team evaluator training · professionalism scoring summative conference 26 repeat as needed...

TEAM Evaluator Training

Summer 2014

TEAM Teacher Evaluation ProcessDay 1

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Instruction Planning

Environment

Agenda

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Day Components

Day One •TEAM Overview•Diving into the Rubric•Collecting Evidence•Pre-Conferences

Day Two •Post-Conferences•Professionalism•Alternate Rubrics•Quantitative Measures•Closing out the Year

Expectations

To prevent distracting yourself or others, please put away all cellphones, iPads, and other electronic devices.

There will be time during breaks and lunch to use these devices as needed.

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Overarching Training Objectives

Participants will:

• Be able to implement the TEAM process

• Successfully collect and apply evidence to the rubric

• Be prepared to provide meaningful feedback to teachers based on the rubric

• Be able to meaningfully articulate the purpose of evaluation and the role of feedback to teachers and parents

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Norms

Keep your focus and decision-making centered on students and educators.

Be present and engaged.

• Limit distractions and sidebar conversations.

• If urgent matters come up, please step outside.

Challenge with respect, and respect all.

• Disagreement can be a healthy part of learning!

Be solutions-oriented.

• For the good of the group, look for the possible.

Risk productive struggle.

• This is a safe space to get out of your comfort zone.

Commissioner of Education (Video)

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Chapter 1: TEAM Overview

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Evaluation closely links with Common Core

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Student Readiness for Postsecondary Education

and the Workforce

WHY we teach

Common Core State Standards provide a vision of excellence for WHAT we teach

TEAM provides a vision of excellence for HOW we teach

We aim to be the fastest improving state in the nation by 2015

We will measure our success by our progress on NAEP, ACT, and PARCC

*Tennessee had the largest recorded growth in NAEP history! Te

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And we will continue to close achievement gaps as we grow overall achievement

and

Growth for all students, every year

Faster growth for those students who are furthest behind

EXPLORE and PLAN results show Tennessee making substantial growth over the last three years

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2010 2011 2012 2013

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EXPLORE (8th grade) PLAN (10th grade)

Tennessee Results

National Norm

These gains mean thousands of additional students are performing on grade level

Nearly 91,000 additional students are at or above grade level in all math subjects now, as compared to 2010.

Nearly 52,000 additional students are at or above grade level in all science subjects, as compared to 2010.

*2011 was the baseline year for the Algebra II EOC. 14

197,035

152,278

227,997 223,947 225,782

278,178

Reading Math Science

Grades 3-8

43,887

33,056

17,228

41,185

49,679

40,862

27,035

42,832

English I Algebra I Algebra II Biology I

Grades 9-12

20132010 2011 20132010

Tennessee’s gains on TCAP are substantial when compared with other states

* In 2011-12, Delaware began providing students with a second opportunity to retake its state assessment, and included in its accountability data only the higher score for any student who took the test twice. http://www.doe.k12.de.us/dcas/files/StateSumOverviewReport2012.pdf; http://news.delaware.gov/2012/06/13/state-tests-show-student-gains/

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Top states in percentage point gains, 2010-11 to 2011-12

3-8 Math 3-8 ELA 3-8 Math + ELA

1 DE* 10.6% 1 DE* 12.9% 1 DE* 23.5%

2 TN 6.3% 2 AR 6.1% 2 TN 8.7%

3 NE 4.9% 3 HI 4.3% 3 NE 8.1%

4 WV 4.3% 4 NV 3.7% 4 HI 8.0%

5 HI 3.7% 5 MS 3.5% 5 AR 7.1%

6 NV 3.0% 6 MI 3.3% 6 NV 6.7%

7 MS 2.8% 7 CA 3.3% 7 MS 6.3%

8 WA 2.7% 8 NE 3.2% 8 WA 5.5%

9 ME 2.6% 9 WA 2.8% 9 ME 4.8%

10 AL 2.3% 10 TN 2.4% 10 CA 4.7%

http://www.doe.k12.de.us/dcas/files/StateSumOverviewReport2012.pdf

http://news.delaware.gov/2012/06/13/state-tests-show-student-gains/

Origin of the TEAM rubric

TDOE partnered with NIET to adapt their rubric for use in Tennessee.

