tender for provision of cleanining services

8/14/2019 Tender for Provision of Cleanining Services

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REPUBLIC OF KENYA

NATIONAL COMPETITIVE BIDDING (NCB)

NCB No: MOEST/4/2013 2014

For

PROVISION OF CLEANING SERVICES ATJOGOO

HOUSE B, CDES OFFICE- NYAYO HOUSE,KNATCOM, SCHOOL AUDIT

DEPARTMENTS - NATIONAL BANKBUILDING, ADULT EDUCATION KENYA

REINSURANCE BUILDING AND NATIONALICT INNOVATION, INTEGRATION CENTRE

(NI!C), KENYA SCIENCE CAMPUS,SMASSE BUILDING, NGONG ROAD (OPP"NAKUMATT JUNCTION), UCHUMI HOUSE,

TELPOSTA PLA#A AND UTALII HOUSE

P$%&'*%: Ministry of Education, Science andTechnology

Co$+%: epublic of Kenya1


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I$*. o+: OCTOBER, 2013

CLOSING DATE: /0THNo1*23*%, 45/!AT /5"55 A"M

T36* o7 Co+*+Table of Contents........................................................................................................................................... 2

2.1Eligible tenderers.......................................................................................................................................5

2.2Cost of tendering....................................................................................................................................... 5

2.3Contents of tender documents................................................................................................................ ...5

2.4Clarification of Documents ...................................................................................................................... 6

2.5Amendment of documents ........................................................................................................................6

2.6Language of tender....................................................................................................................................6

2.8orm of Tender......................................................................................................................................... !

2.1"Tender Currencies .................................................................................................................................. !

2.11 Tenderers Eligibilit# and $ualifications. ...............................................................................................8

2.12 Tender %ecurit#...................................................................................................................................... 8

2.13&alidit# of Tenders .................................................................................................................................'

2.14 ormat and %igning of Tender ...............................................................................................................'

2.15 %ealing and (ar)ing of Tenders ............................................................................................................'

2.16 Deadline for %ubmission of Tenders ................................................................................................... 1"

2.1! (odification and *it+dra*al of tenders ..............................................................................................1"

2.18 ,-ening of Tenders .............................................................................................................................11

2.1' Clarification of tenders.........................................................................................................................11

2.2" reliminar# E/amination and 0es-onsieness.....................................................................................11

2.21 Conersion to a single currenc#...........................................................................................................12

2.22 Ealuation and com-arison of tenders..................................................................................................12

2.23. Contacting t+e -rocuring entit#........................................................................................................ ...13

2.24 A*ard of Contract ...............................................................................................................................13

2.25 otification of a*ard............................................................................................................................14

2.26 %igning of Contract ............................................................................................................................. 15

2.2! erformance %ecurit# .......................................................................................................................... 15

2.28 Corru-t or raudulent ractices ...........................................................................................................15

3.1 Definitions..............................................................................................................................................21

2


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MINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY

TENDER NOTICET+e MINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY inites sealed tenders fromeligible candidates for t+e -roision of Cleaning Servie! a" #$g$$ H$%!e B', CDE'! O((ie)N*a*$ H$%!e, KNATCOM, S+$$l A%i" De-ar".en"! ) Na"i$nal Ban/ B%iling, A%l"

E%a"i$n 0 Ken*a Rein!%rane B%iling An Na"i$nal ICT Inn$va"i$n, In"egra"i$n Cen"re

1Ni23, Ken*a Siene Ca.-%!, SMASSE B%iling, Ng$ng R$a 1O--4 Na/%.a"" #%n"i$n3,

U+%.i H$%!e, Tel-$!"a Pla5a An U"alii H$%!e for t+e -eriod 1st ebruar# 2"14 to 31st

@anuar# 2"154

nterested eligible candidates ma# obtain furt+er information and ins-ect t+e tender documents

from rocurement office located at @ogoo Bouse 7 8 t+ floor 0oom o. 8"3 along Barambee

Aenue during normal *or)ing +ours u-on -a#ment of a non = refundable fee of K!+! 6,777477

1One T+$%!an S+illing!3 in ban)er c+eue -er set of document -a#able to (inistr# ofEducation %cience Tec+nolog# on 't+ floor cas+ office 0oom '25 @ogoo Bouse F7G. T+e

documents can also be ie*ed and do*nloaded from t+e *ebsite +tt-H>>***.education.go.)e andt+e bidders *+o do*nload t+e tender documents from t+e *ebsite .%!" ($r8ar "+eir -ar"i%lar!

i..eia"el* ($r re$r! an an* (%r"+er "ener lari(ia"i$n! an aena "$

--$9e%a"i$n4g$4/e($r re$ring4 D$8nl$ae $-ie! are (ree4 N$ $"+er e.ail !+$%l :e

%!e4

T+i! Tener i! e;l%!ivel* re!erve ($r "+e *$%"+, 8$.en an -er!$n! 8i"+ i!a:ili"*4

Bier! are all$8e "$ :i ($r $ne $r .$re l$"!4

7ids must be accom-anied b# a :i !e%ring elara"i$n ($r. ($r "+e *$%"+< 8$.en an-er!$n! 8i"+ i!a:ili"* ailure to fill and sign t+e bid securing declaration form s+all

automaticall# lead to disualification of t+e unsecured bids and must be deliered toH

THE PRINCIPAL SECRETARY, MINISTRY OF EDUCATION, SCIENCE &

TECHNOLOGY P4O4 BO= 277>7 NAIROBI or be de-osited at t+e tender bo/ located in front

of t+e rece-tion area of @ogoo Bouse 7 Barambee Aenue on or before 6?THN$ve.:er, @762

a" 67477 a4.4

Com-lete tender documents in -lain sealed enelo-es and mar)ed Tener N$4 MOEST>@762)

@76>< Pr$vi!i$n $( leaning Servie!, !+$%l :e are!!e "$ "+e Prini-al Sere"ar* Mini!"r*

$( E%a"i$n, Siene & Te+n$l$g* P4O4 B$; 277>7 77677 Nair$:i4

Late bids s+all not be acce-ted after closing time and date. Tenders s+all be o-ened immediatel#

t+ereafter in t+e -resence of candidates re-resentaties *+o c+oose to attend at 67477A4M $n6?THN$ve.:er, @762 a" @n(l$$r $n(erene r$$.4

Hea S%--l* C+ain Manage.en"

F$r Prini-al Sere"ar*4

4
http://www.education.go.ke/mailto:[email protected]://www.education.go.ke/mailto:[email protected]


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SECTION II INSTRUCTIONS TO TENDERERS

@46Eligi:le "enerer!

2.1.1. T+is nitation to tender is o-en to all tenderers eligible as described in t+e instructions to

tenderers. %uccessful tenderers s+all -roide t+e serices for t+e sti-ulated duration fromt+e date of commencement :+ereinafter referred to as t+e term< s-ecified in t+e tender

documents.

2.1.2. T+e -rocuring entit#s em-lo#ees committee members board members and t+eir relatie:s-ouse and c+ildren< are not eligible to -artici-ate in t+e tender unless *+ere s-eciall#

allo*ed under section 131 of t+e Act.

2.1.3. Tenderers s+all -roide t+e ualification information statement t+at t+e tenderer :including

all members of a oint enture and subcontractors< is not associated or +ae beenassociated in t+e -ast directl# or indirectl# *it+ a firm or an# of its affiliates *+ic+ +ae

been engaged b# t+e rocuring entit# to -roide consulting serices for t+e -re-aration of

t+e design s-ecifications and ot+er documents to be used for t+e -rocurement of t+eserices under t+is nitation for tenders.

2.1.4. Tenderers inoled in corru-t or fraudulent -ractices or debarred from -artici-ating in

-ublic -rocurement s+all not be eligible.

@4@C$!" $( "enering

@4@46 T+eTenderer s+all bear all costs associated *it+ t+e -re-aration and submission of itstender and t+e -rocuring entit# *ill in no case be res-onsible or liable for t+ose costs

regardless of t+e conduct or outcome of t+e tendering -rocess.

@4@4@ T+e -rice to be c+arged for t+e tender document s+all not e/ceed ;s+s.1""">I

@4@42 T+e -rocuring entit# s+all allo* t+e tenderer to reie* t+e tender document free of c+argebefore -urc+ase.

@42C$n"en"! $( "ener $%.en"!

