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M P STATE ELECTRONICS DEVELOPMENT CORPORATION LTD (A Govt. of M.P Undertaking.)
Tender for Rationalization, Deduplication, Shifting of
Electors, Data Entry & Updations, EPIC Preparation,
Integration & Consolidation, Generation & Printing of Integrated Photo Electoral Roll as per the guidelines of
Election Commission of India
Tender No. MPSEDC/MKT/2011/204
(All pages of this document except for Commercial-bid to be submitted in original duly signed on each page along with the technical bid envelope. The Commercial bid in original is to be enclosed in a separate sealed envelope)
M.P. State Electronics Development Corporation Ltd. 147, Zone-I, M. P. Nagar, Bhopal - 462011 (M.P.)
Ph. No. 0755-2769822, 2769816 Fax: 0755-2769824
INVITATION FOR BIDS
Addl. Chief General Manager, MPSEDC Ltd., Bhopal invites sealed bids, under two envelopes system,
from bidders for Tender Document for Rationalization, Deduplication, Data Entry and Updations,
EPIC Preparation, Integration & Consolidation, Generation and Printing of Photo Electoral Roll as per the guidelines of Election Commission of India on behalf of office of the Chief Election Commission,
Bhopal. Interested bidders may obtain further information from the office of MPSEDC Ltd., Bhopal Bids are invited for the work mentioned hereunder:
a Scope of Work Rationalization, Deduplication, Data Entry and Updations, EPIC Preparation, Integration &
Consolidation, Generation and Printing of Photo Electoral Roll as per the guidelines of Election
Commission of India
b Cost of Tender Document Rs.1000.00 (non-refundable) by Demand Draft/Cash c Sale of Tender documents Date 1.8.2011 to 16.8.2011 (Between 10.30 a.m. to
5.30 p.m.) d Last date of submission of
Date 17.08.2011 up to 3.00 p.m.
e Date of opening of Technical Bid Date 17.08.2011 at 4.00 p.m.
f EMD Rs. 1,00,000/- (Rupees One Lakh Only) in the form of
Demand Draft payable to MPSEDC Ltd., Bhopal g Place of opening of Bids Office of MPSEDC Ltd., 147, Zone-1, Maharana Pratap
Nagar, Bhopal (M.P.)
h Address for communication MPSEDC Ltd., 147, Zone-1, Maharana Pratap Nagar,
Bhopal 462 011 (M.P.)
Note : Tender can be downloaded from the website www.mpsedc.com In case. tender document
has been downloaded from the website, the tenderer will have to enclose a Demand Draft of Rs.1000/- (Rupees One Thousand only) as tender document from any scheduled bank in favor of
MPSEDC Ltd. payable at Bhopal along with the tender.
*Any future Corrigenda/Information shall be posted only on our website
Letter for Submission of tender
To Dated --------, 2011.
Addl. CGM, MPSEDC
147 Zone I, M P Nagar Bhopal (M P)
Ref : Tender Document for Rationalization, Deduplication, Data Entry and Updations, EPIC
Preparation, Integration & Consolidation, Generation and Printing of Photo Electoral Roll
as per the guidelines of Election Commission of India against Tender No. MPSEDC/MKT/2011/204 due on 17.08.2011
Having examined the tender document relating to the Tender Document for Rationalization, Deduplication, Data Entry and Updations, EPIC Preparation, Integration & Consolidation, Generation
and Printing of Photo Electoral Roll as per the guidelines of Election Commission of India as detailed in your tender, Conditions and scope of work etc., and having understood the provisions and
requirements relating to the development and all other factors governing the tender, We hereby submit our offer for the same in accordance with terms and conditions and confirm our acceptance to
execute the order within the time period specified in the tender document, at the rates quoted by us
in the accompanying Bid.
If, after the tender document is accepted, we fail to complete the said work as per the order. We agree that, M/s. MPSEDC LTD. Bhopal shall have full authority to forfeit the earnest money and
cancel our order with no obligation on their part.
