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Download TENDER DOCUMENT FOR COURIER SERVICE - DOCUMENT FOR TENDER FOR APPOINTMENT OF COURIER SERVICE AGENCY Tender Document Cost of Tender Document Rs. 500/-(Non refundable) Tender No. ICSI/ADMIN/TENDER/COURIER

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  • TENDER FOR APPOINTMENT OF COURIER

    SERVICE AGENCYTender Document

    Cost of Tender Document Rs. 500/-(Non refundable)

    Tender No. ICSI/ADMIN/TENDER/COURIER/1110 (General Conditions of Contract)

    Issuedby:AdministrativeSection,

    ICSI,Tel:01145341023,Fax:01145341092

    Email:surya.mishra@icsi.eduVisitusathttp://www.icsi.edu

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    1. NOTICE INVITING TENDER

    2. GENERAL INSTRUCTIONS AND GUIDELINES FOR THE BIDDER 2.1 EligibilityConditions2.2 Guidelineforsubmissionoftender/Bids2.3 Validityofthebids2.4 AmendmentofTender

    3. SPECIFICATION OF REQUIREMENTS 3.1 Scope of work

    4. GENERAL CONDITIONS OF TENDER 4.1 PeriodofContract4.2 TerminationofTheContract4.3 EarnestMoneyDeposit(EMD)4.4 ImpoundofEMD4.5 SecurityDeposit4.6 PaymentTerms4.7 LiquidatedDamages4.8 Penalty4.9 Indemnity4.10 ForceMajeure4.11 Arbitration4.12 Jurisdiction

    5. CHECK LIST

    6. ANNEXURES I. TechnicalbidII. FinancialBid(CommercialBid)III. Declaration&AcceptationIV. ExecutionofAgreementV. BankGuaranteePerforma

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    1. NOTICEINVITINGTENDER

    TenderNo.ICSI/ADMIN/TENDER/COURIER/1110 Date:18July2013The INSTITUTEOFCOMPANYSECRETARIESOF INDIA (ICSI)setupbyanActofParliamentviz.The Company Secretaries Act, 1980 to regulate the profession of Company Secretary. TheInstitute is functioningunder theoverall administrative JurisdictionofMinistryofCorporateAffairs,GovernmentofIndia.TheICSIhasitsHeadquarteratICSIHouse,22,InstitutionalArea,LodiRoad,NewDelhi 110003with4RegionalOfficesatDelhi,Mumbai,KolkataandChennaiand69Chaptersspreadalloverthecountry. Inaddition, ithasalsosetupextendedofficeatC37,Sector62,NoidaandNaviMumbai.Sealed tendersare invitedby theChiefExecutiveof the ICSI from reputedCourieragencies/firms with relevant experience and having sufficient infrastructurefor dispatching letters /parcelsoftheInstituteofCompanySecretariesofIndiaThetenderdocumentmaybeobtainedduringworkinghoursfrom18thJuly2013to01stAugust2013between10.00AMand5.00PMonallworkingdaysonpaymentofRs.500/ from theReceptionCounterofthe ICSIatICSIHouse22 InstitutionalArea,LodiRoadNewDelhi110003 on cash payment or by submitting a demand draft of same amount in favour of TheInstituteofCompanySecretariesofIndia,payableatNewDelhi.Thetenderdocumentcanalsobe downloaded from the website of the ICSI (www.icsi.edu) for which parties would berequiredtoencloseademanddraftofRs.500/towardsthecostofthetenderdocumentalongwiththeirquotes,failingwhichthetendershallnotbeentertained.SealedtendersaddressedtoChiefExecutive,TheInstituteofCompanySecretariesofIndia[theICSI]shallbesentattheICSIsaddressalongwithEarnestMoney,dulymentioningontoplefthandcornerof thesealedenvelopeTender for Appointment of Courier Service Agencymust reach office of the Chief Executive, The Institute of Company Secretaries of India, 22,InstitutionalArea,LodiRoad,NewDelhieitherbyRegisteredPost/SpeedPostorbydroppinginthequotationboxplacedat3rdfloornotlaterthan3.30PMon01stAugust2013. The ICSI shall not be liable for any postal delays what so ever and tender received after the stipulated date and time shall not be entertained.