2.1.5. T+e tender document com-rises of t+e documents listed belo* and addenda issued in

accordance *it+ clause 6 of t+ese instructions to tenders

i< nstructions to tenderers

ii< eneral Conditions of Contractiii< %-ecial Condtions of Contract

i< %c+edule of 0euirements< Details of serice

i< orm of tender

ii< rice sc+edulesiii< Contract form

i/< Confidential business uestionnaire form

/< Tender securit# form

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/i< erformance securit# form

/ii< rinci-als or manufacturers aut+oriJation form

/iii< Declaration form2.3.2. T+e Tenderer is e/-ected to e/amine all instructions forms terms and s-ecifications in

t+e tender documents. ailure to

furnis+ all information reuired b# t+e tender documents or to submit a tender not

substantiall# res-onsie to t+e tender documents in eer# res-ect *ill be at t+etenderers ris) and ma# result in t+e reection of its tender.

@4>Clari(ia"i$n $( D$%.en"!

2.1.6. A -ros-ectie candidate ma)ing inuiries of t+e tender

document ma# notif# t+e rocuring entit# in *riting or b# -ost fa/ or email at t+e entit#s

address indicated in t+e nitation for tenders. T+e rocuring entit# *ill res-ond in *ritingto an# reuest for clarification of t+e tender documents *+ic+ it receies no later t+an

seen :!< da#s -rior to t+e deadline for t+e submission of tenders -rescribed b# t+e

-rocuring entit#. ?ritten co-ies of t+e rocuring entities res-onse :including ane/-lanation of t+e uer# but *it+out identif#ing t+e source of inuir#< *ill be sent to all

-ros-ectie tenderers *+o +ae receied t+e tender documentsG

T+e -rocuring entit# s+all re-l# to an# clarifications soug+t b# t+e tenderer *it+in 3 da#s

of receiing t+ereuest to enable t+e tenderer to ma)e timel# submission of its

tender

@4A.en.en" $( $%.en"!

2.1.!. At an# time -rior to t+e deadline for submission of tenders t+e

rocuring entit# for an# reason *+et+er at its o*n initiatie or inres-onse to a clarification reuested b# a -ros-ectie tenderer ma#

modif# t+e tender documents b# issuing an addendum.

2.1.8. All -ros-ectie tenderers *+o +ae obtained t+e tender documents *ill be notified of t+eamendment b# -ost fa/ or email and suc+ amendment *ill be binding on t+em.

2.5.3. n order to allo* -ros-ectie tenderers reasonable time in *+ic+ to ta)e t+e amendmentinto account in -re-aring t+eir tenders t+e rocuring entit# at its discretion ma# e/tend

t+e deadline for t+e submission of tenders.

@4Lang%age $( "ener

2.6.1. T+e tender -re-ared b# t+e tenderer as *ell as all corres-ondence and documents relatingto t+e tender e/c+anged b# t+e tenderer and t+e rocuring entit# s+all be *ritten in

Englis+ language. An# -rinted literature furnis+ed b# t+e tenderer ma# be *ritten in

anot+er language -roided t+e# are accom-anied b# an accurate Englis+ translation of t+ereleant -assages in *+ic+ case for -ur-oses of inter-retation of t+e tender t+e Englis+

translation s+all goern.

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@4D$%.en"! C$.-ri!ing "+e Tener

T+e tender -re-ared b# t+e tenderer s+all com-rise t+e follo*ing com-onentsH

:a< A Tender orm and a rice %c+edule com-leted in accordance *it+ -aragra-+' 1" and 11 belo*.

:b< Documentar# eidence establis+ed in accordance *it+ Clause 2.11 t+at t+etenderer is eligible to tender and is ualified to -erform t+e contract if its tender is

acce-tedK

:c< Tender securit# furnis+ed is in accordance *it+ Clause 2.12

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2.1".1rices s+all be uoted in ;en#a %+illings unless ot+er*ise s-ecified in t+e a--endi/ to innstructions to Tenderers

@466 Tenerer! Eligi:ili"* an %ali(ia"i$n!4

@46646ursuant to Clause 2.1 t+e tenderer s+all furnis+ as -art of its tender documentsestablis+ing t+e tenderers eligibilit# to tender and its ualifications to -erform t+e contract

if its tender is acce-ted.

2.11.2 T+e documentar# eidence of t+e tenderers ualifications to -erform t+e contract if itstender is acce-ted s+all establis+ to t+e rocuring entit#s satisfaction t+at t+e tenderer +as

t+e financial and tec+nical ca-abilit# necessar# to -erform t+e contract.

@46@ Tener Se%ri"*

2.12.1 T+e tenderer s+all furnis+ as -art of its tender a tender securit# for t+e amount and form

s-ecified in t+e nitation to tender.

2.12.2 T+e tender securit# s+all be in t+e amount not e/ceeding 2 -er cent of t+e tender -rice.

2.12.2 T+e tender securit# is reuired to -rotect t+e rocuring entit# against t+e ris) of Tenderersconduct *+ic+ *ould *arrant t+e securit#s forfeiture -ursuant to -aragra-+ 2.12.!

2.12.3 T+e tender securit# s+all be denominated in a ;en#a %+illings or in anot+er freel#

conertible currenc# and s+all be in t+e form ofH

a< A ban) guarantee.

b< Cas+.

c< %uc+ insurance guarantee a--roed b# t+e Aut+orit#.

d< Letter of credit

2.12.3 An# tender not secured in accordance *it+ -aragra-+ 2.12.1 and 2.12.3 *ill be reected b#

t+e rocuring entit# as non=res-onsie -ursuant to -aragra-+ 2.2"

2.12.5 nsuccessful tenderers securit# *ill be disc+arged or returned as -rom-tl# as -ossible but

not later t+an t+irt# :3"< da#s after t+e e/-iration of t+e -eriod of tender alidit# -rescribedb# t+e -rocuring entit#.

2.12.6 T+e successful tenderers tender securit# *ill be disc+arged u-on t+e tenderer signing t+e

contract -ursuant to -aragra-+ 2.2' and furnis+ing t+e -erformance securit# -ursuant to

-aragra-+ 2.3".

2.12.! T+e tender securit# ma# be forfeitedH

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:a< f a tenderer 8i"+ra8! its tender %ring t+e -eriod of tender alidit# s-ecified b# t+e

-rocuring entit# on t+eTender ormK or

:b< n t+e case of a successful tenderer if t+e tenderer failsH

:i< to sign t+e contract in accordance *it+ -aragra-+ 3"

$r

:ii< to furnis+ -erformance securit# in accordance *it+ -aragra-+ 31.

:c< f t+e tenderer reects correction of an error in t+e tender.

@462 alii"* $( Tener!

2.13.1Tenders s+all remain alid for '" da#s or as s-ecified in t+e initation to tender after dateof tender o-ening -rescribed b# t+e rocuring entit# -ursuant to -aragra-+ 2.18. A tender

alid for a s+orter -eriod s+all be reected b# t+e rocuring entit# as nonres-onsie.

2.13.2 n e/ce-tional circumstances t+e rocuring entit# ma# solicit t+e Tenderers consent to ane/tension of t+e -eriod of alidit#. T+e reuest and t+e res-onses t+ereto s+all be made in

*riting. T+e tender securit# -roided under -aragra-+ 2.12 s+all also be suitabl# e/tended.

A tenderer ma# refuse t+e reuest *it+out forfeiting its tender securit#. A tenderer granting

t+e reuest *ill not be reuired nor -ermitted to modif# its tender.

@46> F$r.a" an Signing $( Tener

2.14.1T+e tenderer s+all -re-are t*o co-ies of t+e tender clearl#/ mar)ing eac+ F,0ALTEDE0G and FC,9 , TEDE0G as a--ro-riate. n t+e eent of an# discre-anc#

bet*een t+em t+e original s+all goern.

2.14.2 T+e original and all co-ies of t+e tender s+all be t#-ed or *ritten in indelible in) and s+all

be signed b# t+e tenderer or a -erson or -ersons dul# aut+oriJed to bind t+e tenderer to t+e

contract. All -ages of t+e tender e/ce-t for unamended -rinted literature s+all be initialedb# t+e -erson or -ersons signing t+e tender.

2.14.3 T+e tender s+all +ae no interlineations erasures or oer*riting e/ce-t as necessar# to

correct errors made b# t+e tenderer in *+ic+ case suc+ corrections s+all be initialedb# t+e -erson or -ersons signing t+e tender.

@46 Sealing an Mar/ing $( Tener!

2.15.1T+e tenderer s+all seal t+e original and eac+ co-# of t+e tender in se-arate enelo-es dul#mar)ing t+e enelo-es as ORIGINALG and COPY.G T+e enelo-es s+all t+en be sealed

in an outer enelo-e. T+e inner and outer enelo-es s+allH

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2.1!.5 T+e -rocuring entit# ma# at an# time terminate -rocurement -roceedings before contract

a*ard and s+all not be liable to an# -erson for t+e termination.

