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  • 1

    M P STATE ELECTRONICS DEVELOPMENT CORPORATION LTD (A Govt. of M.P Undertaking.)

    Tender for Rationalization, Deduplication, Shifting of

    Electors, Data Entry & Updations, EPIC Preparation,

    Integration & Consolidation, Generation & Printing of Integrated Photo Electoral Roll as per the guidelines of

    Election Commission of India

    Tender No. MPSEDC/MKT/2011/204

    (All pages of this document except for Commercial-bid to be submitted in original duly signed on each page along with the technical bid envelope. The Commercial bid in original is to be enclosed in a separate sealed envelope)

    M.P. State Electronics Development Corporation Ltd. 147, Zone-I, M. P. Nagar, Bhopal - 462011 (M.P.)

    Ph. No. 0755-2769822, 2769816 Fax: 0755-2769824

    www.mpsedc.com

  • 2

    INVITATION FOR BIDS

    Addl. Chief General Manager, MPSEDC Ltd., Bhopal invites sealed bids, under two envelopes system,

    from bidders for Tender Document for Rationalization, Deduplication, Data Entry and Updations,

    EPIC Preparation, Integration & Consolidation, Generation and Printing of Photo Electoral Roll as per the guidelines of Election Commission of India on behalf of office of the Chief Election Commission,

    Bhopal. Interested bidders may obtain further information from the office of MPSEDC Ltd., Bhopal Bids are invited for the work mentioned hereunder:

    S

    n

    Items Description

    a Scope of Work Rationalization, Deduplication, Data Entry and Updations, EPIC Preparation, Integration &

    Consolidation, Generation and Printing of Photo Electoral Roll as per the guidelines of Election

    Commission of India

    b Cost of Tender Document Rs.1000.00 (non-refundable) by Demand Draft/Cash c Sale of Tender documents Date 1.8.2011 to 16.8.2011 (Between 10.30 a.m. to

    5.30 p.m.) d Last date of submission of

    Tender

    Date 17.08.2011 up to 3.00 p.m.

    e Date of opening of Technical Bid Date 17.08.2011 at 4.00 p.m.

    f EMD Rs. 1,00,000/- (Rupees One Lakh Only) in the form of

    Demand Draft payable to MPSEDC Ltd., Bhopal g Place of opening of Bids Office of MPSEDC Ltd., 147, Zone-1, Maharana Pratap

    Nagar, Bhopal (M.P.)

    h Address for communication MPSEDC Ltd., 147, Zone-1, Maharana Pratap Nagar,

    Bhopal 462 011 (M.P.)

    Note : Tender can be downloaded from the website www.mpsedc.com In case. tender document

    has been downloaded from the website, the tenderer will have to enclose a Demand Draft of Rs.1000/- (Rupees One Thousand only) as tender document from any scheduled bank in favor of

    MPSEDC Ltd. payable at Bhopal along with the tender.

    *Any future Corrigenda/Information shall be posted only on our website

    www.mpsedc.com

  • 3

    Letter for Submission of tender

    To Dated --------, 2011.

    Addl. CGM, MPSEDC

    147 Zone I, M P Nagar Bhopal (M P)

    Ref : Tender Document for Rationalization, Deduplication, Data Entry and Updations, EPIC

    Preparation, Integration & Consolidation, Generation and Printing of Photo Electoral Roll

    as per the guidelines of Election Commission of India against Tender No. MPSEDC/MKT/2011/204 due on 17.08.2011

    Dear Sir,

    Having examined the tender document relating to the Tender Document for Rationalization, Deduplication, Data Entry and Updations, EPIC Preparation, Integration & Consolidation, Generation

    and Printing of Photo Electoral Roll as per the guidelines of Election Commission of India as detailed in your tender, Conditions and scope of work etc., and having understood the provisions and

    requirements relating to the development and all other factors governing the tender, We hereby submit our offer for the same in accordance with terms and conditions and confirm our acceptance to

    execute the order within the time period specified in the tender document, at the rates quoted by us

    in the accompanying Bid.

    If, after the tender document is accepted, we fail to complete the said work as per the order. We agree that, M/s. MPSEDC LTD. Bhopal shall have full authority to forfeit the earnest money and

    cancel our order with no obligation on their part.

    We confirm having deposited earnest money of Rs 1,00,000/- (Rupees One Lakh only) by Demand

    Draft No..dated .. Drawn on Bank . Branch attached

    here to, and general information required are as per Annexure attached.

