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Table of Contents Page 1: Acronyms

Page 2: General Information

- Purpose - Technical Regulations - Modifications to the WPTH - Women’s Program Mission Statement - Women’s Program Goal Statements

: Women’s Program Structure Chart

Page 4: Current Women’s Program Committee and Sub-Committees

Page 5: Women’s Program Assembly (WPA)

Page 6: Women’s Program Committee (WPC)

Page 9: Women’s Program Sub-Committees

- Petition Sub-Committee (PSC) - Developmental Sub-Committee (DSC)

Page 10: Judging Program

Page 11: Athlete Programs and Structure Chart

Page 12: Athlete Programs

- Documents in Use - Developmental Stream - Competitive Categories

Page 13: Hosting Guidelines and Sanctioning

Page 13: AGF WP Competitive Calendar

Page 14: Sanctioned Competitions

Page 22: Competitive Registration

- Declaration and Competitive Level - Meet Entry Fee Refund Policy

Page 23: Competition Format

- Competition Schedule - Equipment Specifications - Competitive Order - Warm-up - Inquiries

Page 24 Competition Format Con’t

- Appeals - Tie Breaking - Meet Results

Page 24: JO 1-3 Guidelines

Page 25: Petitions

Page 29: AGF Coaching Certification Requirements

Page 30: Selected Alberta Delegation Members

- Team Coach Selection Process - HP Coaches - Team Technical Leader

Page 32: Expense Claim Policy

Page 32: Funding for Athletes

- Athlete Cost-Share - Aspire Funding

Page 33 Funding for Athletes Con’t

- Team Excel (HP Athlete Development Funding) - Enhancement Funding

Page 33: Funding for Coaches

- Coach Cost-Share - Team Excel Coach Funding

Page 34 Funding for Coaches Con’t

- Career Coach Mentorship Program - Coach Professional Development Funding - Enhancement Funding

Page 34: Funding for Judges

Page 34: Alberta Ranking List

Page 35: Annual Achievement and Recognition Awards

Appendices Appendix 1: Competition Chart

Appendix 2: NCCP Summary Chart

Appendix 3: Upgrading Registration Form

Appendix 4: AGF Uniform Policy

Appendix 5: AGF Election Procedures

Appendix 6: WAG Roles and Responsibilities

Appendix 7: Guidelines for Coaches and Officials

Appendix 8: Violation Report

Appendix 9: Coach Exemption Form

Appendix 10: Entry Fee Refund Form

Appendix 11: Medical Petition Form

Appendix 12: Verification Form

Appendix 13: Appeal Form

Appendix 14: Expense Claim Form

Appendix 15: AB Judges Honorarium Chart

Appendix 16: AB Distance Chart

Appendix 17: LEAP Honorarium

Appendix 18: Points Chart

Appendix 19: JO 1-3 Guidelines

Appendix 20: Application for Hosting a Competitive AGF Sanction

Appendix 21: Aspire Funding Application

Appendix 22: Team Excel/High Performance Funding Application

Appendix 23: Career Coach/Team Excel Mentorship Application

Appendix 24: Professional Development Funding Application

Page | 1

Acronyms

The following acronyms will be used in this document.

AGF – Alberta Gymnastics Federation

GCG – Gymnastics Canada Gymnastique

USAG – USA Gymnastics

FIG – Federation Internationale de Gymnastique

WPTH – Women’s Program Technical Handbook

WPC – Women’s Program Committee

WJC – Women’s Judges’ Committee

DSC – Developmental Sub-Committee

PSC – Petition Sub-Committee

JO – Junior Olympic Program

CJO – Canadian Junior Olympic Program

HP – High Performance

AP – Aspire Program

Page | 2

Purpose

The Purpose of the WPTH is to ensure consistency in the Women’s Program, by establishing Rules, Regulations and Program Guidelines.

The AGF WPTH is reviewed and updated annually. It presents the standards by which the Women’s Gymnastics Program of AGF is governed. The WPTH is a supplement to the FIG Code of Points, the CJO, the Canadian HP Manual, the Canadian AP Manual and GCG Technical Regulations and must be used by Alberta Judges and Coaches for all AGF Sanctioned Competitions. Invitational Events must also adhere to the above mentioned guidelines.

All coaches and judges should be familiar with the entire WPTH as well as the above mentioned materials to ensure that the gymnasts are getting the most enjoyable and meaningful experience possible throughout their involvement in gymnastics.

Technical Regulations

Unless otherwise specified in this WPTH, the FIG Code of Points, the CJO, the Canadian HP Manual, the Canadian AP Manual and GCG Technical Regulations shall apply.

JO

The current JO Manual including all updates from USGA and the CJO shall be used during all Compulsory and Optional JO competitions under the jurisdiction of the WPC, unless otherwise stated in this WPTH.

HP

The current FIG Code of Points and the Canadian HP Manual shall be used during all HP competitions under the jurisdiction of the WPC, unless otherwise stated in this WPTH.

Regardless of distribution/effective date, the rules to be used at a given event will be used for the trials of that event; meaning that Trials to Canadians will use the same rules in effect at Canadian Championships.

Modification to the Women’s Program Technical Handbook

At the end of each season, the AGF WP Coordinator and the WPC will conduct a review of the Rules and Regulations and will prepare recommendations for changes for presentation to the WPA.

All proposed changes to the WPTH must be sent to the AGF WP Coordinator (c/o the AGF office) a minimum of thirty (30) days prior to a WPA Meeting. A minimum of Twenty-one (21) days prior to a WPA Meeting, all proposed changes to the WPTH, the agenda for the WPA meeting and the minutes from the previous WPA meeting will be circulated to all clubs, the WPC and the WJC.

Decisions of the WPA shall be made in accordance with the provisions of the AGF By-laws and within the policies and procedures of the AGF Board of Directors.

Women’s Program Mission Statement

We are dedicated to fostering competitive gymnastics and its values by encouraging participation and growth, and by supporting personal success for everyone.

Women’s Program Goal Statements

To encourage more people participating in competitive gymnastics

To inspire athletes, coaches and judges to achieve personal success

To attain a high level of provincial, national and international success

To foster an athlete centered, collaborative and positive program and competitive environment

Page | 3

Program Structure

Page | 4

Current Women’s Program Committee and Sub-Committees

WPC

WPC Chairperson

WJC Chairperson

Developmental Representative

Zones/Provincials Representative

Westerns Representative

Canadians Representative

High Performance Representative

Brady Spencer

Sheri Wilson

Kim Baksh

Nancy Luttrell

Kelly Kelso

Katie Castle

David Holmes

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

Petition Sub-Committee

Kryssie Barry

Sheri Wilson

Valerie Oudin

Zoltan Nagy

WPC Chairperson

AGF Women’s Program Coordinator

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

Developmental Sub-Committee

Berrie Onishenko

Cody Casey

Tracey Frith

WPC Developmental Representative


[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

Women’s Judges Committee

WJC Chairperson

National Representative

National Representative

Provincial Representative

Provincial Representative


Sheri Wilson

MaRae Juska

Katy Younger

Deanna Critchley

Aislinn McVittie

Carolyn Foster

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

Judging Excellence Working Group

JEX Chairperson

JEX Member

JEX Member

AGF Representative

Candice Shannon

Judy Howard-Holmes

Kiera Schrader-Balson

Chosen on a case by case basis.

[email protected]

[email protected]

[email protected]

mailto:[email protected]



























Page | 5

Women’s Program Assembly (WPA)

Role

- To provide general direction to the WPC - To ratify the WPTH (technical regulations) for Alberta in accordance with the technical rules of GCG - To ratify the Women’s Program goals and objectives - To consider and adopt program guidelines, rules and regulations that will define the conditions of participation within the

Women’s Program - To facilitate communication with the AGF member clubs

Elections:

- To elect in October (or thereabouts) every year, all Petition Sub-Committee members and all Developmental Sub-Committee members

- To elect in June (or thereabouts) every even year, one (1) WPC Chairperson, one (1) Developmental Representative and one (1) Zones/Provincials Representative to the WPC

- To elect in June (or thereabouts) every odd year, one (1) High Performance Representative, one (1) Canadians Representative and one (1) Westerns Representative to the WPC

Composition and Voting Privileges

- The WPA is composed of Program Representatives of AGF member clubs, any interested persons affiliated with an AGF member club or any associated member

- All those in attendance will be eligible to participate in the discussion - Each member club from the previous competitive season (July 1- June 30) who had duly registered competitive female

athletes will carry one (1) vote - The WAG Judges will carry two (2) votes provided two eligible judges are present at the meeting to carry those votes - Neither the WPC members nor the AGF WP Coordinator shall carry a vote - The WPC Chairperson will vote only in the event that he/she will be casting the deciding vote - Proxy votes and telephone participation shall not be permitted at WPA meetings - Majority rules (50% + 1) will be followed on all voting - For additional clarification on voting procedures, please see article 6, subsection 6.9 in the AGF bylaws

Meetings and Quorum

- The WPA shall meet once every spring (May/June) and once every fall (October/November). Additional WPA meetings may be scheduled depending on the Women’s Program’s needs

- Notice – A printed written or typewritten notice stating the day, hour and place of meeting and if special business is to be transacted will be provided to all member clubs and the WJC not less than 21 days and not more than 50 days (exclusive of the day of mailing and of the day for which notice is given)

- The WPC Chairperson and/or the AGF WP Coordinator shall chair all WPA meetings - All voting delegates shall register with AGF prior to the meeting and shall be identified at the commencement of each WPA

meeting - Quorum for the WPA shall be comprised of one-third (1/3) of the voting members of the WPA. However, if at the time

appointed for the holding of a given WPA meeting the required quorum cannot be achieved, such a meeting shall then stand adjourned for thirty (30) minutes at the same date and place. The members then present and entitled to vote shall be deemed as meeting the required quorum and shall be competent to transact the particular business for which the said meeting was convened.

Page | 6

Women’s Program Committee (WPC)

Role

- To establish and set the terms of reference for Sub-Committees and Ad-hoc committees - To advise and assist the AGF WP Coordinator in providing the leadership for the Women’s Program - To develop annual goals and objectives and implement long range plans - To develop and propose to the WPA technical regulations (and any modifications) for Alberta, in accordance with the

technical rules of GCG and FIG - To enforce technical regulations, selection processes, rules and practices and procedures - To facilitate communication, both internal and external - Make decisions throughout the year regarding the application of technical regulations ratified by the WPA - Coordinate and supervise all technical aspects of all Women’s Provincial and National activities of the AGF - Provide advice and guidance in the planning of competitions, clinics and other events to train and upgrade gymnasts,

coaches, judges and other officials - Formulate an annual plan and a corresponding budget for consideration by the AGF Board of Directors - Operate its programs in a manner consistent with the budgetary directives set by the AGF Board of Directors


The WPC is composed of:

- One (1) non-voting elected WPC Chairperson - Five (5) voting elected WPC Portfolio Representatives (as described below) - One (1) voting WJC Representative - One (1) non-voting AGF WP Coordinator

The WPC shall be empowered to strike two (2) working Sub-Committees, namely a Petition Sub-Committee (PSC) and a Developmental Sub-Committee (DSC). The WPC can strike Working Groups or Task Forces to address identified needs with the support of the WPA.

Desired Profile of WPC Members

- Elected members should come from various regions of the province - Integrity and good judgement - Willingness to commit time and energy - Willingness to share opinions and ask questions - Ability to assist, challenge and support AGF staff - Ability to accept the honor as well as the criticism of leadership - Ability to subjugate self-interest or constituent interest for the good of AGF - Knowledge of athletes, coaches and judges’ development programs in planning and budgeting and in developing rules,

systems and processes - Knowledge of women’s artistic gymnastics and of the AGF Women’s Program - Knowledge, understanding and acceptance of the Goals and Objectives of AGF

Eligibility

All members must be members in good standing of AGF

Term of Office

- Two years, starting immediately following the elections at the WPA meeting in June (or thereabouts), but in such a manner that at every WPA only three (3) of the six (6) members are new to the committee.

- The WPC Chairperson cannot exceed two (2) consecutive terms.

Page | 7

Meetings and Quorum

- The WPC Chairperson, in consultation with the WP Coordinator, will determine the frequency and process for all WPC meetings

- Quorum for the WPC shall be comprised of four (4) voting members of the committee

Roles and Responsibilities

WPC Chairperson

- Chair all WPC and WPA meetings with the assistance of the AGF WP Coordinator - Assist the AGF WP Coordinator with the setting of the agendas for the WPA and WPC meetings - If approved by the AGF President/CEO, accompany the AGF WP Coordinator and act as the Women’s Technical

Representative at the GCG annual Meeting in June (or thereabouts) - Act as the AGF Women’s Program Representative to the AGF Board of Directors and assume the responsibilities of a

Director of the Board. If the WPC Chairperson is unable to attend a Board meeting, the WPC Chairperson will be responsible to appoint another WPC member to attend in their absence

- Liaise with the AGF WP Coordinator regarding the Coaching Mentorship Program - Coordinate all committee members’ activities; request reports if necessary - Determine frequency and process for all WPC meetings - Follow rules and regulations not established by the WPC but by other appointed AGF bodies - When necessary, ensure any disciplinary action regarding members of the AGF Women’s Program is handled as per

normal AGF procedures in effect at the time

All Representatives will keep the WPC Chairperson informed of all activities.

All decisions will be made by a quorum of WPC members.

Developmental Representative

- WPC member to liaise with DSC, providing them leadership and a framework to guide their planning and execution of events throughout the year

- Work with the DSC in ascertaining the educational needs of developmental coaches, including the broad demographic of developmental coaches (those who are using JO 1-5 as a stepping stone toward Aspire/national levels and those who are using LEAP or similar programs)

- Work with AGF in sourcing out educational opportunities for Fall Congress and other similar symposiums (clinic topics and presenter ideas)

- Work with AGF in hosting JO compulsory clinics (choreography, updates, etc.) - Ideal candidate will have experience coaching developmental gymnastics, typically ages 5-9, including knowledge of JO

compulsory rules.

Zones/Provincials Representative

- Work to solicit hosts for AGF Sanctioned Competitions, evaluate equipment specifications and the hosts’ ability to meet requirements and make recommendations to the WPC on selection of hosts.

- Work with host clubs to ensure equipment specifications can be met or that adequate modifications can be made where required (with WPC approval). Ensure communication to clubs of equipment modifications if required (via AGF)

- Work with the WP Coordinator to determine the list of athletes qualified to Provincials in JO 6 and 7, and establish the age groups and draws (with WPC approval)

- Work with the WP Coordinator and the WPC Chair to establish the schedules for Zones and Provincials - Act as the WPC representative on site at Zones and Provincials, or ensure that another WPC member is assigned and

present, to work in conjunction with AGF in ratifying scores and resolving any disputes or concerns. - Work with AGF and host LOC for coordinating adequate awards ceremonies - WPC representative for Alberta Winter Games (site visits, ensuring Trails are operated correctly, assisting with Post-trials

team meetings, etc.)

Page | 8

Westerns Representative

- In conjunctions with the judges and AGF, ensure the Trials to Westerns are operated correctly (including but not limited to ensuring equipment specifications meet GCG standards, confirming with AGF the appropriate competitive draw, etc.)

- WPC representative responsible to ensure ratification of Trials to Westerns results, Team composition, Team coaches and Personal coaches, in conjunction with AGF and all available WPC members (quorum is required)

- Assist AGF with Post-Trials team meetings (including but not limited to assisting with team uniform fitting, collecting forms, parent information, etc.)

- Assist AGF with finding appropriate managers for Western Canadian Championships - Provide consultation to AGF with regard to travel and accommodation plans for Western Canadian Championships - Recommend an individual to the WPC as the Team Technical Leader for Western Canadian Championships - Assist team coaches with Team Preparation Plans - Act as the main WPC representative for Western Provinces’ discussions and votes on technical regulations - Coordinate Alberta’s official recommendations going to the June GCG Westerns meeting - Ideal candidate will have experience being a team coach at Western Championships

Canadians Representative

- In conjunctions with the judges and AGF, ensure the Trials to Canadians are operated correctly (including but not limited to ensuring equipment specifications meet GCG standards, confirming with AGF the appropriate competitive draw, etc.)

- WPC representative responsible to ensure ratification of Trials to Canadians results, Team composition, Team coaches and Personal coaches, in conjunction with AGF and all available WPC members (quorum is required)

- Assist AGF with Post-Trials team meetings (including but not limited to assisting with team uniform fitting, collecting forms, parent information, etc.)

- Assist AGF with finding appropriate managers for Canadian Championships - Provide consultation to AGF with regard to travel and accommodation plans for Canadian Championships - Recommend an individual to the WPC as the Team Technical Leader for Canadian Championships - Assist team coaches with Team Preparation - Ideal candidate will have experience being a team coach at Canadian Championships

High Performance Representative

- In conjunction with the judges and AGF, ensure that Elite Canada Screening is operated correctly (including but not limited to ensuring equipment specifications meet GCG standards, confirming with AGF the appropriate competitive draw, the structure of the competition, reporting to GCG, etc.)

- Act as the WPC representative for any national training camps that may occur in Alberta for HP athletes - Act as the main WPC representative responsible for Canada Winter Games - In conjunction with AGF, source out educational opportunities for Alberta’s HP coaches - Ensure that any official communication from GCG to HP coaches is shared with the AGF WP Coordinator for distribution - Assist AGF with celebrating the successes of Alberta’s HP athletes as they compete nationally and internationally

(developing adequate recognition and appropriate funding opportunities) - In conjunction with AGF, review the applications for Team Excel, reporting to the WPC their recommendation. - Liaise with the WJC to ensure collaboration between Brevet Judges and HP athletes and coaches

Page | 9

Women’s Program Sub-Committees

- To advise and assist the WPC in program development planning, including setting priorities, implementation, monitoring and evaluation.

- To advise and assist the WPC in developing rules, regulations, systems, processes, practices and procedures. - To advise and assist the WPC in the selection of team athletes, coaches or judges (if applicable) - To facilitate communication with their respective stakeholder(s)


Roles and Areas of Responsibility

- To review petitions submitted by members of the WPA - To consider each petition individually and on its own merits - To ensure the privacy and confidentiality of all petitions submitted - To submit all reviewed petitions to the WPC for ratification


- The PSC is composed of the WPC Chairperson, four (4) elected PSC members and the AGF WP Coordinator - Each member of the PSC shall be entitled to one (1) vote - Neither the WPC Chairperson nor the AGF WP Coordinator shall carry a vote - In the event of a tie, the petition will proceed to the WPC for final decision - Majority rules (50% + 1) will be followed on all voting issues - Proxy votes shall not be permitted at the meetings of the PSC

Meetings and Quorum

- Quorum of the PSC shall be three (3) voting members - The AGF WP Coordinator and the WPC Chairperson will coordinate and manage all PSC meetings

Term of Office

- The term of office for all PSC members shall be one (1) year

Developmental Sub-Committee

Roles and Areas of Responsibility

- Plan, review and implement all Developmental Programs and consult/report to the WPC on all topics that relate to its support programs

- Provide direction to and carry out, in a joint relationship with the WP Coordinator and the WPC, all JO 1-3 activities including but not limited to a minimum of 2 Developmental Coaching Clinics held throughout the year


- The DSC is composed of the WPC Developmental Representative as the Chair, three (3) elected DSC members and the AGF WP Coordinator

- Each member of the DSC shall be entitled to one (1) vote - Neither the WPC Developmental Representative nor the AGF WP Coordinator shall carry a vote - Majority rules (50% + 1) will be followed on all voting issues - Proxy votes shall not be permitted at the meetings of the DSC

Meetings and Quorum

- Quorum of the DSC shall be two (2) voting members - The AGF WP Coordinator and the WPC Developmental Representative will coordinate and manage all DSC meetings

Term of Office

The term of office for all DSC members shall be one (1) year

Page | 10

Judging Program

The Judging Program in Alberta is managed and led by the Women’s Judges’ Committee which reports to the WPC. Any questions or concerns regarding the judging program in Alberta should be directed to the WJC Chairperson, the AGF WP Coordinator or the WPC Chairperson. For more detailed information regarding the judging program, please refer to the Alberta Judges’ Handbook available on the AGF Website www.abgym.ab.ca

All judges must register as a Women’s Artistic Gymnastics Judge with the AGF by the November 15th deadline or immediately upon completion of their first certification course if it occurs after November 15th. A list of AGF registered and active Judges will be available to all registered competitive clubs in December of each season (or after most courses have been completed) to assist clubs with the development of judging panels for invitational competitions and for contacts for club visitations and mock meets.

The WJC will ensure the development of qualified panels for all AGF Sanctioned competitions throughout the province. For invitationals, clubs are strongly encouraged to follow the minimum requirements set out in the Judges’ Handbook for judging panel composition. Clubs are encouraged to use a registered and experienced judge to create their panels. All panels can be sent to the WJC Chairperson prior to invitational competition for additional verification, guidance and feedback.

WJC

Role:

To establish and maintain excellent communication amongst Alberta Judges

To develop and monitor all appropriate programs that affect judges, under the direction given to them by the WJA

To consult and report to the WPC

To select up to two (2) judging representatives to vote at the WPA meeting

To promote the professional development of all Alberta judges

To appoint three (3) members to the JEX Working Group

JEX

Role:

To deal with any judging concerns/issues between judges.