2.1!.6 T+e -rocuring entit# s+all gie -rom-t notice of t+e termination to t+e tenderers and onreuest gie its reasons for termination *it+in 14 da#s of receiing t+e reuest from an#

tenderer.

@46 O-ening $( Tener!

2.18.1T+e rocuring entit# *ill o-en all tenders in t+e -resence oftenderers re-resentaties *+o c+oose to attend at 1"."" a.m on 6?THN$ve.:er, @762 and

in t+e location s-ecified in t+e initation to tender. T+e tenderers re-resentaties *+o are

-resent s+all sign a register eidencing t+eir attendance.

2.18.3 T+e tenderers names tender modifications or *it+dra*als tender -rices discounts andt+e -resence or absence of reuisite tender securit# and suc+ ot+er details as t+e rocuring

Entit# at its discretion ma# consider a--ro-riate *ill be announced at t+e o-ening.

2.18.4 T+e -rocuring entit# *ill -re-are minutes of t+e tender o-ening *+ic+ *ill be submitted to

t+e tenderers t+at signed t+e tender o-ening register and *ill +ae made t+e reuest.

@46? Clari(ia"i$n $( "ener!

2.1'.1To assist in t+e e/amination ealuation and com-arison of tenders t+e -rocuring entit#ma# at its discretion as) t+e tenderer for a clarification of its tender. T+e reuest for

clarification and t+e res-onse s+all be in *riting and no c+ange in t+e -rices or substance

s+all be soug+t offered or -ermitted.

2.1'.2 An# effort b# t+e tenderer to influence t+e -rocuring entit# in t+e -rocuring entit#s tender

ealuation tender com-arision or contract a*ard decisions ma# result in t+e reection of

t+e tenderers tender.

Com-arison or contract a*ard decisions ma# result in t+e reection of t+e tenderers tender.

@4@7 Preli.inar* E;a.ina"i$n an Re!-$n!ivene!!

2.2".1T+e rocuring entit# *ill e/amine t+e tenders to determine *+et+er t+e# are com-lete*+et+er an# com-utational errors +ae been made *+et+er reuired securities +ae been

furnis+ed *+et+er t+e documents +ae been -ro-erl# signed and *+et+er t+e tenders aregenerall# in order.

2.2".2 Arit+metical errors *ill be rectified on t+e follo*ing basis. f t+ere is a discre-anc#bet*een t+e unit -rice and t+e total -rice t+at is obtained b# multi-l#ing t+e unit -rice and

uantit# t+e unit -rice s+all -reail and t+e total -rice s+all be corrected. if t+e candidate

does not acce-t t+e correction of t+e errors its tender *ill be reected and its tendersecurit# ma# be forfeited. f t+ere is a discre-anc# bet*een *ords and figures t+e amount

in *ords *ill -reail.

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2.2".3 T+e rocuring entit# ma# *aie an# minor informalit# or nonconformit# or irregularit# in

a tender *+ic+ does not constitute a material deiation -roided suc+ *aier does not

-reudice or affect t+e relatie ran)ing of an# tenderer.

2.2".4 rior to t+e detailed ealuation -ursuant to -aragra-+ 23 t+e rocuring entit# *ill

determine t+e substantial res-onsieness of eac+ tender to t+e tender documents. or

-ur-oses of t+ese -aragra-+s a substantiall# res-onsie tender is one *+ic+ conforms toall t+e terms and conditions of t+e tender documents *it+out material deiations. T+e

rocuring entit#s determination of a tenders res-onsieness is to be based on t+e contents

of t+e tender itself *it+out recourse to e/trinsic eidence.

2.2".5 f a tender is not substantiall# res-onsie it *ill be reected b# t+e rocuring entit# andma# not subseuentl# be made res-onsie b# t+e tenderer b# correction of t+e

nonconformit#.

@4@6 C$nver!i$n "$ a !ingle %rren*

2.21.1?+ere ot+er currencies are used t+e -rocuring entit# *ill conert t+ose currencies to;en#a s+illings using t+e selling e/c+ange rate on t+e date of tender closing -roided b#t+e central ban) of ;en#a.

@4@@ Eval%a"i$n an $.-ari!$n $( "ener!4

2.22.1T+e -rocuring entit# *ill ealuate and com-are t+e tenders *+ic+ +ae been determined tobe substantiall# res-onsie -ursuant to -aragra-+ 2.2"

2.22.2 T+e com-arison s+all be of t+e -rice including all costs as *ell as duties and ta/es -a#able

on all t+e materials to be used in t+e -roision of t+e serices.

2.22.3 T+e rocuring entit#s ealuation of a tender *ill ta)e into account in addition to t+e

tender -rice t+e follo*ing factors in t+e manner and to t+e e/tent indicated in -aragra-+

2.22.4 and in t+e tec+nical s-ecificationsH

:a< o-erational -lan -ro-osed in t+e tenderK

:b< deiations in -a#ment sc+edule from t+at s-ecified in t+e %-ecial Conditions of

ContractK

2.22.4 ursuant to -aragra-+ 22.3 t+e follo*ing ealuation met+ods*ill be a--liedH

:a< Operational Plan.

T+e rocuring entit# reuires t+at t+e serices under t+e nitation for Tenders s+all be

-erformed at t+e time s-ecified in t+e %c+edule of 0euirements. Tenders offering to

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-erform longer t+an t+e -rocuring entit#s reuired delier# time *ill be treated as non=

res-onsie and reected.

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2.24.1n t+e absence of -re=ualification t+e rocuring entit# *ill determine to its satisfaction*+et+er t+e tenderer t+at is selected as +aing submitted t+e lo*est ealuated res-onsietender is ualified to -erform t+e contract satisfactoril#.

2.24.2 T+e determination *ill ta)e into account t+e tenderers financial and tec+nical ca-abilities.

t *ill be based u-on an e/amination of t+e documentar# eidence of t+e tenderers

ualifications submitted b# t+e tenderer -ursuant to -aragra-+ 2.1.2 as *ell as suc+ ot+erinformation as t+e rocuring entit# deems necessar# and a--ro-riate.

2.24.3 An affirmatie determination *ill be a -rereuisite for a*ard of t+e contract to t+e

tenderer. A negatie determination *ill result in reection of t+e Tenderers tender in*+ic+ eent t+e rocuring entit# *ill -roceed to t+e ne/t lo*est ealuated tender to ma)e a

similar determination of t+at Tenderers ca-abilities to -erform satisfactoril#.

b< A8ar Cri"eria

2.24.3%ubect to -aragra-+ 2.2' t+e rocuring entit# *ill a*ard t+e contract to t+e successfultenderer *+ose tender +as been determined to be substantiall# res-onsie and +as been

determined to be t+e lo*est ealuated tender -roided furt+er t+at t+e tenderer isdetermined to be ualified to -erform t+e contract satisfactoril#.

T+e -rocuring entit# reseres t+e rig+t to acce-t or reect an# tender and to annul t+e

tendering -rocess and reect all tenders at an# time -rior to contract a*ard *it+out t+ereb#incurring an# liabilit# to t+e affected tenderer or tenderers or an# obligation to inform t+e

affected tenderer or tenderers of t+e grounds for t+e -rocuring entit#s action. f t+e-rocuring entit# determines t+at none of t+e tenderers is res-onsieK t+e -rocuring entit#

s+all notif# eac+ tenderer *+o submitted a tender.

A tenderer *+o gies false information in t+e tender document about its ualification or

*+o refuses to enter into a contract after notification of contract a*ard s+all be considered

fordebarment from -artici-ating in future -ublic -rocurement.

@4@ N$"i(ia"i$n $( a8ar

2.25.1rior to t+e e/-iration of t+e -eriod of tender alidit# t+e rocuring entit# *ill notif# t+e

successful tenderer in *riting t+at its tender +as been acce-ted.

2.25.2 T+e notification of a*ard *ill signif# t+e formation of t+e Contract subect to t+e signing

of t+e contract bet*een t+e tenderer and t+e -rocuring entit# -ursuant to clause 2.2'.%imultaneousl# t+e ot+er tenderers s+all be notified t+at t+eir tenders +ae not been

successful.

14


15/55

2.25.3 -on t+e successful Tenderers furnis+ing of t+e -erformance securit# -ursuant to

-aragra-+ 31 t+e rocuring entit# *ill -rom-tl# notif# eac+ unsuccessful Tenderer and

*ill disc+arge its tender securit# -ursuant to -aragra-+ 2.12

@4@ Signing $( C$n"ra"

2.26.1At t+e same time as t+e rocuring entit# notifies t+e successful tenderer t+at its tender +asbeen acce-ted t+e rocuring entit# *ill simultaneousl# inform t+e ot+er tenderers t+at

t+eir tenders +ae not been successful.

