from NSD Auditorium to Hotel/Airport/Railway station for billing

purposes and not from Garage to Garage.

iii) The transporters should be able to provide 10 cars & 5 buses on demand.

iv) The transporters should have the valid GST Number if applicable and Income Tax

Number (PAN No.) in the name of the firm.

Page No. 1 to 8

v) The transporter should have similar experience of providing vehicles at least 2

other government organizations. Copies are to be enclosed.

vi) The firm should have at least a turnover of not less than Rs. 15 lakhs per annum

during the last two financial years, i.e.,2015-16 and 2016-2017

vii) The tenderer will be required to provide the Vehicle/taxis to the place i.e

Auditorium/Hotel/Airport/Railway station etc. where NSD requires on prior

notice. The tenderer will also be required to provide taxis at short notice, i.e., even

at the notice of half an hour over telephone.

Page 3: TENDER NOTICE - NSD · Bahawalpur House, Bhagwandas Road, New Delhi-110001 NEW DELHI TENDER DOCUMENT NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR Director,National

viii) The transporter shall appoint experience and skillful drivers and they shall have

valid driving license and they should be their employees. Obtaining the necessary

permission/approval of the concerned State police/appropriate authorities shall be

the responsibility of transporter.

ix) In case of breakdown of any vehicle, the transporter shall be able to provide

services of additional vehicle.

x) The transporter shall ensure that the vehicles provided are in good condition, road

worthy with proper/comfortable seats to withstand the stains of long journey.

xi) The Travel Agent/Taxi stand will obtain the required clearance from the

concerned authorities for plying the vehicles on the routes, as specified, as also

for parking of the vehicles at the respective, Railway Stations/Air Port/ and the

parking areas specified near in NSD Auditorium.

xii) The Travel Agent/Taxi Stand from where the vehicles will be hired for the

festival requirements will be responsible for any mis-happening while on journey

of the team in their vehicles.

xiii) The transporter shall not employ any person who has not completed eighteen

years of age. The transporter shall comply with all the statutory provisions as laid

down under various Labour Laws/Acts/Rules like Minimum Wages, Provident

Funds, ESI, Bonus, Gratuity, Contract Labour Act and other Labour

Laws/Acts/Rules in force from time to time at his own cost. In case of violation of

any such statutory provisions under Labour Laws or any other law applicable by

the Contractor, there will not be any liability on the NSD.

xiv) The vehicles should conform to the Pollution norms prescribed, if any, by the

competent authority of state Government.

xv) In case of breakdown of any vehicle, the transporter shall replace the breakdown

vehicle within one hour failing which the NSD has the right to hire vehicle from

any other sources and shall make the deductions at double the rate of hiring rate

from the bills of the transporter.

xvi) Operation and function of vehicles and Drivers shall be governed by Motor

Vehicles Act/Motor Vehicles Rules of state Government and these shall be the

responsibility of the transporter.

3.Cost of Tender and schedule of submission of tender documents

i) Cost of the Tender : Rs.200/-

ii) Time and last date of receipt of tender documents : 1500 hrs on .22.01,2018

iii) Time and date of opening of technical bid : 1600 hrs on .22.01,2018

iv) Procedure for submitting the bids : Two bid system

Page No. 2 to 8

.

v) The offer in the prescribed format should be addressed to the Registrar, NSD giving

indication that it contains the tender under sealed cover. This is a two bid system. The

first cover in Annexure-I shall be super scribed “Tender for Technical Bid for hiring

transport in Jaipur “. The second cover in Annexure-II shall be super scribed

“Tender for Financial Bid for Car in Jaipur”. The third cover in Annexure-III shall

be super scribed “Tender for Financial bid for Bus in Jaipur”. The tenderer can

submit the financial bid for Car or Bus or both.

All these three envelopes after being sealed properly, shall be put into a separate big

envelope which should also be sealed before it is sent / submitted. The third sealed cover

shall be addressed to the Registrar, National School of Drama, Bahawalpur House,

Page 4: TENDER NOTICE - NSD · Bahawalpur House, Bhagwandas Road, New Delhi-110001 NEW DELHI TENDER DOCUMENT NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR Director,National

Bhagwandas Road, New Delhi – 110001. This cover should be super scribed “Tender

for Hiring of Cars& Buses in Jaipur” to be opened on .22.01.2018 at 1600 hrs.

vi) TheTechnical Bid shall be opened in the first instance in the presence of the tenderers or

their representatives. Only one authorized representative per tenderer, will be permitted

to be present at the time of opening of tender.

vii) Earnest Money Deposit of Rs. 10000/- (Rupees Ten thousand only) shall be kept in the

envelope containing the technical bid. Those who do not qualify, the pre-qualification

conditions shall be summarily rejected and their financial bids shall not be opened.

