PRESENTATION AND APPLICATION SHARING ENVIRONMENTS

Team Members: Gosia DzienisowiczSteve FilipiakYulanda NelsonKaushik Patel

PRESENTATION SUMMARY

Why collaborative presentations Major issues with collaborative

presentations Process for evaluating tools Use Cases Software Selection Questions

WHY COLLABORATIVE PRESENTATIONS

Collaborate online and in real-time Reduce travel time and cost Access from anywhere anytime Increase meeting effectiveness by

sharing ideas Document Management

ISSUES WITH COLLABORATIVE PRESENTATIONS

Cost Support Network Performance No one solution fits all Lack of integration Browser based vs. software based

OUR PROCESS FOR FINDING THE RIGHT TOOL

Understand the topic area Document dimensions and activities

for a presentation tool Create use cases Research potential collaboration /

presentation tools Select tool that fits our business

needs

MIND MAP CHART

KEY DIMENSIONS

Conduct Interdepartmental Meetings anytime /from anywhere

Live Presentations with Multiple Presenters

Share/Modify/Archive Documents Conduct Training – Webinars, E-Learn Collaborate Across Geographical

Boundaries

DIMENSIONS / ACTIVITIES TABLE

DIMENSIONS

conduct inter-departmental meetings anytime /from anywhere

live presentations with multiple presenters

share, modify, archive documents

conduct training - webinars, e-learn

collaborating across  geographical boundaries

ACTIVITIES

user friendly X X Xaudio, video, chat

X X X X

share, pass control to presenters

X X X

display documents, presentations

X X X X

cross platform X Xarchiving documents and search management

X X

browser compatibility

X

enterprise capacity

X X X

USE CASE #1

Name: Jack Fuller

Position in the company: Web Development Manager

Age: 44

Goals: Looking for a solution that will allow his internal team to collaborate within the office and with a growing number of freelancers.

Company name: Micato Safaris

Company size & location(s): 200 employees with 80 at a central sales and marketing office in New York City, NY and destination management office locations in Africa.

AFFORDANCES

Must have: Chat Audio White board or other shared area Simultaneous interaction with shared control Low-bandwidth requirements

Nice to have: Video Ability to display documents from local network Archiving documents Revision history Easy to use Multi-cultural support

SOLUTION

TeamViewer: Online status display Remote support without installation Works behind firewalls Optimized Performance Browser based access Available in many languages

www.TeamViewer.com

USE CASE #2

Name: Maggie AronsonPosition in the company: Owner and PresidentAge: 45Goals: Find an internet tool that will allow her small

privately owned company to expend internationally by offering online training courses, and webinars.  A solution that will allow multiple presenters, possibly located at different cities or countries, to pass control between each other. As well as being able to share their screens with a large audience of up to 500 people.

Company name: AronsonLearning, LLCCompany size & location(s): Company employs 35 full

time personnel as well as another 20 teachers that are hired on a subcontract basis as needed.  Located in Austin, TX.

AFFORDANCES

Must have: User friendly interface Visual Audio Enterprise Capacity (up to 500 people) Ability to pass control between presenters and

participants

Nice to have: Video Free initial training support 24 hours support Cross platform capabilities Browser Compatibility Teacher evaluation electronic form

SOLUTION

GoToWebinar: Interactive presentation tools Simple attendee interface Webinar analysis and follow-up

www.Webinar.GoToMeeting.com

SOFTWARE SELECTIONS

DEMO

GoToWebinar:

Login at: https://www1.gotomeeting.com/en/webinar/entry/entry.tmpl

  A collaboration tool that allows users to conduct online meetings, presentation and desktop sharing. Integrated audio conferencing. Set up Webinars quickly and easily present to hundreds of people at once.

LESSONS LEARNED

No one solutions fits all Cost vs. Training vs. Support The majority of tools were:

Intuitive and easy to set up Browser based Provided basic support

Customization

Questions

Thank you