2.26.2 ?it+in fourteen :14< da#s of recei-t of t+e Contract orm t+e successful tenderer s+allsign and date t+e contract and return i" to t+e rocuring entit#.

2.26.3 T+e -arties to t+e contract s+all +ae it signed *it+in 3" da#s from t+e date of notification

of contract a*ard unless t+ere is an administratie reie* reuest.

@4@ Per($r.ane Se%ri"*

2.2!.1?it+in t+irt# :3"< da#s of t+e recei-t of notification of a*ard from t+e rocuring entit# t+esuccessful tenderer s+all furnis+ t+e -erformance securit# in accordance *it+ t+e

Conditions of Contract in t+e erformance %ecurit# orm -roided in t+e tender

documents or in anot+er form acce-table to t+e rocuring entit#.

2.2!.2 ailure of t+e successful tenderer to com-l# *it+ t+e reuirement of -aragra-+ 2.2' or-aragra-+ 2.3".1 s+all constitute sufficient grounds for t+e annulment of t+e a*ard and

forfeiture of t+e tender securit# in *+ic+ eent t+e rocuring entit# ma# ma)e t+e a*ard

to t+e ne/t lo*est ealuated or call for ne* tenders.

@4@ C$rr%-" $r Fra%%len" Pra"ie!

2.28.1T+e rocuring entit# reuires t+at tenderers obsere t+e +ig+eststandard of et+ics during t+e -rocurement -rocess and e/ecution of

contracts. A tenderer s+all sign a declaration t+at +e +as not and *ill not be inoled in

corru-t or fraudulent -ractices.

T+e -rocuring entit# *ill reect a -ro-osal for a*ard if it determines t+at t+e tenderer

recommended for a*ard +as engaged in corru-t or fraudulent -ractices in com-eting for

t+e contract in uestionK

urt+er a tenderer *+o is found to +ae indulged in corru-t or fraudulent -ractices ris)s

being debarred from -artici-ating in -ublic -rocurement in ;en#a.

A--eni; "$ in!"r%"i$n! "$ "enerer!T+e follo*ing information for -rocurement of serices s+all com-lement or amend t+e -roisionsof t+e instructions to tenderers. ?+ereer t+ere is a conflict bet*een t+e -roisions of t+e

15


16/55

instructions to tenderers and t+e -roisions of t+e a--endi/ t+e -roisions of t+e a--endi/ +erein

s+all -reail oer t+ose of t+e instructions to tenderers

ITT Par"i%lar! $( a--eni; "$ in!"r%"i$n! "$ "enerer!

2.1.1 articulars of eligible tenderersK Y$%"+, $.en an Per!$n! 8i"+ i!a:ili"*4

2.1.3 A oint &enture consortium or an association is a--licable. All -arties s+all be ointl# andseerall# liableNYES

2.4.1 T+e address for clarification of Tender documents is

AttentionH

T+e Hea S%--l* C+ain Manage.en",

Mini!"r* $( E%a"i$n Siene an Te+n$l$g*,

#$g$$ H$%!e B, Hara.:ee Aven%e

P4O B$; 277>7)77677

NAIROBI) KENYA

Tele-+oneH O@> 7@7 266

Electronic mail addressH --oPeducation.go.)e2.4.2 eriod to res-ond to reuest for clarificationSeven Days

eriod -rior to deadline for submission of Tenders for t+e Tenderers to reuest

clarifications !" days.

2.6.1 T+e Language of all corres-ondence and documents related to t+e Tender isH Engli!+

2.'.3 T+e -rie !+all :e (i;e4

2.1" articulars of ot+er currencies allo*edH rices to be uoted in Ken*a S+illing!

%-ecif# t+e target grou- for -reference or reserations QY$%"+, $.en an Per!$n! 8i"+

i!a:ili"*4

A""a+ "ener !e%ring elara"i$n ($r. %l* (ille

Cer"i(ia"e $( Regi!"ra"i$n (r$. "+e Na"i$nal Trea!%r*

Eviene "+a" "+e (ir. +a! 7 .e.:er!+i- $( *$%"+ $r -er!$n! 8i"+ i!a:ili"*

an leaer!+i- i! 677 *$%"+ an -er!$n! 8i"+ i!a:ili"*.

2.11 articulars of eligibilit# and ualifications documents of eidence reuired.

A""a+ er"i(ia"e $( regi!"ra"i$n in$r-$ra"i$n4

A""a+ l$al a%"+$ri"* "raing lien!e

Ta; $.-liane er"i(ia"e

M%!" !%:.i" $-* $( NSSF $.-liane er"i(ia"e $r eviene $( regi!"ra"i$n

M%!" !%:.i" $-* $( NHIF C$.-liane er"i(ia"e $r eviene $( re.i""ane $(e.-l$*ee! NHIF $n"ri:%"i$n!

2.12.1 articulars of tender securit# if a--licableK = A "ener elara"i$n ($r..

2.13.1 Tender &alidit#H 12" da#s from t+e date of t+e o-ening

2.14.2 umber of co-iesH 6 $riginal @ $-*

2.16.1 Deadline for submission of tendersH

The #ead o$ Supply Chain %ana&ement Services,

%inistry o$ Education science and Technolo&y,

'o&oo #ouse (B) , #aram*ee +venue,

P.O Bo -"""/""!""

16
mailto:[email protected]:[email protected]


17/55

0+1ROB1/ 2E0Y+

T+e ealine ($r :i !%:.i!!i$n i!

Da"e T%e!a* 6?THN$ve.:er, @762

Ti.e!".""am local time

Tender nameH =roision of cleaning %erices

T+e identification number of t+e bidding -rocess isH0CB3%OEST3 3 4"!- 5 4"!.T+e deadline for Tender submission is

a< Da# T%e!a*b< Date 6?THN$ve.:er, @762Time !".""am local time

2.18.2 T+e Tender o-ening s+all ta)e -lace atH%inistry o$ Education Science and Technolo&y,

'o&oo #ouse B , #aram*ee +venue, 0airo*i / 2enya

4nd6loor Con$erence Room,

Da"e T%e!a* 6?THN$ve.:er, @7624

Ti.e !".""am local time.

2.2".1 T+e reliminar# ealuation s+all beHMana"$r* reJ%ire.en"! 1MR3

NB A" "+i! !"age, "+e "enerer'! !%:.i!!i$n 8ill ei"+er :e re!-$n!ive $r n$n)

re!-$n!ive i4e4 YESNO Ba!i!4 T+e n$n)re!-$n!ive !%:.i!!i$n! 8ill :e eli.ina"e (r$.

"+e en"ire eval%a"i$n -r$e!! an 8ill n$" :e $n!iere (%r"+er4

SN

$4

ReJ%ire.en"! Re!-$n!ive $r N$"

Re!-$n!ive

1. (ust submit a co-# of certificate of registration >incor-oration

2. (ust submit a co-# of alid ta/ com-liance certificate

3. (ust fill t+e -rice sc+edule in t+e format -roided

4. (ust fill t+e form of tender in t+e format -roided5. (ust submit a dull# filled u- confidential business

uestionnaire in t+e format -roided

6. Dul# filled and signed tender securing declaration

!. (ust -roide eidence of *or)ers com-ensation insurance

-olic#> A co-# of *or)ers inuries benefit insurance coer >

rofessional indemnit# insurance -olic#

8. (ust submit co-# of %% com-liance certificate or

eidence of registration

'. (ust submit co-# of B Com-liance certificate or

eidence of remittance of em-lo#ees B contributions

1". %ite isit filled and signed b# (,E%T re-resentatie for t+elots uoted.

11. A registration certificate from t+e releant goernment

bod#.

12. Clearance certificate from t+e #out+ enter-rise fund if #ou

are #out+K ?omen ender Directorate if a ?omanK and

Certification from ational Council for ersons *it+Disabilit# if #ou are a -erson *it+ Disabilit#.

13. Co-# of a C012 searc+ s+o*ing list of Directors. An

1!


18/55

enter-rise o*ned b# 9out+ ?omen or -ersons *it+

disabilities s+all +ae at least !" members+i- of #out+

*omen or -ersons *it+ disabilities and t+e leaders+i- s+all

be 1"" #out+ *omen and -ersons *it+ disabilit#res-ectiel#.

14. Attac+ t+eir co-ies of t+e ational dentit# Card> ass-ort

2.2".2 C$rre"i$n $( Ari"+.e"ial Err$r!