However, NSD reserves the right to accept or reject any tender without assigning any

reason.

viii) In the Financial Bid, the prices and other information like discount etc. having a

bearing on the price shall be written both in words and figures. If there is any

discrepancy between the price / information quoted in words and figures, the

price/information quoted in words will be treated as final.

4. Earnest Money Deposit

i) Earnest Money Deposit (EMD) amount of Rs.10,000/- (Rupees Ten thousand only) shall

be submitted along with the offer. The EMD shall be in the form of a cross demand draft

drawn in favour of Director, NSD payable at Delhi. The tender NOT accompanied by the

EMD shall be summarily rejected.

ii) The EMD shall remain deposited with the NSD during the period of validity of the offer,

i.e., minimum period of 90 calendar days from the date of opening of tender.

iii) No interest shall be paid by NSD on the EMD for the above said period.

iv) The EMD deposited is liable to be forfeited if the tenderer withdraws or amends impairs

or derogates from the tender in any respect, within the period of validity of his offer.

v) EMD of all un-successful tenderers shall be returned within a reasonable time period

after a decision is taken on the tender enquiry.

Page No. 3 to 8

5. Evaluation of Tender

i) The tender will be evaluated by a committee.

ii) The technical bids of the tenderers shall be opened in the presence of their representatives

on a specific date and time at the office of NSD.

iii) The NSD reserves the right to select the tenderer on the basis of best possible bids

received. The decision of the Tender Evaluation Committee arrived at as above shall be

final and representation of any kind shall not be entertained on the above. Any attempt

by any tenderer to bring pressure of any kind may disqualify the tenderer for the present

tender and the tenderer may be liable to be debarred from bidding for NSD tenders in

future for a period of three years.

iv) The tenderer shall submit a self-certificate certifying that the

Firm/Company/Organization has/have never been debarred/black listed/sought arbitration

by any Govt./PSU. If it is found out that the Self Certificates by the participating firm is

Page 5: TENDER NOTICE - NSD · Bahawalpur House, Bhagwandas Road, New Delhi-110001 NEW DELHI TENDER DOCUMENT NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR Director,National

incorrect/wrong or bogus, the firm shall be blacklisted, its bids will be ignored and

EMD/Performance security will be forfeited.

6. Payment Terms The payment shall be made within 30 days of the submission of monthly bill after

statutory deductions like Tax Deduct at Source as applicable from time to time. The bill

should be raised by the transporter on the basis of billing from NSD Auditorium to

Hotel/Airport/Railway station as per approved rates plus GST if any. Toll Tax / Parking

Charges will be paid on submission of receipt.

7. Duration/Period of Contract

The tender will be valid for the period of one year ( January,.2018 to 31.12.2018).

However, the period may be extended for another one year depending upon the

performance of the transporter and requirement of NSD.

8. Termination of Contract

In case of any default by the Contractor and in any of the terms & conditions (whether

General or Special), NSD may without prejudice to any other right/remedy which shall

have accrued or shall accrue thereafter, terminate the contract, in whole or in part, by

giving 15 days notice in writing to the Contractor.

All instructions, notices and communications etc. under the contract given in writing and

if sent to the last known place of business, shall be deemed to be served on the date, even

in ordinary course of post, these would have been delivered to the contractor.

Page No. 4 to 8

9. Dispute Resolution

i) If any dispute or difference of any kind whatsoever shall arise between the Parties in

connection with or arising out of this Contract or out of the breach, termination or

invalidity of the Contract hereof, the parties shall resolve them by resort to the following

in the order so mentioned.

ii) Parties shall attempt for a period of 30 days after receipt of notice by the other Party of

the existence of a Dispute to settle such Dispute in the first instance by mutual

discussions between the Parties

iii) If the dispute cannot be settled by mutual discussions within 30 days as provided herein,

the Dispute shall be referred to the sole arbitration of an arbitrator appointed by the

Director, NSD. The party having a grievance shall serve a written notice by registered

acknowledgement due post, on the other party intimating its intention of invoking the

arbitration clause and shall simultaneously serve a notice on in the similar mode on the

Director, NSD requesting him to appoint an arbitrator.

iv) The arbitration proceedings shall be held in accordance with the provisions or Arbitration

and Conciliation Act 1996, or any statutory modification or re-enactment thereof.