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    2. GENERALINSTRUCTIONSANDGUIDELINESFORTHEBIDDER

    2.1 ELIGIBILITYCONDITIONS

    a. Only authorized agencies in the business of providing courier servicewithminimumexperienceof3yearsintheservicesarepermitted.

    b. TheCourier agency is required tohave branchoffices in allmetropolitan cites, statecapitalsandothermajortownsofIndia.Thecourierserviceisrequiredtoprovidealistofstationsalongwithaddresses,telephonenumber,emailandFaxwhereitsofficesorcontactofficesarelocated.

    c. The Agency should be well equipped to pick up any number of documents to bepresented/handedoverinoneconsignment.

    d. Theagencymusthavecarriedoutsimilarworkduringthe lastthreeyearsandat leastthreeordersofsimilarworkinGovernment/autonomousorganizationsorpublicsectorundertakings or reputed companies. A copy of the award letter satisfactoryperformance certificate is required to be furnished from at least three of the aboveorganizations.

    e. Thedetailsofinputs/informationrequiredtobesubmittedbytheagencyisaspertheAnnexureI.

    f. Average annual turnover from similarworksof last years should be greater than orequaltoRs.5.00lakhfromanycontract/party.

    g. Tenders receivedwithout requisitedocuments, includingdemanddraftof EMD, shallnotbeentertained.

    h. Bidders declared by Government of India to be ineligible to participate forunsatisfactorypastperformance,corrupt,fraudulentoranyotherunlawfulorunethicalbusinesspracticesshallnotbeeligible.

    i. Thebiddershouldnotbeinvolvedinanymajorlitigationthatmayhaveanimpactof affecting or compromising the delivery of services as required under thistender.Anundertaking in this regard from theCompanySecretaryorAuthorisedSignatory.

    j. Thebiddershouldnotbeblacklisted/terminatedbyanyGovernmentorganization/agency for unsatisfactory past performance, corrupt, fraudulent or any otherunlawfulorunethicalbusinesspractices.

    2.2 GUIDELINEFORSUBMISSIONOFTENDER/BIDS

    a. AuthorizedSignatory:Eachandeverypageofthetenderdocumentshouldbesignedby

    Authorizedperson/signatoryandtobeenclosedwith theFinancialBid formand thework experience certificate. The bid can be forwarded by owner or ownersrepresentative.RepresentativewillhavetoenclosetheLetterofAuthority/thePowerofAttorneyalongwiththisofferorwhendemandedbyICSI,otherwisetheofferwillbeconsiderednullandvoidatanystageasperthedecisionofICSI.

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    b. Corrections: All the correctionsmade anywhere in the tender formwill have to beauthenticated.Thecorrectionswithoutauthenticationwillbeliabletoberejected.

    c. TheSealedbidsaretobesubmittedintwoseparateenvelopes

    (i) TECHNICALBID:SealedTechnicalBid,alongwithaDemandDraftofRs.25,000/(RupeesTwentyFiveThousandonly)towardsEMD,drawninfavourofINSTITUTEOF COMPANY SECRETARIES OF INDIA payable at NEW DELHI, and otherrequested documentmentioned in Annexure I, placed in sealed envelopesuperscribed TECHNICAL BID -Tender for Appointment of Courier Service Agency Tender Document received without EMD shall not beentertained.

    (ii) FINANCIALBID:SealedFinancialBidplacedinaseparateenvelopsuperscribed:FINANCIAL BID - Tender for Appointment of Courier Service Agency.