The NIET rubric is based on research and best practices from multiple sources. In addition to the research from Charlotte Danielson and others, NIET reviewed instructional guidelines and standards developed by numerous national and state teacher standards organizations. From this information they developed a comprehensive set of standards for teacher evaluation and development.

Work that informed the NIET rubric included:

• The Interstate New Teacher Assessment and Support Consortium (INTASC) • The National Board for Professional Teacher Standards • Massachusetts' Principles for Effective Teaching • California's Standards for the Teaching Profession • Connecticut's Beginning Educator Support Program, and • The New Teacher Center's Developmental Continuum of Teacher Abilities.

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Components of Evaluation: Tested Grades and Subjects

Qualitative includes:

Observations in planning, environment, and instruction

Professionalism rubric

Quantitative includes:

Growth measure

TVAAS or comparable measure

Achievement measure

Goal set by teacher and evaluator

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Qualitative 50%

Achievement Measure

15%

GrowthMeasure

35%

Components of Evaluation:Non-tested Grades and Subjects





Growth measure


Achievement measure


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Qualitative 60%

Achievement Measure

15%

GrowthMeasure

25%

Rubrics

General Educator

Library Media Specialist

School Services Personnel

School Audiologist PreK-12

School Counselor PreK-12

School Social Worker PreK-12

School Psychologist PreK-12

Speech/Language Therapist

May be used at the discretion of LEA for other educators who do not have direct

instructional contact with students, such as instructional coaches who work with

teachers.

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Domains

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Instruction

Environment

ProfessionalismPlanning

Planning Domain

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Instructional Plans

Student Work

Assessment

Environment Domain

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Managing Student Behavior

Expectations

Environment

Respectful Culture

Professionalism Domain

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Professional Growth and Learning

Use of Data

School and Community Involvement

Leadership

Instruction Domain

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Standards & Objectives

Motivating Students

Presenting Instructional Content

Lesson Structure & Pacing

Activities & Materials

Questioning

Academic Feedback

Grouping Students

Teacher Content Knowledge

Teacher Knowledge of Students

Thinking

Problem-Solving

Evaluation Process

Initial Coaching Conversation• Required for teachers who received an overall effectiveness rating or

individual growth score of 1 in the previous year

Pre-Conference

Classroom Visit

Post-Conference

Professionalism Scoring

Summative Conference

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Repeat as needed depending on number of required observations

Coaching Conversations (Video)

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Suggested Pacing

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Observation Guidance

Coaching Conversation• A targeted conversation with teachers who scored a 1 on their overall

evaluation or individual growth about the number of required observations and what supports they will receive this year to improve student achievement.

Observing Multiple Domains During One Classroom Visit• Districts may choose to observe the instruction domain during the same

classroom visit as either the planning domain or the environment domain.

Announced vs. Unannounced Visits • At least half of domains observed must be unannounced, but it is the

district’s discretion to have more than half of domains observed unannounced.

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Growth Measure Overview

State law currently requires value-added (or a comparable growth measure) to count as 35 percent of the total evaluation score.

For teachers in state tested grades/subjects, the 35 percent growth component is their individual TVAAS score.

For teachers in districts that have opted-into the portfolio growth models, their portfolio score will count as 35 percent.

For teachers without an individual growth measure, this will be a school-, district-, or state-wide TVAAS score that comprises 25 percent.

Additional measures for non-tested grades/subjects are in development.

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Growth vs. Achievement

Growth measures progress from a baseline

Ex. John grew faster than we would have expected this year based on his testing history.

Achievement measures proficiency

Ex. John scored a 98 percent on his test.

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15 Percent Achievement Measure

The 15 percent measure is based on a yearly goal set by the educator and his/her evaluator that is measured by current year data.

To make the 15% meaningful, the evaluator and educator work together to identify a measure.

• If there is a disagreement between the educator and the evaluator, the educator’s decision stands.

The selection and goal-setting process involves determining which measure most closely aligns to the educator’s job responsibilities and the school’s goals.

