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  • TENDER DOCUMENT

    PROFESSIONAL SERVICES

    SUPPLY CHAIN MANAGEMENT

    SCM-587 Approved by: SCM Director 20/08/2014 Version: 1 Page 1 of 65

    TENDER NO: 216C/2016/17

    PROVISION OF A SERVICE PROVIDER: TO IMPROVE SPATIAL DATA CAPTURE, DATA

    VERIFICATION AND DATA INFORMATION INTERGRATION

    CONTRACT PERIOD: FROM DATE OF COMMENCEMENT UNTIL 30 JUNE 2019

    TENDER SERIAL NO.:

    CLOSING DATE: 20 FEBRUARY 2017 SIGNATURE OF CITY OFFICIALS AT TENDER OPENING

    CLOSING TIME: 10:00 am 1

    2

    TENDER BOX NUMBER:135 3

    TENDER FEE: R 50.00 Non refundable tender fee payable to City of Cape Town (CCT) for a hard copy of the tender document. This fee is not applicable to website downloads of the tender document (these are free of charge).

    IMPORTANT NOTES TO TENDERERS:

    a) Tenders must be properly received and deposited in the above mentioned tender box on or before the closing date and before the closing time at the Tender Submission Office situated on the 2nd floor, Concourse Level, Civic Centre, Hertzog Boulevard, Cape Town.

    b) No late tenders will be accepted under any circumstances. c) Tender offers must be submitted in a sealed envelope clearly reflecting the tender number and tender

    description as indicated above. d) Only original tenders will be accepted. No copies will be accepted. For this tender to be valid on the

    closing date, the offer part of the Form of Offer and Acceptance must be signed by the tenderer. The tender price must be inserted and the tenderers name must appear clearly.

    e) DO NOT DISMEMBER THIS TENDER DOCUMENT (DO NOT TAKE IT APART, OMIT PAGES,

    CHANGE WORDING OR PUT DOCUMENTS BETWEEN ITS PAGES). ALL OTHER DOCUMENTS

    MUST BE ATTACHED TO SCHEDULE [15] IN ORDER OF THE INDEX AS SET OUT ON PAGE 2.

    f) Briefing Sessions: Not Applicable

    TENDERER

    NAME of Company/Close Corporation or Partnership / Joint Venture/ Consortium or Sole Proprietor /Individual

    TRADING AS (if different from above)

  • TENDER NO: 216C/2016/17

    2

    INDEX

    SECTION

    DESCRIPTION PAGE

    1 Details of Tenderer 3

    2 Form of Offer and Acceptance 4

    3 Price Schedule 7

    4 Specification(s) 8

    5 Conditions of Tender 10

    6 Evaluation Criteria 16

    CONDITIONS OF CONTRACT

    7 Special Conditions of Contract 21

    8 General Conditions of Contract 24

    SUPPORTING SCHEDULES

    1 Resolution by Directors/Members 34

    2 Certificate of Authority for Partnerships/Joint Ventures/ Consortiums 35

    3 Declaration for Procurement above R10 million (All Applicable Taxes included) 36

    4 Preference Schedule 38

    5 Declaration of Interest State Employees 42

    6 Declaration - Conflict of Interest 44

    7 Declaration of Tenderers Past Supply Chain Management Practices 45

    8 Authorisation for the Deduction of Outstanding Amounts owed to the City of Cape

    Town 47

    9 Contract Price Adjustment and/or Rate of Exchange Variation 48

    10 Occupational Health and Safety Agreement in terms of Section 37(2) 49

    11 Certificate of Independent Tender Determination 51

    12 Functionality : 12.1 to 12.4 52

    13 Consultancy Services Provided to Organs of State 59

    14

    Contract Documents:

    Annex 1 Form of Guarantee/Performance Security

    Annex 2 B-BBEE Sub-Contract Expenditure Report

    Annex 3 Partnership/ Joint Venture (JV)/ Consortium Expenditure Report

    Annex 4 Insurance Brokers Warranty

    60

    15 List of Other Documents attached by tenderer 65

  • TENDER NO: 216C/2016/17

    3

    (1) DETAILS OF TENDERER

    1.1 Type of Tenderer / Firm (Please tick one box)

    Individual / Sole Proprietor Close Corporation Company

    Partnership or Joint Venture or Consortium

    Trust Other: .........