Page 6: TENDER NOTICE - NSD · Bahawalpur House, Bhagwandas Road, New Delhi-110001 NEW DELHI TENDER DOCUMENT NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR Director,National

v) The arbitration proceedings shall be conducted in the English language. The venue of

Arbitration shall be New Delhi.

vi) Each party shall bear the costs of the sole arbitrator equally. The Sole Arbitrator shall

also decide as to which party shall bear the cost of the proceedings.

vii) The Arbitrator shall from time to time with the consent of the Parties extend the time to

make and publish the award.

10.Performance Security .

i) The Earnest Money of Rs. 10000/- will be retained as performance security which will be

refunded within a reasonable time after completion of contract period.

11.Penalty:

In case of breach of any conditions of the contract and for all type of losses caused including

excess cost due to hiring of Vehicle from the market in the event of transporter failing to provide

requisitioned vehicle or not providing vehicle in time, The Director, National School of Drama

shall make deductions at double the rate of Hiring rate on prorata basis from the bills preferred

by the transporter or that may become due to the contractor under this or any other contract from

the security deposit or may be demanded from him to be paid within seven days to the credit of

the National School of Drama.

Page No. 5 to 8

Page 7: TENDER NOTICE - NSD · Bahawalpur House, Bhagwandas Road, New Delhi-110001 NEW DELHI TENDER DOCUMENT NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR Director,National

Annexure – I

(To be kept duly signed in Envelope 1 – Technical Bid )

1. Name of the firm with full address of the place

of operations

:

2. Distance from NSD-Auditorium(Ravindra

Manch) in kms.

:

3. Date of establishment / year from which in the

business of travel agency

:

4. Number of cars / vehicles owned by travel

agencies giving detailed breakup like make,

mode & types of cars / vehicles.

: Make/Type

of Car

Year

Registration

Number

Permit

number

5. Turnover, year-wise, for the last two years - &

2015-2016 & 2016-17. Copies are to be

enclosed.

:

6. List of clients including names of two

government organizations to which the vehicles

are being provided. Copies are to be enclosed.

: Name of the firm/

Institution

(Attach Annexure)

Address & Tel. No.

7. PAN Number

(copy of same be enclosed)

8. GST Number

(copy of same be enclosed)

Date :

Place:

Signature of the Bidder

Name of the firm and stamp

Encl:1. Copies of the client letters.

2. Photocopies of the RTO Registration, Insurance etc. of the vehicle

Page No. 6 to 8

Annexure II

Page 8: TENDER NOTICE - NSD · Bahawalpur House, Bhagwandas Road, New Delhi-110001 NEW DELHI TENDER DOCUMENT NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR Director,National

(To be kept duly signed in Envelope 2 – Financial Bid for Car )

Description Swift-

desire/

Ritz

AC/

Non-AC

Wagon R

AC/ Non-

AC

Indigo

AC/

Non-AC

Honda City

Lancer

SX4

ETIOS

DESIRE

Qualis

Tavera

Non-AC

Qualis

Tavera

AC

Innova

6 Seater

8 hrs

80 kms

24 hrs

Rates for Extra

kms over &

above 80 kms

Rates for extra

per hour

For outstation

usage charges

per day with

minimum kms

Night halt

charges per

night

Airport

dropping

Railway

station

dropping

(Old Delhi)

(New Delhi)

(Nizamuddin)

(Anand Vihar)

(Sarai Rohilla)

Note:-

1) All above rates should be on the basis of billing from NSD destination (Auditorium) to

Hotel/Airport/Railway station plus GST if any.

2) Toll Tax / Parking Charges will be paid on submission of receipt.

3) Rate should be quoted in Indian Rupees only.

Date :

Place:

Signature of the Bidder

Name of the firm and stamp

7/8

Page 9: TENDER NOTICE - NSD · Bahawalpur House, Bhagwandas Road, New Delhi-110001 NEW DELHI TENDER DOCUMENT NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR Director,National
Page 10: TENDER NOTICE - NSD · Bahawalpur House, Bhagwandas Road, New Delhi-110001 NEW DELHI TENDER DOCUMENT NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR Director,National

Annexure III

(To be kept duly signed in Envelope 3 – Financial Bid for Bus )

Description Delux Bus

(2x2 seater)

27 seater

AC

Delux Bus

(2x2 seater)

40 seater

AC

Delux

Bus (2x2

seater)

45 seater

AC

Delux Bus

(3x2 seater)

50 seater

Non-AC

Tempo

Traveller

12 seater

Tempo

Traveller

15 seater

Tempo

Traveller

27 seater

8 hrs

80 kms

24 hrs

Rates for Extra

kms over &

above 80 kms

Rates for extra

per hour

For outstation

usage charges

per day with

minimum kms

Night halt

charges per

night

Airport

dropping

Railway station

dropping

(Old Delhi)

(New Delhi)

(Nizamuddin)

(Anand Vihar)

(Sarai Rohilla)

Note:-

1. All above rates should be on the basis of billing from NSD destination (Auditorium) to

Hotel/Airport/Railway station plus GST if any.