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Process of Selecting the 15 Percent Measure

Selection of the measure should not focus on:

Measures that are not directly impacted by the subject area taught. (Example: Teacher using Social Studies who does not teach Social studies.)

Measures that are unrelated to the role of the educator.

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Framing Questions (Activity)

• Why do we believe that teacher evaluations are important?

• What should be accomplished by teacher evaluations?

• What beliefs provide a foundation for an effective evaluation?

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Core Beliefs

We all have room to improve. Our work has a direct impact on the opportunities and future of our students. We must take seriously the importance of honestly assessing our effectiveness and challenging each other to get better.

The rubric is designed to present a rigorous vision of excellent instruction so every teacher can see areas where he/she can improve. The focus of observation should be on student and teacher actions because that interaction is where learning occurs.

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Core Beliefs (Continued)

We score lessons, not people. As you use the rubric during an observation, remember it is not a checklist. Observers should look for the preponderance of evidence based on the interaction between students and teacher.

Every lesson has strengths and areas that can be improved. Each scored lesson is one factor in a multi-faceted evaluation model designed to provide a holistic view of teacher effectiveness.

As evaluators, we also have room to improve. Observing teachers provides specific evidence that should inform decisions about professional development. Connecting teachers for coaching in specific areas of instruction is often the most accessible and meaningful professional development we can offer.

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Materials Walk

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Chapter 2: Diving into the Rubric

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Evaluator Expectations

Initially, evaluators aren’t expected to be perfectly fluent in the TEAM rubric.

The rubric is not a checklist of teacher behaviors. It is used holistically.

Just being exposed to the rubric is not sufficient for full fluency.

Fully fluent use of the rubric means using student actions and discussions to analyze the qualitative effects of teacher practice on student learning.

We’ll learn how to use it together through practice.

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The Value of Practice

To utilize the rubric tool effectively, each person has to develop his/her skills in order to analyze and assess each indicator in practical application.

Understanding and expertise will be increased through exposure and engagement in simulated or practice episodes.

This practice will define the evaluator’s understanding and strengthen his/her skills as an evaluator.

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Placemat Consensus (Activity)

2 minutes to write individually

3 minutes to talk and reach consensus

5 minutes to debrief

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Participant A

Participant B

Participant D

Participant C

Consensus Elements

QUESTION: When you walk out of a classroom lesson that you believe to be effective, what were the elements that led you to that decision?

Effective Elements Summary

Defined daily objective that is clearly communicated to students

Student engagement and interaction

Alignment of activities and materials throughout lesson

Rigorous student work, citing evidence and using complex texts

Student relevancy

Numerous checks for mastery

Differentiation

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TEAM RubricTDOE has worked with NIET to define a set of professional indicators, known as the Instructional Rubrics, to measure teaching skills, knowledge, and responsibilities of the teachers in a school.

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Instruction

Significantly Above Expectations (5) At Expectations (3)Significantly Below Expectations

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• All learning objectives are clearly and explicitly communicated, connected to state standards and referenced throughout lesson.

• Sub-objectives are aligned and logically sequenced to the lesson’s major objective.

• Learning objectives are: (a) consistently connected to what students have previously learned, (b) know from life experiences, and (c) integrated with other disciplines.

• Expectations for student performance are clear, demanding, and high.

• There is evidence that most students demonstrate mastery of the daily objective that supports significant progress towards mastery of a standard.

• Most learning objectives are communicated, connected to state standards and referenced throughout lesson.

• Sub-objectives are mostly aligned to the lesson’s major objective.

• Learning objectives are connected to what students have previously learned.

• Expectations for student performance are clear.


• Few learning objectives are communicated, connected to state standards and referenced throughout lesson.

• Sub-objectives are inconsistently aligned to the lesson’s major objective.

• Learning objectives are rarely connected to what students have previously learned.

• Expectations for student performance are vague.

• There is evidence that few students demonstrate mastery of the daily objective that supports significant progress towards mastery of a standard.