We confirm having deposited earnest money of Rs 1,00,000/- (Rupees One Lakh only) by Demand
Draft No..dated .. Drawn on Bank . Branch attached
here to, and general information required are as per Annexure attached.
We further confirm that i. We have successfully executed orders of similar nature and we have sufficient experience and
financial strength in handling orders of this value. ii. We have sufficient qualified manpower and after support to execute the order efficiently in
the specified time schedule.
iii. The quoted rates shall be valid till the completion of the order but not less than 90 days.
iv. We further confirm that all chapters of the tender documents have been read, understood
and signed and there is no deviation/discrepancy. v. We hereby declare that we have not been blacklisted by any Govt. Authority.
The information given above and in the Tender Document is true to the best of our knowledge and
we understand that in case, the information is found to be false, our tender/work order can be
rejected at any point of time.
Signature of the Tenderer
With stamp and date
Part I Technical Bid
1 Name of the Tenderer:
2 Category of the tenderer
(Whether company, partnership firm or Proprietary concern)
3 Name of Chief Executive Officer and Telephone No.
5 Year of Establishment
Name(s), contact number and Address(s) of proprietor or
partners or Directors
6 Other branches/agencies of the
tenderer in the state of Madhya Pradesh. (Enclose list if any)
7 Amount of Earnest Money
Demand Draft details
Amount (In figures)
Amount (In words)
Payable at (Indicate Name of
Bank & Branch)
8 Sales Tax/Commercial Tax/
VAT/CST No. and P F No.
9 Income Tax PAN/GIR No.
10 Name of Zones (Maximum 4) for
which the tenderer have
submitted the bid.
11 Available Facilities:
No. of Employees on permanent
Technical : Non-Technical:
(Details be given )
Number of card production centers and places thereof
12 Total number of Pentium-IV
computers with minimum 160
GB HDD or above.
14 Number of Digital Cameras
15 Number of Laminating Machines Available
16 Number of Laser Printers
(20ppm,600 dpi or above)
17 Number of additional sets of
equipments, if any, proposed to
be procured (give details)
18 Time required to place the
equipments on the job
19 Backup facilities
20 Software support
21 No. of generators with capacity
22 Turn over of the Last 3 years
(Attach CA's certificate)
Name and Address of the Banker
List of major orders executed
(details to be given )
25 Past experience as per eligibility
criteria (details may be given
along with Documentary
26 Work in hand (details to be
given) with documentary evidence.
Note: The present Database is in MS-SQL Server. The Computers used by the Vendor should have
Windows XP Professional SP II or Windows 7, .net framework and MS SQL Server 2005 Enterprise Edition installed on them. The vendor should use licensed software for the activities outlined in this
2. Eligibility Criteria:
The Eligibility Criteria for bidders is as follows:
1. Tender can be submitted by any bidder who has previous satisfactory experience of preparation of Photo Electoral Rolls and Electors Photo Identity Cards (EPIC) in any state of
India as per guidelines of Election Commission of India. A certificate from the concerned
DEO/CEO/SLA (clearly indicating the name/names of Districts) in this regard should be enclosed. Sub-contractors certificate(s) not allowed.
2. The bidder must have had an average annual turnover of Rs. 30 lakhs during the last 3 financial years. The balance sheets of the last three years should be submitted. In this regard
CA certificate should be submitted by the tenderer. 3. The Bidder should be registered with Shops and Establishments (enclose certificate). 4. The Bidder should not have been blacklisted by any Government Authority.
3. Description of work
The Scope of Work involves the following activities:
The vendor will perform the Rationalization (breaking of a single part into two parts), Deduplication (removing duplicate entries), Shifting of Electors from one part to another, Data
Entry of Electors details, Photograph merging in electors database after scanning the photo,
Mobile Nos, E-Mail IDs, Passport No. etc, followed by data Updations. All these activities will be carried out as per the instructions of the concerned District Election officials.
Part - II
The vendor will ca