:a< ?+ere t+ere are errors bet*een t+e total of t+e amounts gien under t+e column

for t+e -rice brea)do*n and t+e amount gien under t+e Total rice t+e formers+all -reail and t+e latter *ill be corrected accordingl#

:b< f t+ere is a discre-anc# bet*een t+e unit -rice and t+e total -rice t+at is

obtained b# multi-l#ing t+e unit -rice and uantit# t+e unit -rice s+all -reailand t+e total -rice s+all be corrected unless in t+e o-inion of t+e urc+aser t+ere

is an obious mis-lacement of t+e decimal -oint in t+e unit -rice in *+ic+ case

t+e total -rice as uoted s+all goern and t+e unit -rice s+all be correctedK

:c< f t+ere is an error in a total corres-onding to t+e addition or subtraction of

subtotals t+e subtotals s+all -reail and t+e total s+all be correctedK and:d< f t+ere is a discre-anc# bet*een *ords and figures t+e amount in *ords s+all

-reail unless t+e amount e/-ressed in *ords is related to an arit+metic error in

*+ic+ case t+e amount in figures s+all -reail subect to :a< and :b< aboe.

Tenderers allo7ed to 8uote $or one or more lots as indicated in t+e sc+edule of

reuirements.

2.21.1 T+e currenc# t+at s+all be used for bid ealuation and com-arison -ur-oses to conert all

bid -rices e/-ressed in arious currencies into a single currenc# isH2enya Shillin&s

T+e !$%re $( e;+ange ra"e !+all :e The Central Ban9 o$ 2enya.

T+e date for t+e e/c+ange rate s+all beH T+e bid closing da# T%e!a* 6?THN$ve.:er, @762

2.22.6 Criteria for bid tec+nical ealuation and com-arisonHNOTE Onl* :ier! 8+$ !$re > Mar/! 173 an a:$ve 8ill :e $n!iere ($r

(inanial eval%a"i$n4 T+$!e 8+$ !$re :el$8 > .ar/! 173 !+all :e eli.ina"e a"

"+i! !"age (r$. "+e en"ire eval%a"i$n -r$e!! an 8ill n$" :e $n!iere (%r"+er4

SN$ Eval%a"i$n A""ri:%"e! eig+"ing S$re! Ma;

S$re!

1 Attac+ com-an# -rofile. Com-an# rofile Q 5 mar)s 5

2 roide a list of clients and

references to *+ic+ t+e com-an#+as done similar *or).

5 clients *it+ recommendation

letters from t+e clients Q 3mar)s eac+

Less t+an 5 clients Q 2 mar)seac+

List of clients *it+ out letters =

1 mar)s eac+

15

4 roide details of an# releant

certifications and>or trainings.%uc+ certifications > training ma#

be for #our com-an# or for #our

Details of at least 3

certifications and>ortraining *it+ -roof Q 1"

mar)s

1"

18


19/55

indiidual staff as releant to

-roiding cleaning serices.

+ttach evidence

Details of 3 certifications

*it+out -roof Q 5 mar)s

5 Certificates of good conduct roide co-ies of

certificates of good

conduct from t+e ;en#aolice Criminal

nestigation De-artment

for at least 1" staffmembers Q 1 mar)s eac+

1"

6 Cleaning eui-ment and

-rotectie gear> accessorieso*ned b# t+e firm OR+ired and

to be directl# assigned to (oE

during t+e contract -eriod :attach

evidence o$ o7nership or

a&reement $or hirin& the

e8uipment;

roide details > list of at

least ten :1"< eui-mentsand accessories and e/-lain

*+at t+e# *ill be used for.

:! mar9s $or each;

1"

! +#sical facilities

= roide details of -+#sicaladdress and contacts Q attachevidence

Details of -+#sical address

and contacts *it+ co-# of

title deed lease documentor latest utilit# bill.

4

8 o. of cleaning staff to be

de-lo#ed directl# to (oE. Attac+confirmation letter.

Confirmation letters for

indicating t+e o. of stafffor eac+ site uoted.

5

' roide 3 releant orders >contracts from different cor-orate

> goernment ministr# >de-artment *it+ alues of at least;s+ 2"" """."" eac+.

3 releant orders *it+ alue of;s+ 2""""" Q 2 mar)s eac+

,rders *it+ alues less t+an;s+ 2""""" Q 1 mar) eac+

6

1" rotectie gear to be used forcleaning *indo*s on t+e sites

roide list 5

11 Detergents > c+emical to be used

for cleaning

roide list !

12 ollo* u- c+ec) sc+edule :date

time -erson res-onsible o-eration -lan >

sc+edule of cleaning > *or) -lan

roide details as indicated on

s-ecial conditions of contract Q

O"+er C$ni"i$n!

4

14 %ubmit ban) statement for t+e last

6 mont+s and ban) details

1 mar) for eac+ mont+ 6

Total '"

Finanial S$re 1FS3

T+e formulae for determining t+e inancial %core :%< s+all be as follo*sK=

% I 1"" R m> *+ere % is t+e financial scoreK m is t+e lo*est bidders and is t+e

1'


20/55

-rice of t+e bidder under consideration.

Combined tec+nical and financial scores :%A2.2!.1 articulars of -erformance securit# if a--licable. = ;s+ ;s+ 2"""""."" from a re-utable

financial institution.

SECTION III GENERAL CONDITIONS OF CONTRACT

2"


21/55

246 De(ini"i$n!

n t+is contract t+e follo*ing terms s+all be inter-reted as indicatedH

a< FT+e contractG means t+e agreement entered into bet*een t+e rocuring entit# and t+etenderer as recorded in t+e Contract orm signed b# t+e -arties including all

attac+ments and a--endices t+ereto and all documents incor-orated b# reference

t+erein.

b< FT+e Contract riceG means t+e -rice -a#able to t+e tenderer under t+e Contract for t+e

full and -ro-er -erformance of its contractual obligations.

c< FT+e sericesG means serices to be -roided b# t+e contractor including materials andincidentals *+ic+ t+e tenderer is reuired to -roide to t+e rocuring entit# under t+e

Contract.

d< FT+e rocuring entit#G means t+e organiJation sourcing for t+e serices under t+is

Contract.

e< FT+e contractor means t+e indiidual or firm -roiding t+e serices under t+is

Contract.

f< FCCG means general conditions of contract contained in t+is section

g< F%CCG means t+e s-ecial conditions of contract

+< FDa#G means calendar da#

24@ A--lia"i$n

T+ese eneral Conditions s+all a--l# to t+e e/tent t+at t+e# are not su-erceded b#

-roisions of ot+er -art of contract.

242 S"anar!

3.3.1 T+e serices -roided under t+is Contract s+all conform to t+e ! standards mentioned int+e %c+edule of reuirements

24 Pa"en" Rig+"'!

T+e tenderer s+all indemnif# t+e rocuring entit# against all t+ird=-art# claims ofinfringement of -atent trademar) or industrial design tig+ts arising from use of t+e

serices under t+e contract or an# -art t+ereof .

21


22/55


23/55

24 Pa*.en"

3.8.1 T+e met+od and conditions of -a#ment to be made to t+e tenderer under t+is Contract s+allbe s-ecified in %CC

24? Prie!

rices c+arged b# t+e contractor for serices -erformed under t+e Contract s+all not *it+

t+e e/ce-tion of an# rice adustments aut+oriJed in %CC ar# from t+e -rices b# t+e

tenderer in its tender or in t+e -rocuring entit#s reuest for tender alidit# e/tension as t+ecase ma# be. o ariation in or modification to t+e terms of t+e contract s+all be made

e/ce-t b# *ritten amendment signed b# t+e -arties.

2467 A!!ign.en"

T+e tenderer s+all not assign in *+ole or in -art its obligations to -erform under t+is

contract e/ce-t *it+ t+e -rocuring entit#s -rior *ritten consent.

2467 Ter.ina"i$n ($r De(a%l"

T+e rocuring entit# ma# *it+out -reudice to an# ot+er remed# for breac+ of Contract

b# *ritten notice of default sent to t+e tenderer terminate t+is Contract in *+ole or in -artH

a< if t+e tenderer fails to -roide an# or all of t+e serices *it+in t+e -eriod:s< s-ecified int+e Contract or *it+in an#

e/tension t+ereof granted b# t+e rocuring entit#.

b< if t+e tenderer fails to -erform an# ot+er obligation:s< under t+e Contract.

c< if t+e tenderer in t+e udgment of t+e rocuring entit# +as engaged in corru-t orfraudulent -ractices in com-eting for

or in e/ecuting t+e Contract.

d< n t+e eent t+e rocuring entit# terminates t+e Contract in *+ole or in -art it ma#-rocure u-on suc+ terms and in suc+ manner as it deems a--ro-riate serices similar

to t+ose undeliered and t+e tenderer s+all be liable to t+e rocuring entit# for an#

e/cess costs for suc+ similar serices.