The Parts of the Rubric: Domains

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The Parts of the Rubric: Indicators

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The Parts of the Rubric: Descriptors

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The Parts of the Rubric: Performance Levels

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What is the Process of Modeling your Thinking (Think-Aloud)

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Think Aloud: Teacher models thinking, revealing his/her metacognition

I do

Scaffold & Cue: Students work in partners or groups applying thinking, with teacher monitoring and supporting

Students Explain Thinking: Students demonstrate mastery and explain their thinking

You do

We do

Standards and Objectives

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Instruction

Significantly Above Expectations (5) At Expectations (3) Significantly Below Expectations (1)

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Instructional Domain (Activity)

Directions:

Highlight key words from the descriptors under the “At Expectations”

column for the remaining indicators with your shoulder partner. You will

have 15 minutes to complete this.

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Reflection Questions (Activity)

How is the rubric interconnected? (what threads do you see throughout the indicators?)

Where do you see overlap?

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Questioning and Academic Feedback (Activity)

The Questioning and Academic Feedback indicators are closely connected with each other.

With a partner, look closely at these two indicators and discuss how you think they are linked.

What does this mean for your observation of these two indicators?

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Thinking and Problem-Solving (Activity)

The Thinking and Problem-Solving indicators are closely connected with each other.

With a partner, look closely at these two indicators and discuss how you think they are linked.

What does this new learning mean for your observation of these indicators?

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The Thinking and Problem-Solving Link

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Thinking Problem-Solving

Process Product

Instructional Rubric Activity

Directions:

Place 1 post-it on the t-chart with the indicator that you currently perceive as a strength for your teachers.

Place 1 post-it on the t-chart with the indicator that you perceive your teachers will find most challenging.

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Common Core Connections


• How does the evaluation rubric assess lessons that span multiple days?

Presenting Instructional Content

• Will student-led discussions hurt my evaluation score because I’m not talking very much? What if I don’t directly present content?

Academic Feedback

• Will staying neutral during student-led conversations hurt my score on Academic Feedback? Will I get marked down for not providing positive reinforcement?

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RTI2

RTI2 Tier I instruction is synonymous with effective, differentiated instruction.

Effective observation of RTI2 Tier II and Tier III contexts requires a strong understanding of holistic scoring.• Ex. Look at the grouping indicator. Which descriptors would you expect to see in the

RTI context? Which descriptor may not be relevant?

Be intentional about using professional judgment to determine when it is appropriate to observe an educator in an intervention setting.• Ex. Is a regular classroom teacher facilitating computer-based intervention rather than

delivering instruction today? It may be appropriate to treat this similarly to if you walk in on an assessment.

Be intentional about using professional judgment to determine which rubric is the most appropriate for an educator.• Ex. An interventionist whose sole responsibility is to facilitate computer-based

intervention may be evaluated using the SSP rubric if they are consistently delivering services rather than instruction.

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Chapter 3: Collecting Evidence

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When do you collect evidence?

Pre-conference (Announced only)

Review of lesson plan as applicable

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What the teacher says and does

What the students say and do

Ask clarifying questions if needed (before the post-conference)

Ex. What thought process did you use to group your students?

Collecting Evidence is Essential

Detailed Collection of Evidence:

Unbiased notes about what occurs during a classroom lesson.

Capture:

• What the students say

• What the students do

• What the teacher says

• What the teacher does

Copy wording from visuals used during the lesson.

Record time segments of lesson.

Remember that using the rubric as a checklist will not capture the quality of student learning.

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The collection of detailed evidence is ESSENTIAL for the evaluation process to be implemented accurately, fairly, and for the intended purpose of the process.

Evidence Collecting Tips

During the lesson:

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1. Monitor and record time

2. Use short-hand as appropriate for you

3. Pay special attention to questions and feedback

4. Record key evidence verbatim

5. Circulate without disrupting

6. Focus on what students are saying and doing, not just the teacher

Sample Evidence Collection Notes

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Sample Evidence Collection Notes

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Teacher

Observing Classroom Instruction

• We will view a lesson and gather evidence.

• After viewing the lesson, we will categorize evidence and assign scores in the Instruction domain.

• In order to categorize evidence and assign scores, what will you need to do as you watch the lesson?

• Capture what the students and teacher say and do.

• Remember that the rubric is NOT a checklist!

