technology approaches for online committee meetings
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Technology Approaches for Online Committee MeetingsCommittees in the Cloud: March 2012 WebinarElise McIntosh, Lucid Meetings Co-Founder
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I agree!
Important Data
Notes
Face-to-Face Committee MeetingsCommittee meetings require:1. A way to talk to each other2. A way to share documents
3. Someone to take notes
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• Meetings are primarily face-to-face with some committee members unable to attend in person
• Remote members join by phone
• Material sent out by email
First Attempts: Hybrid Meetings
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Who just joined?
Umm...
Sorry, that's my dog.
Can you repeat that?
Snzzrk..zzzzz
Hybrid Meetings Create New ProblemsAwkward conversation and interruptions
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Important Data
Important Data
Important Data
Hybrid Meetings Create New ProblemsPeople looking at different pages in the presentation
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Notes
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Hybrid Meetings Create New ProblemsHarder to keep things straight when taking notes
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Approach 1: Member-Driven Solution
Approach 2: Organization-Sponsored Solution
Two Ways Committees Introduce Technology to Solve these Problems
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• Crafted from free or inexpensive technologies
• Highly tuned to the specific procedures and needs of the committee
• Tribal initiation required: people have to be trained on the technology to participate
• Adoption limited by complexity
Member-Driven Solutions
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Examples of Member-Driven Solutions
• Phone/VoIP combined with
• Chat (Yahoo Chat, Skype, IRC)
• Online document repositories (Google Docs, FTP server, SharePoint)
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• Based on commercial web conferencing
• Generic solutions with procedural support from staff and/or committee leaders
• Adoption constrained by cost
Organization-Sponsored Solutions
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Most Popular Organization-Sponsored Solutions
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Alternative TechnologiesElectronic Meeting Systems
Video Conferencing
Virtual Reality
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• Budget
• Members use different kinds of computers - harder to support people joining meetings
• Group size and governance requirements add complexity - harder to juggle all the tools needed to track the meeting
• Different levels of member involvement per committee - harder to ensure equality of service across committees
• Members are busy volunteers - harder to keep engaged
Ongoing Technology Challenges
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Colla
borationWeb Conferencing
The Lucid Meetings Approach
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For more information about how Lucid Meetings solves the common meeting technology problems faced by committees,
visit us at:
http://www.lucidmeetings.com
or schedule a complimentary 30-minute consultation to discuss your committee’s meeting technology needs.
Learn More
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