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Tender Document For

Supply, Installation & Commissioning of Diesel Generator Set

Tender No. : MPSEDC/SWAN/DG/2013/254

Additional Chief General Manager Madhya Pradesh State Electronics Development Corporation Limited

State IT Center, 47-A Arera Hills

Bhopal (M.P.) Phone – 0755-2518602-03, Fax – 0755-2579824

www.mpsedc.com

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INVITATION FOR BIDS 1. M.P. State Electronics Development Corporation Ltd., Bhopal invites sealed bids,

under Two Envelop Systems, from eligible bidders for installation &

Commissioning of Diesel Generator Set at Different location in Madhya

Pradesh as per list.

2. Interested and eligible bidders may obtain further information; inspect the site at

different location in Madhya Pradesh and obtain the Tender document from the office of M.P. State Electronics Development Corporation, Bhopal or can download the Tender Document from our website - www.mpsedc.com

3. The Tender Document has to be submitted in two separate envelopes as detailed

below: a. First envelop should be super scribed as 'TECHNICAL BID' b. Price bid second envelop should be super scribed as 'PRICE BID'

Both the envelopes should be enclosed in one big envelop super scribing as

"Tender Document for Installation & Commissioning of Diesel Generator

Set”

4. Tender Document can be purchased on payment of Rs 1000/- (Rupees One

Thousand Only) {Non returnable} from our offices. In case of downloaded

documents, the cost of the Tender Document should be enclosed along with the

Technical Bid in the form of DD payable to MPSEDC Ltd., Bhopal.

5. All fu r th e r a m end m e n ts /corrigendum i n T e n d e r Do c u m en t o r Bid Schedule, if any, shall be notified on our website www.mpsedc.com

6. The last date for submission of Tender Document is 23-12-2013 up to 02:00 p.m. The Tender Document should be addressed to:

Additional Chief General Manager

M P State Electronics Development Corpn. Ltd. State IT Center, 47-A Arera Hills Bhopal (MP) - 462011

Tel. No. - 0755-2518602-03, Fax No. 0755-2579824

Earnest Money Deposit (EMD) The tender should be accompanied by EMD in the form of Demand Draft from any

nationalise/scheduled bank for Rs 1,00,000/- (Rupees One lakh Only) in favor of

MPSEDC Ltd. payable at Bhopal.

Opening of EMD & Technical Bids: EMD & Technical Bids will be opened on 23-12-2013 at 03:00 p.m.

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Letter of Submission

To, Addl Chief General Manager

M P State Electronics Dev. Corpn. Ltd.

State IT Center 47-A, Arera Hills

Bhopal (M.P) 462011. I/We, the undersigned, have read and examined in detail, the specifications and all

bidding document and hereby declare that:

PRICE AND VALIDITY:

All the rates quoted in our proposal are in accordance with the terms and conditions as specified in bid document. All the prices and other terms and

conditions of this proposal are valid for a period of 120 calendar days from the last

date of submission of bid.

We do herby confirm that our bid prices include all taxes including Income Tax &

professional Tax, Service Tax, etc.

We hereby declare that if any Income Tax, Surcharge on Income Tax and any other

Corporate Tax is altered under the law, we shall pay the same. EARNEST MONEY We have enclosed the EMD in the form of Bank Draft No ___________ Dated

___________ Favoring M. P. State Electronics Development Corporation payable at ___________ Bhopal issued by / drawn on _________________________________ Bank for Rs. 100,000/- (Rupees One lakh only), as desired.

DEVIATIONS: We declare that all the services shall be performed strictly in accordance with the

technical specifications and other tender conditions with no deviations.

QUALIFYING DATA:

We confirm that all information/data have been submitted as required by you in your tender document. We hereby declare that our proposal is made in good faith, without collusion or

fraud and the information contained in the proposal is true and correct to the best of

our knowledge and belief. I/We agree that in case any information is found to be

incorrect, the tender is liable to be rejected at any point of tendering process.

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Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and replacement.

We understand that you are not bound to accept the lowest or any bid you may

receive. Thanking you,

Yours Faithfully (Signature of Tenderer)

Name : Date :

Designation: Place :

Seal : Address :

Telephone No:

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SCOPE OF WORK

MPSEDC is interested to procure Diesel Generator Set for SWAN project at differ en t PoPs Lo cation in Madhya Pradesh . Details & specification of DGs

required are as below:

Sl. No.