2. Toll Tax / Parking Charges will be paid on submission of receipt.

3. Rate should be quoted in Indian Rupees only.

Date :

Place:

Signature of the Bidder

Name of the firm and stamp

Page No. 8 to 8

Page 11: TENDER NOTICE - NSD · Bahawalpur House, Bhagwandas Road, New Delhi-110001 NEW DELHI TENDER DOCUMENT NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR Director,National
Page 12: TENDER NOTICE - NSD · Bahawalpur House, Bhagwandas Road, New Delhi-110001 NEW DELHI TENDER DOCUMENT NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR Director,National

TENDER DOCUMENT

FOR FLEX PRINTING MATERIAL

On behalf of the National School of Drama (NSD), the Director, NSD invites sealed tenders

from Interested & experienced printers/suppliers for arrangement of Flex printing material for

organizing Theatre Olympic, 2018 in Jaipur to be held from 18th March to 01st April, 2018 and

other activities in two bid systems, technical & financial bids.

1. Tender (Financial/Technical) in sealed cover addressed to The Registrar, National

School of Drama, Bahwalpur House, Bhagwandas Road, New Delhi – 110001 should be

submitted on or before 22.01.2018 by 3:00 p.m. The bid should be accompanied with an

EMD of Rs. 10,000/- (Ten thousand only) in the form of Demand Draft in favour of

Director, National School of Drama, payable at New Delhi.

2. Sealed Tender will be opened in the office of National School of Drama, Bahawalpur

House, Bhagwandas Road, New Delhi-110001 in the presence of such bidders who may

like to be present on .22.01,2018 at 16:00 hrs.

3. Tender Documents downloaded from NSD’s website http://www.nsd.gov.in should be

accompanied with a demand draft of Rs. 200/- (Rupees Two Hundred only) in favour of

the Director, National School of Drama, New Delhi payable at New Delhi at the time of

submission of tender.

2. Pre-qualifications for tenderers for technical evaluation

1. The bidder should be a well established Professional Agency/Company/Firm in same

industry and have minimum of 2 years experience of handling such

events/conferences/award functions of Govt./Semi./PSU/Autonomous bodies of Govt. of

India .

2. The bidder should have full-fledged office set up and adequate manpower with state-of –art

infrastructure and resources to support timely service for activities within the scope of

work, should enclose necessary documents as a proof of their office set up.

3. The bidder should have PAN NO. / GST No.

4. Firms should not be black listed in the past by any Government Department, an

undertaking to this effect may be enclosed.

5. The firm should have at least a turnover of not less than Rs. 15 lakhs per annum during the

last two financial years, i.e.,2015-16 and 2016-2017

6. All necessary documents/information as per information sheet for technical bid (Annexure-

A) should be attached with Applications.

Page no. 1 of 7

Page 13: TENDER NOTICE - NSD · Bahawalpur House, Bhagwandas Road, New Delhi-110001 NEW DELHI TENDER DOCUMENT NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR Director,National

3.Terms & Conditions

1. In case the bidder withdraws the offer during the pendency of the offer or afterwards, the

earnest money submitted by the bidder will be forfeited.

2. Any enquiry/query raised after the quotation is submitted will not be entertained.

3. The successful bidder shall be required to comply with all the instructions of the venue

management and restore the area to its original form after the event.

4. The L1 will be decided based on the unit value of each item added together. In case, the

bidder has not quoted for some items, the highest of price quoted by the other bidder will

be taken into account for arriving at L1. However, at the time of placement of order, the

L1 so arrived has to match the lowest price. It is, therefore, advised to quote for all the

items so that there is no ambiguity in your quote because of the above condition.

However, any ambiguity left even after that, the decision of the concerned Purchase

Committee for arriving at L1 will be final. In case of any doubt, the probable bidders can

approach NSD before submitting its quote. No change will be allowed after

submitting/opening of quote.