    We further confirm that i. We have successfully executed orders of similar nature and we have sufficient experience and

    financial strength in handling orders of this value. ii. We have sufficient qualified manpower and after support to execute the order efficiently in

    the specified time schedule.

    iii. The quoted rates shall be valid till the completion of the order but not less than 90 days.

    iv. We further confirm that all chapters of the tender documents have been read, understood

    and signed and there is no deviation/discrepancy. v. We hereby declare that we have not been blacklisted by any Govt. Authority.

    The information given above and in the Tender Document is true to the best of our knowledge and

    we understand that in case, the information is found to be false, our tender/work order can be

    rejected at any point of time.

    Signature of the Tenderer

    With stamp and date

  • 4

    Part I Technical Bid

    1 Name of the Tenderer:

    2 Category of the tenderer

    (Whether company, partnership firm or Proprietary concern)

    3 Name of Chief Executive Officer and Telephone No.

    4 Contacts:

    Telephones Office:

    Residence:

    Fax:

    E-mail:

    Mobile No:

    5 Year of Establishment

    Name(s), contact number and Address(s) of proprietor or

    partners or Directors

    6 Other branches/agencies of the

    tenderer in the state of Madhya Pradesh. (Enclose list if any)

    7 Amount of Earnest Money

    Deposit

    Demand Draft details

    Amount (In figures)

    Amount (In words)

    Payable at (Indicate Name of

    Bank & Branch)

    Serial Number

    Dated

    8 Sales Tax/Commercial Tax/

    VAT/CST No. and P F No.

    9 Income Tax PAN/GIR No.

    10 Name of Zones (Maximum 4) for

    which the tenderer have

    submitted the bid.

    TECHNICAL INFORMATION:

    11 Available Facilities:

    No. of Employees on permanent

    roll

  • 5

    Technical : Non-Technical:

    (Details be given )

    Number of card production centers and places thereof

    Available Infrastructure

    12 Total number of Pentium-IV

    computers with minimum 160

    GB HDD or above.

    13

    Operating System

    14 Number of Digital Cameras

    available

    15 Number of Laminating Machines Available

    16 Number of Laser Printers

    (20ppm,600 dpi or above)

    available

    17 Number of additional sets of

    equipments, if any, proposed to

    be procured (give details)

    18 Time required to place the

    equipments on the job

    19 Backup facilities

    20 Software support

    21 No. of generators with capacity

    22 Turn over of the Last 3 years

    (Attach CA's certificate)

    2008-09

    2009-10

    2010-11

    23

    Name and Address of the Banker

    24

    List of major orders executed

    (details to be given )

    25 Past experience as per eligibility

    criteria (details may be given

    along with Documentary

    evidence)

    26 Work in hand (details to be

    given) with documentary evidence.

  • 6

    Note: The present Database is in MS-SQL Server. The Computers used by the Vendor should have

    Windows XP Professional SP II or Windows 7, .net framework and MS SQL Server 2005 Enterprise Edition installed on them. The vendor should use licensed software for the activities outlined in this

    Tender.

    2. Eligibility Criteria:

    The Eligibility Criteria for bidders is as follows:

    1. Tender can be submitted by any bidder who has previous satisfactory experience of preparation of Photo Electoral Rolls and Electors Photo Identity Cards (EPIC) in any state of

    India as per guidelines of Election Commission of India. A certificate from the concerned

    DEO/CEO/SLA (clearly indicating the name/names of Districts) in this regard should be enclosed. Sub-contractors certificate(s) not allowed.

    2. The bidder must have had an average annual turnover of Rs. 30 lakhs during the last 3 financial years. The balance sheets of the last three years should be submitted. In this regard

    CA certificate should be submitted by the tenderer. 3. The Bidder should be registered with Shops and Establishments (enclose certificate). 4. The Bidder should not have been blacklisted by any Government Authority.

    3. Description of work

    The Scope of Work involves the following activities:

    Part- I

    The vendor will perform the Rationalization (breaking of a single part into two parts), Deduplication (removing duplicate entries), Shifting of Electors from one part to another, Data

    Entry of Electors details, Photograph merging in electors database after scanning the photo,

    Mobile Nos, E-Mail IDs, Passport No. etc, followed by data Updations. All these activities will be carried out as per the instructions of the concerned District Election officials.

    Part - II

    The vendor will ca