To enhance relations between coaches and judges, so that a positive working relationship can be established. Through positive working relationships, the athletes will reap benefits and their performance will hopefully be enhanced. Through enhanced performances, national recognition should improve.

To deal with inquiries, concerns or behaviours of Provincial, National or Brevet judges at AGF events. When a National or Brevet Judge is involved in the concern and a summary of the province’s action may be forwarded to the GCG’s JEX for their information.

For matters which relate to a concern involving a coach’s conduct as reported by a judge, a Code of Conduct Violation Report Form (Appendix 8) should be sent to the AGF President/CEO and will be addressed in that way.

http://www.abgym.ab.ca/

Page | 11

Athlete Programs and Structure

AGF Registration Categories

Canadian Junior Olympic Program

Canadian Aspire Program FIG HP Canadian Models LTAD

Nat

iona

l Str

eam

Opt

iona

l

HP Senior

2003 and older

Tra

in to

Win

HP Junior

2003-2006

HP Novice

2005 – 2007

Level 10

2009 and older

Level 9

2010 and older

Pro

vinc

ial S

trea

m* O

ptio

nal

Level 8

2010 and older

Aspire Two

2007-2008

Tra

in to

Tra

in

Lear

n to

Com

pete

Level 7

2011 and older

Aspire One

2007-2009

Level 6

2011 and older

Com

puls

ory

Level 5

2011 and older

Level 4

2011 and older

Level 3

2012 and older

Dev

elop

men

tal

Str

eam

Junior Olympic Levels 1-2 *

JO 1 (4 yr. +) JO 2 (5 yr. +)

Let’s Evaluate our Athletes’ Progress (LEAP)

Copper (6-9 yrs.) Bronze (6-9 yrs.) Silver (7-9 yrs.) Gold (8-10 yrs.)

Developmental / Pre-Competitive Training Groups

Club directed (6+ years)

Lear

n to

Tra

in

Gen

eral

Gym

nast

ics

CANGYM

Club directed Recreational Program under the General Gymnastics Program of the AGF

Act

ive

Sta

rt

Fun

dam

enta

ls

Act

ive

for

Life

* Note: These age groups are references from the USGA Manual: JO Age / Entry requirements. There are special rules governing

these Age Groups to enter into Canadian competitions. You must check with the Provincial and GCG regulations to determine the

correct Age Group for each athlete for each competition.

Page | 12

Documents in Use

The documents in effect for the 2017-18 season are:

- Alberta Women’s Program Technical Handbook - Alberta Women’s Judges Handbook - Current Canadian Junior Olympic (CJO) Program (takes precedent over the USAG JO Program) - USAG Junior Olympic Compulsory Program 2013-2021 - USAG Junior Olympic Optional Code of Points 2013-2017 - Current Aspire Program - Current GCG list of new elements - Current GCG High Performance Manual - 2017-2020 FIG Code of Points - FIG Judges Help Desk - Current FIG list of new elements - Current GCG Women’s Program Manual

Developmental Stream

This support program currently has three (3) major components. The Junior Olympic Levels 1-3, the Developmental/Pre-Competitive Training Groups and the LEAP. To support this program Developmental Coaching Clinics will be offered at various times. AGF is currently creating an annual event for these categories to support athlete and coach development. If your club is interested in hosting one of these clinics, please contact the Developmental Representative on the WPC.

*Even though JO 3 is considered a competitive category due to their participation at Zone Championships, this level will still be serviced by the developmental activities in the province due to the skill level involved.

JO 1-3

Junior Olympic Levels 1-3 are compulsory routines with set choreography and music. They allow gymnasts to develop good and strong basics and can be used as a club non-competitive achievement-oriented program or as an introduction to competition in part of the Developmental program. Clubs that prefer to use the JO levels 1-3 as an introduction to competition will be able to register their athletes in Developmental categories and can participate in invitational meets. For certification requirements, please refer to Appendix 19.

LEAP

The LEAP Program, which addresses the basics of gymnastics, is for athletes aged 6 to 10 and is divided into four (4) levels; copper, bronze, silver and gold. Each level is made up of a Physical Abilities component and of a Skills component. The LEAP program is not a technical preparation program rather an Evaluation Tool. For more information on the LEAP Program, see the LEAP Manual.

Developmental/Pre-Competitive Training Groups

These training groups are Club directed programs designed for younger athletes introducing and preparing them for competitive gymnastics. Certification requirement depends on the level and the skill requirement of the program. Please refer to Appendix 2.

Competitive Categories

Provincial Stream: Compulsory JO 3-5, Optional JO 6-8 and Aspire 1-2

National Stream: JO 9-10 and High Performance

As of July 1, 2015, Canada has adopted the Junior Olympic (JO) Program from the USA. The Canadian Junior Olympic Program (CJO) has some modifications that are not in use in the USA. Alberta follows the CJO modifications. The competitive levels are regulated by the USA JO Manual for Compulsories and the CJO Manual for Optional Levels, the Aspire Handbook and the current GCG WAG HP Manual. For certification requirements, please refer to Appendix 2.

Page | 13

Eligibility for Sanctioning

All athletes, coaches and judges representing Alberta at a Team event, must be registered members of the AGF and comply with the AGF Regulations for Alberta Team Representatives.

All athletes and coaches participating in, and all judges assigned to, an AGF Sanctioned Event must be a registered member in good standing of the AGF.

All coaches must comply with the current WPA NCCP requirement (please refer to Appendix 2 for NCCP Requirements).

All athletes, coaches and certified LEAP evaluators must be registered with AGF. Athletes from out-of-province will require a letter of support from their registered PTOs.

In order to respect the FIG Statutes (Article 34) and Technical Regulations (Regulations 3.4 &3.5), clubs who register to compete out of Canada, must complete a GCG Sanction Request for international events, as well as for every type of participation to an event and/or activity outside of Canada. The forms and list of sanctioned events can be found on the GCG website.

Hosting Guidelines

Please refer to the AGF Communications Binder’s Section 5 (“Guidelines to Host Sanctioned Competitive Events and Leadership Courses”). Clubs are strongly encouraged to follow these guidelines and the WPTH when hosting Invitational Events.

Details regarding hosting WAG AGF Sanctioned events are included in Appendix 20, “Application for Hosting a Competitive Sanction” form. If you are interested in hosting an upcoming sanctioned event, please complete the application form (Appendix 20) and return it to the WP Coordinator.

AGF WP Competitive Calendar

Please see the most up to date calendar of events available at www.abgym.ab.ca

Date Competition / Activity Location

October 28-29, 2017 JO 1-3 Developmental Camp Pine Valley

November 6-14, 2017 Team Excel France

November 11, 2017 JO 5-8 Training Camp Artistique Gymnastics Club

Dec 9th, 2017 CWG Year Three Team Preparation Activity Selection Pine Valley

Dec 8-10, 2017 Trials to Alberta Winter Games Pine Valley

Dec 16, 2017 Elite Canada Screening Capital City Gymnastics Centre

Jan 31 – Feb 4, 2018 Elite Canada Quebec City, Québec

February 16-19, 2018 Alberta Winter Games Fort McMurray

February 16-18, 2018 CWG Team Preparation Activity Competition USA WOGA

March 16-18, 2018 Southern Zones Altadore Gymnastics Club, Calgary

March 23-25, 2018 Northern Zones and Trials to Westerns Kinsmen Field House, Edmonton

April 13-15, 2018 Provincial Championships/Trials to Canadians Exelta Gymnastics Club, Red Deer

April 27-29, 2018 Western Canadian Championships Aerials Gymnastics Club, Spruce Grove

May 22-27, 2018 Canadian Championships Waterloo and Kitchener, Ontario


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Elit

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Dec

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Cap

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ENTRY FEE AND

DEADLINE

Deadline: November 22, 2017

$75.00/athlete

$35.00/athlete late fee will apply after the registration deadline. AGF will not accept any registration or registration changes five (5) days prior to the event without extraordinary circumstances.

ELIGIBILITY

To be confirmed by GCG

National High Performance female athletes attempting to participate in the High Performance Program at this year’s Elite Canada. Note: participation by Senior, Junior and Novice HP Athletes is not mandatory. Athletes who were on the GCG HP List for 2016-17 will not have to screen.

COACHING CERTIFICATION REQUIREMENTS

C3/L3 Certified – Coaching independently

C3 Trained – Coaching under indirect supervision of C3/L3 Certified Coach

QUALIFICATION Please refer to the GCG WP Manual Section 5 for qualification requirements.

AWARDS Awards will not be presented as this is a Screening event.

RULES AND REGULATIONS

The process to be followed for the screening event can be found in section 5 of the GCG WP Manual, which is available online at www.gymcan.org

The AGF WP Coordinator will submit the results from the Screening event to GCG to confirm athlete eligibility for Elite Canada.

Elit

e C

anad

a

Jan

31 –

Feb

4 2

018

Qué

bec

City

, QC

ENTRY FEE AND DEADLINE

Fee and Deadline to be determined by GCG.

All clubs are responsible for registering their individual athletes.




ELIGIBILITY Further information can be found in section 5 of the GCG WP Manual, which is available online at www.gymcan.org

http://www.gymcan.org/


Page | 15

Zo

ne

Ch

amp

ion

ship

s

Sou

ther

n Z

ones

N

orth

ern

Zon

es

Mar

ch 1

6-18

, 201

8

M

arch

23-

25, 2

018

Cal

gary

, Alta

dore

E

dmon

ton,

CC

GC


Deadline: Southern Zones (February 23, 2018); Northern Zones (March 2, 2018)

$125.00/athlete


ELIGIBILITY

JO levels 3-7 (all age categories)

*Zones are the qualification for Provincial Championships for JO 5, 6 and 7.

Zones are a declaration meet. Athletes who compete at this sanctioned competition may move up one level within their competitive program at subsequent sanctioned competitions but cannot move down or laterally for the remainder of the competitive season.

Medical Petitions will not be accepted.


JO 3-7



QUALIFICATION

JO 5-7 Qualification to Provincial Championships:

After both Zones competitions are completed, the AGF office will order the qualified athletes by birthdate and split them into equal age categories for Provincials following the guidelines below:

• JO 5 – The top 16 JO 5 athletes from each Zone will qualify for provincials for a total of 32 athletes. The 32 athletes will be split into two (2) age categories.

• JO 6 – The top 48 JO 6 athletes from each Zone will qualify for provincials for a total of 96 athletes. The 96 athletes will be split into four (4) age categories.


AWARDS

All Around 1st – 3rd Place Large AGF medals

Events 1st – 3rd Place Small AGF medals

All Around and Events 4th – 8th Place AGF Ribbons

Teams JO 3-7 1st – 3rd Place Plaques

Team awards will be determined by adding a team’s highest four (4) All Around scores. There will be a team award for each level and each Zone (JO 3,4, 5, 6, 7 South and JO 3, 4, 5, 6, 7 North).

Special awards will be presented for JO 3 and 4. Most Dynamic Vault, Most Dynamic Bars, Best Artistry on beam, Best Artistry on floor.

Page | 16

Tri

als

to W

este

rn C

anad

ian

Ch

amp

ion

ship

s

Mar

ch 2

3-25

, 201

8

Edm

onto

n, C

CG

C


Deadline: March 2, 2018

$125.00/athlete


ELIGIBILITY

JO levels 8-10 and Aspire 1-2

Trials to Westerns is a declaration meet. Athletes who compete at this sanctioned competition (regardless of whether or not they make the team) may move up one level within their competitive program at subsequent sanctioned competitions but cannot move down or laterally for the remainder of the competitive season.

The minimum age requirement to travel with Team Alberta is nine (9) years of age as of December 31st of a given year. Each team member must be currently registered with the AGF as a competitive athlete. Eight-year-old Aspire athletes only, will be exempt from this rule for Western Canadian Championships only.

All athletes must try out if vying for a spot on the Alberta Team to the Western Canadian Championships. Athletes not wishing to be considered for a Team to Westerns are eligible for awards but must inform the WP Coordinator upon registration for the event.


Aspire & JO 8-9

C2 Certified – Coaching independently


JO 10 C3/L3 Certified – Coaching independently

C3/L3 Trained – Coaching under indirect supervision of C3/L3 Certified Coach

QUALIFICATION

All athletes are required to compete on all four (4) apparatus to be eligible to attend Western Canadian Championships.

Medical Petitions will be considered after Trials to Western Canadian Championships. A team is not final until it is ratified by the WPC. Please refer to page 4 for the Petition Sub-Committee and page 26 for the Medical Petition Procedures.

Qualification

There will be seven (7) team competitions at Western Canadian Championships. Below, the number of athletes in each category who will qualify to be Team Alberta Members for Western Canadian Championships is summarized:

JO 10

- Top seven (7) 12-15 years - Top seven (7) 16+ years

JO 9

- Top seven (7) 11-13 years - Top seven (7) 14+ years

JO 8

- Top seven (7) athletes

Canadian Aspire*

- Top five (5) Canadian Aspire 1 athletes - Top five (5) Canadian Aspire 2 athletes

*Should one category not be able to fill their spaces, the other age category could fill the remaining spots, to a maximum of ten (10) Aspire athletes

Note: AGF will send a minimum of six (6) athletes in each of the JO 9 and 10 categories to the Western Canadian Championships.

AWARDS




Alberta Team Members Qualified for Westerns Plaques

Page | 17

Wes

tern

Can

adia

n C

ham

pio

nsh

ips

Apr

il 27

-29,

201

8

Spr

uce

Gro

ve, A

B


All Alberta Teams and athletes will be registered through the AGF office.

Deadlines are set by GCG and will be communicated to involved parties by the AGF office.

Registration fees will be part of the cost share. Please see page 32 for more information.

COMPETITION INFORMATION

The Western Canadian Gymnastics Championships are held on an annual basis in one of the four (4) Western Canadian Provinces and one (1) Territory (Yukon). Gymnasts will compete for all-around titles and for individual events titles with optional routines using the JO Program levels 8, 9, 10 and Aspire 1 and 2 rules.

For additional information on Western Canadian Championships, please see the “Western Canadian Gymnastics Championships Policy Manual and Technical Regulations.” Copies are available at the AGF office from the WP Coordinator.


Aspire & JO 8-9 C1/L2 Certified

JO 10 C1/L2Certifed

Pro

vin

cial

Ch

amp

ion

ship

s / T

rial

s to

Can

adia

n C

ham

pio

nsh

ips

Apr

il 13

-15,

201

8

Red

Dee

r


Deadline: March 5th (JO 8-10 and Aspire 1&2), March 30th (JO 5-7)

$95 per athlete for Provincial Championships

$125 per athlete based on a two (2) day event (Trials to Canadian Championships)


ELIGIBILITY

JO 5-7 Qualification to Provincial Championships:

After both Zones competitions are completed, the AGF office will order the qualified athletes by birthdate and split them into equal age categories for Provincials following the guidelines below:

• JO 5 – The top 16 JO 5 athletes from each Zone will qualify for provincials for a total of 32 athletes. The 32 athletes will be split into two (2) age categories.



JO 8-10 and Aspire 1 & 2

All AGF registered athletes in the JO 8, 9, 10 and Aspire 1 and 2 categories are welcome to compete at the Alberta Provincial Championships.

HP Athletes

All Novice, Junior and Senior HP athletes are eligible to compete in a separate HP category at Provincial Championships for awards and points towards athlete of the year. If only one (1) athlete is registered in a category at Provincial Championships, the athlete is not required to compete two (2) days and will receive the full point allotment based on (1) day of competition. These athletes are not required to compete at the said event as a pre-requisite for the Canadian Championships.

JO 5-7 C1/L2 Certified – Coaching independently


Page | 18


Aspire & JO 8-9



JO 10 C3/L3 Certified – Coaching independently

C3/L3 Trained – Coaching under indirect supervision of C3/L3 Certified Coach

QUALIFICATION

All Alberta HP athletes in the Novice, Junior and Senior categories will automatically be eligible to attend Canadian Championships. All athletes in JO 9 and 10 must qualify to attend Canadian Championships.

All athletes, including independent athletes, are required to compete on all four (4) apparatus to be eligible to attend Canadian Championships.

Medical Petitions will be considered after Trials to Canadian Championships. A team is not final until it is ratified by the WPC. Please refer to page 4 for the Petition Sub-Committee and page 26 for the Medical Petition Procedures.

Qualification

There will be three (3) team competitions at Canadian Championships in the JO Program.

Below, the number of athletes in each category who will qualify to be Team Alberta Members for Canadian Championships is summarized:

QUALIFICATION

Continued

JO 10 12-15 years

- Top six (6) athletes

JO 10 16+ years


JO 9 11-13 years


Note: AGF will send a minimum of four (4) athletes in each of the JO 9 and 10 categories to the Canadian Championships.

The Team Competition and Format at Canadian Championships is determined by GCG. Please review the GCG Women’s Program Manual for further information.

AWARDS




Teams JO 8-10 1st – 3rd Place Plaques

Alberta Team Member Qualified for Canadians Plaques

Team awards will be determined by adding a team’s highest four (4) All Around scores. There will be a team award for JO 8-10 awarded at Provincials.

Special awards will be presented for JO 5-10 and Aspire. Most Dynamic Vault, Most Dynamic Bars, Best Artistry on beam, Best Artistry on floor.

Can

adia

n C

ham

pio

nsh

ips

May

22-

27, 2

018

Kitc

hene

r/W

ater

loo,

Ont

ario


All Alberta Teams and athletes will be registered through the AGF office.

Deadlines are set by GCG and will be communicated to involved parties by the AGF office.

Registration fees will be part of the cost share. Please see page 32 for more information.

COMPETITION INFORMATION

For additional information on Canadian Championships, please refer to sections 3 and 5 of the GCG Women’s Program Manual available online at www.gymcan.org


C3/L3 Certified – Pre-requisite to access floor at Canadian Championships


Page | 19

Tri

als

to A

lber

ta W

inte

r G

ame

Dec

embe

r 8-

10, 2

018

Taw

atin

aw, P

ine

Val

ley

Gym

nast

ics


Deadline: November 16, 2017

$125.00/athlete


ELIGIBILITY

Athletes must represent the zone that they live in and/or train in. If the athlete lives in a different zone from which they train, they must declare which zone they will represent by the set registration deadline.

JO 6 and 7 level AGF registered athletes, aged 10-17 years, as of the start of the Games are eligible to participate in Alberta Winter Games, and are therefore eligible to participate in Trials to AWG.

Athletes who competed at a national or HP level in the season prior to the Games are ineligible.

All athletes are required to compete on all four (4) apparatus at Trials to AWG to be eligible to attend Alberta Winter Games.

Athletes not wishing to be considered for a Zone Team to AWG are not eligible for awards and must inform the AGF WP Coordinator upon registration for the Trials.


JO 6-7



QUALIFICATION

Medical Petitions of athletes registered in Trials will only be considered after Trials to Alberta Winter Games if a zone does not have a full complement of athletes and the athlete in question was injured at the time of Trials. A team is not final until it is ratified by the WPC. Please refer to page 4 for the Petition Sub-Committee and page 26 for the Medical Petition Procedures.

The top four (4) athletes all around in JO level 6 per zone.

The top four (4) athletes all around in JO level 7 per zone.

AWARDS

All around 1st – 3rd Large AGF medals

Event 1st – 3rd Small AGF medals

All Around and Event 4th – 8th AGF Ribbons


The Trials will follow the Technical Regulations and Equipment Specifications used at Alberta Winter Games. The Trials to AWG will be an open Age Group Trial and is NOT a declaration meet. Note, however, that Alberta Winter Games is a declaration meet. Please refer to page 22 for more information regarding declaration.

In the situation where a Zone does not meet the composition requirement for the JO level 7 team, a Zone may fill their JO 7 team with athletes from JO level 6. That athlete may then return to JO 6 for the remainder of the season, as long as this was declared to the WP Coordinator at the time of registration for Trials to AWG.

Any athletes vying for a spot on a Zone team to the AWG must participate in Trials. The athletes must compete in their appropriate Zone unless they have signed a Zone Declaration Form at the time of registration.

Page | 20

Alb

erta

Win

ter

Gam

es

Feb

ruar

y 16

-19,

201

8

For

t McM

urra

y ENTRY FEE AND

DEADLINE

All Zone team competitors who qualify to compete at the 2018 Alberta Winter Games (excluding coaches, chaperones and alternates) are required to pay an individual Registration Fee which is $60. This fee will go towards offsetting the costs related to transportation, accommodation, meals, team identification vests, medals, athlete entertainment, and sport competitions. This fee must accompany the athlete’s registration form for the provincial Games. The Provincial Sport Associations (PSA) will submit all Registration forms to the Alberta Sport Connection.

ELIGIBILITY

The top four (4) all around JO level 6 athletes per Zone, as per the trial event, will make up the JO level 6 team of 4 athletes for each Zone. The top four (4) all around JO level 7 athletes per Zone, as per the trial event, will make up the JO level 7 team of 4 athletes for each Zone.

Alberta Winter Games a declaration meet. Athletes who compete at this sanctioned competition may move up one level within their competitive program at subsequent sanctioned competitions but cannot move down or laterally for the remainder of the competitive season.