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Questions to ask yourself to determine whether or not a lesson is effective:

What did the teacher teach?

What did the students and teacher do to work toward mastery?

What did the students learn, and how do we know?

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Video #1

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Evaluation of Classroom Instruction

Reflect on the lesson you just viewed and the evidence you collected.

Based on the evidence, do you view this teacher’s instruction as Above Expectations, At Expectations, or Below Expectations?

• Thumbs up: Above Expectations

• Thumbs down: Below Expectations

• In the middle: At Expectations

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Categorizing Evidence and Assigning Scores (Activity)

• Using the template provided (pgs. 3-5), work with a partner to categorize evidence for the indicators of the Instruction domain.

• Participants will explain their thinking and share any follow up questions they would ask the teacher.

• Next, assign scores together, using the evidence and the rubric to justify your scores.

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Did you remember to ask yourself these questions?

What did the teacher teach?

What did the students and teacher do to work toward mastery?

What did the students learn, and how do we know?

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Descriptors from the Planning Domain(Think-Aloud)

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Trainer models using the Planning domain and the chart to identify key words for the first indicator.

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Indicator

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Key Words

Planning—Instructional Plans

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PlanningSignificantly Above Expectations (5) At Expectations (3) Significantly Below Expectations (1)

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Instructional plans include:• measurable and explicit goals aligned to

state content standards;• activities, materials, and assessments

that:• are aligned to state standards.• are sequenced from basic to

complex.• build on prior student knowledge,

are relevant to students’ lives, and integrate other disciplines.

• provide appropriate time for student work, student reflection, and lesson unit and closure;

• evidence that plan is appropriate for the age, knowledge, and interests of all learners; and

• evidence that the plan provides regular opportunities to accommodate individual student needs.

Instructional plans include:• goals aligned to state content

standards;• activities, materials, and assessments


complex.• build on prior student

knowledge.• provide appropriate time for

student work, and lesson and unit closure;

• evidence that plan is appropriate for the age, knowledge, and interests of most learners; and

• evidence that the plan provides some opportunities to accommodate individual student needs.

Instructional plans include:• few goals aligned to state content


that:• are rarely aligned to state

standards.• are rarely logically sequenced.• rarely build on prior student

knowledge.• inconsistently provide time for


• Little evidence that the plan provides some opportunities to accommodate individual student needs.


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• little evidence that the plan provides some opportunities to accommodate individual student needs.


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Descriptors from the Planning Domain

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Identify and highlight key words for the remaining two indicators in the Planning domain.

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Indicator

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Key Words

Planning—Student Work

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Assignments require students to:• organize, interpret, analyze,

synthesize, and evaluate information rather than reproduce it;

• draw conclusions, make generalizations, and produce arguments that are supported through extended writing; and

• connect what they are learning to experiences, observations, feelings, or situations significant in their daily lives both inside and outside of school.

Assignments require students to:• interpret information rather

than reproduce it;• draw conclusions and

support them through writing; and

• connect what they are learning to prior learning and some life experiences.

Assignments require students to:• mostly reproduce

information;• rarely draw conclusions and

support them through writing; and

• rarely connect what they are learning to prior learning or life experiences.

Planning—Assessment

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Ass

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Assessment Plans:• are aligned with state content

standards;• have clear measurement

criteria;• measure student performance

in more than three ways (e.g., in the form of a project, experiment, presentation, essay, short answer, or multiple choice test);

• require extended written tasks;• are portfolio-based with clear

illustrations of student progress toward state content standards; and

• include descriptions of how assessment results will be used to inform future instruction.

Assessment Plans:• are aligned with state

content standards;• have measurement criteria;• measure student

performance in more than two ways (e.g., in the form of a project, experiment, presentation, essay, short answer, or multiple choice test);

• require written tasks; and• include performance checks

throughout the school year.

Assessment Plans:• are rarely aligned with state

content standards;• have ambiguous

measurement criteria;• measure student

performance in less than two ways (e.g., in the form of a project, experiment, presentation, essay, short answer, or multiple choice test); and

• include performance checks, although the purpose of these checks is not clear.