5. Rates quoted shall include installation charges/ other charges. GST if any will be paid

extra.

6. Please note that the UNIT mentioned in the tender shall only be quoted. The purchase

committee reserves the right to reject the bid for that item in case the bidder quotes the

other unit than indicated in the tender.

7. Conditional tender will be rejected.

8. Number of items/ quantity may vary. Any items quoted in the list may or not be

purchased.

9. If the items not supplied as per the quoted tender specs, would be replaced by the venders

at their own cost.

10. The tariff will be applicable from January,.2018 to 31.12.2018 (one year) and no hike in

tariff will be allowed during the year.

4. Prequalification for tenderers for financial bid evaluation

(i) Financial bid should be submitted in format (Annexure-B).

5. Cost of Tender and schedule of submission of tender documents

(i) Cost of the Tender : Rs.200/-

(ii) Time and last date of receipt of tender documents :1500 hrs on 22.01,2018

(iii) Time and date of opening of technical bid 1600 hrs on 22.01,2018

(iv) Procedure for submitting the bids : Two bid system

2/7

Page 14: TENDER NOTICE - NSD · Bahawalpur House, Bhagwandas Road, New Delhi-110001 NEW DELHI TENDER DOCUMENT NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR Director,National

(v) The tender in the prescribed format should be addressed to the Registrar, NSD

giving indication that it contains the tender under sealed cover. This is a two bid

system. The first cover shall be super scribed Tender for Technical Bid for flex

printing in Jaipur. The second cover shall be super scribed Tender for

Financial Bid for flex printing in Jaipur Both these envelopes after being sealed

properly shall be put into a third envelope, which should also be sealed before it is

sent / submitted. The third sealed cover shall be addressed to the Registrar,

National School of Drama, Bahawalpur House, Bhagwandas Road, New Delhi –

110001. This cover should be super scribed “Tender for Flex Printing Material

in Jaipur”.

(vi) The Technical Bid will be opened in the first instance in the presence of the

tenderers or their representatives who wish to be present

(vii) The financial bid of those bidders will be opened who qualify the technical bid.

6. Earnest Money Deposit

(i) Earnest Money Deposit (EMD) amount of Rs.10,000/- (Rupees Ten thousand only) shall

be submitted along with the offer. The EMD shall be in the form of a cross demand

draft drawn in favour of Director, NSD payable at New Delhi. The tender not

accompanied by the EMD shall be summarily rejected.

(ii) The EMD of successful bidder shall be retained during the period of validity of the

Offer as performance security.

(iii) No interest shall be paid by NSD on the EMD for the above said period.

(iv) The EMD deposited is liable to be forfeited, if the tenderer withdraws or amends impairs

or derogates from the tender in any respect, within the period of validity of his offer.

(vi) EMD of all un-successful tenderers shall be returned within a reasonable time period

after a decision is taken on the tender enquiry.

7. Evaluation of Tender

(i) The tender will be evaluated by a Committee.

(ii) The financial bids of the tenderers shall be opened on a specific date and time at the

office of NSD, in presence of representative if any.

(iii) The NSD reserves the right to select the tenderer on the basis of best possible bids

received. The decision of the Tender Evaluation Committee arrived at as above shall be

final and representation of any kind shall not be entertained on the above. Any attempt

by any tenderer to bring pressure of any kind may disqualify the tenderer for the present

tender and the tenderer may be liable to be debarred from bidding for NSD tenders in

future for a period of three years.

8. Payment Terms

Payment shall be made within 30 days of the submission of monthly bill after Statutory

deductions like Tax Deduct at Source as applicable from time to time.

3/7

Page 15: TENDER NOTICE - NSD · Bahawalpur House, Bhagwandas Road, New Delhi-110001 NEW DELHI TENDER DOCUMENT NOTICE INVITING TENDER FOR HIRING OF CARS & BUSES FOR JAIPUR Director,National

9. Duration/Period of Contract

The tender will be valid for the period from January.2018 to 31.12.2018

10. Termination of Contract

In case of any default by the Printer/Agency, NSD may without prejudice to any other

right/remedy which shall have accrued or shall accrue thereafter, terminate the contract, in

whole or in part, by giving 15 days notice in writing to the tenderer All instructions,

notices and communications etc. under the contract given in writing and if sent to the last

known place of business, shall be deemed to be served on the date, even in ordinary

course of post, these would have been delivered to the hotelier.