All coaches must be certified (theory, technical and practical) under the National Coaching Certification Program (NCCP) to at least Level II in gymnastics or of the equivalent in the new NCCP. Coaches must be certified a minimum of ninety (90) days prior to the Games.


JO 6-7 C2/L2 Certified as per Alberta Winter Games Technical Package

QUALIFICATION

Apparatus Finals:

JO 6 – Top eight (8) athletes on each event, to a maximum of two (2) athletes per Zone.

JO 7 – Top eight (8) athletes on each event, to a maximum of two (2) athletes per Zone.

In the event where two or more athletes are tied for a spot in Apparatus Finals, all tied athletes will proceed to the Apparatus Final competition.

The athlete seeding for the Apparatus Finals will be done by the PSA prior to the competition. Immediately following the Day 1 competition, the Athlete order and a list of alternate athletes for Apparatus Finals will be posted.

Day 2 Apparatus Finals Order of Rotation

JO 6 – Vault, Bars, Beam, Floor JO 7 – Bars, Beam, Floor, Vault

AWARDS

Team Awards:

For each category, JO 6 team and JO 7 team, the top three (3) scores for each event, per Zone will be tallied to calculate the Team Total for each Zone.

The top three teams in JO 6 and the top three teams in JO 7 will receive medals.

Individual Awards:

The top three All-Around athletes (highest All-Around scores) in JO 6 and 7 will receive medals.

In the event of an All-Around tie, the athlete with the highest event score will receive the award.

Apparatus Finals:

The top three athletes in each Apparatus Final in each level, will receive medals.


Please refer to the AWG Technical Package for detailed information regarding AWG. For a copy of the AWG Technical Package, contact the AGF WP Coordinator or visit the http://www.albertagames.com/ website.

All zones will be required to submit to the AGF their athlete competitive order for each apparatus and level by one week (7 days) prior to the event start date. A random draw will determine Zone apparatus rotation order. In the event of an athlete injury, the alternate athlete would directly replace the injured athlete’s place in the order. Only registered Zone Team coaches will be permitted on the competitive floor during warm-up and competition.

http://www.albertagames.com/

Page | 21

Tri

als

to C

anad

a W

inte

r G

ames

Dat

e T

BD

, 201

8

Loca

tion

TB

D


TBD

ELIGIBILITY

Athlete must be a minimum of 12 years old and a maximum of 19 years old during the year of the Games (2019). Born 2000 to 2007 inclusive.

Excluded from the Games are:

- Senior National Team athletes - Athletes that have held a C, SR1 or SR2 card (as defined by Sport Canada’s Athlete

Assistance program) at any time - Athletes that have competed for any nation at any Senior Pan America Games,

Commonwealth Games, Olympic Games or Senior World Championships

QUALIFICATION TBD

AWARDS TBD


The Trials will follow the Technical Regulations and Equipment Specifications used at Canada Winter Games. For a copy of the CWG Technical Package, contact the AGF WP Coordinator.

Can

ada

Win

ter

Gam

es

Feb

ruar

y, 2

019

Red

Dee

r


As per Games Plan.

ELIGIBILITY

Athlete must be a minimum of 12 years old and a maximum of 19 years old during the year of the Games (2019). Born 2000 to 2007 inclusive.

Excluded from the Games are:

- Senior National Team athletes - Athletes that have held a C, SR1 or SR2 card (as defined by Sport Canada’s Athlete

Assistance program) at any time

Athletes that have competed for any nation at any Senior Pan America Games, Commonwealth Games, Olympic Games or Senior World Championships

QUALIFICATION TBD

AWARDS As per Games Plan.


The Trials will follow the Technical Regulations and Equipment Specifications used at Canada Winter Games. For a copy of the CWG Technical Package, contact the AGF WP Coordinator.

Arc

tic

Win

ter

Gam

es a

nd

Tri

als

Mar

ch 1

7 –

24

Hay

Riv

er /

For

t Sm

ith N

orth

wes

t

Ter

ritor

ies


As per Games Plan.

ELIGIBILITY Grande Prairie and Fort McMurray to decide on Trials process.

QUALIFICATION Two JO 7 athletes from Grande Prairie and 2 JO 7 athletes from Fort McMurray.

AWARDS TBD


As per Games Plan.

Page | 22

Competitions

Competitive Registration

Each competitive gymnast and their club must be registered as Provincial Stream (JO 3-8 and Aspire) or National Stream (JO 9, 10 and HP Levels) with the AGF by the registration deadline of the competition they wish to attend. To upgrade to competitive status, please fill out the Upgrade Forms (www.abgym.ab.ca/membership). (Appendix 3).

Declaration and Competitive Level

Entering the JO competitive categories and transitioning between the levels are defined in the USA JO Manual. Alberta is not currently implementing Mobility Scores outlined in the USA JO Manual. However, coaches are encouraged to use the Mobility Scores as a guideline to determine the competitive levels for their athletes.

All competitive athletes will declare their age and competitive level for the competitive season when they register for their first AGF sanctioned event occurring after March 1st.

In years when Alberta Winter Games takes place, it may impact some athlete’s declaration. Trials to Alberta Winter Games are not a declaration competition and have no impact on an athlete’s competitive level for the remainder of the season unless the athlete qualifies to their Zone team to attend Alberta Winter Games. Athletes who qualify to their Zone team will have declared their level for the competitive season.

Exception: In the situation where a Zone does not meet the composition requirement for the JO level 7 team, a Zone may fill their JO 7 team with athletes from JO level 6. Those athletes may then return to JO 6 for the remainder of the season, as long as this was declared to the WP Coordinator at the time of registration for Trials to AWG.

Once an athlete’s level is declared, following the process outlined above, she may move up one level within the competitive season. She may not move up more than one level and she may not move down or laterally.

JO 3-7 athletes will declare their competitive level through registration at Northern or Southern Zone Championships or by being named to an Alberta Winter Games Zone team.

Aspire and JO 8-10 athletes will declare their competitive level through registration at Trials to Western Canadian Championships (or Provincial Championships/Trials to Canadian Championships if they do not attend Trials to Western Canadians Championships).

An athlete who qualifies to a team to Westerns can move up one level for Trials to Canadians without forfeiting their position on the team to Westerns, however, if they qualify for the team to Canadians they then forfeit their position on the team to Westerns.

Aspire 1 is considered equivalent to JO 7 and Aspire 2 is considered equivalent to JO 8.

Registration and participation in National Stream Training Camps does not commit athletes to declare to the National Stream.

Meet Entry Fee Refund Policy

• If the Entry Fee refund form is submitted 9 business days prior to the event, a full refund will be issued minus a $25 administration fee

• If the Entry Fee refund form is submitted between 5 and 8 business days prior to the event, a full refund will be issued minus a $35 late administration fee

• If the Entry Fee refund form is submitted less than 5 business days prior to the event, no refund will be issued

• Exception: Full Entry Fee will be refunded for medical reasons at any time prior to the start of the event (Program Coordinator may request additional information up to and including a medical doctor’s certificate)

http://www.abgym.ab.ca/membership

Page | 23

Competition Format

Option 1 – One set of equipment

Option 2 – Two sets of equipment, two panels of judges per event.

Maximum number of competitors per session:

Compulsory only 56 96

JO 6 and 7 48 80

JO 8 – 10 40 64

Competition Schedule

The competition schedule for all AGF Sanctioned events will be determined by the AGF WP Coordinator, the WPC and the host based on registrations.

There will be a mandatory 30-minute break between sessions for the judges at all sanctioned events.

Equipment Specifications for JO 3-10

Alberta will follow the GCG document “Equipment Specification and Measurements Procedures”, and will follow the Canadian Junior Olympic Program directives, and the JO Rules and Policies Document regarding equipment.

Competitive order

The competitive order is distributed to all registered clubs at least seven (7) days prior to the competition. Changes can be made until 5 days prior to the competition. The final draw will be distributed to all registered clubs 5 days prior to the competition.

The draw for competitions and rotation order for all AGF Sanctioned Competitions will be completed at the AGF office after the competition registration deadline. The draw will follow the guidelines in the WPTH. For Trials and qualification events, the draw will try to follow the main event draw guidelines if possible.

To complete the draw, the clubs with the highest number of athletes will be randomly placed in events first. Clubs with smaller teams will be placed in events until all of the teams have been placed. If a club must be split into two different rotations because they have more athletes than the maximum number to evenly split the groups or they have athletes in more than one competitive level, they will be placed on Vault and Beam or Bars and Floor.

Groups of 8 or more athletes will be split for warm-up and will rotate as sub-groups.

The order of passage of the athletes will drop one athlete on each event within the sub-group.

Warm-up

Warm-up will follow the CJO Manual recommendations or the HP Manual recommendations based on the level of competition. For detailed information please refer to the 2017-18 manuals.

Inquiries

Coaches wishing to inquire about their gymnast’s start value and neutral deductions may do so by approaching the event head judge at the conclusion of the event rotation. Please refer to Appendix 7 for guidelines and expectations for coach/judge interaction.

Page | 24

Appeals

JO 3 – 7:

No appeals will be allowed at JO 3 – 7.

JO 8 – 10:

A coach wishing to appeal the start value must do so in writing within fifteen (15) minutes of the conclusion of the event rotation. The appeal with a fee of $40.00 must be presented to the Competition Head Judge (see Appendix 13 - Appeal Form). If the appeal is granted, the fee is returned to the coach. If the appeal is denied, the fee is remitted to the AGF.

The jury of appeal will be composed of the Competition Head Judge, the Event Head Judge, and, if requested by the Competition Head Judge or the Event Head Judge, the panel judges. If judges receive an appeal, they must include a written explanation of their decision with regards to the content on the enclosed appeal form. Only the issues described on the appeal form will be addressed in the appeal process.

Tie breaking

All-Around

The tie breaking procedure will only be applied when athletes are vying for a spot on the Team or where a Games rules and regulations do not allow ties (i.e. Alberta Winter Games).

The following procedure to break All-Around ties shall be followed:

- The gymnast with the highest event score receives the award for the tied place. - If the gymnasts are still tied, then the gymnast with the second highest individual event score receives the award for the tied

place. - If the gymnasts are still tied, then the gymnast with the third highest individual event score receives the award for the tied place. - If the gymnasts are still tied, then the flip of a coin (in the presence of both coaches) will break the tie for the award.

Apparatus Final

In the event where two or more athletes are tied for a spot to compete in the Apparatus Final session, all tied athletes will proceed to the Apparatus final competition.

If two athletes are tied in the final results of the Apparatus Final, the athlete with the highest start value or D-Score will be placed ahead of the other tied athlete. If the gymnasts are still tied, then the flip of a coin (in the presence of both coaches) will break the tie for the award.

Meet Results

There will be a results verification period between the conclusion of the competition and commencement of Awards. Coaches will have the chance to verify results and address any discrepancies at that time. Judges must remain in the competition venue during this Verification Period. After the verification period has ended, no changes can be made to results.

JO 1-3 Guidelines

All JO 1 and 2 level meets and most JO 3 level meets occur at the club level at invitational meets. JO 3 also competes at the Zone level. The WPC and the DSC have developed guidelines for the JO 1-3 introduction to competition event to implement the LTAD model recommendations to provide age appropriate and meaningful participation experience. The AGF strongly encourages clubs to follow the guidelines listed in the JO 1-3 Guidelines document (Appendix 19) in the preparation and running of their JO 1-3 events in order to assure continuity for the athletes and coaches.

Page | 25

Petitions

Statement of Principles:

The WPA considers that it is in the best interest of the achievement of its Program goals and objectives that a fair and equitable Petition Process exist, in order to account for circumstances that may arise from time to time and which could prevent Alberta from fielding its best athletes and coaches at various events. Conversely, this statement rests on the principle that all athletes should be treated in a fair and equitable manner.

All athletes and their coaches, who are eligible for selection to any AGF team, have the right to be made aware, sufficiently in advance, of the Athlete and Coach selection process to which they are to submit themselves in order to be selected.

The results from any and all steps, of the Athlete and Coach Selection Process, will not be unreasonably withheld from the athletes and their coaches and will be made available in a transparent and timely manner.

Definitions:

Appeal Process by which a rejected petition (of any sort) can be further reviewed, as per the AGF Policies and Procedures. Decisions made after review by an Appeal Board are final.

Final Team Final list of athletes and coaches ratified by the WPC, which makes up the team competing for Alberta at the event in question.

Inquiry Formal written request submitted to obtain clarification on a matter pertaining to a particular athlete. Inquiries must be presented by the athlete’s representative(s) to the AGF WPC or their designate. An inquiry does not seek to modify the outcome of a Selection Process or of a Technical decision; it is for information purposes only.

Medical Petition Formal written request presented to the AGF Petition Sub-Committee (PSC) for the consideration of extraordinary medical circumstances in regard to the strict application of established rule(s), regulation(s), procedure(s), or process(es).

Non-medical Petition Formal written request presented to the AGF PSC for the consideration of extraordinary non-medical circumstances in regard to the strict application of established rule(s), regulation(s), procedure(s), or process(es).

Petitioning Party A person or persons acting as the athlete’s representative(s) or agent(s) in all matters pertaining to the preparation, presentation and review of Petitions (medical or non-medical).


Group of individuals elected by the AGF WPA to review and decide on all duly submitted petitions (medical and non-medical). As a permanent sub-committee, the PSC answers directly to the WPC.

Selected Delegation List of athletes and coaches selected from the Selection Activities (i.e. Competitions, Camps, Verifications, etc.). This is the non-ratified list of athletes and coaches, following all the selection process steps.

Selection Event Activity such as a competition or camp during where all eligible athletes are expected to take part (unless the process specifies otherwise) and which serves to determine the initial list of selected athletes. (Note: this is the event that, if missed, can trigger an athlete to have recourse to the Petition Process)

Selection Standards Standards to which every athlete must adhere to be eligible to participate as a selected athlete.

Verification Event Organizational circumstances and modalities in which the petitioning athlete(s) must demonstrate their vault(s) and routine(s) to attempt to satisfy the conditions of their Petition.

Verification Process Procedure established by the AGF which defines the various modalities (steps, roles, obligations and timelines) which the petitioning athlete(s) must submit themselves to to satisfy due process.

Page | 26

Medical Petitions

- Medical petitions will be considered only after a selection event. - All medical petitions are received by the WP Coordinator and reviewed by the PSC as per the criteria set forth. - The onus is on the Petitioning Party to supply the WP Coordinator with all the required official documentation. Consideration

of the petition will be done based only on the materials submitted. - The PSC decides to either accept that the Petition to be allowed to go to the next step (verification) or can decide to reject the

Petition. - All decisions to accept a submitted medical petition will be pending the athlete’s ability to return to competition and adhere to

the specific selection standards of the individual event. Therefore, approved medical petitions will be pending the verification process.

- An athlete whose petition has been allowed to proceed, will be required to submit herself to a verification process to prove/demonstrate that she has returned to the same level of difficulty and quality of execution (or better) that produced the results submitted in support of the medical petition.

- Each medical petition will be considered individually and on its own merit. - As a general rule, the PSC will only consider petitioning athletes’ capable of making an extraordinary contribution to the

Alberta Team. - “Extraordinary” is defined more specifically as:

▪ Potential team score contribution on at least three (3) events, based on a demonstrated competitive history primarily the last 6 months while still adhering to the selection standards of the event.

▪ A demonstration at the verification event that confirms the basis on which the petition was allowed to proceed. - Petitions received without the required documentation or fee (if applicable) or which do not meet with the established

deadlines and conditions, will not be considered.

Process

STEP #1 – The injury

If the injury occurs more than 48 hours prior to the last Selection Event:

The athlete’s personal coach (or representative) must inform the AGF WP Coordinator in writing of the “intent to petition” prior to the completion of the Selection Event.

If an illness or injury occurs within the 48 hours prior to or during a Selection Event:

The athlete’s personal coach (or representative) must inform the AGF WP Coordinator in writing and/or verbally of the “intent to petition” prior to the completion of the Selection Event.

If the AGF WP Coordinator has been informed of an athlete’s “intent to petition” within 15 minutes from the conclusion of the Selection Event, the “Selected Delegation: will not be publicly announced.

STEP #2 – Documentation and Due Process

The completed Petition Form (Appendix 11) must be received at the AGF office no later than five (5) business days following the completion of the last Selection Event (this statement does not mean to include post-selection camps and verifications).

If the information is faxed or emailed to the AGF office, the originals must be post-marked within five (5) business days of the Selection Event’s completion and mailed to the AGF office.

If the petitioning athlete was registered to the Selection Event, then there is no cost for the petition. However, if the petitioning athlete was not registered to the Selection Event, a Petition fee equal to the entry fee of the Selection Event must accompany the completed Petition Form.

The completed Petition Form (Appendix 11) should be accompanied by the following documents and information:

- Rationale for the presentation of the Petition (by athlete’s coach or representative) - Relevant competitive information/data (no older than 6 months). This can consist of video footage and/or official result

transcripts - An official medical certificate (from a physician only), stating the nature of the illness/injury

Page | 27

- A rehabilitation protocol prepared by a recognized rehabilitation professional (i.e. physiotherapist, chiropractor, etc.) stating the expected dates/timelines at which partial and full training is expected to resume.

STEP #3 – Approval/Denial

Approval

If the PSC determines that the petitioning athlete is capable of making an extraordinary contribution to the Alberta Team, the submitted petition will be approved. The WPC Chairperson will coordinate the verification process with the AGF WP Coordinator and the athlete’s personal coach.

The AGF WP Coordinator will inform the Team Coach(es), the athlete’s personal coach(es) or representative and all relevant stakeholders of the PSC’s decision, within three (3) business days.

Denial

If the PSC determines that the petitioning athlete is not capable of making an extraordinary contribution to the Alberta Team, the submitted petition will be denied. The AGF WP Coordinator will inform the officially-selected Team Coach(es), the petitioning athlete’s personal coach or representative and all relevant stakeholders of the PSC’s decision, within three (3) business days.

STEP #4 – Verification Process

The verification process must be completed prior to the Alberta Delegation Training Camp or a minimum of 2 weeks prior to departure (whichever comes first).

The conditions under which the verification takes place must be as close to the conditions under which the Selection Event was held. This refers to: judging, equipment specification/set-up and number of competition days, etc.

The verification event must be held in a ‘neutral’ gym, i.e. in a facility where the petitioning athlete does not train. (Note: every effort should be made to find a host as close as possible to the athlete’s city of residence)

The judges present at the verification must be chosen from the judges who were present at the previous Selection Event or from judges who will be present at the Main Event for which the petition was presented. The WJC Chairperson will coordinate the judges.

In the case where there is more than one petitioning athlete, all athletes must attend the same verification event, so that the verification conditions are the same. The Team Alberta Coach(es) must be invited to attend the verification event. Note, Team Alberta Coach(es) do not have a formal role at the verification level, other than to assess the athlete’s situation for future reference, if needed.

If the injury occurs prior to the last Selection Event and the athlete does not compete at all at the last Selection Event, she will be required to verify routines on all four (4) apparatus. If the athlete competes at the last Selection Event, but does not compete on all four (4) apparatus, the athlete will be required to verify only the routines, on the apparatus that she did not compete on at the Selection Event.

If an illness or injury occurs during the Selection Event and therefore the athlete is not able to finish the competition, the athlete will be required to verify routines on all four (4) apparatus.

In conjunction with the athlete’s personal coach(es) and the AGF appointed Judges, the AGF WP Coordinator will establish a date and location for the verification event.

The petitioning athlete and her coach are entitled to obtain the official scores from the verification process during the verification event, the same as any other gymnast would at any other competition.

Upon completion of the verification event, the appointed judges will submit the completed verification form (Appendix 12) to the AGF WP Coordinator, who will then forward the documentation to the WPC within one (1) business day following the verification event.

STEP #5 – WPC Evaluation of the Verification

If the WPC deems the verification successful, the Petition will be approved.

If the WPC deems the verification not successful, the Petition will be denied. After the completion of the entire Selection Process (meets, verification), the WPC will ratify the final composition of the team. The WP Coordinator will inform all stakeholders of the final decision.

Page | 28

Non-Medical Petitions

Any athlete can submit a non-medical petition to the PSC, which will be received and reviewed under all the same applicable criteria, conditions and process as the Medical Petitions.

Particular attention must be given to the written statement accompanying the petition form. The basis on which a non-medical petition can be made must be extreme and all exact circumstances to support the non-medical petition must be clearly stated in the written statement.

It is the prerogative of the PSC to require more information from the petitioning party.

Page | 29

Coaching Programs Available in Alberta

Numerous programs, teaching and coaching aids are available to all clubs and coaches who are members of the AGF. These programs are widely accepted in the gymnastics community throughout Alberta, as well as in the rest of Canada. Utilization of these programs will benefit coaches in the development of club programs and provide information on improved training programs for recreational and competitive gymnasts.

National Coaching Certificate Program (NCCP)

The NCCP is a program designed to train and upgrade coaches in a high quality educational format. Please refer to the AGF website at www.abgym.ab.ca for more information or contact the NCCP Coordinator at the AGF office at [email protected]

AGF Coaching Certification Requirements

AGF requires all Head Coaches or Program Directors of competitive clubs to be NCCP C2 Certified (Level 2 in the old system) or higher in Artistic Gymnastics.

