techfuse 2012: what does office 365 mean to your organization?
DESCRIPTION
Learn more about Office 365, what it includes, and how it benefits your organization. Presented by Don Donais.TRANSCRIPT
What Does Office 365 Mean to your Organization?
Avtex ConsultingDonald Donais
Avtex IT Pro [email protected]
Blog – Tales from IT Sidehttp://talesfromitside.wordpress.com
Twitter@dondonais
Donald Donais
• What is the Cloud?• Why Go to the Cloud?• What Do you get with Office 365?• Office 365 – Let’s Look Around
Session Agenda
WHAT IS THE CLOUD?
Questions people are asking• What is the Cloud? How do we describe it?• What does it mean for IT?• What does it mean for the Business? • What does it mean for me?• How will we benefit from it? • How can the Cloud help?• What is the difference between what I have today and what the
Cloud offers?• How will my end users be affected?• …
Some History• “Cloud” metaphor for the
Internet• Borrowed from the
Telephony industry• Represents
– Application Service Providers– Internet Service Providers– Network– Infrastructure
The Story of IT• Seen as a “Cost Center”• Tons of resources spent on acquiring hardware
and provisioning machines• Thousands of hours spent on maintenance and
upkeep• Slow and not very responsive• High cost for disaster recovery and business
continuity• Various skillsets needed to perform day-to-day
operations• Painful software and hardware upgrades• Managing identity and providing access to
external users
And how about the Business• Seen as an operation of limitless
requirements and needs• Responding to market conditions
and global business opportunities gets tougher by the day
• Always training on new software and applications
• Hard to build custom solutions right the first time
• Total reliance on IT
How can the Cloud help me?
Hardware Upgrades Patching
Anti-VirusSecurity scans
Compliance Audits Version upgrades
Disaster RecoveryRemote user Access
WHY GO TO THE CLOUD?
Why The Cloud?
Focus on solving business problems, not on infrastructure issues
Reliability Of Services
Respond to business demands more effectively
Greater Business
Agility
Shift from capital expenditures to lowering operational expenditures
Manage Costs
Automation Optimization Simplification
Why not Microsoft’s Cloud?
99.9% Uptime Guaranteed
45 minutes of downtime per month
Trusting somebody else’s Security & DR
plans
ROI of 321% for Midsize
Company
Forrester Survey of 7 SMB Companies done
in 2011
WHAT DO YOU GET WITH OFFICE 365?
What is Office 365?
Office 365 Includes…
• Store your important documents, and share expertise using personal My Sites
• Share documents, task lists, and schedules to keep business units in sync using team sites
• Work effortlessly with partners and customers by creating sites to share information securely
• 10GB per tenant + 500 MB per user
• 25GB Mailbox• Outlook and Outlook Web App• Premium antivirus/anti-spam (Forefront)• Shared calendars, contacts, and tasks• Mobile email for most mobile devices including
BlackBerry, iPhone, Nokia, Windows Phone• Email archiving and compliance capabilities
• Instant messaging and presence• PC-to-PC audio and video calling • Click-to-communicate from Outlook, SharePoint, and other Office
Applications • Online meetings with PC-audio, video conferencing and screen sharing• Single click meeting creation and join from Outlook• Calendar integration with Outlook and Exchange
• Flexible service offering with pay-as-you-go, per-user licensing• The complete Office experience with services integration in Office
365 • Simplified user set-up to preconfigure services• Always the latest version of the Office apps, including Office Web
Apps• Familiar Office user experience to access services
Single user interface to purchase, administer and user with role-based access control | Single sign-on with on-premises
Active Directory |
99.9% financially backed SLA | 24x7 IT Pro Support | Built in geo-redundancy in regional datacenters
CONTROL AND EFFICIENCY
Who is Office 365 for?