11. Dispute Resolution

(i) If any dispute or difference of any kind whatsoever shall arise between the Parties in

connection with or arising out of this Contract or out of the breach, termination or

invalidity of the Contract hereof, the parties shall resolve them by resort to the following

in the order so mentioned.

(ii) Parties shall attempt for a period of 30 days after receipt of notice by the other Party of the

existence of a dispute to settle such dispute in the first instance by mutual discussions

between the Parties.

(iii) If the dispute cannot be settled by mutual discussions within 30 days as provided herein,

the dispute shall be referred to the sole arbitration of an arbitrator appointed by the

Director, NSD. The party having a grievance shall serve a written notice by registered

acknowledgement due post, on the other party intimating its intention of invoking the

arbitration clause and shall simultaneously serve a notice on in the similar mode to the

Director, NSD requesting him to appoint an arbitrator.

(iv) The arbitration proceedings shall be held in accordance with the provisions or Arbitration

and Conciliation Act 1996, or any statutory modification or re-enactment thereof.

(v) The arbitration proceedings shall be conducted in the English language. The venue of

Arbitration shall be New Delhi.

(vi) Each party shall bear the costs of the sole arbitrator equally. The Sole Arbitrator shall also

decide as to which party shall bear the cost of the proceedings.

(vii) The Arbitrator shall from time to time with the consent of the Parties extend the time to

make and publish the award.

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Annexure-A

INFORMATION SHEET (For Technical bid )

S.No. Details Attachments

1 Firm’s Registration Certificate, copy to be enclosed A

2. Address Proof, copy to be enclosed B

3. Pan Card Details (to be printed on the letter head

of the Company and Signed by the Head of the

Organizations along with the copy of Pan Card C

4. Goods & Service Tax registration, copy to be enclosed. D

5. Copy of last 2 years ITR and 2 years balance sheets

duly certified by CA. E

6. Name, Contact details (E-mail ID and Mobile No.)

Of the authorized representative of the firm.

.

7. Firms should not be black listed in the past by any

Government Department, an undertaking to this effect

may be enclosed. F

Date : Signature

Place: Name of the firm

Stamp

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Annexure ‘B for Financial bid

Branding material and other services that may be required for the Branding of 8th Theatre

Olympics/ other activities as per requirement or advice of the festival designer for Jaipur.

S.No. Nature of Work with specification Rates per Sqft

1 Normal Flex multicolour printing – 240 gsm

2 Normal Flex multicolour printing– 280 gsm

3 Star Quality Flexmulticolour printing – 240 gsm

4 Star Quality Flex multicolour printing– 280 gsm

5 Normal Flex (Black Back) multicolour printing– 260 gsm

6 Star Quality Flex (Black Back) multicolour printing– 260 gsm

7 Star Quality Flex (Black Back) multicolour printing– 260 gsm

8 Backlit Flexmulticolour printing

9 Grey Back Matt Finish Front-lit Flexmulticolour printing

10 Flex printing with mounting on Iron Frame (On Rent Basis)

11 Flex printing with mounting on Wooden Frame (On Rent Basis)

12 One Way Vision

13 Vinyl (InnTann Brand)

14 Vinyl (LG Brand)

15 Vinyl (3M Brand)

16 Clear Vinyl (LG Brand)

17 Clear Vinyl (3M Brand)

18 Grey Back Banner Media (Non Adhesive)

19 Metallic Banner Media (Non Adhesive)

20 Frost Film

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21 Vinyl Printing with lamination (Gloss/matt) mounted on 8mm Sun

board

22 Vinyl Printing with lamination (Gloss/matt) mounted on MDF

23 Translate

24 Roll Up Standy (Flex / Non Adhesive Banner Media)

25 Flex Backdrop Installation

26 Vinyl / One Way Vision Pasting

27 Large LED digital Screens for outdoor display inclusive of

installation and operation, inclusive of operator (all inclusive).

Please code as per available size with you.

28 Medium LED digital Screens for indoor display inclusive of

installation and operation, inclusive of operator (all

inclusive).Please code as per available size with you.

29 Black out Media Print star

30 Mat finish white Media print star

31 Vinyl Digital printing 8mm sunboard on pesting with lamination

and cut out

32 MDF 16 mm cut out

33 Back light Media Print Star

34 Cost of wooden frame with installation (per sq ft) of above items

35 Cost of Iron frame with installation (per sq ft) of above items

Note:1. GST as applicable will be paid extra

2. The rates will be valid during the period of contract from 1st January, 2018 to 31st

December, 2018.

Date : Signature

Place: Name of the firm

Stamp

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