For a full list of certifications and to know what level you are certified to coach, please see the NCCP Coaching Summary in Appendix 2.

For information pertaining to the Coach in Training Program (CIT), please contact the AGF office by emailing [email protected]/ Alberta labour laws for adolescent minors must also be followed.

Additional Insurance Requirements

If a trampoline or double mini-trampoline is used anywhere in the program, trampoline certification is also required. Only certified coaches may work independently with their own groups.

Respect-in-Sport

All AGF member coaches must be certified in the “Respect-in-Sport” Program within sixty (60) days of their employment. There will be no “grand-fathering” of this course. All coaches, managers, and Chef-de-Missions named to the Alberta Team must be “Respect-in-Sport” certified, and possess Standard First Aid and CPR. Please see Section 20.1.3 AGF Policies and Procedures Manual.

Police Record Check and Intervention Record Check

By March 1 of each competition year, all AGF appointed coaches and volunteers who plan on holding positions with provincial teams for the current year must have submitted to the AGF office a document that proves that the coach or volunteer has applied for a current PRC and IRC. The completed PRC and IRC must be received by the AGF office prior to the event/competition registration deadline. This includes both Team and Individual coaches.

PRCs and IRCs are valid for a period of three years from the date of the completed form. Notwithstanding this, the Alberta Gymnastics Federation may at any time request that an individual in a designated category provide an updated PRC/IRC if the Alberta Gymnastics Federation has grounds to believe that the results of the PRC/IRC obtained previously are no longer accurate.

For coaches and volunteers who submitted a valid PRC and IRC in 2015, the provisions of the above paragraph will apply such that a new PRC and IRC will not be required until 2018, unless requested by the AGF in accordance with the Policies and Procedures section 21.3.

Coaching Requirements for Sanctioned Competitions

Please refer to the competition list for specific coaching certification requirements for AGF sanctioned events (pages 14-21).



mailto:[email protected]/

Page | 30

Selected Alberta Delegation Members

For AGF Funded travels the most economical method of transportation, including en route meals and accommodation will be used.

All Alberta coaches (team and independent) must stay in the same residence or hotel as the Alberta delegation (coaches, athletes, managers and chefs) unless otherwise assigned by AGF regardless if the competition is in our home province/city. Team coaches must travel with the gymnasts whom he or she is assigned to coach, unless the AGF Board of Directors or their designate approves alternate arrangements.

Since judges are not responsible for athletes, if the competition is in the judge’s home city, a judge may choose to stay with the delegation or at home (food and parking costs will be reimbursed). All out of town judges, must stay with the Alberta Delegation or in the Officials accommodation.

AGF policies take precedence over GCG/LOC, etc. policies

AGF Team Uniform Policy applies to all AGF funded Team Alberta events.

The individual will assume cancellation costs incurred to the AGF due to notification from an individual less than four (4) weeks prior to departure unless medical or extenuating circumstances apply. The individual has the responsibility of providing adequate proof to their AGF Program Coordinator.

Cancellations after the event registration deadline will not be accepted.

Please refer to the AGF “Team Leaders Manual” for information pertaining to officials, athletes, coaches and managers

Coaches

For additional detailed information pertaining to Team Coaches, refer to Appendix 6 “WAG Team Coaches Roles and Responsibilities” and to the “Team Leaders Manual”.

The Team Coach(es):

- may only represent one discipline (eg WAG, MAG, Trampoline) at any given event - shall be at least 19 years of age - should have coached for a minimum of three (3) years at a competitive level - should be actively working with the club athletes who have been selected to the provincial delegation/team - must agree to work with their assigned team athletes equally and fairly - are responsible for the overall supervision and management of the team’s activities before, during and after the competition - are responsible for all provincial team athletes for the duration of the entire competition including all events the athletes will

compete in - also has the authority to allow any personal coach on the competition floor or training gym, in accordance with the rules of

the competition

Required Certification

- Westerns – must be certified as per the current recommendations in the Western Canadian Championships’ Policy Manual - Canadian Championships and Canada Winter Games – must be certified Level III or C3 Certified - Western Canadian Summer Games – Head Coach must be certified Level III or C3, Second Coach must be certified Level

II or C2

The AGF may, at its discretion, appoint a coach other than the club’s recommended appointment. The WPC must approve the selected Team Coaches.

If an athlete is placed in a separate group from that of the provincial team athletes (i.e. “individual” competitors at Canadian Championships) the athlete’s personal coach will be allowed access to the floor for this competition in accordance with the rules of the competition.

Page | 31

Team Coach Selection Process

One (1) coach will be selected for teams of four (4) or less athletes.

Two (2) coaches will be selected for teams of five (5) or more athletes.

Team Coaches are selected based on a points system. Points allotted to clubs will correspond to the number of athletes that make up the official Alberta Team and will not include alternates, petitioned or invited athletes. The club/coach with the most points will qualify to name the Team Coach. Officially, a Team Coach is not named, until ratified by the WPC.

Team Size: 7

1st Place – 7 points

2nd Place – 6 points

3rd Place – 5 points

4th Place – 4 points



7th Place – 1 point

Team Size: 6







Team Size: 5






Team Size: 4





If a gymnast withdraws from a provincial team before the competition and a replacement is a competitive member of another club, there is not a change of point allotment for the selection of the team coach from the original assignment of points. However, if as a result of a gymnast withdrawing, the Team Coach is left without a personal athlete on that team, the club with the next highest points would assign a new Team Coach.

If a gymnast is added to a provincial team through an accepted petition process, there shall not be a change of point allotment for the selection of Team Coach.

Tie Breaking Procedure

If there is a tie in the number of points allotted to two clubs, the club/coach with the highest number of athletes on the team in question will qualify to select the Team Coach. In the event of a tie for points and athlete numbers, the club/coach with the athlete who received the highest all-around score will qualify to select the Team Coach.

HP Coaches

All HP Novice, Junior and Senior athletes attending Canadian Championships will each be allotted one (1) personal coach, to a maximum of two (2) coaches per club.

Team Technical Leader

One Team Technical Leader will be appointed by the WPC for Western Canadian Championships as well as Canadian Championships. The role of the person in this position is to provide leadership for the team coaches and managers. To facilitate communication and collaborative decision making.

Page | 32

Expense Claim Policy

The AGF Expense Claim Policy applies to expenses that may be incurred by individuals while carrying out duties on behalf of the AGF including meetings, clinics, workshops, judging assignments, etc. This policy does not apply to expenses for events such as major competitions. Allowable expenses for major competitions are considered on a project-by-project basis in relation to the AGF annual budget.

Expense claims will be done on the appropriate form (Appendix 14) and signed by the individual making the claim. Requiring the staff to sign a claim on behalf of another person is undesirable. Original receipts are required when claiming an expense. The AGF President/CEO must approve all claims.

Expense claims must be submitted within 20 days following the completion date of the activity. Expense claims after this deadline will not be reimbursed. Expenses incurred within a given fiscal year must be claimed before June 30th of that year unless the AGF President/CEO grants an extension.

Expenses, which are not substantiated by receipts, will not be reimbursed, (with the exception of personal vehicle allowances). Expenses, which are beyond the stated maximum, will be reimbursed only to the maximum allowable claim.

Expense claims for courses, etc. must be authorized by the AGF WP Coordinator. Expense claims for judging must be authorized by the Assigned Alberta Head Judge who will submit them to the AGF WP Coordinator for authorization and processing.

Expense Claim Policy guidelines and details are listed on the back of the expense claim form (Appendix 14).

Funding for Athletes

Athlete Cost-Share

The AGF athlete cost-share for Western Canadian Championships and Canadian Championships will offset the following expenses:

- Travel and meal expenses for Alberta Team Coaches, Alberta assigned Judges and Mission Staff - Team Alberta special attire (swag items) - Accommodations - Contingency - On-site Transportation - Registration fees

Travel and food expenses for athletes are included in the cost-share only if the event is outside of British Columbia, Alberta or Saskatchewan. If the competition is held in British Columbia, Alberta or Saskatchewan, travel and food expenses for athletes are not included in the cost-share.

AGF athlete cost-share does not include the Alberta team bodysuit or tracksuit for Western Canadian Championships or Canadian Championships.

Example Cost Share Chart:

WAG Teams #s Registration Fee

$

Accommodation

$

Meals

$

Contingency

$

SWAG

$

Van Rental

$

Mileage/Flight

$

Athletes

Coaches

Judges

Chefs

Managers

Totals

Page | 33

Athlete Cost-Share – Western Canadian Championships

AGF will be funding the CJO 8, CJO 9 (14+) and Aspire level athletes on a cost-share basis. The amount of funding available is determined by the AGF Budget approval.

CJO 9 11-13 years and CJO 10 athletes do not receive a cost-share funding for Westerns as they are funded for Canadians.

After all expenses have been submitted, an invoice for the cost-share will be sent to each club.

Athlete Cost Share – Canadian Championships

All athletes attending Canadian Championships will receive partial funding determined by AGF Budget allocation. After all expenses have been submitted, an invoice for the cost-share will be sent to each club.

Aspire Funding

The Aspire funding will support the Aspire 1 and 2 level athletes to attend a GCG organized Aspire Camp which is held out of Province. Aspire athletes must apply for the funding before June 1st, 2018. For application see Appendix 21. The funding available will be appropriately distributed between the qualified applicants.

Team Excel (HP Athlete Development Funding)

Team Excel exists to support the goals of the Strategic Plan as it pertains to the development of HP Programs and International Excellence in Women’s Gymnastics. The purpose of this funding is to provide funds for quality educational and practical experiences that would assist the HP athletes to attain national Team status and foster a team building environment. Refer to Appendix 22 for full funding eligibility, criteria and requirements.

Enhancement Funding

The AGF enhancement funding is a process which rewards athletes in both the Olympic and Non-Olympic route for their exemplary accomplishment at the National and HP level. For a detailed copy of the AGF enhancement funding document, please contact the AGF office.

Funding for Coaches

Coach Cost Share – Western Canadian Championships & Canadian Championships

All named Team Coaches will receive 100% funding for Western Canadian Championships and Canadian Championships. Each High Performance athlete is entitled to one fully funded coach at Canadian Championships, to a maximum of two coaches per club.

For Western Canadian Championships, Individual Coaches will pay 100% of the cost per person to attend the event as calculated by AGF (not the cost-share amount). Individual Coaches, registered by AGF and issued an accreditation, are still part of Team Alberta and have access to all services provided by AGF. These coaches are bound by the rules in the Team Coaching Manual, Team Leaders Manual and the WP Handbook.

For Canadian Championships, a club can send 1 Individual Coach paying the cost share amount if the club does not already have a Team Coach. Other Individual Coaches will pay 100% of the cost per person to attend the event as calculated by AGF (not the cost share amount). Individual Coaches, registered by AGF and issued an accreditation, are still part of Team Alberta and have access to all services provided by AGF. These coaches are bound by the rules in the Team Coaching Manual, Team Leaders Manual and the WP Handbook.

Team Excel Coach Funding

Team Excel exists to support the goals of the Strategic Plan as it pertains to the development of HP Programs and International Excellence in Women’s Gymnastics. The purpose of this funding is to provide funds for quality educational and practical experiences that would assist the HP athletes to attain national Team status and foster a team building environment. Coaches qualify for Team

Page | 34

Excel funding when their athletes qualify for Team Excel Funding. Refer to Appendix 24 for full funding eligibility, criteria and requirements.

Career Coach Mentorship Program

The purpose of the coaching mentorship program is to support the Strategic plan of the AGF. This program provides monetary and technical support and leadership to aspiring “Career Coaches”, who have aspiration to coach athletes at the National and International level. Please see Appendix 23 for the complete details of this funding opportunity. Applications for the Coaching Mentorship Program are due to the AGF office by June 1st of each year.

A maximum of three candidates will be accepted into the Career Coach Mentorship Program each year. The WPC will review all applications received at the same time. The goals and objectives of the applicants will be reviewed and a maximum of one candidate will be selected to participate on Team Excel as a mentor coach. If there is not a suitable applicant interested in the Team Excel mentorship opportunity, no mentor coach will be included in Team Excel.

Coach Professional Development Funding

This funding is to provide funds to HP and National coaches so they can attend quality educational and practical experiences, assisting with their development as it pertains to the development of HP Programs and international excellence. Provincial level coaches are also encouraged to apply for funding and may be allocated funding depending on other applications. Please refer to Appendix 24 for full funding criteria and requirements. Applications for the Coach Professional Development Funding are due to the AGF office by June 1st of each year and will all be reviewed by the WPC at the same time. The available funding will be distributed amongst the qualified applicants based on their expenses and the activities undertaken.

Enhancement Funding

The AGF enhancement funding is a process which rewards athletes in both the Olympic and Non-Olympic route for their exemplary accomplishment at the National and HP level. Coaches obtain enhancement funding based on the performance of their athletes. For a detailed copy of the AGF enhancement funding document, please contact the AGF office.

Funding for Judges

The funding opportunities for judges are outlined in the Alberta Judges’ Handbook. For a copy of the Alberta Judges’ Handbook please contact the AGF office or view it online at www.abgym.ab.ca

Ranking list

An AGF WAG “Provincial Ranking List” will be compiled each year by July 30th (unless there is a competition that takes place in August, in which case, the rest of the list will be completed by July 30th and the remaining pieces will be added at the conclusion of the competition). This list will rank Alberta HP and National Stream athletes who competed nationally and internationally throughout the competitive season. The list will be based on September 1st – August 31st competitive season.

Athletes will be ranked according to the number of points attained, based on Appendix 18. The list will be compiled by the AGF WP Coordinator and verified by the WPC. It will then be circulated to all personal coaches of the athletes included in the list to verify accuracy. Authority to make changes to the “Provincial Ranking List” will be done at the WPC level.


Page | 35

Annual Achievement and Recognition Awards

The annual AGF Awards Banquet is under the direction of the AGF Board of Directors.

Coach of the Year

The Coach of the Year award is awarded to one coach from any discipline within the AGF. Nomination forms are circulated in the summer and the AGF selects the award recipient. One coach from each discipline will be invited to the banquet and the award recipient will be announced at the banquet.

Official of the Year

The Official of the Year award is awarded to one official from any discipline within the AGF. Nomination forms are circulated in the summer and then AGF selects the award recipient.

Judges Recognition

The top three National and the top three Provincial WAG judges will be recognized by the WJC. They will not be recognized at the banquet.

AGF Service Recognition

AGF recognizes years of service in 5 year increments. Years of service are counted for: committee members, active judges, active LEAP evaluators, coach developers, team managers, team coaches, and LOCs for major events.

Athlete of the Year

The WAG HP or National athlete with the most points, based on the “Provincial Ranking List” (Appendix 18), will be declared “Athlete of the Year” upon ratification of the WPC and the AGF Board of Directors.

Athlete Achievement Awards

International Achievement – Athlete Represented Canada on a GCG Sponsored team.

National Achievement – For athletes whose category is eligible for Canadian Championships

- Athlete placed in the top three (3) on an event or in the All-Around at the Canadian Championships. - Athlete placed in the top three (3) All-Around at the Western Canadian Championships - Athlete placed first in an Apparatus Final at the Western Canadian Championships - Athlete earned a Team Gold medal at the Canadian Championships - Athlete earned a Team Gold medal at the Western Canadian Championships - Athlete placed in the top six (6) on the Alberta Ranking List (Appendix 18)

Provincial Achievement – For athletes whose category is eligible for Western Canadian Championships

- Athlete placed in the top three (3) All-Around at the Western Canadian Championships - Athlete placed first in an Apparatus Final at the Western Canadian Championships - Athlete earned a Team Gold medal at the Western Canadian Championships - Athlete placed in the top six (6) on the Alberta Ranking List (Appendix 18)

Athlete Recognition

All athletes who placed first All-Around at Provincial Championships in their respective level and age group will be invited to the Banquet. Their names will be listed in the program and projected on the screen. They will be asked to stand as a group and be recognized for their achievement.

Appendices

Wom

en’s Program

Technical H

andbook- 2017-2018

A

ppendix 1

No

rthern

Zo

nes

JO 5-7 Q

ualify

for P

rovin

cials

Pro

vincial C

ham

pio

nsh

ips

JO 5-8; A

spire 1 &

2; JO 9 -10; H

P N

ovice, Ju

nio

r and

Sen

ior

Trials to

AW

G

Alb

erta

Win

ter

Gam

es

Can

adian

Ch

amp

ion

ship

s

Trials to

Western

s

JO 8

JO 9 (11-13 yrs &

14+ yrs)

JO 10 (12-15 yrs &

16+ yrs)

Asp

ire 1 & 2

Trials to

Can

adian

s

JO 9 (11-13yrs)

JO 10 (12-15 yrs &

16+ yrs)

Trials to

CW

G

Can

ada W

inter

Gam

es

Western

Can

adian

Ch

amp

ion

ship

s

Elite C

anad

a

Screen

ing

Elite

Can

ada

JO 3 &

4

JO 6 &

7 JO

8

Asp

ire 1

& 2

JO 9

JO 10

Hig

h P

erform

ance

(HP

)

Novice, Junior, S

enior

So

uth

ern

Zo

nes

JO 5-7 Q

ualify fo

r

Pro

vincials

JO 5

NC

CP

Co

ach

ing

Sum

mar

y

*Du

rin

g th

e in

teri

m w

hile

we

are

tran

siti

on

ing

fro

m L

evel

s N

CC

P t

o t

he

Co

mp

etit

ion

Str

eam

: C1

Tra

ined

Co

ach

es (

JO 3

-7)

and

C2

Tra

ined

co

ach

es (

JO 8

-9)

may

acc

ess

the

com

pet

itio

n f

loo

r at

Pro

vin

cial

an

d W

este

rn C

ham

pio

nsh

ips

wit

h a

thle

tes

in t

ho

se r

esp

ecti

ve le

vels

un

der

ind

irec

t su

per

visi

on

of

a Le

vel 2

WA

G C

erti

fied

co

ach

. Th

is t

emp

ora

ry

cert

ific

atio

n e

xem

pti

on

will

exp

ire

Sep

t. 2

01

8.

Follo

win

g th

is d

ead

line

coac

hes

will

be

req

uir

ed t

o b

e ce

rtif

ied

. Ple

ase

no

te: T

his

exe

mp

tio

n d

oes

no

t ap

ply

to

th

e o

ld L

evel

s sy

stem

.