    Theabovementionedtwosealedenvelopesshouldbearthenameandcompletepostaladdress of the bidder. Sealed envelopes containing Technical Bid and Financial BidshouldbeplacedinabiggerenvelopsuperscribedTenderforAppointmentofCourierServiceAgency.Thisbiggerenvelop,shouldbeaddressedto TheChiefExecutive,TheInstituteofCompanySecretariesofIndiaICSIHouse,22,InstitutionalArea,LodiRoadNewDelhi110003

    AndmustreachtotheICSIheadofficeeitherbyRegisteredPost/SpeedPost/CourierorsubmittedbyhandatR&ISectioncounterordropping in thequotationboxplacedatICSIHouse,22,3rdfloorLodiRoad,NewDelhinot laterthan3.30p.m.on01stAugust2013

    d. Tendersreceivedafterthestipulateddateandtimeshallnotbeentertainedunderanycircumstanceswhatsoever. The ICSI shall not be liable for any postal delayswhat soever.Conditional tenders shall not be entertained.

    e. Thebidder(s)shallquoteratesinclusiveofallstatutorylevies,taxes,fees, cesses, duties,rate charges, surcharges, VAT, octroi, transport, freight, costs & other taxes andcomponentsetc.Nocomponentofcost/taxoranyotherchargesshallbepaidbytheICSIunless the same is included specifically in thequotationsandagreedby the ICSI.Rates should be quoted both in figures as well as in words. In case the rates quoted in words & figures are at variance, the rates written in words will be taken as final.

    f. TheICSIreservestherighttorejectoracceptanyorallbid(s)withoutassigninganyreasonsandto restrict the listofprequalifiedagencies toanynumberdeemedsuitableby it, if toomany

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    biddersarereceivedsatisfyingthebasicprerequisitecriteria.

    g. The Technical Bid shall be opened on 2nd August 2013 at 11.00AM in the Institute of Company Secretaries of India at ICSI House, 22 Institutional Area, Lodi Road, New Delhi. Bidder or their authorized representatives, (not more than one person) may be present at the time of opening of tender, if they so desire. No separate communication will be sent in this regard. In the event of due date being a close day or declared holiday, the due date for opening of the bids will be the following working day at the appointed date, time and venue.

    h. The Price Bids shall be opened on such later date, as may be notified by ICSI.

    2.3 ValidityofthebidsBidsshallremainvalidfor90daysafterthedateofopeningofTechnicalBidsprescribedbytheICSI.Abidvalidforashorterperiodmayberejectedasnonresponsive.However,thepricesfinalizedafteropeningthetendersshallnotincreasethroughouttheperiodofimplementationandoperation.Inexceptionalcircumstances,theICSImayrequesttheBidder(s)foranextensionoftheperiodofvalidity.Therequestandtheresponsestheretoshallbemadeinwriting(orbyfax).ThevalidityofEMDshallalsobesuitablyextended.

    2.4 AmendmentofTendera. At any time prior to the last date for receipt of Bids, the ICSI,may, for any reason,

    whetherat itsown initiativeor inresponsetoaclarificationrequestedbytheBidders,modifytheTenderby issuinganaddendum/corrigendum.Anysuchamendment issuedalongwiththeoriginalTenderdocumentwillconstituteRevisedTender.

    b. The addendum/corrigendum will be uploaded on the ICSI website. The Bidders arerequestedtovisitthewebsitefrequentlytocheckforanyamendments.

    c. TheICSImayatanytimeduringtheTenderingprocessbutbeforeopeningthetechnicalbid request the Bidders to submit revised Technical / Commercial Bids and/orSupplementaryCommercialBids, incaseofchange inScopeofWork,withouttherebyincurringanyliabilitytotheaffectedBidderorBidders.

    3. SPECIFICATIONOFREQUIREMENTS

    3.1SCOPEOFWORK

    I. The Authorized representative of Courier agencywill collect parcels/letters from theInstitutesHQLodiRoadand

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