Guidance on Planning Observations

The spirit of the Planning domain is to assess how a teacher plans a lesson that results in effective classroom instruction for students.

Specific requirements for the lesson plan itself are entirely a district and/or school decision.

Unannounced planning observations

• Simply collect the lesson plan after the lesson.

Evaluators should not accept lesson plans that are excessive in length and/or that only serve an evaluative rather than an instructional purpose.

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Making Connections: Instruction and Planning (Activity)

• Review indicators and descriptors from the Planning domain to identify connecting or overlapping descriptors from the Instruction domain.

• With a partner, discuss the connections between the Instruction domain and the Planning domain.

• With your table group, discuss how these connections will inform the scoring of the Planning domain and why.

• Be ready to share out.

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Chapter 4: Pre-Conferences

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Planning for a Pre-Conference (Activity)

Evaluators often rely too heavily on physical lesson plans to assess the Planning domain.• This should not dissuade evaluators from reviewing physical lesson plans.

Use the following guiding questions: What do you want students to know and be able to do?

What will the students and teacher be doing to show progress toward the objective?

How do you know if they got there?

What are some additional questions you would need to ask to understand how a teacher planned to execute a lesson?

How would these questions impact the planning of a pre-conference with the teacher?

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Viewing a Pre-Conference

When viewing the pre-conference:

• What are the questions the conference leader asks?

• How do our questions compare to the ones asked?

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Pre-Conference Video

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Pre-Conference Reflection (Activity)

• What questions did the conference leader ask?

• How did these compare to the ones you would have asked?

• What questions do you still have?

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Environment Domain

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Environment and Instruction Connections

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Environment Instruction

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Teacher sets high and demanding expectations for every student.

S/O: Expectations for student performance are clear.There is evidence that most students demonstrate mastery of the objective.

PIC: Presentation of content includes modeling by the teacher to demonstrate performance expectations.AM: Activities and materials are challenging.Q: Questions sometimes require active responses.AF: Feedback from students is used to monitor and adjust instruction TKS: Teacher sometimes provides differentiated instructional methods and content to ensure children have the opportunity to master what is being taught

Teacher encourages students to learn from mistakes.

Teacher creates learning opportunities where most students can experience success.

Students complete work according to teacher expectations.

Environment and Instruction Connections (Activity)

With a partner (5 min.)

• Make connections between the Instruction domain and the Managing Student Behavior indicator in the Environment domain.

Individually (10 min.)

• Make connections between the Instruction domain Environment and Respectful Culture indicators in the Environment domain.

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Video #2

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Evaluation of Classroom Instruction

• Reflect on the lesson you just viewed and the evidence you collected.

• Based on the evidence, do you view this teacher’s instruction as Above Expectations, At Expectations, or Below Expectations?

• Thumbs up: Above Expectations

• Thumbs down: Below Expectations

• In the middle: At Expectations

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Next Steps

Hold on to your evidence and make sure you bring it with you tomorrow.

Optional Homework:

• Try labeling your evidence with the short-hand we discussed today.

• List any follow up questions you would need to ask the teacher

We will score this lesson tomorrow based on the evidence you collected today.

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Wrap-up for Today

As we reflect on our work today, please use two post-it notes to record the following:

• One “Ah-ha!” moment

• One “Oh no!” moment

• Please post to the chart paper

Expectations for tomorrow:

• We will continue to collect and categorize evidence and have a post-conference conversation

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This Concludes Day 1Thank you for your participation!

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Environment

Welcome to Day 2!

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Environment

Expectations

To prevent distracting yourself or others, please put away all cellphones, iPads, and other electronic devices.

There will be time during breaks and lunch to use these devices as needed.

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Day 2 Objectives

Participants will:

• Continue to build understanding of the importance of collecting evidence to accurately assess classroom instruction.

• Understand the quantitative portion of the evaluation.

• Identify the critical elements of summative conferences.

• Become familiar with data system and websites.

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Norms

Keep your focus and decision-making centered on students and educators.

Be present and engaged.

• Limit distractions and sidebar conversations.

• If urgent matters come up, please step outside.

Challenge with respect, and respect all.

• Disagreement can be a healthy part of learning!