“old

” Le

vel 4

Gym

“o

ld”

Leve

l 3 G

ym

“old

” Le

vel 2

Gym

“o

ld”

Leve

l 1 G

ym

“old

” Le

vel 2

Gym

Gym

nas

tics

Fo

un

dat

ion

s A

RTI

STIC

& T

RA

MP

OLI

NE

TRA

INED

Gym

nas

tics

Fo

un

dat

ion

s Ev

alu

atio

n

Po

rtfo

lio +

Eva

luat

ion

(o

n-s

ite

or

vid

eo)

Gym

nas

tics

Fo

un

dat

ion

s A

rtis

tic

CER

TIFI

ED &

Tr

amp

olin

e TR

AIN

ED

Co

mp

etit

ion

1

Eval

uat

ion

P

ort

folio

+ E

valu

atio

n

(on

-sit

e o

r vi

deo

)

Co

mp

etit

ion

1

CER

TIFI

ED

CO

MP

ETIT

ION

1 (

C1

) (I

ntr

od

uct

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) 4

day

co

urs

e

Co

mp

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ion

1

TRA

INED

Co

mp

etit

ion

4

Eval

uat

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ort

folio

+ E

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atio

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m a

thle

te

C

om

pet

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n 4

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ERTI

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MP

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4 (

C4

) (D

eve

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Ad

van

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urs

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ach

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ne

wee

k lo

ng,

tak

ing

pla

ce o

ver

2 y

ears

Co

mp

etit

ion

4

TRA

INED

Co

mp

etit

ion

3

Eval

uat

ion

P

ort

folio

+ E

valu

atio

n (

in

trai

nin

g &

in c

om

pet

itio

n)

Co

mp

etit

ion

3

CER

TIFI

ED

CO

MP

ETIT

ION

3 (

C3

) (D

eve

lop

me

nt)

4

day

co

urs

e

Co

mp

etit

ion

3

TRA

INED

Co

mp

etit

ion

2

Eval

uat

ion

P

ort

folio

+ E

valu

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(wo

rksh

op

or

vid

eo)

C

om

pet

itio

n 2

C

ERTI

FIED

CO

MP

ETIT

ION

2 (

C2

)

(In

tro

du

ctio

n A

dva

nce

d)

4 d

ay c

ou

rse

Co

mp

etit

ion

2

TRA

INED

GF

Trai

ne

d:

WA

G J

O 1

-2*

MA

G P

1*

*(u

nd

er in

dir

ect

sup

ervi

sio

n o

f Le

vel 2

/C1

WA

G/M

AG

cer

tifi

ed c

oac

h –

sp

ort

sp

ecif

ic)

CA

NG

YM:

Bu

rgu

nd

y –

Pu

rple

(un

der

ind

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Women’s Program Technical Handbook 2017-2018 Appendix 3

AGF USE ONLY

DATE RECEIVED: ______________ AMOUNT PAID: _______________ FORMS RECEIVED: Yes____ No____

AGF UPGRADING REGISTRATION 2017-2018

CLUB NAME: __________________________ CONTACT NAME: ____________________ PHONE #: ______________

EMAIL: _______________________________

DEADLINE: minimum 1 week prior to registration deadline for event

From Rec to Comp COACH: Gymnastics F_____ M_____ @ $80.00 = $ ______________

(Training Provincial or Elite Athletes) Tramp/Tumbling F_____ M_____ @ $80.00 = $ ______________

Acro F_____ M_____ @ $80.00 = $ ______________

From PRE-COACH/CIT to Rec COACH: Gymnastics F_____ M_____ @ $41.00 = $ ______________

Tramp/Tumbling F_____ M_____ @ $41.00 = $ ______________

Acro F_____ M_____ @ $41.00 = $ ______________

From Pre-COACH/CIT to Dev’t ATHLETE: Gymnastics F_____ M_____ @ $41.00 = $ ______________


Acro F_____ M_____ @ $41.00 = $ ______________

From Provincial to National ATHLETE: Gymnastics F_____ M_____ @ $75.00 = $ ______________


From Developmental to Provincial ATHLETE: Gymnastics F_____ M_____ @ $81.90 = $ ______________


From General to Provincial ATHLETE: Gymnastics F_____ M_____ @ $141.90 = $ ______________


Acro F_____ M_____ @ $141.90 = $ ______________

From General to Developmental ATHLETE: Gymnastics F_____ M_____ @ $60.00 = $ ______________


(ALL Coaches/Athletes) TOTAL: F_____ M_____ SUBTOTAL: _____________

*LATE FEE: (see Tiered Structure information, Club will be invoiced)

PLUS 5% GST _____________

TOTAL FEES PAYABLE TO AGF: _____________


AGF Uniform Policy July 2016

ALBERTA GYMNASTICS FEDERATION (AGF) TEAM UNIFORM POLICY

COMPETITIONS – TEAM ALBERTA While representing Team Alberta at; Western Canadian Championships, Western Canada Cup, Canadian Championships or any other officially sanctioned Team Alberta event, team members shall adhere to this dress code policy and any other regulations as stated. UNIFORMS The official competition uniform for athletes, coaches, managers and others representing Alberta, is a Provincial team (AGF) track suit (jacket and/or pant) and any other official AGF issued garment (older pieces acceptable). ATHLETES: For all athletes, also the Alberta team body suit/singlet is part of the official uniform and must be worn at training and competitions. WAG Athletes: Alberta athletes named to a current GCG National Team may wear official GCG competition attire (track suit/body suit/singlet) at Western Canadian Championships, Western Canada Cup and Canadian Championships. National Team uniforms can be worn in preliminaries as long as they are from the current year. Athletes may wear their individual bodysuits, for Individual Finals (2nd day) only. COACHES: The following Coaches attire is required during the competition, including any training sessions and warm-up period at any of the events listed above: appropriate training suit (long pants and AGF team jacket); top: appropriate T-shirt (AGF issued), polo shirt (AGF issued) and/or training jacket; appropriate indoor sport footwear. Coaches will also be permitted to wear tops in the following colors; white, navy blue or grey. They must be plain in design and free of any club identification (designs, logos or sayings). Excluded items include: hats, shorts, jean, midriff tank tops, ripped or torn clothing. OFF COMPETITION SITE: For safety and security reasons when using transportation to/from Western Canadian Championships, Western Canada Cup, Canadian Championships or any other officially sanctioned Team Alberta event (to be determined by AGF) athletes, coaches and managers are required to wear official Team Alberta team attire. Other meets that are sanctioned by Team Alberta but participants are travelling as part of a club are encouraged but not obligated to wear official team attire. When travelling to/from the venue to compete, athletes, coaches, managers will be required to wear their AGF track suit jacket and/or any other official Team garment, including GCG National Team attire. During ‘downtime/personal time’ occurring throughout the above mentioned events athletes, coaches, managers are encouraged but not obligated to wear their official team attire. For safety and security reasons during all official off-site Team functions (i.e. site-seeing/shopping, etc.) athletes, coaches, managers will be required to wear their AGF track suit jacket or any other official Team garment.


AGF Uniform Policy July 2016

PENALTIES If the above policy is not adhered to, members of the AGF Mission staff will issue the following:

• Verbal warning to the offending individual requiring them to comply within 30 minutes. • If the situation is not corrected in 30 minutes, the offending individual will be required to pay 50% of their

applicable cost share or 50% of the actual cost share (i.e. fully funded AGF coach). • If the situation is not corrected following an additional 30 minutes, the offending individual will be required to

pay 100% of their applicable cost share or 100% of the actual cost share (i.e. fully funded AGF coach). • All extenuating circumstances (i.e. socials/dances, etc.) will be reviewed by the Chef de Mission or other

appointed Team Leader on a case by case occurrence. • The Chef de Mission or other appointed Team Leader may at his/her discretion mandate when and where

the official competition uniform for athletes, coaches, managers and others representing Alberta as a Provincial team (AGF) must be worn.

NOTE Religious attire See AGF Policies and Procedures for clarification in regards to religious attire in gymnastics settings. Current FIG Code of Points and applicable human rights legislation, shall preside over all competitive actives in Canada. Please refer to the appropriate FIG/GCG policy and procedures for all competitive related scenarios.

Women’s Program Technical Handbook- 2017-2018 Appendix 5

AGF Election Procedures

ALBERTA GYMNASTICS FEDERATION ELECTIONS

WOMEN’S PROGRAM COORDINATOR SHALL BE RESPONSIBLE:

• To advertise vacant and /or positions on the committees that are up for election at the next Women’s Program

Assembly meeting;

• To ensure as full a slate as possible is presented to the Women’s Program Assembly for election at the Assembly

meeting;

• To ensure each candidate running for a position has prepared a statement of relative experience and interest in the

position. That these statements are available to the membership at the Assembly meeting and that each candidate has

the opportunity to speak to the membership prior to the votes being cast;

• That the voting procedure is adhered to and two (2) scrutineers approved by the membership determine the results.

NOTIFICATION TO WAG ASSEMBLY:

• At least thirty (30) days in advance of the Assembly meeting, the WP Coordinator shall forward a request for

nominations to the members.

• Members shall forward their nominations to the WP Coordinator fifteen (15) days in advance of the Assembly meeting.

• The list of nominees is to be circulated to the members of the Assembly a minimum of five (5) days in advance of the

Assembly meeting. This will include the nominee’s resume if applicable.

• If sufficient nominations have been received to fill the vacant positions by the deadline, no nominations from the floor

will be accepted.

ELECTION PROCEDURES

Nominations

Nominations will NOT be accepted from the floor at the time of the Assembly meeting. However, if there are sufficient

nominees received prior to the deadline and an election is not required, the nominees will be acclaimed. If there are more

nominees than positions, an election will occur. If sufficient nominees are not received prior to the deadline, a vote will be

held for the vacant positions remaining, provided that two-thirds (2/3) of the eligible votes cast at the AGM agree.”* E.g. 4

positions are available, 3 nominations received by stated deadline (acclaimed), leaves one position open for election.

The nominee will be given the opportunity to speak for up to three (3) minutes. No more than one other individual may

speak for the nominee up to a maximum of two (2) minutes.

Voting

• Shall be conducted in accordance with section 3.3.2. in the Women’s Program Technical Handbook

• At the beginning of the Assembly meeting, two scrutineers will be chosen from amongst the non-voting participants.

• All candidates for the same position will be voted on during the same election segment. The candidates receiving the

highest number of votes shall be elected. If a tie occurs additional ballots shall be cast until one candidate receives a

majority.

• All ballots will be destroyed following the completion of the elections.

If there are an insufficient number of nominees to fill the required position(s) up for election prior to the deadline for

nominations, and provided that 2/3’s of the eligible voters agreed to accept nominations from the floor, then the motion will

be worded as follows:


AGF Election Procedures

MOTION: “To open nominations for the position of ___ Representative, on the Women’s Program Committee from the floor of the Assembly meeting.”

The Women’s Program Coordinator will read the list of nominees.

Each nominee will be given the opportunity to speak for up to three (3) minutes. No more than one other individual may

speak for the nominee for up to a maximum of two (2) minutes.

Once the nominees have had the opportunity to speak the election will begin. All candidates running for the same position

will be voted on during the same election segment

The WP Coordinator will read the results.

“The following individuals were elected by secret ballot (listed in random order):”

MOTION: “To destroy all ballots.”


ALBERTA GYMNASTICS FEDERATION

Women’s Program Committee

Nomination Form

Position – High Performance Representative

Nominee

Nominator

Nominator’s Signature Date

Statement of Agreement

I HEREBY AGREE TO ALLOW MY NAME TO STAND FOR THE POSITION OF HIGH PERFORMANCE

REPRESENTATIVE

__________________________________

Nominee’s Signature Date




Nomination Form

Position – Canadians Representative

Nominee

Nominator



I HEREBY AGREE TO ALLOW MY NAME TO STAND FOR THE POSITION OF CANADIANS REPRESENTATIVE

___________________________________





Nomination Form

Position – Westerns Representative

Nominee

Nominator



I HEREBY AGREE TO ALLOW MY NAME TO STAND FOR THE POSITION OF WESTERNS REPRESENTATIVE

_____________________________________





Nomination Form

Position – Zones/Provincials Representative

Nominee

Nominator



I HEREBY AGREE TO ALLOW MY NAME TO STAND FOR THE POSITION OF ZONES/PROVINCIALS

REPRESENTATIVE

___________________________________





Nomination Form

Position – Developmental Representative

Nominee

Nominator



I HEREBY AGREE TO ALLOW MY NAME TO STAND FOR THE POSITION OF ASPIRATION/DEVELOPMENTAL

REPRESENTATIVE

_____________________________________





Nomination Form

Position – Chairperson

Nominee

Nominator



I HEREBY AGREE TO ALLOW MY NAME TO STAND FOR THE POSITION OF WAG PROGRAM COMMITTEE

CHAIRPERSON

______________________________________




Women’s Program Sub-Committee

Nomination Form

Position – Petition Sub-Committee (Four (4) P.S.C. members)

Nominee

Nominator



I HEREBY AGREE TO ALLOW MY NAME TO STAND FOR THE POSITION OF WAG PETITION SUB-COMMITTEE

___________________________________




Women’s Program Sub-Committee

Nomination Form

Position –Developmental Sub-Committee (Three (3) members)

Nominee

Nominator



I HEREBY AGREE TO ALLOW MY NAME TO STAND FOR THE POSITION OF WAG ASPIRATION SUB-COMMITTEE

___________________________________



NOMINEES FOR CHAIRPERSON (Mark an x beside the name of choice)

NOMINEE:

NOMINEE:

NOMINEE:

NOMINEE:

NOMINEE:

NOMINEE:

NOMINEE:


Page 1 of 9

ROLES AND RESPONSIBILITIES FOR ALBERTA WAG DELEGATION COACHES AT AGF ASSIGNED EVENTS

This document is a WAG Appendix to addition to the AGF’s All Disciplines Team Coach Manual. It is presented in the form of an Agreement. Each Personal and Team Coach must read and agree prior to attending the event for which they were selected. The Roles and Responsibilities outlined in this document are meant to be followed by all Coaches who are going to be part of the Alberta WAG Delegation Personnel.

DEFINITIONS:

First-Ranked Team Coach: Refers to the AGF ratified individual who has been named as first

Coach for a particular Alberta Team. Team Coach(es): Refers to all of the AGF ratified individuals who have been named as

Coaches for a sanctioned Alberta Team. Personal Coach(es): Refers to any other coach who has a ratified athlete on the Alberta

Delegation (competing as a member of the team or as an individual) and who is not one of the Team Coaches.

Delegation Personnel: Refers to any individual who has been assigned duties to be performed

on behalf of the Alberta Delegation at the event in question (All Team Coaches, Personal Coaches, Managers, Chaperones, Medical staff, Chef de Mission or other Head of Delegation, AGF Staff or designate).

Alberta Gymnastics Federation Staff: Refers to any employee of the Alberta Gymnastics Federation who has

been assigned to the event in question, either in person or by authority. Individual Athlete: Refers to a ratified athlete on the Alberta Delegation, who is

representing Alberta as an individual and whose performances/scores will not count towards the Team Alberta standings at the event in question. (Note: This athlete was often MISTAKENLY called “Independent” in past years. It is also understood that the status of an athlete can change prior to the event if there is an athlete substitution under the allowed rules).

Team Athlete: Refers to a ratified athlete on the Alberta Delegation, who is representing

Alberta as a Team Alberta member and whose performances/scores will count towards the Team Alberta standings at the event in question. (Note: It is also understood that the status of an athlete can change prior to the event if there is an athlete substitution under the allowed rules).


Page 2 of 9

A) Role of Team Coaches

• Team Coaches act as advocates for the athletes they represent and for whom they are responsible.

• The primary function of the assigned Team Coaches is to prepare the athletes technically, mentally and physically for competition

and to provide guidance and technical support to the athletes during training and competition. • The Team Coaches are responsible for the Creation, Implementation, and Evaluation (report) of the Team Preparation Plan,

which must be provided to AGF before the required deadlines (as established each year by the Women’s Program Coordinator).

• Team Coaches are expected to represent the Alberta team at all Technical Meetings, and to communicate all the information

arising from those meetings to the rest of the delegation, or as is required. They are required to behave in accordance with the AGF Team Coach Manual.

• Team Coaches also assist the Team Managers and Chaperones in the planning of all activities and timetables at the event.

Note: A formal meeting between Team Coaches, Personal Coaches, and the assigned Managers should happen before the large Delegation Meeting usually held on site at large events.

B) Team Management Procedures and Guidelines • The Team Coaches, Managers, and Chaperones must travel with the Team to and from the event, unless otherwise

specified or authorized by the Alberta Gymnastics Federation. • The Team Coaches are responsible for the overall Planning and Implementation of the Team’s activities before, during (*)

and after the competition. Those duties are performed in close collaboration with the Alberta Gymnastics Federation’s assigned staff and the Alberta Delegation personnel. (*) This refers to the moment of departure to the event, until the moment of return from the event, unless specified otherwise

• The on-site application of the Team Rules and Regulations is the responsibility of the Team Coaches, unless specified

otherwise by AGF Those duties are performed in close collaboration with the A.G.F. assigned staff and the Alberta delegation personnel. NOTE: It is the responsibility of any delegation member to report incidents (which may require further attention) to the appropriate Head of Delegation (Manager, Chef de Mission or other), in accordance to the Authority Flow Chart in effect at the time of the event.

• The Team Coaches are responsible for scheduling all Team Meetings, and must advise the Chef de mission and Team

Managers. At competitions where there is a multi-level representation, meetings may be called by the Delegation Managers, according to the authority conferred to them by the Alberta Gymnastics Federation.

• Team Coaches must attend the Opening and Closing Ceremonies, unless otherwise exempted.


Page 3 of 9

C) Decision-making Process (for all Technical Team Issues)

• For Athlete-specific and Team-specific decisions (see list below), the Team Coaches will first attempt (when possible) to

consult with the concerned athlete’s Personal Coach(es). After this consultation, the Team Coaches will then discuss the matter further (when possible) in order to come to a decision. In the event where a discussion is impossible or an agreement is not reached between the Team Coaches, the final decision will rest with the First-Ranked Team Coach.

Areas of Athlete and Team related decisions:

• Athlete substitution prior to the event (team line-up); • Athlete Routine Content & A-score; • Competition Order; • Inquiries, protests and appeals; • Medical treatment and health management issues; • Personal Coach presence and roles, before and during the event; • Other on-site contingencies;

• The Team Coaches must give priority to their assigned Team coaching responsibilities/duties over coaching their own

personal athlete(s) on the Team. Conversely, Personal Coaches must give priority to the Team over their personal athlete(s).

D) Task Checklist

Prior to the Departure for an Event

• The first-ranked Team Coach will consult with the other Team Coach about the Team Preparation Plan, to include:

1. Specific training & competitive goals and strategies; 2. Team training schedules (for all camps and for on-site trainings); 3. Technical content of all training sessions and competition warm-ups (expected workloads); 4. Team meeting agendas; 5. Tentative competition orders (for use at training sessions and competition); 6. Specific team rules (curfew, accommodation arrangements, attire, etc.);

Note: The Preparation Plan must be submitted to the Women’s Program Coordinator, and distributed to the Personal Coaches within two (2) weeks after the Trials. The Plan is not intended to cover all possible contingencies and it can be modified by the Team Coaches (using the above-mentioned process) to best deal with circumstances, which arise prior or during competitions.

• The first-ranked Team Coach prepares the final version of the Team Preparation Plan for distribution to all the Personal

Coaches.

• In order to draft up the Team Preparation Plan, the first-ranked Team Coach must collect the following information from each Team Member’s Personal Coach:

1. Planned routine content & projected D-score (for all apparatus) and projected changes (if any); 2. Health-related information and general preparation status; 3. Current state of physical and psychological preparation; 4. Any other athlete-specific information (for example, spotting needs); 5. Floor routine music

Note: It is the mutual obligation of the Team Coaches to freely and duly exchange all the athlete-related technical information prior and during an event (for example, athlete health-related matters). It is also the obligation of all Personal Coaches to freely and duly provide the


Page 4 of 9

Team Coaches with any piece of information on their athlete(s) which may affect their preparation and performance (health, psychological and technical preparedness).

• If and when possible, the Team Coaches must consult with judges in regard to the Team Members’ technical content on

each event.

Note: This consultation is strictly for the purposes of accessing judging-specific information on the Team members expected routine content. Under no circumstances will Team Coaches advocate anything else but a fair assessment of their athletes’ routines.

On-site: prior to the Event

• The Team Coaches implement the Team Preparation Plan.

Note: The Competition Order for any event will take all of the following into consideration: - Most recent competitive performances - Most recent health status of each athlete - Trials Results - Recent psychological pre-dispositions - Technical preparedness on each event - Overall quality of recent preparation - Team strategies established in order to achieve Team and individual goals

The final decision rests with the first-ranked Team Coach, after due consultation with the other Team Coach.

• The Team Coaches must attend all official Technical Coaches meetings. • The Team Coaches are to obtain all the latest Technical Information distributed by either A.G.F.,

GCG, or the Organizing Committee. After an Event

• The first-ranked Team Coach will submit a written report to the Alberta Gymnastics Federation office and to the Women’s

Program Committee within thirty (30) days of the end of the competition. This Post Event Report template is found at the back of this document

Note: This report shall review all the items of the Preparation Plan and include recommendations to be reviewed by the process in place at the time.


Page 5 of 9

ALBERTA WAG PREPARATION PLAN Team Rules (according in part to the AGF Team Coaches Manual & AGF Uniform Policy):

1. Meals will be scheduled and as much as possible eaten together.

2. In order to project a proper Alberta Team Image, the following dress code must be respected:

Training: • Official Alberta tracksuit and leotard, sweatpants and individual bodysuit or any other official Alberta gear

specified. Tights will be allowed on a case-by-case basis. • Coaches: any official Alberta Team Clothing, unless specifically determined for a particular event. Competition: • Official Alberta tracksuit and leotard. No t-shirts for general or event warm-up. Tights will be allowed on a case-

by-case basis decided by primary team coach • Coaches: official Alberta tracksuit or other specifically approved Team Alberta clothing. Other: • Official Alberta gear at all Official functions, unless specified otherwise. • No improper training/competition items such as ripped t-shirts/boxer shorts/two- piece bodysuits/visible

undergarments. All clothing items must be worn in a neat and tidy fashion at all times

3. An overall Daily Team schedule will be posted every day, indicating the meal schedule/training schedule/social activities/competition schedule/other pertinent information.

4. All the official Team information will be communicated to the athletes by the Team Coaches, as it is obtained.

5. All special requests MUST be directed to the Team Coaches and to the Managers/Chaperones.

6. Emphasis will be put on being on time as it is important when moving around as a group.

7. All team members are expected to behave as mature individuals.

8. All team Members MUST stay with the rest of the team at all times (with a Team Coach), unless pre-approved.

9. Curfews for the athletes are as per the AGF policies in place and in effect at the time of the event. These curfews may be

extended, due to special events and circumstances, following approval from the Team Coaches and/or Managers and Chaperones.

Curfew for the 11-12 yr. old athletes: 9:15PM in rooms, 9:30PM lights out, 9:45PM silence. Curfew for the 13 + yr. old athletes: 9:45PM in rooms, 10:00PM lights out, 10:15PM silence.


Page 6 of 9

PREPARATION WAG PLAN

Prepared by: _________________________ Last Update on: _

Selected Athletes: Alternate Athletes:

Selected Coaches:

A) Primary Team Goal:

To finish in the top teams.

Will require an average of from each of the best athletes on each event.

B) Secondary Goals:

To qualify athletes in the top of the final Team standings.

Will require an all-around total of at least/approximately points (approximately _pts average.)

To qualify at least different gymnasts for the Event Finals. Will require an event score of over on vault/ on bars/ on beam and on floor,

To medal on event in Event Finals. Will require an event score of over on vault/ on bars/ _on beam/ on floor.

