tender document dlw hq-mechanical/dlw · deliverable: gap audit report. ... training for...

Dy Chief Quality Assurance Manager1 acting for and on behalf of The President of India invites E-Tendersagainst Tender No DLW-ISO-22163-2017-18 Closing Date/Time 26/02/2018 15:00 Hrs. Bidders will be able tosubmit their original/revised bids upto closing date and time only. Manual offers are not allowed against thistender, and any such manual offer received shall be ignored.

Contractors are allowed to make payments against this tender towards tender document cost and earnest moneyonly through only payment modes available ON IREPS portal LIKE net banking, debit card, credit card etc.Manual payments through Demand draft, Banker cheque, Deposit receipts, FDR etc. are not allowed.

1. NIT HEADER

Contract Type Works

Name of Work Consultancy for acquisition and implementation of ISO 22163:2017 as per scope of work atDiesel Locomotive Works, Varanasi, Uttar Pradesh-221004

Tender Type Open Bidding System Single Packet System

Tender Closing Date Time 26/02/2018 15:00 Date Time Of Uploading Tender 16/01/2018 17:01

Pre-Bid Required No Pre-Bid Query Date Time Not Applicable

Advertised Value 1947000.00 Tendering Section QA

Bidding Style Single Rate for Each ScheduleItem

Bidding Unit

Earnest Money (Rs.) 38940.00 Validity of Offer ( Days) 120

Tender Doc. Cost (Rs.) 2360.00 Period of Completion 10 Months

Bidding Start Date 12/02/2018Are Joint Venture (JV) firmsallowed TO bid

No

2. SCHEDULE

S.No. ItemCode

Item Qty Qty Unit Unit Rate Basic Value Escl.(%) Amount BiddingUnit

Schedule 1-Consultancy for IRIS Certification of DLW 1947000.00

1

1 1.00 Job 389400.00 389400.00 AT Par 389400.00 Rs.

Item Description:- Phase I: Orientation & Interaction with Top Management: Interacting with Top Managementteam for understanding Vision, Current Business Plan and Strategy, Context of Organization's Business,Operation, Products, Process, Issues and Expectations from Interested Parties Review and freeze Scope ofprojec t. Understanding organization structure and interfaces, meeting Key persons. Deciding of ProjectCoordinator, Core Team (max. 20 persons) Identification and freezing Processes and Process Owners. Trainingto Core Team and Management Team (max. 30 persons - in 2 batches)

2

2 1.00 Job 389400.00 389400.00 AT Par 389400.00 Rs.

Item Description:- Phase II: Gap Assessment and Initiation: Interaction with Core Team to understand Issuesand Expectations, Review Structure of existing system and Business Processes Interfaces. Plant visit ConductGAP Audit Determine System Structure < Activities shall be carried out in group / individually based on criticality. >Deliverable: GAP Audit report. Proposed System Structure

3

3 1.00 Job 194700.00 194700.00 AT Par 194700.00 Rs.

Item Description:- Phase III: Awareness and Documentation: Awareness Training to Operating Persons (max.50 nos. in 2 batches) Training for Documentation to core team members. Development of System structure,review with core team and freeze. Process Mapping and development of draft System Manual Training concernedProcess Owners for Operational Documents (Technical Documents) Monitor progress for development ofdocuments by Process Owners. Review, Freezing, Approval and Release of Documentation

4

4 1.00 Job 194700.00 194700.00 AT Par 194700.00 Rs.

Item Description:- Phase IV: Implementation: Interaction with operating persons for explaining requirementsReviewing queries related to interpretation and implementation. Fine Tune documentations based on operatingconcerns (if required) Planning and Providing Internal Audit Training (max. 60 nos. in 4 batches)

5

5 1.00 Job 194700.00 194700.00 AT Par 194700.00 Rs.

Item Description:- Phase V: Monitoring: Monitoring one round of Internal Audit to be conducted by qualifiedauditors. Assisting for Correction and Corrective Action Plan and monitoring its effectiveness. Witnessing oneround of Management Review Interaction with Top Management Team for Selection of Certification body. Plan forCertification Audit (Stage - I and II)

66 1.00 Job 194700.00 194700.00 AT Par 194700.00 Rs.

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DLW HQ-MECHANICAL/DLWTENDER DOCUMENT

Tender No: DLW-ISO-22163-2017-18 Closing Date/Time: 26/02/2018 15:00

6Item Description:- Phase VI: Certification Audit

77 1.00 Job 194700.00 194700.00 AT Par 194700.00 Rs.

Item Description:- Stage I Audit by Certification body

88 1.00 Job 194700.00 194700.00 AT Par 194700.00 Rs.

Item Description:- Stage II Audit by Certification body

3. ITEM BREAKUP

No item break up added

4. ELIGIBILITY CONDITIONS

5. COMPLIANCE

General Instructions

S.No. Description ConfirmationRequired

RemarksAllowed

DocumentsUploading

1 All other terms and condition will be in accordance to GCC of IR. No No Not Allowed

Undertakings

S.No. Description ConfirmationRequired

RemarksAllowed

DocumentsUploading

1I/we have visited the work site and I/WE am/are aware of the site conditionsand scope of work.

No No Not Allowed

2

Untill a formal agreement is prepared and executed,acceptance of this tendershall constitute a binding contract between us subject to modification, as maybe mutually agreed to between us and indicated in the letter of acceptance ofmy/our offer for this work.

No No Not Allowed

3I/WE also hereby agree to abide by the INDIAN RAILWAY GENERALCONDITIONS OF CONTRACT -2014 with all correction slips up to date andto carry out the work according to special conditions of contract.

No No Not Allowed

4

I/WE have read the various condition to tender attached hereto and agree toabide by the said conditions. I/WE also agree to keep this tender open foracceptance for a period of 180 days from the date fixed for opening the sameand in default thereof. I/WE will be liable for forfeiture of my earnest money.I/WE offer to do the work for dlw Varanasi at the rates quoted in the attachedschedule and hereby bind myself/ourselves to complete the work in all respectwithin the period of completion stipulated in the tender document from the dateof issue of letter of acceptance.

No No Not Allowed

5

The amount as stipulated in tender document is herewith forwarded asearnest money. Full value of the earnest money shall stand forfeited withoutprejudice to any other right or remedies in case my/our tender is accepted ifI/WE do not execute the contract conditions as stipulated in performancegurantee clause of GCC and general instructions and I/We do not commencethe work within fifteen days after receipt of orders to that effect.

No No Not Allowed

6

It is hereby certified that I/we have understood the instructions to tenderersand also the General & Special conditions of contract attached to the tenderhave thoroughly examined specifications, drawings quoted in schedule ofrequirements and are thoroughly aware of the nature of work required to bedone and our offer is to execute the work strictly in accordance with therequirement and according to the terms of the tender. We agree to abidesolely by the General and Special conditions of contract and other conditionsof contracts and other conditions of the tender in accordance with the tenderdocuments if the contract is awarded to us.

No No Not Allowed

7This is to certify that I/We before signing this tender have read and fullyunderstood all the terms and conditions contained therein and undertakemyself/ourselves to abide by them.

No No Not Allowed

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8I have read the scope of work and understood the all work stipulated in scopeof work and terms and condition of scope of work before submitting the offer.

No No Not Allowed

6. Documents attached with tender

S.No. Document Name Document Description

1 IR_Standard_GCC_July_2014_30_06_14.pdf IR GCC

2 Anex-I-Vnew.pdf Annexures

3 Tenderdocumentfinalnew_1.pdf Tender documents

Signed By: RAKESH SINHA

Designation : Dy.CQAM1

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