team wind - everett community collegeteam wind . leadership academy 2015 . jill thornton, william...

TEAM WIND LEADERSHIP ACADEMY 2015

Jill Thornton, William Frankhouser, Shelley Weyer, Stacy Siler, Lisa Marone

Alison Stevens

❖Executive Vice President of Instruction and Student Services

❖Departments ➢7 Departments under

Instruction ➢3 Departments under Student Services

LEADERSHIP ACADEMY 2015: TEAM WIND

It appears that digital communication should be reviewed for a possible reorganization and review of policies and best practices because it is becoming a less effective method of communication on all levels.


Challenge Statement

❖ Every day of the week we average receiving 14 emails for every 1 email we send

❖ Since August 1, we

have sent 878k emails and received ~12.6 million!


Email Spam: Data

❖ Every day of the week we average receiving 14 emails for every 1 email we send

❖ Since August 1,

we have sent 878k emails and received ~12.6 million!


Email Spam: Data

❖ What do other institutions do about email and communication?

❖ How does our staff and

faculty deal with their email?

❖ Discussion with survey participants.

❖ What does Google say?


Research

❖ Bellevue College ❖ Cascadia College ❖ Edmonds Community College ❖ Lake Washington Institute of Technology


Research: What Do Other Colleges Do?

Statistics


Round Table

❖ Training Resources ❖ Tips ❖ Applications


Researching Google

Gmail ❖ On campus training ❖ Overview of Gmail


Training With Dennis Ryan

Solutions: Overview

❖ Email Best Practices ❖ Tips & Tools

❖ Digital Communications Intranet Page

❖ EvCC Daily Digest


❖ Why this is important

❖ How it will

help ❖ Who it will

affect


Best Practices


Best Practices


❖ In a small focus group, everyone who reviewed this postcard learned something new

Tips & Tricks

All communication resources in one spot!


Digital Communications Intranet Page


Digital Communications Intranet Page


EvCC Daily Digest


EvCC Daily Digest

Remember: In by 9… out by 10


Do’s & Don’ts: EvCC Daily Digest Guidelines

❖ Recommendation to provide training / message to campus employees to use Daily Digest for “All Campus”

❖ Administration and Emergency

Announcements still will use the “All Campus” email address

❖ Focus Email to limited Groups with

Mass Email Tool


Next Steps: Restrictions on All Campus Email?

❖ New Hire Orientation ❖ Employee Handbook ❖ Training for new employees


Next Steps: Orientation

❖ Webinars ❖ Training Videos


Next Steps: Training


Next Steps: Google Inbox


Next Steps: Connections

❖ Best Practices: Online now! ❖ Tips & Tricks: Online now!

❖ (BOTH of these solutions may be supported

by additional in-person trainings by Team Wind)


Roll Out Dates

❖ Intranet: Online now! ❖ EvCC Daily Digest:

❖ “Soft roll-out” June 29th ❖ Full Launch September 14th


Roll Out Dates


Making The Connection: Our solutions to Alison’s Challenge

Email Best Practices

Intranet

EvCC Daily Digest

Tips & Tricks


Thank You! ❖ Adja ❖ Pat ❖ Jeanne ❖ Alanna ❖ Team Earth ❖ Team Fire

team wind - everett community collegeteam wind . leadership academy 2015 . jill thornton, william...

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