C) Other Goals:


Page 7 of 9

ALBERTA WAG PREPARATION PLAN Team Objectives (To be reviewed after the Training camp by the Coaches/ These objectives do not necessarily need to be shared with the athletes):

To score on vault. Requires an average of from the top athletes.

To score on bars. Requires an average of from the top athletes.

To score on beam. Requires an average of from the top athletes.

To score on floor. Requires an average of from the top athletes.

To score a TEAM TOTAL of Requires contributing scores averaging

Team Strategies (To be reviewed after the Training camp by the Coaches/ These objectives do not necessarily need to be shared with the athletes):

To strategically position/support the athletes most likely to contribute on each event. This will require on-site analysis of athlete preparedness/performance at training and of most recent competitive results, as well as judges’ assessment (if available).

To include elements/connections which have a high success rate on each apparatus. This will require on-site analysis of athlete preparedness/performance at training and of most recent competitive results, as well as judges’ assessment (if available).

To focus on quality of execution, rather than on high risk (low success rate) elements. This will require a strategic focus on stuck landings on all events (potential for full points on team total if all landings by top athletes are stuck. Will also require the following strategic focus:

1.

2.

3.

4.

5.


Page 8 of 9

ALBERTA WAG PREPARATION PLAN

Activity #1: Training Camp

Location:

Date:

Attending Athletes:

Attending Coaches:

Attending Judges:

DATE: Presented by Location

7:30 PM - 9:00 PM: Team Preparation Plan Meeting - (Camp #1 content & expectations) Review with Coaches

DATE:

8:00am - 10:00 am: Training session #1-Physical Preparation Program Conducted by

10:30 am - 11:30am: Team Meeting-Review of Preparation Plan

With Athletes & Coaches (Camp)

11:30am - 13:30PM: Lunch (Athletes/Coaches)

2:00PM - 5:30PM: Open Training session Conducted by Team and Personal Coaches

5:45PM: Return to billets

6:00PM - 6:30PM: Review of training

(Wrap-up with Coaches)

DATE:

8:00 am - 8:45am: Team Preparation Plan Review (if necessary) With Coaches

9:00 am - 1:00PM: Team Mock Meet / Training session

Conducted by Team Coaches and Personal coaches

1:15PM Team Meeting-Review of Preparation Plan (if necessary) With Athletes & Coaches

2:00PM End of Camp/ Departure


Page 9 of 9

ALBERTA WAG PREPARATION PLAN

Meeting Details: Date: Time: Location:

Meeting Agenda:

1. Review of the Training Camp Schedule

2. Review of the Training Camp Objectives ACTION: To identify the level of current preparedness of the team; by identifying the state of health, physical conditioning, psychological pre-dispositions, team spirit (the notion of team captain/team cheer or leader for Team warm-up), and individual issues. ACTION: To identify the areas where improvements in quality/difficulty are possible between now and Competition, through the analysis of each athlete’s D-score on each apparatus. ACTION: To discuss the needs of all athletes (psychological, technical). i.e., Spotting on any event, key words, personality aspects to take into consideration/activation required, issue of length of time before competition and the individual training needs onsite.

3. Review of the Training Camp format/content/expectations a. Team Warm-up

ACTION: To identify the Alberta Team Warm-up/Leader: _________________________________________ b. Saturday Training Format:

Open training (in one group; approx. 45 min/event) c. Sunday Team Mock Meet:

min. warm-up/event; 3 beams/ 2 floors/ 3 vaults/ 3 bars (Judged if possible/scores not flashed)

d. Adapted Environment and Equipment set-up, and spotting for both days Vault: On somewhat hard landing over pit; Bars: 8-inch crash mats OK; spotting OK Beam: 8-inch crash mats OK & beam pads OK; Floor: Sting mats OK; spotting OK

4. Review of the Competition Schedule and Details ACTION: To review the following:

e. Travel schedule and expectations f. Training schedule g. Competition schedule “draw” h. Rooming list i. Expectations and outlined procedures for the use of the Alternate; Injury or acute incapacity to perform

competition routines, due to lack of preparation and or illness. Max. deadline for allowable athlete changes: __________________________________________________

j. Team rules (Please refer to the attached document) k. Floor Music Procedures; all athletes should provide three (3) copies of their floor music. Two copies will be provided

to the Team Coach/Team Manager; one of which will be kept separately and the third copy will be kept by the gymnast. The Coach/Manager’s copy will be the one used as the official competition copy.

l. Bar Grip Procedures; those athletes wearing grips will be required to have one pair for competition AND one “ready-to-use/broken in” pair in a grip bag w/ name of gymnast to be given to the Team Coach PRIOR to the Team competition.

5. Review of the Organizational details potentially affecting our Team: ACTION: To review the following:

a. Arrival time b. Training times c. Communication


GUIDELINES FOR COACHES AND OFFICIALS

The G.C.G.’s Women’s Program Committee has approved the following guidelines to facilitate the relationships between the Coach and the Judge. They should be used at every competition, regardless of the level. (Taken from the G.C.G. Women’s Program “Summary of Practices, Guidelines & Procedures” - April 1994 Manual.) The Key word here is: W - A - T - C – H

is for wait until the rotation is over before approaching the Chief-Judge with your clarification questions; complaints should be addressed to the competition Head-Judge (Coach) is for wait until the gymnast has finished her routine before cheering or signaling or shouting (Coach) is wait until the coach has stated his/her case or question before answering (Judge) is for ask questions pertinent to your gymnast only (Coach) is for ask in a calm manner (Coach) is for answer questions completely, knowledgeably and in a calm manner (Judge) is for taking care not to obstruct the view of the judges while moving the board or while spotting (Coach) is for taking advice from judges on execution and combination (Coach) is for taking advice from coaches on technique and combination (Judge) is for the Codes: know them well

• The GCG Code of Ethics

• The FIG Code of Points

• The GCG Code Supplement is for checking your information before making a statement, a request, or a complaint. is for compromise if necessary so that a solution to a problem can be developed and everyone will benefit in the long term. is for honor: honor the Code of Ethics is for having faith and knowing if the rules are not working you know the procedure to change these rules for the betterment of the sport.

W

A

T

C

H


ALBERTA GYMNASTICS FEDERATION REPORT OF VIOLATION

CODE OF ETHICS/CODE OF CONDUCT

As a member of the Alberta Gymnastics Federation not only are you encouraged to report instances of abuse and/or harassment directed at yourself and/or other members, but you have a duty to report offences witnessed at any time. Guidelines:

• If abusive or harassing behavior towards a minor or another member is noted during the competition, officials should document their observations, including dates, times, location, and individuals involved.

• Depending on who is available the AGF President/CEO or Board Member, AGF staff, or Event Organizers should be informed and given the documentation. If the report is being made after the event, contact the AGF Harassment officer.

• Event Organizers have the responsibility of informing the AGF administrators or Harassment officers.

Please note that under Provincial Legislation if you have reasonable grounds to suspect that a participant is or may be suffering from emotional, physical abuse, and/or sexual abuse you should immediately report the suspicion and the information on which it is based to the local protection agency and/or the local police department. In Alberta, you may call the Child Abuse hotline 800-387-KIDS (5437).

Name of Program/Event/Competition where the Violation(s) took place: ______________________________ Date: Location: Name of individual(s) involved: 1) (and function i.e. coach, judge, athlete) 2) 3) Violation (Describe the specific violation, circumstances leading up, and any response made): Description of Reasonable Evidence: If Law Authorities have been contacted indicate Date, Time, Department contacted (name of person), and if a

report was filed: ________________________________________________________________________

Witness (Indicate name, function and contact information): _______________________________________ Please submit this form to: President/CEO |Alberta Gymnastics Federation Tel: 403-259-5500 | Fax: 403-259-5588 | Email: [email protected]

WAG Technical Handbook 2017-2018 Appendix 9

Coach Certification Exemption Request Form

Name: Date: Address:

Phone:

Email:

Birthdate: Age:

Level that you are asking for exemption:

Submission Deadline: One (1) month before competition date

To what competition are you applying for exemption? □ Westerns □ Canadians

Why are you applying for this exemption?

What current certifications do you have?

What is the reason for the delay in obtaining the required certifications?

What are you doing currently to obtain the required certifications?

Name of Supervising Coach:

Signature of Supervising Coach:

For AGF Use Only:

Date Received:

AGF Staff Signature:

Women’s Program Technical Handbook – 2017-2018 Appendix 10

ENTRY FEE REFUND FORM

Requests for refunds not following this procedure and/or not completed in full, will not be granted.

• If the Entry Fee refund form is submitted 9 business days prior to the event, a full refund will be issued minus a $25 administration fee

• If the Entry Fee refund form is submitted between 5 and 8 business days prior to the event, a full refund will be issued minus a $35 late administration fee

• If the Entry Fee refund form is submitted less than 5 business days prior to the event, no refund will be issued

• Exception: Full Entry Fee will be refunded for medical reasons at any time prior to the start of the event (Program Coordinator may request additional information up to and including a medical doctor’s certificate)

DATE SUBMITTED TO AGF: ________________________ __________________________ NAME OF ATHLETE: _______________________________________________________________________________________ CLUB: __________________________________________________ ___________________________________ COACH: ________________________________________________ __________________________ NAME AND DATE OF THE EVENT IN QUESTION: _______________________________________________________________ _____________________________________________________________________ ___________________________________ COMPETITIVE CATEGORY REGISTERED FOR: ________________________________________________________________

REASON FOR REFUND REQUEST ( ): MEDICAL OTHER IF OTHER, PLEASE EXPLAIN: _______________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ SIGNATURE OF COACH: __________________________________________________________

Alberta Gymnastics Federation #207, 5800 – 2nd Street S.W.

Calgary, AB T2H 0H2 Phone: 403-259-5500 or 1-800-665-1010

Fax: 403-259-5588 EMAIL: [email protected]


MEDICAL PETITION FORM Women’s Program

The coaches of athletes petitioning for Medical reasons must inform the AGF Women’s Program Coordinator in writing of the “intent to petition”. This form and all required documents must then be submitted to AGF no later than 5 working days after the completion of the selection meet.

DATE: _________________________________ VIA: ___________________________________________ NAME OF ATHLETE: ____________________________________________________________________________ CLUB: ________________________________________________________________________________________ COACH: ______________________________________________________________________________________ PETITIONED EVENT: ____________________________________________________________________________ DATE OF PETITIONED EVENT: ___________________________________________________________________

REASON FOR PETITION: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

Signature of Coach

*This form must be accompanied by:

• a Medical Doctors certificate

• a record of recent results

• applicable registration fee

• video of recent results (if desired)

Alberta Gymnastics Federation #207, 5800 – 2nd Street S.W.

Calgary, AB T2H 0H2 Phone: 403-259-5500 or 1-800-665-1010

Fax: 403-259-5588 EMAIL: [email protected]


Judges Verification of a Petitioned Athlete Athlete: Date:

VAULT Number: _____

Start Value

Execution

Final Score

Comments:

Number: _____ Start Value

Execution

Final Score

Comments:

BAR ROUTINE

Start Value Execution Final Score Comments:

BEAM ROUTINE


FLOOR ROUTINE


ADDITIONAL COMMENTS:

Judges:

Signature:


WOMEN’S APPEAL FORM – FORMULAIRE D’APPEL - FEMMES

Judging / Jugement Technical / Technique

Athlete #: _____________ Name / Nom: ________________________________________

Competition Date / Date de Competition:

Category / ie:

JO8 JO9 JO10 N J S

Initial SV / Note de depart initiale: ____________________ Initial Score / Note Initiale: ___________ Revised SV / ND revisee: ____________________ Revised Score / Note revisee: ___________

Coach’s rationale MUST include new information or which part of the rules or process was not abided by. La justification de l’entraineur DOIT mentionner les noouvelles informations ou la section des reglements ou du processus qui ne fut pas suivie.

_________________________________________________________________________________________________________

_________________________________________________________________________________________________________

_________________________________________________________________________________________________________

_________________________________________________________________________________________________________

Signature: ____________________________________ Time / Temps: ________________

Received by / Recu par: ________________________ Time /Temps: ____________ $40.00 ___________

Appeal Accepted / Appel accepte Appeal Denied / Appel refuse

Comments including rationale for decision / Commentaires incluant la justification de la decision:

_________________________________________________________________________________________________________

_________________________________________________________________________________________________________

_________________________________________________________________________________________________________

________________________________________________________________________________________________________

_________________________________________ _________________ __________

Signature, Function / Fonction Time / Temps $ ret.

THE AGF WOMEN’S PROGRAM COORDINATOR MUST RECEIVE A COPY OF THE COMPLETED FORM BEFORE IT IS RETURNED TO THE PERSON WHO SIGNED THE APPEAL.


ALBERTA GYMNASTICS FEDERATION #207, 5800 2ND STREET SW

CALGARY, ALBERTA T2H OH2

Expense Claim Form NAME OF CLAIMANT: ___________________________________________________ PHONE: __________________ ADDRESS: ___________________________________________________ ___________________________________________________ POSTAL CODE: ____________ HOLD CHEQUE FOR PICK-UP: PLEASE MAIL CHEQUE: RETURN CHEQUE TO ME: SPECIFICS OF EVENT OR ACTIVITY: (please refer to reverse for AGF Expense Policy) TYPE OF EVENT: ________________________________________________________________ DATE: _____________ LOCATION: _____________________________________________________________________________________ EXPENSES INCURRED: TRAVEL: AIR/BUS/ (attach receipts) $ ____________ PERSONAL VEHICLE (# of km ______ @ $ 0.40) $ ____________ (to be claimed by (# of km ______ @ $ 0.31) $ ____________ the driver only) (# of km ______ @ $ 0.23) $ ____________ CAR RENTAL/TAXI: (attach receipts) $ ____________ ACCOMMODATION: (attach receipts) $ ____________ MEALS: (Maximum of $40.00 / day) BREAKFAST (s) ______ @ $9.00 $ ____________ LUNCH (es) ______ @ $14.00 $ ____________ DINNER (s) ______ @ $17.00 $ ____________

NOTE: A meal cannot be claimed if the organizer or host provides a meal. HONORARIUM:

# of sessions/hours/days ______ @ $ _________ $ ____________ ADMINISTRATION: TELEPHONE/MAILING/OTHER $ ____________

(attach receipts) SUB TOTAL: $ ____________

______________________________ Signature of Claimant Less Donation: $ ____________

Total Payable to Claimant: $ ____________

IF YOU WOULD LIKE TO MAKE A DONATION TO AN AGF PROGRAM PLEASE INDICATE YOUR CHOICE AND AMOUNT: Men: Women: T&T: Rec: Athlete: Coach: Judge: Amount:

OFFICE USE ONLY Chart # ________ Class _________ $__________ Chart # ________ Class _________ $__________ Chart # ________ Class _________ $__________ Chart # ________ Class _________ $__________ Chart # ________ Class _________ $__________ Date: _______________

Cheque # ____________

_________________________ 2310 GST $__________

AGF Authorization

Please List Passengers:

Session 1 Session 2 Session 3 Session 4 Session 5 Session 6 Session 7 Session 8

Wom

en’s

Pro

gra

m T

echnic

al H

andbook –

2017-2

018

Appendix

14

EX

PE

NS

E C

LA

IM P

OL

ICY

Th

e g

uid

elin

es c

onta

ined in t

his

polic

y a

pply

to e

xpenses that m

ay b

e in

curr

ed b

y in

div

iduals

while

carr

yin

g o

ut

duties o

n b

ehalf o

f th

e A

GF

inclu

din

g m

eetin

gs, clin

ics, w

ork

shops,

judgin

g a

ssig

nm

ents

and

the lik

e. T

his

polic

y d

oes n

ot

apply

to e

xpenses for

events

such a

s m

ajo

r com

petitio

ns;

allo

wable

exp

enses f

or

ma

jor

events

are

co

nsid

ere

d o

n a

pro

ject

by p

roje

ct basis

in r

ela

tio

n to the A

GF

's a

nnual

budget.

GE

NE

RA

L

1.

Expense c

laim

s m

ust be s

ubm

itte

d w

ithin

30 d

ays follo

win

g t

he c

om

ple

tion d

ate

of th

e a

ctivity.

E

xpense c

laim

s a

fter

this

deadlin

e w

ill n

ot

be r

eim

burs

ed.

2.

Expenses,

whic

h a

re n

ot substa

ntiate

d b

y r

eceip

ts,

will

not be r

eim

burs

ed,

(with t

he e

xceptio

n o

f m

eal and p

ers

onal vehic

le a

llow

ances).

3.

Expenses,

whic

h a

re b

eyond the s

tate

d m

axim

um

, w

ill b

e r

eim

burs

ed o

nly

to the m

axim

um

allo

wable

cla

im.

4.

Expense c

laim

s f

or

cours

es, etc

. m

ust

be a

uth

orized b

y t

he A

GF

Pro

gra

m C

oord

inato

r.

5.

Expense c

laim

s f

or

judgin

g m

ust be a

uth

orized b

y t

he H

ead J

udge w

ho w

ill s

ubm

it them

to the A

GF

Pro

gra

m C

oord

inato

r fo

r pro

cessin

g.

AL

LO

WA

BL

E E

XP

EN

SE

S

1.

Air T

ravel

Air T

ravel is

usually

pre

paid

by t

he F

edera

tio

n. H

ow

ever,

the t

icket stu

b s

hould

be a

ttached t

o y

our

exp

ense c

laim

.

2.

Gro

und T

ransport

atio

n

N

OT

E: C

ar

Poolin

g is e

xpecte

d.

AG

F r

eserv

es the r

ight to

•

If y

ou liv

e f

urt

her

than 3

5 k

m fro

m the s

ite o

f th

e a

ctivity y

ou c

an c

laim

mile

age a

t th

e c

orr

espondin

g r

ate

accord

ing to

declin

e m

ilea

ge c

laim

s if

reasonable

effort

s a

re n

ot

ma

de

t

he c

hart

on t

he r

ight. T

his

mile

age m

ay a

lso b

e c

laim

ed if

you r

esid

e f

urt

her

than 3

5 k

m f

rom

the a

irport

fro

m

t

o c

ar

pool.

whic

h y

ou a

re d

epart

ing. P

ark

ing w

ill a

lso b

e p

aid

for

indiv

iduals

drivin

g t

o the m

eetin

g/e

vent. M

ileage c

laim

s f

or

inte

r-city

drivin

g w

ill b

e c

alc

ula

ted a

ccord

ing t

o the m

ileage c

hart

. M

ileage f

or

travel w

ithin

a c

ity w

ill n

ot

be r

eim

burs

ed.

•

Fa

res for

airport

bus o

r th

e e

quiv

ale

nt

of th

at fa

re (

if y

ou c

hoose t

o t

ake a

taxi) w

ill b

e p

aid

where

this

is a

vaila

ble

. T

axi fa

res,

whic

h e

xceed t

he a

irport

bus f

are

, w

ill o

nly

be r

eim

burs

ed to the v

alu

e o

f th

e e

quiv

ale

nt airport

bus fare

.

•

Park

ing w

ill b

e p

aid

for

resid

ents

of

the c

ity in w

hic

h t

he e

vent

is takin

g p

lace b

ut

you a

re e

ncoura

ged to s

eek fre

e p

ark

ing

whene

ver

possib

le.

•

Receip

ts for

gro

und t

ransport

atio

n (

except m

ileage)

must

be a

ttached.

3.

Meals

•

Out-

of-

tow

n p

art

icip

ants

are

allo

wed $

40

.00 p

er

day. P

art

ial days a

re b

roken d

ow

n a

s follo

ws:

Bre

akfa

st............$

9

.00

Lunch..............

....$ 1

4.0

0

D

inner.

....

............$17.0

0

•

In t

ow

n r

esid

ents

ma

y c

laim

lu

nch o

r din

ner

if the a

ctivity is in

pro

gre

ss b

efo

re a

nd a

fter

the m

ealtim

e. O

therw

ise c

laim

s f

or

meals

will

not be a

llow

ed.

Bre

akfa

st cla

ims f

rom

local re

sid

ents

are

not

allo

wed.

4.

Accom

modatio

n

In m

ost in

sta

nces a

rrangem

ents

will

be m

ade for

the h

ote

l to

bill

the F

edera

tio

n f

or

room

charg

es o

nly

. Y

ou w

ill n

orm

ally

be r

equeste

d t

o p

ay a

ny r

esta

ura

nt, b

ar,

mo

vie

, te

lephone o

r m

iscella

neous

charg

es. If

you p

ay y

our

room

charg

es,

receip

ts m

ust

be a

ttached to y

our

cla

im. T

he F

edera

tio

n's

polic

y is to p

rovid

e 'double

occupancy' accom

modatio

n. A

nyone r

equestin

g 's

ingle

occupancy' or

wis

hin

g t

o b

rin

g their s

pouse m

ust be p

repare

d t

o p

ay a

ny a

dditio

nal costs

. In s

om

e in

sta

nces this

may m

ean t

hat th

e e

ntire

accom

modatio

n c

osts

will

be b

orn

e b

y t

he in

div

idual. F

or

exam

ple

, if

there

are

ten p

art

icip

ants

requirin

g a

ccom

modatio

n the A

GF

will

pay f

or

five d

ouble

room

s; if a

n in

div

idual dem

ands a

sin

gle

room

they w

ill h

ave t

o p

ay f

or

it t

hem

selv

es.