246@ Ter.ina"i$n $( in!$lven*

T+e -rocuring entit# ma# at t+e an# time terminate t+e contract b# giing *ritten notice to

t+e contractor if t+e contractor becomes ban)ru-t or ot+er*ise insolent. n t+is eenttermination *ill be *it+out com-ensation to t+e contractor -roided t+at suc+ termination

*ill not -roduce or affect an# rig+t of action or remed# *+ic+ +as accrued or *ill accrue

t+ereafter to t+e -rocuring entit#.

23


24/55

2462 Ter.ina"i$n ($r $nveniene

3.13.1T+e -rocuring entit# b# *ritten notice sent to t+e contractor ma# terminate t+e contract in*+ole or in -art at an# time for its conenience. T+e notice of termination s+all s-ecif#

t+at t+e termination is for t+e -rocuring entit# conenience t+e e/tent to *+ic+

-erformance of t+e contractor of t+e contract is terminated and t+e date on *+ic+ suc+termination becomes effectie.

3.13.2 or t+e remaining -art of t+e contract after termination t+e -rocuring entit# ma# elect to

cancel t+e serices and -a# to t+e contractor on agreed amount for -artiall# com-letedserices.

246> Re!$l%"i$n $( i!-%"e!

T+e -rocuring entit#s and t+e contractor s+all ma)e eer# effort to resole amicabl# b#

direct informal negotiations an# disagreement or dis-ute arising bet*een t+em under or in

connection *it+ t+e contract.

f after t+irt# :3"< da#s from t+e commencement of suc+ informal negotiations bot+ -arties+ae been unable to resole amicabl# a contract dis-ute eit+er -art# ma# reuire t+at t+e

dis-ute be refered for resolution to t+e formal mec+anisms s-ecified in t+e %CC.

246 G$verning Lang%age

T+e contract s+all be *ritten in t+e Englis+ language. All corres-ondence and ot+er

documents -ertaining to t+e contract *+ic+ are e/c+anged b# t+e -arties s+all be *rittenin t+e same language.

246 F$re Mae%re

T+e contractor s+all not be liable for forfeiture of its -erformance securit# or termination

for default if and to t+e e/tent t+at its dela# in -erformance or ot+er failure to -erform its

obligations under t+e Contract is t+e result of an eent of orce (aeure.

246 A--lia:le La84

T+e contract s+all be inter-reted in accordance *it+ t+e la*s of ;en#a unless ot+er*ise

s-ecified in t+e %CC

246 N$"ie!

An# notices gien b# one -art# to t+e ot+er -ursuant to t+is contract s+all be sent to t+e

ot+er -art# b# -ost or b# fa/ or E=mail and confirmed in *riting to t+e ot+er -art#s

address s-ecified in t+e %CC

A notice s+all be effectie *+en deliered or on t+e notices effectie date *+ic+eer is

later.

24


25/55

SECT1O0 1< SPEC1+= CO0D1T1O0S O6 CO0TR+CT

4.1 %-ecial conditions of contract s+all su--lement t+e general conditions of contract*+ereer t+ere is a conflict bet*een t+e CC and t+e %CC t+e -roisions of t+e %CC

+erein s+all -reail oer t+ose in t+e CC.

4.2 %-ecial conditions of contract *it+ reference to t+e general conditions of contract.

CC %-ecial conditions of contract

3.6 %-ecif# -erformance securit# if a--licable Q erformance securit# of ;s+

2"""""."" from a re-utable financial institution.

3.8 %-ecif# met+od and conditions of -erformance Q >A

3.' %-ecif# -rice adustments allo*ed Q >A

3.14 %-ecif# resolution of dis-utes= b# arbitration

3.1! %-ecif# a--licable la* Q la*s of ;en#a

3.18 ndicate addresses of bot+ -arties

CLETH TBE 0CAL %EC0ETA09 (%T09 , EDCAT,

%CECE TECB,L,9 .,. 7,R 3""4" Q ""2"" A0,7C,T0ACT,0H

O"+er $ni"i$n! -riate institutions of similar com-le/it#.

rofessional training in cleaning serices *ill be an added adantage :attac+

certificate institutional management.

At least 5 #ears e/-erience in cleaning serices and -roof b# -roiding co-ies ofcredentials.

(ust +ae attended a course in customer care > +uman relations. roide certificate

of attendance.

3. E.-l$*ee!

(ust +ae a minimum of form four certificate

(ust +ae e/-erience of at least 2 #ears

0elated course *ill be an added adantage.

(ust +ae a certificate of good conduct from t+e Ken*a P$lie4

(ust +aeP%:li +eal"+ $((ier certificate from (inistr# of +ealt+.

Em-lo#ees must be retained for at least 12 mont+s for good delier# of sericefrom e/-erience unless ot+er*ise : Criminal record etc4 Uni($r. Dre!!ing4 T+e attire must be -resentable and decent.

T+e *or)ers MUSTbe gien -rotectie attire :i.e. loes boots +elmets goggles

safet# belts noose mas)s etc.@SJ4("

6. Car-ar/ and com-ound and

E/ternal stairs =area I 2'6!" s.ft

!. %-ace bet*een com-ound and

street = Area I 22!4 s.ft

8. Cleaning > N$4 Li("! T$"al area I 1'2 s.ft

NOTE

?C I *ater

?B7 I *as+ Band basin

0 I urinal

B34 CO>0TY D1RECTOR O6 ED>C+T1O0 +T 0Y+YO #O>SE !T# +0D !?T#

6=OOR4

Car-eted area I 13'5 %$T

Car-eted area I 133'4 %$TCorridors I ''6 %$T

& Area I 438 %$T

Lift Area I 11'6 %$T%tairs I !2 %$T

Ladies I 13" %$T

%anitar# bins 2 bins em-t#ing *ee)l#ents I 13" %$T

2'


30/55

?indo* Area I 1246 %$T

C34 Cleanin& Services $or 2natcom/>nesco, !th 6loor 0ational Ban9 Buildin&

1S"air!

Total area I 288 s.ft

2 in$8! E/ternal ?indo*s=area I 132"%.ft nternal ?indo*s I 132" %.ft

T$"al @>7 SJ4("

3 O((ie! Car-eted area I 382" %.ft

ncar-eted area I 33" %.ft

4 C$rri$rCar-eted area I 28" %.ft

5 Ree-"i$n area Car-eted area I 483 %.ft

6 Li(" Area

&C Area I 224 %.ft

! T$ile"! Area

ents =&C I 2"" %.ft Ladies=&C I 161 %.ft

8Pr$vi!i$n $( Sani"ar* :in roide=4 sanitar# bins :2 bins in Ladies & toilets7 SJ4("

3"


31/55

3 O((ie! Car-eted area I 364" %.ft

ncar-eted area I 5!" %.ft

4 C$rri$r

ncar-eted area I 38" %.ft

5 Li(" Area &C Area I 224 %.ft

6 T$ile"! Area

ents =&C I 2"" %.ft Ladies=&C I 161 %.ft

!Pr$vi!i$n $( Sani"ar* :in

roide=4 sanitar# bins :2 bins in Ladies & toilets


32/55

E/ternal ?indo*s=area I 332"%.ft

nternal ?indo*s =area I 22" %.ft

T$"al @>7 SJ4("

2 O((ie!

Tiled area I 32"" %.ft ?ooden Tiled area I 45" %.ft

3 C$rri$r!Tiled area I 38" %. ft

4 ;itc+ens I 25 %. ft

5 & ?as+room I 136 %. ft

6 Tarmac ar)ing I 13"" %. ft! rounds for maintenance of reen rass I 31!25 %. ft

Cleanin& services $or >talii #ouse !"th, Ath and @th $loor, :DR%D

1. Car-ets I 1814.!5 s ft

2. Tiles I 34"2.55 s ft

Total I ,@6>4 !J ("

3. ?indo*s I 13""."4 s ft

4. Leat+er sofa set 5 seater 1 o.

To clean only o$$ices

Cleanin& services $or Telposta Plaa / T


33/55

S$-e $( 8$r/

A3 i"+in "+e $((ie B%iling4

or t+e -ur-ose of maintaining t+e +ig+est standards of cleanliness and +#giene t+e *or)s

s+ould include t+e follo*ing tas)sH= 0emoe all rubbis+ dirt stain s-ills blemis+ or foreign obects on or around t+e surface.

Ensure t+at all areas are free from foul or un-leasant odour.

Ensure t+at all -olis+ed or smoot+ surface retain t+eir original gloss.

Collect and dis-ose all rubbis+ dirt *aste materials or refuse from t+e office to t+e -lace

designated for t+is -ur-ose dail#.

Dail# dusting of all surfaces including disinfecting of tele-+one +eads and dam- *i-ing.