    1.2 Required Details (Please provide applicable details in full):

    Name of Company/Close

    Corporation or

    Partnership/Joint Venture/

    Consortium or

    Individual / Sole Proprietor

    Trading as (if different from above)

    Company/close corporation

    registration number (if applicable)

    Postal address

    Postal Code __________

    Physical address

    (Chosen domicilium citandi et

    executandi)

    Postal Code __________

    Contact details of the person duly

    authorised to represent the tenderer

    Name: Mr/Ms________________________________________ (Name & Surname) Telephone:( ____ ) ______________ Fax:( ____ ) ___________ Cellular Telephone:____________________________________ E-mail address:____________________________________________

    Income tax number

    VAT registration number

    SARS Tax Compliance Status PIN

    City of Cape Town Supplier

    Database Registration Number (See Conditions of Tender)

    National Treasury Central Supplier

    Database registration number (See Conditions of Tender)

  • TENDER NO: 216C/2016/17

    4

    (2) FORM OF OFFER AND ACCEPTANCE

    216C/2016/17: PROVISION OF A SERVICE PROVIDER: TO IMPROVE

    SPATIAL DATA CAPTURE, DATA VERIFICATION AND DATA

    INFORMATION INTERGRATION

    PART A (TO BE FILLED IN BY TENDERER):

    1.1 Type of Tenderer / Firm (Please tick one box)

    Individual / Sole Proprietor Close Corporation Company

    Partnership or Joint Venture or Consortium

    Trust Other: .........

    1.2 Required Details (Please provide applicable details in full):

    Name of Company/Close

    Corporation or

    Partnership/ Joint Venture/

    Consortium or

    Individual / Sole Proprietor *

    (the tenderer)

    Trading as (if different from above)

    Company/close corporation

    registration number (if applicable)

    * Refer to Clause 6.2 Evaluation Criteria: Invalid Tenders

    AND WHO IS represented herein by: (full names of signatory) _____________________________________

    duly authorised to act on behalf of the tenderer in his capacity as: (title) ______________________________

    HEREBY AGREES THAT by signing the Form of Offer and Acceptance, the tenderer: 1. confirms that it has examined the documents listed in the Index (including Schedules and Annexures)

    and has accepted all the Conditions of Tender;

    2. confirms that it has received and incorporated any and all notices issued to tenderers issued by the CCT,

    3. confirms that it has satisfied itself as to the correctness and validity of the tender offer; that the price(s) and rate(s) offered cover all the goods and/or services specified in the tender documents; that the price(s) and rate(s) cover all its obligations and accepts that any mistakes regarding price(s), rate(s) and calculations will be at its own risk;

    4. offers to render all or any of the services described in the tender document to the CCT in accordance with the: 4.1 terms and conditions stipulated in this tender document; 4.2 specification stipulated in this tender document; and

    4.3 at the price(s) as set out in the Price Schedule (Section 3).*

    * Refer to Clause 6.2 Evaluation Criteria: Invalid Tenders

  • TENDER NO: 216C/2016/17

    5

    5. agrees that the following documents shall form the Contract between the parties in the event that the tenderer is successful: 5.1 Price Schedule; 5.2 Specification; 5.3 All Declarations and Authorisations; 5.4 General Conditions of Contract; and 5.5 Special Conditions of Contract.

    6. accepts full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on it in terms of the Contract.

    SIGNED AT_______________________ON THIS THE_________DAY OF_________________20______ (DD) (MM) (YY) *________________________________ Signature(s)

    * Refer to Clause 6.2 Evaluation Criteria: Invalid Tenders _________________________________ Print name(s): On behalf of the tenderer (duly authorised) Date: _________________________________

    INITIALS OF CITY OFFICIALS

    1 2 3

  • TENDER NO: 216C/2016/17

    6

    (2) FORM OF OFFER AND ACCEPTANCE

    216C/2016/17: PROVISION OF A SERVICE PROVIDER: TO IMPROVE

    SPATIAL DATA CAPTURE, DATA VERIFICATION AND DATA

    INFORMATION INTERGRATION

    PART B (TO BE FILLED IN BY THE CITY OF CAPE TOWN)

    By signing this Form of Offer and Acceptance the City of Cape Town (also referred to as the Purchaser):

    1. accepts the offer submitted by (DETAILS OF SUCCESSFUL TENDERER ALSO REFERRED TO

    AS THE SUPPLIER)_________________________________________________________, thereby

    concluding a contract with the supplier for a contract period from date of commencement and

    terminating on 30 June 2019.

    2. undertakes to make payment for the services delivered in accordance with the terms and conditions

    of the Contract.

    SIGNED AT_______________________ON THIS THE_________DAY OF_________________20______ (PLACE) (DD) (MM) (YY) ______________________________ Signature(s) and stamp of Executive Director or his or her delegated authority _______________________________ Print name(s): (duly authorised in terms of the System of Delegations as approved by Council) Date: _______________________________

  • TENDER NO: 216C/