5.

Honora

riu

m

Honora

riu

m for

judges m

ay b

e c

laim

ed a

ccord

ing to the r

ate

s lis

ted in t

heir r

espective T

echnic

al H

andbooks. H

onora

riu

m f

or

clin

icia

ns a

nd c

ours

e c

onducto

rs m

ay b

e c

laim

ed a

ccord

ing to the

Guid

elin

es for

Co

achin

g a

nd J

udgin

g C

ours

es.

6.

Adm

inis

tratio

n

Te

lephone,

posta

ge a

nd s

hip

pin

g e

xp

enses m

ay b

e c

laim

ed f

or

appro

ved a

ctivitie

s o

nly

. W

henever

possib

le, calls

should

be m

ad

e d

urin

g t

he m

ost

econom

ical tim

e p

erio

d.

Lett

ers

and p

arc

els

should

be s

hip

ped b

y t

he m

ost

econom

ical m

eans. R

eceip

ts o

r copie

s o

f te

lephone b

ills m

ust

be s

ubm

itte

d w

ith s

uch c

laim

s.

#

of

peo

ple

in v

ehic

le

incl

udin

g d

river

1

2

3

1

$.4

0km

N

/A

N

/A

2

$

.31 k

m

$.4

0 k

m

N/A

3+

$.2

3km

$.3

1 k

m

$.4

0km

# o

f p

eo

ple

d

rivin

g t

o

the

eve

nt

alo

ng

th

e

sa

me

ro

ute

AG

F

Mil

eage

Ch

art

Wom

en’s

Pro

gra

m T

echnic

al H

andbook –

2017-2

018

Appendix

14

7.

Extra

ord

inary

Expenses

Occasio

nally

, AG

F re

pre

senta

tives m

ay in

cur e

xpenses th

at a

re n

ot o

therw

ise p

rovid

ed fo

r in th

is p

olic

y. In

such c

ases th

e E

xecutiv

e D

irecto

r/Chie

f Executiv

e O

fficer s

hall h

ave d

iscre

tionary

auth

ority

to a

llow

such e

xpenses to

be c

laim

ed. N

orm

ally

, appro

val fo

r such c

laim

s m

ust b

e re

queste

d in

advance.

Wom

en's

Pro

gram

Tec

hnci

al H

andb

ook

2017

-201

8A

ppen

dix

15

Alb

erta

Ju

dg

es H

on

ora

riu

m C

har

t

LE

VE

L

Pro

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cia

l1 t

o 2

3 t

o 4

5 t

o 6

7 t

o 8

9 t

o 1

0+

YE

AR

S

JO

1-5

13.5

14

14.5

15

15.5

614

14.5

0/1

515/1

5.5

15/1

615.5

/16.5

715.5

16

16.5

17

17.5

11 t

o 1

213 t

o 1

415 t

o 1

617 t

o 1

819 t

o 2

0+

816.5

17

17.5

18

18.5

19

19.5

20

20.5

21

918

18.5

19

19.5

20

20.5

21

21.5

22

Nati

on

al

1 t

o 2

3 t

o 4

5 t

o 6

7 t

o 8

9 t

o 1

011 t

o 1

213 t

o 1

415 t

o 1

617 t

o 1

819 t

o 2

0+

YE

AR

S

E

lig

ible

20.5

21

21.5

22

22.5

23

23.5

24

JO

Na

tio

na

l21*

21

22

23

24

25

26

27

28

Bre

ve

t C

an

did

ate

/ M

as

ter

Ju

dg

e3 t

o 4

5 t

o 6

7 t

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RULES AND PRINCIPLES OF THE POINTS CHART

PURPOSE This Chart is designed to rank individual Alberta female gymnasts at the end of each competitive season (August 31th)) of each calendar year) for the purpose of Support Identification.

DEFINITIONS * SANCTIONED EVENT: A competition is defined as being “sanctioned” when it is organized under the direct leadership of a PSO, NSO, Continental Union or the FIG. * INVITATIONAL EVENT: A competition is defined as being an “invitational” when it is organized under the direct leadership of a club or “other” recognized organizational entity (such as a private for-profit Organizing Committee).

A) Senior International “A” Games: Multi-sport, multi-nation International level SENIOR-age Games event (sanctioned by the FIG AND operated

under FIG rules). Examples (but not limited to): Olympic Games, Olympic Qualification (if separate event required), etc.

B-1) Senior International “B” Games:

Multi-sport, multi-nation International level SENIOR-age Games event (sanctioned by the FIG AND operated under FIG rules). Examples (but not limited to): Pan-American Games, Commonwealth Games, etc. B-2) Senior International “C” Games:

Multi-sport, multi-nation International level SENIOR-age Games event (sanctioned by the FIG AND operated under FIG rules), with additional/special admission criteria. Examples (but not limited to): World University Games, Maccabiah Games, etc.

C) Senior International “A” Championships:

Single-sport, multi-nation International level SENIOR-age Championships (sanctioned by the FIG AND operated under FIG rules). Examples (but not limited to): World Championships, etc.

D) Senior International “B” Championships:

Single-sport, multi-nation International level SENIOR-age Championships (sanctioned by the FIG AND operated under FIG rules). Examples (but not limited to): Pacific Alliance Championships, Senior Pan-American Championships, etc. E) Senior International “A” Competitions:

Single-sport, multi-nation International level SENIOR-age competitions held in Canada or abroad (sanctioned by a recognized N.S.O. and by the FIG AND operated under FIG rules), at which countries are represented by duly-recognized National Team athletes (These international events can ONLY be attended by Senior Canadian National Team members). Examples (but not limited to): World Cup Events, etc.

F) Senior International “B” Competitions:

Single-sport, multi-nation International level SENIOR-age competitions held in Canada or abroad (sanctioned by a recognized N.S.O. and by the FIG AND operated under FIG rules), that can be attended by both club athletes who are not National Team members (*) and duly-recognized National Team athletes. Examples (but not limited to): International Gymnix, WOGA, Nadia Comaneci Invitational, Massilia, etc.


* Note: If a gymnast competes for Canada at such an event (on or off the counting team), she gets all eligible points. In other words, there is no distinction made between the fact that a gymnast is a member of the competing team or competing as an individual, so long as she officially represents Canada as a result of an actual assignment (as a National Team member).

G) Senior Domestic “A” Competitions:

Single or multi-sport competitions held in Canada (sanctioned by a P.S.O., G.C.G. or other national entity) and attended by SENIOR-age individual gymnasts, representing their club and/or provincial federation. Examples (but not limited to): Canadian National Championships, etc. H) Senior Domestic “B” Competitions:

Single-sport competitions held in Canada (sanctioned by a P.S.O. and G.C.G.) and attended by SENIOR-age individual gymnasts, representing their club and/or provincial federation. Examples (but not limited to): Alberta Provincial Championships, Western Canadian Championships, etc. I) Junior International “A” Games:

Multi-sport, multi-nation International level JUNIOR-age Games event (sanctioned by the FIG AND operated under FIG rules). Examples (but not limited to): Junior Olympic Games, etc.

J) Junior International “B” Games:

Multi-sport, multi-nation International level pre-JUNIOR-age (*) Games event (sanctioned by the FIG AND operated under FIG rules or modified FIG rules), where athletes represent either their club, city, province/state/region or their country. (*): Exact age restrictions determined by Organizing Committee or Governing body. Examples (but not limited to): International Children’s Games K) Junior International Championships:

Single-sport, multi-nation International level JUNIOR-age Championships (sanctioned by the FIG AND operated under FIG rules). Examples (but not limited to): Junior Pan-American Championships, Junior Pacific Alliance, etc.

L) Junior International Competitions:

Single-sport, multi-nation International level JUNIOR-age competitions held in Canada or abroad (sanctioned by a recognized N.S.O. and by the FIG AND operated under FIG rules), that can be attended by both club athletes who are not National Team members (*) and duly-recognized National Team athletes. Examples (but not limited to): International Gymnix, WOGA, Nadia Comaneci Invitational, Massilia

* Note: If a gymnast competes for Canada at such an event (on or off the counting team), she gets all eligible points. In other words, there is no distinction made between the fact that a gymnast is a member of the competing team or competing as an individual, so long as she officially represents Canada as a result of an actual assignment (as a National Team member).

M) Junior Domestic “A” Competitions:

Single or multi-sport competitions held in Canada (sanctioned by a P.S.O. and G.C.G.) and attended by JUNIOR-age individual gymnasts, representing their club and/or provincial federation. Examples (but not limited to): Canadian National Championships, etc.


N) Junior Domestic “B” Competitions: Single-sport competitions held in Canada (sanctioned by a P.S.O. and G.C.G.) and attended by JUNIOR-

age individual gymnasts, representing their club and/or provincial federation. Examples (but not limited to): Alberta Provincial Championships, Western Canadian Championships, etc.

O-1) HP Novice Domestic “A” Competitions:

Single or multi-sport competitions held in Canada (sanctioned by a P.S.O. and G.C.G.) and attended by NOVICE-age individual gymnasts, representing their club and/or provincial federation. Examples (but not limited to): Canadian National Championships, etc.

O-2) JO 9 (11-13 years) Domestic “A” Competitions:

Single or multi-sport competitions held in Canada (sanctioned by a P.S.O. and G.C.G.) and attended by JO 9 (11-13 years) individual gymnasts, representing their club and/or provincial federation. Examples (but not limited to): Elite Canada, Canadian National Championships, etc.

P) JO 9 (11-13 years) & HP Novice Domestic “B” Competitions:

Single-sport competitions held in Canada (sanctioned by a P.S.O. and G.C.G.) and attended by JO 9 (11-13 years) and HP NOVICE-age individual gymnasts, representing their club and/or provincial federation. Examples (but not limited to): Alberta Provincial Championships, Western Canadian Championships, etc.

Q) JO 10 Domestic “A” Competitions:

Single or multi-sport competitions held in Canada (sanctioned by a P.S.O. and G.C.G.) and attended by JO 10 individual gymnasts, representing either their club and/or provincial federation. Examples (but not limited to): Canadian National Championships, etc.

R) JO 10 Domestic “B” Competitions: Single-sport competitions held in Canada (sanctioned by a P.S.O. and G.C.G.) and attended by JO 10

individual gymnasts, representing their club and/or provincial federation. Examples (but not limited to): Alberta Provincial Championships, Western Canadian Championships, etc.

S) Canada Winter Games

Multi-sport competition held in Canada (sanctioned by G.C.G. & The Canada Games Council) and attended by “open-age” gymnasts (some other restrictions apply), representing their provincial federations.

T-1) Elite Canada- Novice

Single-sport competition held in Canada (sanctioned by G.C.G.) and attended by novice-age gymnasts, representing their clubs.

T-2) Elite Canada- Junior

Single-sport competition held in Canada (sanctioned by G.C.G.) and attended by junior-age gymnasts, representing their clubs.

T-3) Elite Canada- Senior

Single-sport competition held in Canada (sanctioned by G.C.G.) and attended by senior-age gymnasts, representing their clubs.

U) Other Team Alberta competitions

Other competitions held in Canada or abroad (sanctioned by a duly-recognized governing body) where officially-selected Team Alberta athletes represent A.G.F.


Elite Canada Provincial SCREENINGS:

1. If a gymnast achieves the Qualification Standard for Elite Canada at the Screening and then goes to Elite Canada, her screening results count for 10% of the corresponding Elite Canada ranking points.

2. In the event where a gymnast re-screens after an initially failed Elite Canada Screening, she ONLY carries points for her first screening attempt.

3. If a gymnast vying for a Novice, Junior or Senior screening “pass” does NOT achieve the Qualification Standard at the Screening, she gets 0 points.

4. If a gymnast vying for a Novice, Junior or Senior screening “pass” achieves the Qualification Standard, but gets injured before Elite Canada and is unable to compete at Elite Canada, she gets 0 points.

POINTS CHART

Meet 1 AA

2 AA

3 AA

4-6 AA

7-15 AA

16-25 AA

26-35 AA

36-50 AA

51 + AA

Apparatus Finals

Qualifications, Trials and Selections

A 5000 4500 4000 3800 3650 3400 2900 1900 1200 The Apparatus Ranking Points

equal 80% of the

corresponding AA Ranking Points.

Qualifications, Trials and Selections

equal 50% of the

corresponding competition

Ranking Points.

C / I 4500 4200 3700 3500 3450 3200 2700 1600 900

B-1 / D / E / J / K

2500 2300 2000 1800 1600 1000 600 400 200

B-2 800 600 500 250 125 75

F / L 1700 1500 1300 1100 700 400

G / M 1500 1300 1100 900 500 300

O1 / Q 1250 1000 850 650 400 200 100 75

O2 1000 800 600 500 300 150 75 40

J /P / R 500 400 300 125 75

H / N / U 150 130 75 50 25

S 1500 1300 1100 900 500 300

T1 1250 1000 850 650 400 200 100 75

T2 1500 1300 1100 900 500 300

T3 1500 1300 1100 900 500 300

PRINCIPLES & RULES

1) The Final Individual Ranking List of Alberta female gymnasts is produced by adding points from the Points Chart (see above) of the current gymnastics year. 2) The Points Chart recognizes actual rankings stemming from actual participation in actual competitions; in other words, it does NOT attribute points for rankings that DO NOT arise from having actually competed.

• If the selection/qualification to a competition is NOT based on an actual competition, there are NO points attributed.

3) Points are given on a “PURPOSE-BASIS”. In other words, a competition carries points based on the purpose for which these scores were obtained by the gymnast in the first place. 4) Points are given ONLY to JO 9 (11-13 years), JO 10, HP Novice, HP Junior and HP Senior gymnasts. JO 4-8, JO 9 (13+) and Aspire gymnasts are NOT eligible to receive points under this Points Chart system. 5) Points are NOT awarded for qualifying to a Team. Points are NOT given for Team rankings, except for:

a. World Championships and Olympic Games Competition IV (Team Finals).


i. If a gymnast competes on one (1) apparatus, she is awarded 25% of the corresponding AA ranking points (for the Team result at competition IV).

ii. If a gymnast competes on two (2) apparatus, she is awarded 50% of the corresponding AA ranking points (for the Team result at competition IV).

iii. If a gymnast competes on three (3) apparatus, she is awarded 75% of the corresponding AA ranking points (for the Team result at competition IV).

iv. If a gymnast competes on (4) apparatus, she is awarded 100% of the corresponding AA ranking points (for the Team result at competition IV).

6) A gymnast gets points for her All-Around rankings, regardless if she competed on all apparatus or not. 7) In the Points Chart, all Trials, Qualifications or Selection events (for any eligible competition in the Point system) carry 50% of the point value of the corresponding Competition rankings, unless specified otherwise. 8) In the Points Chart, all Apparatus Final rankings (for any eligible competition in this Point System) carry 80% of the point value for the corresponding All-Around rankings.

Example #1: In the HP Junior and HP Senior categories, the Canadian National Championships features

two (2) days of competition. The first day serves as a qualification both for the All-Around competition AND Apparatus finals.

• Day #1 competition points are given as follows: o 50% of the corresponding point value (only for those gymnasts qualifying for Day #2 AA competition).

+ o 50% of the corresponding point value of the Apparatus Finals ranking points.

• Day #2 competition points are given as follows: o 100% of the AA ranking points according to the Point Chart. o 80% of the corresponding point value according to the Points Chart (ONLY for the Top 8 gymnasts per

apparatus). Example #2: In both the HP Novice and JO 9 (11-13) categories, the Canadian National Championships

features two (2) days of competition. The first day serves as a qualification both for the All-Around competition AND for Apparatus finals (Day #2).

• Day #1 competition points are given as follows: o 50% of the corresponding point value (for the AA results).

• Day #2 competition points are given as follows: o 100% of the AA ranking points according to the Points Chart.

+ o 80% of the corresponding point value according to the Point Chart (ONLY for the Top 8 gymnasts per

apparatus). (Also for: JO 10 Canadians)

Example #3: In the JO 9 (11-13 years) and JO 10 categories, the Alberta Provincial Championships/Trials to Canadians features two (2) days of competition. Day #1 serves as 50% of the Combined qualification score/ranking for Canadian Championships. Day #2 serves as the second half of the Combined qualification score/ranking for Canadians Championships AND serves as Alberta Provincial Championships.

o Points for Trials to Canadians are given after Day #2 has been completed (given that the Final ranking for this purpose is a combination of two days of competition). Use 50% of the Canadians rankings in Points Chart. +

o Points are given on Day #2 of competition for AA Provincials ranking according to the Points Chart. +


o Points are given on Day #2 for Provincials Apparatus rankings, solely based on Day #2 results (ONLY for the Top 8 gymnasts per apparatus).

Example #4: In the HP Novice category, Elite Canada features two (2) days of competition. The first day is an AA competition that serves as a qualification for the All-Around competition on Day #2. Day #2 is a second AA competition.


• Day #2 competition points are given as follows: o 100% of the AA ranking points according to the Points Chart.

+ o 80% of the corresponding point value according to the Points Chart (and ONLY for the Top 8 gymnasts

per apparatus). Example #5: In the HP Junior and HP Senior categories, Elite Canada features two (2) days of competition.

The first day is an AA competition and serves as a qualification for the Apparatus Finals on Day #2.


+ 50% of the corresponding point value (for the Apparatus rankings and ONLY for the Top 8 gymnasts per apparatus).

• Day #2 competition points are given as follows: o 80% of the corresponding point value according to the Points Chart (ONLY for the Top 8 gymnasts per

apparatus). (Also for: JO 9 (11-13) and JO 10 Westerns) 9) Verification events that stem from any Petition Process DO NOT carry points. 10) Any special circumstances or unforeseen occurrences, not covered by these Rules, are to be referred to the A.G.F.’s W.P.C. for a decision.


JO 1-3 GUIDELINES

Objective:

To establish guidelines for JO 1-3 events to align with the LTAD Learn to Train stage recommendations.

To provide quality educational and practical experiences, assisting the JO 1-3 Developmental athletes to enjoy the

performance oriented aspect of the sport in a less competitive but evaluated environment.

To provide an opportunity for parent education and promote gymnastics awareness.

To provide creative approaches for meaningful competition experiences.

Meaningful Competition:

In individual sport, the field of athletes can be large, so meaningful competition may not always need to be the

chance to literally “win”.

Feeling like you fit into the level of competition, seeing potential to move up through the rankings, being inspired and

having close competitors challenging you are also very important factors.

Event Sanctioning:

The following pages were designed to assist clubs in hosting a JO1-3 event. The emphasis of the event should be for

participation, experience, and fun! The guidelines in this package are merely recommendations for an overall program

plan. Organizing committees can choose to follow any of the recommendations or incorporate individual ideas to

enhance the meet experience. Clubs are not required to sanction their events with AGF. AGF strongly encourages that

all clubs follow the outlined guidelines to ensure that this event is an equitable and fun for all.

Athlete Eligibility:

Eligible athletes will be 5 years of age and older as of December 31st of the year that they are participating.

JO 1-3 level routines are performed. Age categories can be established depending on registration numbers.

Athletes must be registered AGF members in the Developmental category.

Coach Eligibility:

All coaches must be registered AGF members. Minimum certification for JO 1-2 is Gymnastics Foundation certified.

Minimum certification for JO 3 is C1 certified.

Entry Fees:

Entry fees should be kept at a minimum and should range from $45 to no more than $90 per participant. Although

clubs should try to keep fees at a reasonable amount, event hosting costs will depend on cities, zones and the

amount of work a club puts into their event.


Event Registration:

The event invitation should include the following information:

• Format of event

• Events offered

• Entry Fees

• Athlete recognition system and special awards

• Registration form for the event

Hosting Guidelines:

The Host Club / Organizing Committee has the responsibility to ensure that a safe and adequate environment is

provided for the participants including the equipment standards & specifications and safety guidelines.

Recommendation for implementing two major components:

• Introduction to competition: athlete’s gymnastics routine performance

• Educational component.

Component One: JO 1-3 Routine Performance

This format is similar to the regular competition format so the young athletes have a positive experience learning how

competition works. Modification to make it fun and create a relaxed environment is encouraged (for example

choosing themes Pajama, Hawaiian party etc.).

The general equipment and safety requirements applied. Equipment height and width can be modified as applicable

to the athletes.

• Introduction to Competition Format o Rotation and competition order should priorities the clubs need by keeping athletes together by

levels and/or age groups. o There should be no more than 50 participants in one flight or session. o Each flight or session should last no more than 3 hours. o General Warm-up 10-15 minutes. o March-in to introduce each Club. o Event warmup: 30 second per athlete, adding up the times and the groups warm up together. (For

example :10 athletes 5 min warm up on each events). o Athletes rotate together as a group. Both Capitol Cup or Traditional (one apparatus) event rotation

is suitable. o There are no limitations or restrictions on the use of safety mats. o Spotting during performances should be kept to a minimum.