B4 Car-e"e $((ie! an $rri$r

&acuum cleaning dail#

%+am-ooing eer# t*o *ee)s 0emoal of stains

Em-t#ing *aste bas)ets dail#

C4 O"+er $((ie!$rri$r! 8i"+ "ile!, -v $r "erra55$ (l$$r

%*ee-ing and mac+ine scrubbing dail#

%tri--ing *a/ing and -olis+ing *ee)l#

Dr#ing t+e floorsEm-t#ing *aste bas)ets dail# Q morning and afternoon

D4 a!+r$$.! ) 1"$ile"!, %rinal!, 8a!+ :a!in! & !in/!3

%*ee-ing mac+ine scrubbing dail#%tri--ing and *as+ing dail#

Disinfecting +and=touc+ facilitiesnbloc)ing drain -i-es

%u--l# urinal na-+t+alene coloured balls

Em-t#ing sanitar# bins

E4 F%rni"%re, e!/! an "a:le!

Dusting and dam- *i-ing dail#

olis+ing of tables and des)s

Dusting and dam- *i-ing tele-+one and +ead set dail#

Disinfecting tele-+one +and set dail#

F4 in$8!

Dusting and dam- *i-ing dail#

Dusting *indo* frames mullions dail#

Disinfecting +andles and fasteners *ee)l#.

33


34/55

G4 Li("!

Dam- mo--ing and mac+ine scrubbing dail#.

?i-ing mirror clean dail#

&acuum cleaning *+ere necessar#

H4 E;"ernal !-ae! Dusting rails around stairs and *it+in com-ound

%*ee-ing of t+e com-ound dail#

%*ee-ing of -aements -ar)ing ba#s erandas collection of all litters and dis-osing to

designated areas

Em-t#ing *aste bin t*ice dail# and dis-osing *aste

Cleaning *aste bins and disinfecting dail#.

(aintaining an# -lants *it+in.

(aintaining grass at 3C grounds :la*n mo*er mac+ine


35/55


36/55

11. Ladders or reac+ing +ig+ -laces during t+e cleaning of

*indo*s from t+e outside *all.

12. E/traction cleaners or cleaning of u-+olster# and s-ot cleaning of

car-ets

13. ?eb (o-s or remoing cob*ebs on ceiling

14 Cradle (ac+ine or reac+ing +ig+ -laces during t+e cleaning of*indo*s from t+e outside *all.

15 %carf Bolding or reac+ing +ig+ -laces during t+e cleaning of

*indo*s from t+e outside *all.

N$"e Cleaner! are n$" all$8e "$ %!e $-en +an! 8+ile .$--ing (l$$r! an 8a!+ r$$.!

%e "$ +*gieni $ni"i$n!

36


37/55

1ii3 PRICE SCHEDULE FOR SERICES 0 L$" I 0 #OGOO HOUSE B'

Na.e $( "enerer4 Tener N%.:er44Page$(44SNO4 DESCRIPTION #OGOO HSE B TOTAL IN UNIT

PRICE

PER

MONTH

TOTAL

PRICE

PER

MONTH

TOTAL

CHARGES

FOR 6@

MONTHS

S4FT

S FT

1 Toilets ;itc+ens 145 145

2 round loor 2'" 2'"

3 1st floor to 1"t+ floor 252 / 1" I 252" 252"

4 %tairs 3252 3252

5 ire and e/it ducts 36" 36"

6 E/ternal *indo*s 284"" 284""

! nternal *indo*s 284"" 284""

8 ncar-eted corridor

' Car-eted corridors 24'6 24'6

1" Car-eted offices 1"81" 1"81"

11 ncar-eted offices 68342 68342

12 &C corridors 11"2" 11"2"

13 Lobbies '4"8 '4"8

14 Car -ar) com-ound and e/ternal stairs 2'6!" 2'6!"

15 %-ace bet*een com-ound and street 22!4 22!4

16 Cleaning 4 o.lift 1'2 1'2

1! urniture des)s and tables

18 Lift Area :&Cconfirm t+at *e com-l# *it+ t+e eligibilit# reuirements as -er TT Clause 3 of t+e

Tender documents

Dated t+is SSSSSSSSSSSSSSSS da# of SSSSSSSSSSSSSSSS 2"SSSSSS.

(Name)SSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSSSSSS

[sinat!re] [in the capacity of]

Dul# aut+oriJed to sign Tender for and on be+alf of SSSSSSSSSSSSSSSSSSSSSSSSSSSSSS


42/55

CONFIDENTIAL BUSINESS UESTIONNAIRE

9ou are reuested to gie t+e -articulars indicated in art 1 and eit+er art 2 :a0oad.....................................................

ostal address ........................Tel o. ..................................a/ Email...............................

ature of 7usiness ................................................................................................................

0egistration Certificate o....................................................................................................

(a/imum alue of business *+ic+ #ou can +andle at an# one time Q ;s+s.........................

ame of #our ban)ers............................................................................................................

7ranc+....................................................................................................................................

TENDER SECURITY 1BANK GUARANTEE3

7an) Letter+ead

art 2 :a< Q %ole ro-rietor

9our name in fullNNNNNNNNN.AgeNNNNNNNNNNNNNNNN.

ationalit#NNNNNNNNNNNCountr# of ,riginNNNNNNNNNNN..

CitiJens+i- details

NNNNNNNNNNNNNNNNNNNN..

art 2 :b< Q artners+i-

ien details of -artners as follo*s

ame ationalit# CitiJens+i- details %+ares

1. NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN2. NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN

3. NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN


art 2 :c< Q 0egistered Com-an#

riate or ublic

%tate t+e nominal and issued ca-ital of com-an#

ominal ;s+s.

ssued ;s+s.

ien details of all directors as follo*s

ame ationalit# CitiJens+i- details %+ares

1. NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN2. NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN



DateNNNNNNNNNNNNNNN.%ignature of CandidateNNNNNNNNN..


43/55

?+ereas NNNNNNNNNNNNNNN. name of the tenderer] :+ereinafter

called Ft+e tendererG< +as submitted its tender dated NNNN. date of s!"mission of

tender]for t+e su--l# installation and commissioning of NNNNNNNN [name

and/or description of the e!ipment]:+ereinafter called Ft+e TenderGnsurance Com-an#Gnsurance Com-an# binds itself its successors and assigns

b# t+ese -resents.

%ealed *it+ t+e Common %eal of t+e said 7an)>nsurance Com-an# t+is

da# of 2" .

TBE C,DT,% of t+is obligation areH=

1.f t+e tenderer *it+dra*s its Tender during t+e -eriod of tender alidit# s-ecified b#

t+e tenderer on t+e Tender ormK or

2.f t+e tenderer +aing been notified of t+e acce-tance of its Tender b# t+e rocuringentit# during t+e -eriod of tender alidit#H

:a< fails or refuses to e/ecute t+e Contract orm if reuiredK or

:b< fails or refuses to furnis+ t+e -erformance securit# in accordance *it+

t+e nstructions to tenderersK

?e underta)e to -a# to t+e rocuring entit# u- to t+e aboe amount u-on recei-t of its

first *ritten demand *it+out t+e rocuring entit# +aing to substantiate its demand

-roided t+at in its demand t+e rocuring Entit# *ill note t+at t+e amount claimed b# it

is due to it o*ing to t+e occurrence of one or bot+ of t+e t*o conditions s-ecif#ing t+e

occurred condition or conditions.

T+is tender guarantee *ill remain in force u- to and including t+irt# :3"< da#s after t+e

-eriod of tender alidit# and an# demand in res-ect t+ereof s+ould reac+ t+e 7an) not

later t+an t+e aboe date.

[sinat!re of the a!thori+ed representati$e of the "an/ins!rance company]-----..

ea% -------------..


44/55

TENDER)SECURING DECLARATION

[&he idder sha%% fi%% in this orm in accordance 'ith the instr!ctions indicated.]

DateH [insert date (as day, month and year) of id !"mission]

Tender o.H [insert n!m"er of "iddin process]

ToH [insert comp%ete name of P!rchaser]

?e t+e undersigned declare t+atH

1. ?e understand t+at according to #our conditions bids must be su--orted b# a

Tender=%ecuring Declaration.

2. ?e acce-t t+at *e *ill automaticall# be sus-ended from being eligible for

tendering in an# -ublic -rocurement tenders *it+ an# -ublic entit# for t+e -eriodof time determined b# t+e ublic rocurement ,ersig+t Aut+orit#,if *e are in

breac+ of our obligation:s< under t+e tendering conditions because *eH

a< +ae *it+dra*n our tender during t+e -eriod of tender alidit# s-ecified

in t+e Tender Data %+eetK or

b< +aing been notified of t+e acce-tance of our Tender b# t+e rocuring

Entit# during t+e -eriod of tender alidit# fail or refuse to e/ecute t+e

contractK or fail or refuse to furnis+ t+e -erformance securit# if so

reuired.

