TENDER FORMS FOR RUNNING CANTEEN

TENDER FORM NO.

The Principal

Delhi Public School,

Near11th

KM.Milesto

ne, Kamptee Road,

Nagpur – 440026

Sub: Tender for running Canteen in Delhi Public School, Kamptee Road, Nagpur.

Sir,

I am submitting herewith the Tender for providing catering services in the Delhi Public

School, Nagpur in Canteen Block on Contract basis as per details given below:-

1. Name of the Tenderer

2. Address

3. Registration/License No.

(Attested Photostat copy

of license issued by the attached)

4. Details of Contracts executed till date

(Please give details of contracts executed previously in a separate sheet, along with documentary

proof thereof.)

S.No. Nature of contracts Period Govt./Semi Govt./Private

Organizations

I)

II)

III)

IV)

5.

S.No. Present Contracts in hand Period Govt./Semi Govt./Private

Organizations

I)

II)

III)

IV)

PAN Card No. (Copy of the Income Tax Return filed in for the

previous year may be enclosed)

7. Man Power/Resources available:

Certified that all the terms and conditions mentioned in the Tender Form are

acceptable to me/us.

Signature of the Tenders

with stamp

Dated:

- 1 -

Delhi Public School, Near 11th

KM. Milestone,

Village – Khairy, Kamptee Road, Nagpur – 440026.

TENDER FOR CATERING SERVICES IN THE

CANTEEN BLOCK LOCATED AT DPS CAMPUS

INTRODUCTION

Student and Staff canteen exists in the premises of the Canteen Building DPS Campus,

Kamptee Road, Nagpur-440026. This tender is intended for the catering services for the staff and

Students in the Delhi Public School.

The term "School" shall mean the Delhi Public School, Kamptee Road, Nagpur.

“Principal" shall mean the Principal, DPS: " "Contractor" shall mean the person who is

awarded this contract by DPS to run the canteen in the School on contract, as per the

prescribed terms and conditions of the contract.

The day-to-day working of the canteen will be watched by an Canteen Committee duly

constituted by the School for this purpose.

SCOPE

The Contractor is required to supply tea, coffee, bakery products and snacks etc. to

students, parents and employees of the DPS shall use this canteen. The canteen to be run as an

emergency basis as whenever students or staff/ teachers of school not able to bring tiffin.

Sometime canteen contractor has to give material to students or staff on credit basis if they have

not money. Tea, Coffee, Snacks, Cold Drinks and snacks shall also be supplied for meetings or

other purpose, whenever and wherever required in the premises.

Signature of the Tenderer

2 -

TERMS AND CONDITIONS

1) (a) Licence Fee: Accommodation as given in Annexure-I will be provided for the

canteen at a nominal license fee of Rs.5000/- per month for electricity etc. supply.

(b) Water supply : Drinking R. O. water Free. But it should not be used for

washing purposes. For washing purpose there is separate arrangement.

The agency would use power consumption only for refrigerator, hot-case,

Grinding of dal etc. Not for cooking purpose.

2) Exiting furniture for use within the canteen premises will be provided by the

School except almirah/racks required for storage purpose etc.

3) The contractor will have to make arrangement for cleanliness of canteen and its

surroundings to the satisfaction of the School. The contractor shall also be

responsible for the safe and hygienic disposal of the canteen waste.

4) The contractor shall arrange for items i.e crockery, utensils, boilers, juice

machine, cooking gas cylinders, cooking store etc. and items of similar nature of

good quality as approved by the School at his own cost and maintain the said

items in proper and hygienic conditions for due discharge of obligations in respect

of running of canteen.

5) The contractor will have to provide employees in proper uniforms for service in the

canteen as also for the service in rooms.

6) The timings of the canteen will be as prescribed by the School from time to time

subject to change. Skeleton services will also be provided beyond office hours.

7) Service’ The contractor will be required to provide canteen service in the canteen

premises.

8) The contractor shall employ only such persons as are declared medically fit, No

such employee will be under the age of 18 years. Documentary evidence will be

provided by the contractor.

9) Only commercial cooking gas is to be used in the canteen for preparing hot drinks

& cooking which is to be arranged by the contractor including gas cylinders.

9) The contractor will be fully responsible for the repair/maintenance, cleanliness,

breakage and damage done to the building and sanitary, electrical and any other

fittings and fixtures installed in the space provided to him by the Institute for the

purpose of preparing Snacks, tea and coffee. Furniture provided to the contractor

will be maintained properly. Any loss/damage ( including repairs) to the same

will have to be made good by the Contractor, at his cost.

Signature of the Tenderer

- 3 -

10) Materials used for cooking purpose tea, coffee, spices, food stuffs,

vegetable etc. should be of good quality only will be used. The School

reserves the right to inspect the materials at any time.

11) The contractor will take all necessary precautions against fire hazards and

comply with rules and regulations as laid down by concerned local authorities

and to the satisfaction of the Institute.

12) The rate list and menu as approved by the School should be displayed

conspicuously daily. The contractor may sell other food items at prevailing

market rates only.

13) The size and weight including quality of the various items should be approved by

the School. No new items would be introduced without approval of the School.

No rate will be revised without the approval of the Institute.

14) The contractor will have to employ the required staff at his own cost and bear all

the statutory and other liabilities for running the canteen.

15) The School shall not in any manner be treated as the employer of these employees

or concerned with the terms of their employment or conditions of their services

since the relationship of employer and employees shall always be considered to

be between the contractor and such persons as will be employed by him. While

engaging his employees the contractor will make these conditions clear to them

categorically and in writing, and their acceptance of these terms shall be

communicated to the Institute also.

