telegreen your organization work remotely

talks!

TeleGreen Your Organization: Work RemotelyAudio is only available by calling this number:Conference Call: 866-740-1260Access Code: 6339392

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TeleGreen Your Organization: Work RemotelyConference Call: 866-740-1260 Access Code: 6339392

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Continue the conversation

• Ask follow-up questions in the Emerging Technologies Forum:– http://tinyurl.com/cjrq38


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• This seminar will be available on the TechSoup website along with past webinar presentations:– www.techsoup.org/go/webinars

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talks!

Telegreen Your Organization: Work RemotelyFacilitator: Anna Jaeger, TechSoupPresenters: Hayes Morehouse, Ella Baker Center

Matthew Bauer, BetterWorld Telecom

Sponsored by


Today’s Speakers

Answering chat questions:Becky Wiegand, Kami Griffiths,

Jim Lynch, Christopher Postoloff (TechSoup)

Anna JaegerTechSoup

Matthew BauerBetter World Telecom

Hayes MorehouseElla Baker Center


Agenda

• Introductions• About the GreenTech Initiative• Interview with Matt• Interview with Hayes• Audience Q&A• About TechSoup


TechSoup’s GreenTech Initiative

We educate nonprofits and libraries about how to use technology to reduce environmental impact and to reduce the environmental impact of technology.

Anna S. JaegerCo-Director, GreenTech

[email protected]/greentech


TeleGreen: Travel Reduction Campaign

Four topics: 1. Virtual Meetings2. Online Training3. Telecommuting4. Online Collaboration

Educational campaign to help nonprofits, libraries and other social benefit organizations discover ways to save money, reduce travel, and be more effective in your work.

www.techsoup.org/greentech/travel


Questions to listeners

1. How many of you have staff or volunteers who work remotely at least one day a week? (Please raise hand)

2. Which technologies do you already use? Plain Old Telephone System, VoIP, Virtual PBX, VPN?(Please chat your response)


Driving a Transition to a Low Carbon Economy

TechSoup Global Telegreening Webinar

Matt Bauer, BetterWorld [email protected]


“In total, ICTs [Information & Communications Technology] could deliver approximately 7.8 GtCO2e of emissions savings in 2020. This represents 15% of emissions in 2020…”

Two of the most interesting and innovative climate solutions that can contribute to a higher quality of life and decreased ecological footprint are virtual meetings and telecommuting.

World Wildlife Fund Report, From Workplace to Anyplace, March 2009

“…each economic sector will realize double-digit percentage cost reductions in power consumption (>30 percent) and product waste cost savings (for commercial buildings, 50-90 percent) through adoption of green telecom solutions.”

Independent Reports Coming to Similar Conclusions


Climate Change What is the root of the problem?

We move around too much, and there are too many buildings

- Matt Bauer, 2009


Source: International Energy Agency

Source: International Telecommunications Union


ICTs Contribution to Global Warming


Trends: Substitution must begin if we are going to curb climate change…

“Increasing virtual meetings and telecommuting today could, without any dramatic measures, help to save more than 3 billion tons of CO2 emissions in a few decades; this is equivalent to approximately half of the current US CO2 emissions.”

World Wildlife Fund Report, From Workplace to Anyplace, March 2009

- Number of hours Americans waste each year sitting in traffic = 4.2B Source: Texas Transportation Institute

- Estimated cost to the U.S. economy: $78B Source: American Society of Civil Engineers.


- Web/Audio/Video Conferencing

- Unified Communications

- Voice Over Internet Protocol (VoIP)

- Virtual PBX

- Integrated Mobility and Wireline

- Telecommuting

- Mobile Workforce

- Branch/Remote/Touchdown Office Capabilities

- Less On-Premise Equipment, Wiring, Heating/Cooling

Green Communications Solutions and Dynamics – Enabling Change

Fax

Telephone

InternetIP Network

Mobile Wireless NetworkSatellite

PDA

Pocket organizer

Laptop computer

Wireless Phone

Personal Virtual Assistant

PSTN


Unified Communications

• Phone, fax, voice mail, e-mail – centralized communications

• Technology and device agnostic: cell, VoIP, PDA, POTS phone, computer

• Detaches the phone number from location

Voice Over IP (VoIP)