Capacity Qty.

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SITC of 10.0 KVA Single Phase Diesel Generator Set Diesel Engine:

Rated at 1500 RPM, Air cooled/water cooled, four stroke, electrical start complete with following accessories: Fly Wheel, Air cleaner and exhaust silencer, Lube oil and fuel filter, Safety controls-Low lube oil pressure, Air intake

systems and exhaust systems, Coolant systems and exhaust systems, Coolant system and lubricants systems, Electrical Starter.

Alternator: Self-excited self regulated brushless type with operation at 1500 RPM generating 0.8 Power factor, 230 V 50Hz with

minimum voltage regulation at no load to full load.

Control Panel: Voltmeter with selector switch, Ammeter with selector switch,

MCCB of suitable rating and Indicators lamps.Manual changeover switch 63 Amp ISI Mark. Fuel Tank:

Daily service fuel tank of minimum 75 liter complete with drain valve, air vent and inlet and outlet connections. Base Frame: Engine and alternator are mounted, coupled and aliged on a

common channel iron fabricated base frame with predrilled holes. Battery:

One set of battery of suitable capacity of reputed make duly charged with its leads. Interface:

SNMP enabled DG set for remote monitoring the DG set i.e.(Status, Level of oil in tank) Note: The product offered must be of high quality and

manufactured by nationally/ Internationally reputed manufacturer having a minimum turnover of Rs. 100 Crore (Attach copy of the audited balance sheet) and ISO 9001

(Services and Manufacturing) and preferably ISO 14001. Warranty: Two year including battery and rubber part and free servicing & maintenance at site. Tenderer will provide all consumable like engine oil, coolant, fuel & oil filter etc during

warranty period. All service check as per manufacturer guide line (Guide line to be submitted with technical bid)

35 Nos.

1. The Diesel Generator Set is required to be installed at different PoPs Location in Madhya Pradesh. List Enclosed.

2. The Diesel Generator Set be heavy duty type and suitable for 24 hr. operation.

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3. The Bidder is advised to visit the site and access the requirement of materials

for installation of DG Set. All expenses towards fabrication work, civil work RCC platform of required size with min 9” height from base, additional accessories, and

electrical work and the 2 earth pit separately are required with chemical earthing

of good quality to ensure earth resistance max 1Ώ and should connected to the

main DB including material required for installation shall be provided by the

Bidder. Bidder should provide the earth pit details/drawing along with technical bid.

4. The Bidder will be required to ensure trouble free operations of the Diesel

Generator Set at the rated performance with minimum break down during

warranty period.

5. In additional to break down maintenance the Bidder will be required to provide

two complete services in a year for:

a. Complete checkup of Diesel Generator Set for performance with oiling and

tuning of all mechanical and Electrical parts.

b. Temperature Regulation & Power consumption checking.

c. Any other problem faced by us from time to time.

6. In case of engine/alternator/motor starter failure no repair shall be allowed. The Bidder has to provide replacement from the company.

7. Maintenance of DG set for period of 4 year is to be quoted and will consider for

evaluating the bid.

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ELEGIBILITY CRITERIA 1. The Bidder should be an authorized Dealer of any of the companies whose

product is being quoted.

2. The Bidder should have a minimum annual turnover of Rs 50 Lakh from Sales & Maintenance of Diesel Generator Set during the last three financial years. The

bidder should submit 03 years audited balance sheet.

2. The Bidder should have a full fledged Service support in Madhya Pradesh.

BID EVALUATION CRITERIA 1. After opening the Bids shall be examined whether the EMD is in order and the

Bidder meets the minimum eligibility criteria as specified above.

2. Those bidder’s whose EMD is in order, meet the minimum eligibility criteria,

submitted all the required documents and meet the Technical requirements shall be

considered for opening of Financial Bid.

TERMS & CONDITIONS

1. Bids shall be valid for a period of not less than 120 days from the date of

opening of bid (envelope number one). Bids submitted without EMD shall be

rejected. 2. Bids will be opened in the presence of bidders representatives, who choose to

attend on the specified date and time.