16) Under no circumstances any of the contractor's employees will stay in the School

premises beyond canteen hours after closing the canteen. He will ensure that the

canteen rooms are properly locked and secured during closed hours of the School.

The access to the space allotted to the contractor will be as per the conditions and

in the mode as prescribed and regulated by the School from time to time which

will be binding on him and his employees. The School shall have the right to

inspect the premises allotted to the contractor including the canteen store at any

time.

Signature of the Tenderer

-4-

17) The contractor has to arrange small canopy etc. outside the canteen block on special

occasion such on sports days, annual days, fete etc. program for better facility to the

students, parents and staff of the school.

18) The contract will be for one year to start with from the date of signing the agreement

and the agreement may be renewed by the School on such terms and conditions as may

mutually be agreed upon between the parties. The Committee reserves the right to

repudiate the contract at any time after giving one month's notice, if the Committee is

not satisfied with the working of the said contractor. The decision of the Committee in

this regard shall be final will be binding on the contractor. The contractor, if he so

desires, may seek termination of the contract by giving written notice of not less than

three months duration during the agreement period.

19) The contractor will, at all times, ensure discipline decent and courteous behavior by his

employees while they remain in premises of Delhi Public School, Nagpur. In case any

of his employee indulges in any act of indiscipline, misbehavior or slogan shouting or

indulges in violent act(s) or abets others in doing so and it is prima facie proved, the

contractor shall remove the employee concerned from the premises immediately on

receipt of written communication from the authorities which will be duly acknowledged

by the contractor.

20) Under exceptional circumstances the School reserves the right to change any

term and condition as and when warranted.

21) In case of any dispute arising out of the interpretation of the terms and conditions

of the contract, the decision of the Principal & DPS canteen committee, will be

final and binding.

22) The contractor will be required to execute an agreement in the prescribed

form in this behalf in case the contract is awarded.

23) The contractor whom the above terms and conditions are acceptable, shall submit

the completed tender forms to this office by 4.00 P.M in sealed cover on or before

06.09.2017 The tenders will be opened on 09.09.2018 at 11:00A.M in Admin

Block of DPS.

24) The contractor will not further sub-contract the contract to any other party. In case

the contractor is found having sub-contracted this contract, the contract will be

terminated without any notice.

25) The school reserves the right to reject the tender and the contract without

mentioning any reason to the party.

26) The school is away from the city limits. In order to provide safe and quality food

for those students and staff who leave their home early, the canteen facility is

proposed by the school and is of no commercial interest from the school’s side.

TWO ANNEXURES ARE ALSO ENLCOSED HEREWITH.

Signature of the Tenderer

Annexure I

Details of space provided for the canteen of Canteen block, Ground Floor in the center of all

school buildings at DPS Campus.

1) Canteen Space in Canteen Block ;- 600 sq. ft.

2) Sale/ Serving counters; - 3 nos.

3) Kitchen;- Modular kitchen built inside canteen with proper storage furniture.

Annexure II

List of Beverages and

snacks

S.No. Item Quantity with weight etc. Material, per

Unit

Gram/ML

Rate to be

quoted by

the Tenderer

1 Hot Coffee One cup (100 Ml.) By Vending

machine or

manual

made

2 Hot Tea One cup ( 100 Ml.) By vending

machine of manual

made.

3 Frooty, Appy,

Lemonade

200 ml tetra pack (MRP 15/-)

4 Frooty, Appy, 250 ml tetra or bottle pack. (MRP

20/-)

5, Milkshake –

Cavin’s, Amul

200 ml Tetra pack (MRP 25/-)

6 Cold Coffee,

Chilled latte

200 ml Tetra pack (nestle make)

(MRP 30/-)

7 Bun Pao with

Cheese, Butter

1 Pc (Cut+ filled with cheese slice

+Butter thereon) and baked in

Oven

8 Vegetable

sandwich

2 pcs. Bread filled with

Vegetables etc. ketchup

Set of two piece

9 Vegetable Grilled

Sandwich

2 pcs. Bread filled with

Vegetables etc. Grilled + ketchup

Set of

two pc.

10 Vegetable Puff Filled with Veg., Potato in

triangle shape, baked + Ketchup

1 Numb

er

11 Vegetable Paneer

Puff

Filled with Veg., Paneer in

rectangle shape, baked + Ketchup 1 Number

12 Vegetable

Footlong

Special rectangle shape bread

topped with Paneer, Cheese etc.

and baked+ ketchup

1 Number

13 Bun Tikki Big Size Bun Pao stuffed with

Veg.tikki+ cheese, butter and

baked+ ketchup

1 Number

14 Tikki Roll Roll type Pao filled with Veg.

Tikki, topped with Cheese etc.,

Baked + ketchup

1 Number

15 Kathi Roll Big Roti filled with Paneer, Veg.,

rolled and beked+ ketchup

1 Number

16 Diff. flavored

Pastries

Choco, Pineapple, Black Forest

etc. in triangle or s. shape

1 Number

17 Chholley/Pathure 2 pcs in a plate

18 Poha Cooked with onion, potato etc.

19 Upma Cooked with Onion etc.

20 Chocolate,

confectionary

Cadbury, Nestle, Mars make MRP Rs. 5,10,

20, 30, 40, 45,

50/- etc.

21 Namkeen packets Ajit bakery, Haldirams make MRP Rs. 10,

20/- etc.

22 Ice Cream Amul, Quality Walls, Dinshaw,

Top & Town etc. make

MRP Rs.

20,25,30,35,40,

50, 60/- etc.