Small Business
• 1-50 People• Minimal IT
Resources• Minimal Infrastructure
Medium Business
• 50-1000 People• Minimal IT
Resources• Minimal Infrastructure
• Needs Flexibility
Large Business
• 1000+ People• Departmental or
Project based• Does want IT
involved• Needs Flexibility
Key Message
Products
Service
Contact
CUSTOMERS
Projects
Processes
Reports
PARTNERS
COLLEAGUES
Documents
Tasks
Status
News
Knowledge
Insights
Sharing Creativity
Enterprise Online Services
Office 365 PlansSuitesComponents
Office 365 E1Includes:
Exchange Plan 1SharePoint Plan 1
Lync Plan 2
Office Web Apps
Email, calendar, AV/AS
Collaboration Portal
Conferencing
IM & presence
Office Pro Plus
Forms, Access/Excel/Visio Services
Voicemail & Archive
Office 365 E3
Includes:Exchange Plan 2SharePoint Plan 2
Lync Plan 2Office ProPlus
Office Web Apps
Office 365 E4
Includes:Exchange Plan 2SharePoint Plan 2
Lync Plan 2Office ProPlus
Office Web AppsLync Plus (Voice)
Voice
Office 365 E2
Includes:Exchange Plan 1SharePoint Plan 1
Lync Plan 2Office Web Apps
Office 365 K1Includes:
Exchange KioskSharePoint Kiosk
Office Web AppsNot offered standalone
SharePoint Online Kiosk
Not offered standalone
Exchange Online Kiosk
Office 365 K2Includes:
Exchange KioskSharePoint KioskOffice Web Apps
Additional Products
Add-Ons: SharePoint Online Storage (1GB) – $2.50External Sharing – $2.00
Offer Details: Plan 2 include Plan 1 featuresOffice Web Apps requires SharePoint OnlineVoice requires on-premises servers
Office 365 Requirements• Windows XP SP3, Vista SP2, 7• Mac OS X 10.5 (Leopard, 10.6 & Snow Leopard)• Windows Server 2003, 2008
Operating System
• Office 2007 SP2, Office 2010• Office 2008 for Mac and Entourage 2008 Web Services Edition• Office 2011 for Mac and Outlook 2011 for Mac• .NET 2.0 or later• Lync 2010
Office Client
• Internet Explorer 7 or above• Firefox 3 or above• Safari 4 or above• Chrome 3 or above
Browser Requirement
s
• Internet Explorer 7 or above• Firefox 3 or above• Safari 3 or above on Macintosh OS X 10.5• Chrome 3 or above
Browser Requirement
s (OWA)
An Organization Without Cloud Computing
By David Chappell and Associates
An Organization With Cloud Computing
By David Chappell and Associates
OFFICE 365 – LET’S LOOK AROUND
Office 365 Administration
• DirSync – Active Directory Synchronization• Active Directory Federation Services• Identity Federation – Single Sign-On• Exchange 2010 Console• Office 365 Admin Console
DEMO
Office 365 Administration Console
Exchange Server and Exchange Online
Mobile Collaboration
Email &Calendar
Voicemail in Your Inbox
Email Archiving
ON PREMISES
OFFICE 365
Exchange Server and Exchange Online
Mobile Collaboration
Email &Calendar
Voicemail in Your Inbox
Email Archiving
ON PREMISES
OFFICE 365
Rich client access via Outlook
Premium web experience via OWA
Large mailbox sizes (25 GB)
Calendar sharing and publishing
Premium anti-spam andantivirus (Forefront)
Information protection and control
Exchange Server and Exchange Online
Mobile Collaboration
Email &Calendar
Voicemail in Your Inbox
Email Archiving
ON PREMISES
OFFICE 365
Sync email, contacts, calendar
Supports popular mobile devices
Remote device wipe
Mobile device security policies
Block and quarantine devices
Exchange Server and Exchange Online
Mobile Collaboration
Email &Calendar
Voicemail in Your Inbox
Email Archiving
ON PREMISES
OFFICE 365
Text preview of voicemail
Customized greetings and call transfer options
Voice access to e-mail, calendar, and contacts
Message waiting indicator
Lower TCO with email and voicemail on one platform
Exchange Server and Exchange Online
Mobile Collaboration
Email &Calendar
Voicemail in Your Inbox
Email Archiving
ON PREMISES
OFFICE 365
Personal archive
“Move and delete” policies
Legal hold policies
Transport rules
Multi-mailbox search for e-discovery
DEMO
Exchange Online
Cloud vs. On Premise SharePoint
SearchSites & Communities Content Management Business Intelligence & Composite Applications
– Including BCS
ON PREMISES
OFFICE 365No PerformancePoint
No full-trust codeNo FAST Search or
Unified SearchNo Records Center or e-
discovery No SharePoint for
Internet Sites
Sub-Levels of Administration within SharePoint Online