3. ?e understand t+at t+is Tender %ecuring Declaration s+all e/-ire if *e are not

t+e successful Tenderer u-on our recei-t of #our notification or regret of t+e

tender a*ard letterK or t+irt#=eig+t da#s after t+e e/-iration of our Tender

*+ic+eer is earlier.

4. ?e understand t+at if *e are a @oint &enture t+e Tender %ecuring Declaration

must be in t+e name of t+e @oint &enture t+at submits t+e bid and if t+e @oint

&enture +as not been legall# constituted at t+e time of tendering t+e Tender

%ecuring Declaration s+all be in t+e names of all enisaged -artners as named in

t+e letter of intent.

%ignedH [insert sinat!re of person 'hose name and capacity are sho'n] n t+e ca-acit#

of [insert %ea% capacity of person sinin the &ender ec!rin ec%aration]

ameH [insert comp%ete name of person sinin the &ender ec!rin ec%aration]

Dul# aut+oriJed to sign t+e bid for and on be+alf ofH [insert comp%ete name of idder]

Dated on SSSSSSSSSSSS da# of SSSSSSSSSSSSSSSSSS SSSSSSS [insert date of sinin]


45/55


46/55

NON)DEBARMENT STATEMENT FORM

1Sections -? PPD+, 4""?;

>?e>(essrsNNNNNNNNNNNNNNNNNNNNNNNNNN of ...........

%treet>aenue .............. 7uilding . ,. 7o/NNNNCode ...N of ............ :to*n(essrs ................................................................. are not debarred from -artici-ating in -ublic

-rocurement b# t+e ublic rocurement ,ersig+t Aut+orit# -ursuant to section 115 of t+e

ublic rocurement and Dis-osal Act 2""5.

Dated t+is ...................................... da# of ................... 2".........

Aut+oriJed %ignature............................................................,fficial %tam- ...................................

ame and Title of %ignator#NNNNNNNNNNNNNNNNNNNN...........................


47/55

FORM OF APPLICATION TO PUBLIC

PROCUREMENT ADMINISTRATIE

REIE BOARD


48/55

,0( 07 1

REPUBLIC OF KENYA

PUBLIC PROCUREMENT ADMINISTRATIE REIE BOARD

ALCAT, ,NNNNN.,NNN.N.2"NN...

7ET?EE

NNNNNNNNNNNNNNNNNNNNN.ALCAT

AD

NNNNNNNNNNNNN0E%,DET (Proc!rin Entity?eNNNNNNNNNNNt+e aboe named A--licant:s-art of t+e aboe mentioned decision

on t+e follo*ing grounds namel#H=

1.

2.

etc.

7# t+is memorandum t+e A--licant reuests t+e 7oard for an order>orders t+atH =

1.

2.

etc

%ED NNNNNN. :A--licantN2"N

FOR OFFICIAL USE ONLY

Lodged *it+ t+e %ecretar# ublic rocurement Administratie 0eie* 7oard on NNNN da# of

NNN....2"N.NNN

%ED

7oard %ecretar#


49/55

CONTRACT FORMS


50/55

LETTER OF NOTIFICATION TO UNSUCCESSFUL BIDDERS

to "e printed on the etterhead of the Proc!rin EntityU

dateU

ToH [name and address of the !pp%ier]

0eH Letter of notification to nsuccessful 7idders

T+is is to inform #ou in t+at #our offer in relation to tender name and n!m"er]+as been determined

to be unsuccessful u-on ealuation. ?e intend to ma)e a contract *it+ name ofs!ccessf!% tendererU

for amo!ntU. 9our tender securit# > tender securing declaration *ill be disc+arged.

T+an) #ou for #our -artici-ation in t+e tendering -rocess.

9ours

1Na.e $( A$%n"ing O((ier3

A$%n"ing O((ierHea $( Pr$%ring En"i"*


51/55


52/55

FORM OF CONTRACT AGREEMENT

TB% A0EE(ET made t+e da# of 2" bet*een NNNNNN

name of Proc!rin Entity) of NNN.. Co!ntry of Proc!rin Entity] :+ereinafter called Ft+e

rocuring entit#< of t+e one -art and NNNNNNNN.. name of tenderer]of NNNN.. city and

co!ntry of tenderer]:+ereinafter called Ft+e tendererG< of t+e ot+er -artK

?BE0EA% t+e rocuring entit# inited tenders for certain goods U and +as acce-ted a tender b# t+e

tenderer for t+e su--l# of t+ose goods in t+e sum of NNNNNNNNNNN contract price in

'ords and fi!res]:+ereinafter called Ft+e Contract rice


53/55

BANKINSURANCE PERFORMANCE GUARANTEE

To NNNNNNNNNNNNNNNN.

name of rocuring entit#U

?BE0EA% NNNNNNNNNNNNNN name of tendererU :+ereinafter called Ft+e tendererG< +as

underta)en in -ursuance of Contract o. NNNNNNN reference n!m"er of the contractU

dated NNNNNNN 2"NN. to su--l# NNNNNNNNNNN description of oodsU :+ereinafter

called Ft+e ContractGnsurance Com-an# guarantee b# a re-utable 7an)>nsurance Com-an# for t+e sum s-ecified

t+erein as securit# for com-liance *it+ t+e Tenderers -erformance obligations in accordance *it+ t+e

Contract.

AD ?BE0EA% *e +ae agreed to gie t+e tenderer a guaranteeH

TBE0E,0E ?E +ereb# affirm t+at *e are uarantors and res-onsible to #ou on be+alf of t+e tenderer

u- to a total of NNNNNNNNN. amo!nt of the !arantee in 'ords and fi!reU and *e underta)e to

-a# #ou u-on #our first *ritten demand declaring t+e tenderer to be in default under t+e Contract and

*it+out cail or argument an# sum or sums *it+in t+e limits of NNNNNNNN.. amo!nt of

!aranteeU as aforesaid *it+out #ou needing to -roe or to s+o* grounds or reasons for #our demand or

t+e sum s-ecified t+erein.

T+is guarantee is alid until t+e NNNNNNNNN. da# of NNNNNNN 2" NNNN

%igned and seal of t+e uarantorsname of an/ns!rance 4ompanyU

[name, identification n!m"er of a!thori+ed officer from the an/ns!rance 4ompanyU


nt+e -resence of:name, identification n!m"er and sinat!re of a!thori+ed officer from the contractoror LadiesH

n accordance *it+ t+e -a#ment -roision included in t+e Contract Data %+eet *+ic+ amends t+e eneral

Conditions of Contract to -roide for adance -a#ment NNNNNNNNNNNNNNNNNNN.

name and address of tendererU:+ereinafter called Ft+e tendererG< s+all de-osit *it+ t+e rocuring entit# a7an)>nsurance Com-an# guarantee to guarantee its -ro-er and fait+ful -erformance under t+e said

Clause of t+e Contract in an amount of NN NNNNNNN. amount of guarantee in figures and

*ordsU.

?e t+e NNNNNNNNNNN. 7an)>nsurance Com-an#U as instructed b# t+e tenderer agree

unconditionall# and irreocabl# to guarantee as -rimar# obligator and not as suret# merel# t+e -a#ment

to t+e rocuring entit# on its first demand *it+out *+atsoeer rig+t of obection on our -art and *it+out

its first claim to t+e tenderer in t+e amount not e/ceeding NNNNNNNN amount of guarantee in

figures and *ordsU

?e furt+er agree t+at no c+ange or addition to or ot+er modification of t+e terms of t+e Contract to be

-erformed t+ere=under or of an# of t+e Contract documents *+ic+ ma# be made bet*een t+e rocuring

entit# and t+e tenderer s+all in an# *a# release us from an# liabilit# under t+is guarantee and *e +ereb#

*aie notice of an# suc+ c+ange addition or modification.

T+is guarantee s+all remain alid in full effect from t+e date of t+e adance -a#ment receied b# t+e

tenderer under t+e Contract until NNNN dateU.

9ours trul#

%igned and seal of t+e uarantorsname of an/ns!rance 4ompanyU

[name, identification n!m"er of a!thori+ed officer from the an/ns!rance 4ompanyU


nt+e -resence of:name, identification n!m"er and sinat!re of a!thori+ed officer from the contractor


55/55

MINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY

TENDER FOR THE PROISION OF GARBAGE COLLECTION SERICES

SITE ISIT CLEARANCE CERTIFICATE

T+is is to certif# t+at (>sNNNNNNNNNNNNNNNNNN +ae isited

ins-ected and erified t+e sco-e of *or)s at NNNNNNNN:site name