3. Sealed bid can be sent either by post or by messenger. 4. Facility: Bidders should specify his capabilities & facilities for sales, repairing

and maintenance of Diesel Generator Set. 5. Bidders will be responsible for covering all risk under workmen Compensation

Act (WCA) for their employees/machinery on site for installation &

commissioning jobs. MPSEDC will not be responsible for any damages whatsoever

on this account. 6. In case the repairs are not possible on site & required to be repaired outside

our premises, all expenditure on this account would be borne by the Bidder. 7. Payment Terms: Payment will be made on successfully installation &

commissioning, issue of the satisfactory report by concern dis trict e-

Governance Manager and no advance payment will be made.

8. In the event of dispute, Managing Director of MPSEDC shall be the sole

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arbitrator and his decision shall be final & binding on both the parties.

9. The successful bidder shall be required to submit 10% of total amount of invoice as Performance Guarantee within 10 days of order, as security towards

performance guarantee, which will be released on expiry of the warranty period. Incase, the Performance Bank Guarantee is not submitted an amount of 10% shall be deducted from the bill and released only after Warranty Period.

10. MPSEDC does not bind itself to accept the lowest or any other offer and

reserves the right to accept or reject any or all the offers either in full or in

part without assigning any reason. 11. The Corporation is free to change the quantities for which the bid is called and

the payment will be made for actual quantity installed.

The Bidders are required to submit the following information, documents, etc for

Technical evaluation:-

1 Authorization/Dealership certificate letter from the manufacturer.

2 The list of major contract executed i.e. giving details of type of work, name & address of clients, value of job & duration including

photocopies of major orders with completion certificates.

3 Copies of Balance sheets of the last three years ( 2012-13,2011-12 and 2010-11)

List of Approved Make

1 Kirloshkar

2 Cummins

3 Mahendra

4 Greaves

5 Eicher

6 Escorts

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List of DG locations

Sl. No. District Tehsil PoP Location

1 Ashoknagar Shadoura

2 Badwani Anjar

3 Betul Athner

4 Betul Amla

5 Chhatarpur Maharajpur

6 Chhatarpur Chandala

7 Chhatarpur Dhuwara

8 Damoh Hatta

9 Dewas Hatpipalya

10 Dewas Satwas

11 Dhar Bagh

12 Guna Maksudangarh

13 Gwalior Chinor

14 Harda Sirali

15 Harda Rehatgaon

16 Indore Hatod

17 Khandwa Chhanera

18 Khandwa Baldi

19 Mandsour Shamgarh

20 Mandsour Dalduada

21 Panna Repura

22 Panna Amanganj

23 Panna Devendra Nagar

24 Raisen Gairatganj

25 Rajgarh Pachour

26 Rewa Mangawa

27 Satna Kothar

28 Satna Birsinghpur

29 Sehore Rehti

30 Sehore Shyampur

31 Shajapur Gulana

32 Tikamgarh Khargapur

33 Umaria Chandiya

34 Vidisha Shamshabad

35 Vidisha Tyoda

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General Information of the Bidders

1 Tender Fees Details.

2 EMD Details

DD No and Date:

Amount in Rs.

Name of the Bank:

3 Name and Address of the Bidder

4 Contacts:

5 Telephones:

6 Fax:

7 E-mail:

8 Mobile No:

9 Category of the tenderer (Whether

company, partnership firm or

Proprietary concern)

10 Name of Chief Executive Officer and

Telephone No.

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11 Year of Establishment

12 Sales Tax/Commercial Tax/ CST nos.

13 Income Tax PAN/GIR No.

14 EPF No.(enclosed certificate)

15 Yearly Turn over of the Last 3 years.

16 Name and Address of the Banker

17 List of major Clients and the size of

orders executed

18 Infrastructure available list enclosed

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PRICE BID

Particular

Unit Qty Rate Total

Amount

Supply, Installation, Testing and Commissioning of 10 KVA DG set

as per technical specification

shown in technical bid (Scope of

work) with two year onsite

warranty as given in technical

specification.

Nos. 35

Onsite Warranty and maintenance of DG Set. With consumable but Without spare parts.

Nos. 35

3rd year

4th year

5th year

Total

TOTAL AMOUNT (IN WORDS)

* Rate should be quoted inclusive of sale tax against form’ C’ wherever applicable.

Signature of the Bidder with date and seal