• Tenant admins can delegate a unique owner per each new site collection
• Create new team sub-sites, new document libraries
• Manage the look and feel (title, navigation, theme, master pages)
• Manage various galleries (web parts, list templates, Sandboxed Solutions)
• Manage permissions and groups• Invite internal or external groups/users
via email to share your site• And more …
Site Collection Owners
• Settings that only affect the single site they own (no cross-site actions)
• Manage site features• Save site as template• Manage site columns and site content
types• Site deletion• Manage user alerts, RSS settings• Adjust default regional and language
settings• And more …
Site level Owners
32 | Microsoft Confidential
Sites & Communities
• My Sites• Team Sites• Intranet Sites• External Sharing Sites• Office Integration (2007/2010)• SharePoint Workspace 2010 for Offline Working• Simple Public-Facing Website
What’s In
• SharePoint for Internet Sites. Supports customizations, site authoring, and WCM workflow and approval
What’s Out
33 | Microsoft Confidential
• Document Libraries• Slide & Media Libraries• Business Taxonomies & Tagging• Document Sets & ID’s• Office Web Apps
What’s In
• Access to customer asset management systems. This limitation disables support for end-to-end eDiscovery scenarios
What’s Out
Content Management
34 | Microsoft Confidential
Search, Insights & Composites
• Cross-site Collection Search• Search Refiners/Indexing Controls People
Search• Phonetic Search• Excel Services• Access Services• Visio Services• Forms Services
• Silverlight Web part• Sandbox Solutions• Business Connectivity Services (BCS) which
eliminates the ability to access external services
What’s In
• ‘Unified’ Search results combining online and customer site sources• FAST Search which includes features such as thumbnails, previews, contextual search, visual best bets,
and deep search refinement• PerformancePoint Services• PowerPivot is unable to connect to external services. • Alternatives to higher-end custom solutions (full-trust code)
What’s Out
35 | Microsoft Confidential
DEMO
SharePoint Online
Lync Server and Lync Online
37
Basic Messaging Conferencing Voice PBX Replace
ON PREMISES
Office 365
Not AvailableFY12
Lync Server and Lync Online
38
Basic Messaging
Conferencing Voice PBX Replace
ON PREMISES
Office 365
Not AvailableFY12
Presence
Instant Messaging
GAL and Skill Search
Activity Feeds
Windows Live Messenger Federation (incl. Mac)
PC to PC voice & video calls
Lync Server and Lync Online
39
Basic Messaging
Conferencing Voice PBX Replace
ON PREMISES
Office 365
Not AvailableFY12
Multiparty (3+) Audio/Video
Ad hoc collaboration
Application Sharing
Online meetings
Reservation-less audio conferencing
Requires Telco partner to connect to the public phone network (PSTN audio conferencing)
Lync Server and Lync Online
40
Basic Messaging
Conferencing Voice PBX Replace
ON PREMISES
Office 365
Not AvailableFY12
Call landlines and mobiles (PC to PSTN)
Transferring and forward calls
Single number
Simultaneous ring
Exchange Voice Mail Integration
Requires Telco partner to connect you to the public phone network
(DIDs, PSTN termination)
Lync Server and Lync Online
41
Basic Messaging
Conferencing Voice PBX Replace
ON PREMISES
Office 365
Not AvailableFY12
E911
Call Admission Control
Branch office appliance
Existing telephony integration
Fax and analog devices
Call Park, Hunt Groups
DEMO
Lync Online
Recap
• What did we learn in this session? What is Cloud? Why Should your Organization go to the Cloud? What Do you get with Office 365?
Q & A
• Forrester Total Economic Impact Study O365 http://
download.microsoft.com/documents/hk/office365/TEI_of_Office_365_midmarket.pdf
• Office 365 Site http://
www.microsoft.com/en-us/office365/online-software.aspx#fbid=HFVowk3wg4n
• Office 365 Community http://community.office365.com/en-us/default.aspx
• Office 365 Blog http://blogs.office.com/b/microsoft_office_365_blog/
References
• Office 365 Single Sign-On http://
onlinehelp.microsoft.com/en-us/office365-enterprises/hh125004.aspx
• Office 365 AD Synchronization http://
onlinehelp.microsoft.com/en-us/office365-enterprises/ff652543.aspx
References