• Judging o JO 1-2 judging rules are used to identify the ranges (Gold, Silver, Bronze). o JO 3 judging rules are used to rank athletes and give a final score after each event. o Athletes are judged at each event by JO rules but scores are unpublished for JO 1-2. They will be

published for JO 3. JO 1-2 Athletes will not be ranked by places but rather scores will be integrated into a comment/feedback system.

o At the end of each rotation, athletes in JO 1-2 will receive a Bronze/Silver/Gold ribbon with their evaluation certificate, which includes the Judges’ comments/feedback.


o Scores between: Gold: 9.0 or above Silver: 8.0 to 8.99 Bronze: below 8.0

o It is recommended to utilize two AGF registered judges per event to support the judges learning experience. If only one judge is available per event, it is still sufficient. The emphases are on the athletes’ experience and not on the scores. Judges’ comments/feedback are recommended on the certificate or separate sheet to support the learning environment.

o It is discouraged for coaches to check on the actual scores. It is permitted to ask on individual score after the rotation is finished but only if the ribbons, Gold /Silver/ Bronze are outside of the excepted result. (Basically, just checking if a mistake occurred.)

• Awards for JO 1-2 o Each athlete will receive a ribbon for their events, with their evaluation certificate (see example) o At the end of all rotations, at the awards, the athletes will be called up by clubs only. The coaches

would hand out the certificates with the ribbons to their athletes. o Top performance: athletes who obtained Overall Gold (all the athletes who received a minimum

3 Gold and one other ribbon) will receive a special award and called by names to receive their Top performance award.

o Special awards are encouraged to be presented (Most Dynamic Vault and Bars, Most Engaging Floor, Most Confident Beam.)

• Awards for JO 3 o At the end of all rotations, at the awards, the athletes will be called up to receive any medals or

ribbons for their placings on events.

Component Two: Athlete and Parent Education/Presentation

This component is important, to provide opportunity for parent education and gymnastic awareness. For a separate

JO 1-3 event, it is easier to implement this part of the guidelines with the listed format below. If the JO 1-3 event is

part of a regular competition, opportunities should be searched to add a valuable parent information session during

the competition time. It can be targeted for all parents attending to the competition.

• Format for JO 1-3 Event o Two presentations can run simultaneously at the same time. Example: One for parents in the

classroom while athletes are in the gym format

• Parent Workshop (Ideas): o How to support your kids to gain confidence and resilience through sport? o Winning Matters (Shawnee Harley) o Learn about gymnastics: Q&A with judges and coaches o Healthy eating for athletes

• Athlete Workshop (Ideas): o Reaching your dreams – motivational speak and goal setting o Fast and Female: Champ Chats o Live like a champion

Example Event Schedule

Day one:

Session 1: JO 1 (Age 5 -7y.) Routine Performance :48

Session 2: JO 2 (Age 5 - 7y.) Routine Performance: 48

Session 3: Parents and Athlete workshop: every athlete and parents invited from both days


Day two:

Session 1: JO 1 and JO 2 (8 + y.) Routine Performance:48

Session 2: JO 3 and 2 (6-7y.) Routine Performance:48

Session 3: JO 3 (8+.) Routine Performance:48


APPLICATION FOR HOSTING A COMPETITIVE AGF SANCTION

AGF and the Women’s Program Committee (WPC) are seeking hots for the following WAG competitions to take place in the 2018-19 competitive season. If your club is interested in hosting one or more of these events, please complete this form with as much detail as possible. Club(s): _______________________________________________________________________________ Location of Competition: __________________________________________________________________ Name of Contact Person: _________________________________________________________________ Phone Number and Email: ________________________________________________________________ Please check the competition(s) you would like to host. The WPC will analyze the requests received and assign competitions.

Competition Date

Elite Canada Screening December 2018

Trials to Canada Winter Games December 2018

Northern Zones March 22-24, 2019

Southern Zones/Trials to Westerns March 29-31, 2019

Please see next page for hosting and equipment requirements. By signing below, you indicate your intention to host a sanctioned event and agreement to the Hosting Requirements. ______________________________ ____________________________ Signature, Club Representative Date

For Office Use Only

Date form Received: _____________________________________________________________________ WPC Meeting Review Date: _______________________________________________________________ Competition Assigned to Host: _____________________________________________________________ Signature, WPC Chair or WP Coordinator: ____________________________________________________

Equipment/Site Verification

WPC Members Present: __________________________________________________________________ Issues Identified: ________________________________________________________________________


Hosting Requirements:

• The host will assume responsibility for all expenses associated with the competition (including, but not limited to, honorarium, travel, accommodation, meal expenses for officials, equipment, facility rental, hospitality).

• The WJC will coordinate the judging panels. The host will reserve hotel rooms based on the rooming list established by the WJC.

• The WPC and AGF office will work with the host to set a schedule.

• The host will be responsible for the administration of registration.

• The registration deadline will be set by the AGF office in accordance with the calendar of events and other relevant deadlines.

• The requirements for equipment will be adhered to and a WPC member will do a site visit to ensure requirements will be met (see below).

• As per AGF guidelines, a paramedic or EMT must be on-site during the competition.

• Sportzsoft will be used as a scoring program and the AGF staff will have access to the Sportzsoft account.

• The hosts will retain the registration fee (4125/athlete) for all athletes.

• AGF will provide administrative support before and during the competition and will complete the draw.

• AGF awards will be used and purchased from the AGF office by the host. For further information on hosting requirements, please refer to the AGF Hosting Document in your communications binder. Requirements for Equipment Depending on the level of competition, all CJO or HP equipment requirements must be met by the host. All equipment must be standard equipment and installed in a safe and standardized manner.

• Full size floor with no obstructions (no “air” floor)

• Adequate 20 cm mats underneath and around the apparatus

• Adequate number of 10cm and 20 cm landing mats in good repair

• 25m runway and hard landing for vault (not in a pit)

• Bars that may safely meet the requirements for the levels of the competition

• Beam and Vault that can adjust to all required heights for the levels of competition

• Adequate space for all equipment and judging tables


ASPIRE ATHLETE DEVELOPMENT FUNDING

Objective: To provide funds for quality educational and practical experiences that will assist Aspire level athletes. Eligibility for Funding: Must be an AGF member and possess Aspire status in the current competitive season. Attendance at GCG organized -out of Province -Aspire Camp. This funding will not be eligible for Alberta hosted Aspire Camps. Funding Selection Criteria: Athletes must be AGF members and Aspire status in the competitive season of the year of the application. Must provide proof of the GCG Aspire -out of Province- Camp attendance. Only one application per athlete. Process for Funding:

• All funding applications must be submitted to the AGF Women’s Program Coordinator by June 1st 2017.

• Support documentation on the athlete’s status and the event attendance must be included with the application i.e., registration confirmation, receipts, etc.

• All applications that meet the selection criteria and eligibility standards will be reviewed by the Women’s Program Committee (WPC).

• After the approval of applications, the available funding will be appropriately distributed between applicants.

• Applicants, whose applications have been approved by the WPC for funding, will receive a written letter indicating their application has been successful and the amount of funding that their application has been approved for.

• Each approved applicant will be required to submit their completed AGF Expense Claim form for Camp Registration fee and are required to be supported by a submission of receipt.


ASPIRE ATHLETE DEVELOPMENT FUNDING Application Form

(Application Deadline: June 1st, 2018)

*************************************************************************

Athlete Information

Name:

Address:

Check payable to

(Parent name)

Club Affiliation:

DOB (yy/mm/dd): / /

AGF #:

Aspire status at competition:

Event Information

Camp/Event:

Location:

Date:

Support documents included

o Aspire status: proof of registration or result list from a minimum of one Aspire

Competition.

o Attendance at GCG -out of Province- Camp registration receipt.


TEAM EXCEL HIGH PERFORMANCE

ATHLETE DEVELOPMENT FUNDING

Objective: To support the goals of the Strategic Plan as it pertains to the development of High Performance (HP) Programs and International Excellence in Women’s Gymnastics. To provide funds for quality educational and practical experiences that would assist the HP athletes to attain National Team status and foster team building environment. Eligibility for Funding: Must be an AGF member and possess HP status. Athletes will be identified to be part of Team Excel and approved by the Women’s Program Committee (WPC) based on the below Priority Order Funding. Not Eligible for Funding: Carded athletes Athletes who are fully funded by GCG for the event Priority Order for Funding: 1. Non-Carded Junior National Team Members 2. Junior HP athletes 3. Non-carded, non-national team HP Junior Age Athletes from the HP Senior list 4. Junior Age Athletes from the HP Novice list Funding Selection Criteria: The WPC will identify the eligible Team Excel members outlined in the selection criteria. Eligible Team Excel Activities: An international competition and or Training Camp of commensurable level, i.e., the Gymnix International, or another sanctioned competition, as approved by the WPC. Process for Funding:

• WPC will identify and invite the eligible athletes to participate at the funded Team Excel event.

• Athletes who have been approved by the WPC for funding, will receive a written letter indicating the Team Excel event opportunity and the maximum amount of funding they have been approved for.

• Athletes need to indicate they intent to participate within the set deadline listed in the selection letter.

• The Team Excel activity will be based on a cost share model. The funding will reduce but not fully cover the costs of the event. Athletes will be required to pay the remaining portion.


TEAM EXCEL HIGH PERFORMANCE

ATHLETE DEVELOPMENT FUNDING (Page 1 of 2)

(Application Deadline: as listed in the invitation letter.)

*******************************************************************************

Athlete Information: Name: Address: Club Affiliation: DOB (yy/mm/dd): / / Competition category: **************************************************************************************************** Event Information: Event(s): Location(s): Date(s): Arrival Date(s): Departure Date(s):

For WPC/AGF use only:

Date Received: WPC Review Date: ______

Approved Amount: $ Total amount Paid Out: $ _______


AGF Women’s Artistic Career Coach/Team Excel Mentorship Program

July 2017 – June 2018

Objective:

To provide monetary and technical support and leadership to aspiring “Career Coaches”, who have aspiration to develop athletes to be successful at the National level. Criteria for Funding for Career Coach Mentorship Program:

▪ Aspiring to be a “Career Coach”. ▪ Active AGF registered Coach, in good standing with the Alberta Federation. ▪ Must be NCCP Level 2 Certified, in progress to completing Level 3, or NCCP 3 Certified. ▪ Actively coaching athletes at the Aspire or athletes competing at a minimum JO 7 level. ▪ Have aspiration to coach future Aspire and JO 9,10 athletes. ▪ Actively coaching an athlete who is age eligible to compete as a JO 9 by 2019. ▪ Ability to commit to the full one-year mentorship cycle or activity approved by WPC. ▪ Available to meet once per month with Master Coach(es), at various camps and gym settings (Career Coach only). ▪ Willing to provide post-event reports and a year summary, detailing the visits with Master Coaches ▪ Independent transportation.

Priority for Approval: Priority will be given to:

▪ Coaches who have limited resources, within their region, or club, i.e., no direct contact with more experienced coach(es) within his/her region/club.

▪ Coaches who are not yet Level 3 certified. * If a coach aspires to coach National level athletes, but is not coaching them now, they must provide a letter of support indicating their potential from one of the following: their Club or a National level coach. Criteria for Funding for Team Excel Coach Mentorship Program:

▪ Aspiring to be a “Career Coach” ▪ Active AGF registered Coach, in good standing with the Alberta Federation ▪ NCCP level 2 Certified, in progress to completing Level 3, or NCCP 3 Certified ▪ Actively coaching athletes at the Aspire or LEAP Silver/Gold program, or athletes competing at a minimum JO 9 level ▪ Have aspiration to coach future High Performance athletes ▪ Ability to commit to being a part of Team Excel and attend all Team events. ▪ Willing to provide a post-event report

Mentorship Application Approval Process: 1. Submission of Application:

▪ Career Coach Mentorship application deadline- June 15th each year. ▪ Team Excel Coach Mentorship Program application deadline- June 15th of each year.

2. Application Approval/Denial Process: ▪ Applications that exceed the application deadline will not be accepted.


▪ The Women’s Program Committee (WPC) will review all submitted applications, and rank them according to the list of criteria and priority stated above.

▪ All applicants will be informed in writing of the WPC’s final selection. ▪ There is only one (1) space reserved on the Team Excel Coach Mentorship Program for a national level coach who has the

potential and ambition to develop high performance athletes. Career Coach Mentorship Schedule and Plan of Action:

▪ The selected coach(es) will be committing to a one-year program unless otherwise approved by WPC. ▪ The selected coach will be provided with the opportunity to observe, work, and interact with different High Performance Master

Coach(es). ▪ Most of the activities will involve the coach traveling to the Master Coach(es) gym(s). Effort will be made to have the Master

Coach(es) visit the selected coach’s gym, but with the busy High Performance calendar, those opportunities might not be as available.

▪ The selected coach can be registered to the GCG Aspire Camp(s) and the Alberta Fall Congress, where applicable. Other clinics or camps, such as the US or GO Congress, will be considered as they become available.

Team Excel Coach Mentorship Schedule and Plan of Action:

▪ The Team Excel selected coach will commit to being part of Team Excel and attend all Team Excel events. ▪ The selected coach will be provided with the opportunity to observe, work, and interact with different High Performance Master

Coach(es). ▪ The Teach Excel selected coach will be required to attend the Team Excel trip to France in October 2017.

Applicants will be required to provide reports of their participation in the program.


Women’s Artistic Career Coach/Team Excel Mentorship Program

APPLICATION FORM 2017-2018

Applicant Information

Applicant’s Name:

Affiliated Club:

Home Address:

E-mail Address:

Phone (home): Phone (cell):

NCCP Certification #: AGF Registration #:

Are you interested in the Career Coach Mentorship Program Yes □ No □ (please proceed to section A) Are you interested in the Team Excel Coach Mentorship Program? Yes □ No □ (please proceed to section B)

Section A: CAREER COACH MENTORSHIP PROGRAM Please attach a cover letter and supportive documentation indicating why you fit the criteria for funding listed below:

▪ Aspiring to be a “Career Coach”. ▪ Active AGF registered Coach, in good standing with the Alberta Federation. ▪ Must be NCCP Level 2 Certified, in progress to completing Level 3, or NCCP 3 Certified. ▪ Actively coaching athletes at the Aspire or athletes competing at a minimum JO 7 level. ▪ Have aspiration to coach future Aspire and JO 9,10 athletes. ▪ Actively coaching an athlete who is age eligible to compete as a JO 9 by 2019. ▪ Ability to commit to the full one-year mentorship cycle or activity approved by WPC. ▪ Available to meet once per month with Master Coach(es), at various camps and gym settings (Career Coach only). ▪ Willing to provide post-event reports and a year summary, detailing the visits with Master Coaches ▪ Independent transportation.

* If a coach aspires to coach National level athletes, but is not coaching them now, they must provide a letter of support indicating their potential from one of the following: their Club or a National level coach.

Indicate the dates you are available, per month (Career Coach Mentorship only):

Schedule will be kept flexible, based on Master Coach and Mentored Coach’s preferences

July 2017 August 2017 September 2017 October 2017

November 2017 December 2017 January 2018 February 2018

March 2018 April 2018 May 2018 June 2018

Please indicate any conflicting dates that you anticipate that you will not be available for participation in the program:

Section B: TEAM EXCEL COACH MENTORSHIP PROGRAM If interested, please submit this application along with a copy of your current resume and letter of intent, which includes:

• An explanation of what you hope to gain by being a part of Team Excel


• An explanation of your current coaching position

• An explanation of your NCCP certification

• An explanation as to why this program would be beneficial to your career goals, and how you plan to share this experience within your province

Using the chart below, please identify national level athletes (Aspire 1, 2, LEAP Gold, JO 9 or 10) that you have coaches in the past 3 years. If you require more space, please attach another page.

Name

Birth Year Competitive Level in 2016-2017

Competitive Level in 2015-2016

Competitive Level in 2014-2015

Using the chart below, please identify your most recent professional development activities (minimum past 2 years). If you require more space, please attach another page.

Date

Description of Activity

For WPC/AGF use only: WPC Review Date: Date Received:

Application Form Approved Denied

Resume Rationale:

Letter


PROFESSIONAL DEVELOPMENT FUNDING

Objective: To provide funds to High Performance (HP) coaches to attend quality educational and practical experiences, assisting with their development as it pertains to the development of High Performance Programs and International Excellence. “Quality Educational and Practical Experiences” is defined by the following… 1. Athlete Centered:

• Team Excel event

• Partly or Self-funded GCG Assignment

• Partly or Self-funded GCG Training Camp

• FIG Sanctioned International Competition

• Canadian Sanctioned International Competition

2. Coach Centered:

• Team Excel event

• International Congress

• Major International event

• Level IV Certification Eligibility for Funding:

• Active AGF registered Coach, in good standing with the Alberta Federation.

• Fully certified Level III (Theory, Practical, Technical) or enrolled in Level III

• Must not be fully funded from GCG for the event

• Must show validity of the competition/training event as it relates to the development of the HP athlete and coach. Priority Order for Funding: 1. Team Excel delegation member 2. HP Coaches 3. National Stream Coaches (JO 9-10) 4. Provincial Stream Coaches (JO 1-8) Process for Funding: 1. Submission of Application

• All applications must be mailed to the AGF Women’s Program Coordinator by August 15st of the current season. (For 2018/19 the application deadline is June 1st, 2017.)

• Please note, the event for which the applicant is applying for funding must take place within that funding period. Support documentation on the coaches’ status and the event must be included with the application i.e., registration confirmation, receipts, CC#, etc.


2. Application Approval/Denial Process

• Applications that exceed the application deadline will not be accepted.

• The Women’s Program Committee (WPC) will review all the submitted applications at the same time and allocate funding accordingly. Applications that meet the above criteria will be prioritized in the order listed on page 1 of this appendix.

• Applications that do not meet the above criteria will be denied and the AGF Program Coordinator will inform the applicant in writing.

• Applicants, who have been approved by the WPC for funding, will receive a written letter indicating their application has been successful and the amount of funding that they will receive.

• All approved applicants will be required to submit a post event report or within three weeks of the conclusion of the event or may be required to provide a presentation by the WPC.

3. Allocation of Funds

• The Women’s Program Committee (WPC) will determine the amount of funding each applicant will receive, based on the submitted application and supportive documentation.

• WPC will align priorities of the funding opportunity with the Strategic Plan as it pertains to the development of High Performance Programs and International Excellence in Women’s Gymnastics and to foster team building environment.


PROFESSIONAL DEVELOPMENT FUNDING Application Form

(Application deadline: June 1st , 2018)

Applicants Name: Date:

Coach Information Club Affiliation: Coaching Leve/Certification: AGF#: Level of Athletes Coached:

Event Information: Event: Location: Arrival Date: Departure Date:


PROFESSION DEVELOPMENT FUNDING Application Form

Nature of the Experience □ Conference/Camp □ Competition □ Other, please specify ______________ Explain why this funding would be beneficial to your development as a HP Coach and how you plan to share this experience with the province: Expenses: Please provide the approximate expenses that will be or have been incurred, by the coach, for the submitted activities. Travel: Accommodations: Meals: Registration: Other: Total Expenses: ______________________ Please attach additional supportive information, i.e., Registration confirmation, travel receipts, etc.

For WPC/AGF use only: Date Received: WPC Review Date: Approved Amount: $ Total amount Paid Out: $


PROFESSIONAL DEVELOPMENT FUNDING

Post Event Report

Name of coach: Name of the event: Date of the event: Duration of the event: Nature of the Experience:

Did you achieve your goals for this event? (Please state how) ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Please give a brief description of the event and how it has benefited you as a coach. ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ You may be asked to prepare a presentation -at an AGF sanctioned event- about your experience to foster knowledge sharing and leadership development. The WPC will identify and indicate this request before the start of the event.

Visit AGF website abgym.ab.ca for the most current news about AGF events and courses.

Follow AGF on Facebook, Twitter and Instagram.

Calendar of EventsWHEN WHAT WHEREOct. 2 – 8, 2017 47th FIG Artistic Gymnastics Montreal, QC

World Championships

Oct. 13 – 15, 2017 AGF AGM & Awards Gala Edmonton, AB

Dec. 2 – 3, 2017 Acro Trials to World Age Group Championships Airdrie, AB

Jan. 31 – Feb. 4, 2018 Artistic Elite Canada Quebec City, QC

Feb. 18 – 25, 2018 Canadian Gymnastics Week

Apr. 13 – 15, 2018 Artistic/Acro Provincial Championships Red Deer, AB

Apr. 18 – 22, 2018 T & T Canada Cup Montreal, QC

Apr. 27 – 29, 2018 Artistic Western Canadian Championships Spruce Grove, AB

May 4 – 6, 2018 T & T Provincial Championships Calgary, AB

May 12 – 13, 2018 Gymfest Edmonton, AB

May 22 – 27, 2018 Artistic Canadian Championships Waterloo, ON

Jun. 1 – 3, 2018 T & T Western Canada Cup Regina, SK

Jun. 27 – July 1, 2018 Canadian Gymnaestrada Richmond, BC

Jul. 12 – 16, 2018 T & T Canadian Championships Lethbridge, AB

Oct. 11 – 14, 2018 AGF Congress, AGM & Awards Gala Calgary, AB

We regret any errors or omissions due to print deadlines.

Alberta Gymnastics Federation207, 5800 – 2nd Street SW | Calgary, AB T2H 0H2 | 1-800-665-1010

Oct 11-14, 2018

#207, 5800 2nd Street S.W. Calgary, Alberta T2H 0H2www.abgym.ab.ca

403-259-5500 | 1800-665-1010