• Just a transmission protocol, no features or applications

• Enabling technology, the method not the means – more

portable and flexible than traditional technologies

Virtual PBX

• PBX = Private Branch Exchange, usually on the customer premise –> Virtual is hosted in data center, in the cloud

• Phone tree, call handling, voice mail, features

Green Communications Solutions Key Terms Defined

Fax

Telephone

InternetIP Network

Mobile Wireless NetworkSatellite

PDA

Pocket organizer

Laptop computer

Wireless Phone

Personal Virtual Assistant

PSTN


Communications Solution needs to incorporate all facets of organizational planning


Case Study - BetterWorkBetterWorld/Bainbridge Graduate Institute Study

- Nine-month study to be completed in May 2009, providing a ground - level view of the cost and environmental impacts to enterprises implementing Open Work philosophies

- Case studies featuring successful programs implemented by Sun Microsystems (Open Work), Best Buy (ROWE), and Cisco Systems

- Developed an enterprise model that incorporates commuting and travel substitution combining mobile, VPBX, unified comms, conferencing, etc.


Case Study BetterWorld/BGI BetterWork Study

2.6 passenger vehicles each year1633.4 gallons of gasoline consumed

33.5 barrels of oil consumed1.91 average American homes' electricity use (1 yr)

57,270.85$

Gas Cost Savings (Total)

3,511.24$

Equivalent of

TOTAL FINANCIAL BENEFITS (ANNUALLY)

Environmental Benefits (annually)

CO2 Reduction through Open Work

31,725 lbs CO225,000.00$ Productivity Gains

25,000.00$

Retention & Recruitment

Financial Benefits (annually)

Reduced Absenteeism

Gas Cost Savings per Open Work Employee

702.25$

Office Space Savings

2,884.62$

875.00$

Physical Carbon, CAPEX, OPEX - Savings Across the Board


Case Study Sun Microsystems OpenWork

9,095 employees (55% of total workforce) are in the Open Work program, working from home at least 1-2 days per week

Office space is allocated for home-assigned employees at a ratio of 10:1 and flexible employees at a ratio of 4:1.

Huge reduction in the need for office space - Fiscal 2007 alone, Sun reduced their real estate holdings by 15% (2.7 million square feet) and save $68 million in real estate costs.

The subsequent reductions in building energy use and commuting are estimated to have saved 23,868 metric tons of CO2 in fiscal 2007.


Collateral Effects of Open Work & SubstitutionTelecom, Society and Climate ChangeOpen Work is a Philosophy Enabled

by Technology

Local, Living Economies: Less time on the road and in airplanes, more time for quality work, home, and our communities

More Democratic, Transparent and Results-Oriented Workplaces

Open Work is better for people and planet and directly lowers operational expenses for the non profit


The Ella Baker Center for Human Rights is a strategy and action center working for justice, opportunity and peace in urban America. Based in Oakland, California, we promote positive alternatives to violence and incarceration.


What NOT to do

Wait until you your old phone system breaks before deciding to replace it


Our Options

• Repair our old phone system

• Upgrade to in-house VoIP

• Hosted VoIP


Hosted VoIP

• Monthly costs the same as old PBX, but:

– Reduced maintenance costs: very little staff time required to keep them working

– Much greater phone functionality and flexibility


Telecommuting package

• Phone

• VPN

• Mail


Challenges

• Deciding which provider to use

• Getting phones installed

• Getting rid of old phones

talks!

Questions?

Submit your questions using the chat box.


Continue the Discussion…

• Ask follow-up questions in the Emerging Technologies Forum in the TechSoup community:– http://tinyurl.com/cjrq38


Get the Most Out of TechSoup

• At TechSoup, you’ll find a range of technology services to help your nonprofit:

– Read helpful articles in our Learning Center– Request donated software, hardware, and

online services– Join our community forums to learn from

your colleagues– Browse upcoming events and conferences


Upcoming Webinar

• Making the most of the Microsoft Donation Program– Wednesday, May 13, 11:00 a.m. Pacific


Thank you to our Webinar Sponsor!

ReadyTalk offers dedicated product demos for

TechSoup organizations 4 times per week:

Monday 1:00 pm Mountain Standard Time (MST)Wednesday 9:00 am MSTThursday 1:00 pm MSTFriday 9:00 am MST

talks!

Thank you! For more information contact:

Anna Jaeger, [email protected]

telegreen your organization work remotely

Technology

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techsoup presenters

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customerpremise virtual

pots phone

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