Be solutions-oriented.

• For the good of the group, look for the possible.

Risk productive struggle.

• This is a safe space to get out of your comfort zone.

Agenda: Day 2

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Day Components

Day Two •Post-Conferences•Professionalism Rubric•Alternate Rubrics•Quantitative Measures•Closing out the Year

Evidence and Scores

Remember:

In order to accurately score any of the indicators, you need to have sufficient and appropriate evidence captured and categorized.

Evidence is not simply restating the rubric.

Evidence is:

• What the students say

• What the students do

• What the teacher says

• What the teacher does

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Evidence and Scores

Which of these is an example of evidence?

Activities and Materials

A. Students used the computer program Kidspiration to develop a Venn Diagram using the two read-alouds as the basis for their comparisons.

OR

B. The activities and materials incorporated multimedia and technology.

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Categorizing Evidence and Assigning Scores

Using the template provided (pgs. 3-5), you will categorize evidence and assign scores for the Instruction domain.

Using the template provided, you will also categorize evidence collected and assign scores on the Environment domain.

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Note: Please do this independently without talking.

Early Finishers

Read the page on Post-Conferences in your Supplemental Materials (pg. 9).

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Consensus Scoring (Activity)

Work with your shoulder partner to come to consensus regarding all indicator scores.

Work with your table group to come to consensus regarding all indicator scores.

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Chapter 5: Post-Conferences

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Post-Conference Round Table (Activity)

What is the purpose of a post-conference?

As a classroom teacher, what do you want from a post-conference?

As a classroom teacher, what don’t you want from a post-conference?

As an evaluator, what do you want from a post-conference?

As an evaluator, what don’t you want from a post-conference?

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Characteristics of an Ideal Post-Conference

Teacher did a lot of the talking

Teacher reflected on strengths and areas for improvement

Teacher actively sought help to improve

A professional dialogue about student-centered instruction

Collaboration centered on improvement

Discussion about student learning

More asking, less telling

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Parts of the Post-Conference

Introduction• Greeting, purpose, time, and general impression question

Reinforcement (area of relative strength)• Ask self-analysis question• Provide evidence from notes• Identify potential opportunities for sharing this strength

– Ex. Peer partnership, sharing at a faculty meeting or PLC, etc.

Refinement (area of relative improvement)• Ask self-analysis question• Provide evidence from notes• Give a recommendation for actionable next steps• Give a definite follow up timeline

Share Scores

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Developing Coaching Questions

Questions should be open-ended.

Questions should ask teachers to reflect on practice and student learning.

Questions should align to rubric and be grounded in evidence.

Questions should model the type of questioning you would expect to see between teachers and students.

• i.e. open-ended, higher-order, reflective

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Examples of Coaching Questions

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• What kind of background information did students need to have?

• What did you want students to learn or be able to do?

• How did you decide what you wanted to teach?

Questions that clarify goals:

• How were you assessing the students during the lesson?

• What were you looking for or listening for to determine if students were able to master the objective?

Questions that gauge success of the lesson:


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• What problems did you anticipate students would have mastering this objective?

• Tell me about activities you planned and how they supported the objective.

Questions that anticipate

approaches:

• Who was successful with this lesson?

• What were you able to do to help them be successful?

• Who struggled with this lesson?

• Why do you think they struggled?

Questions that reflect on the students:


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• What do you think went well during the lesson?

• How do you know that?

• What evidence did you see that….

• Why is that important?

Questions that summarize and recall details:

• What do you think caused…

• What impact do you think that had on…

• What was different between what you envisioned and what happened?

• Why do you think those differences occurred?

Questions that analyze causal

factors:


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• What do you want to be mindful of from now on?

• How might this affect student learning?

• How else might this look in your class?

Questions that construct new

learning/

application:


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• How do you plan to apply what we have talked about?

• What can you do to maintain this new focus?

Questions that commit

to application:

• As you reflect on this conversation, how has it supported your learning?

• How might what we talked about impact your thinking on (a specific indicator)?

Questions that reflect on the process:

Selecting Areas of Reinforcement and Refinement

Remember:

Choose the areas that will give you the “biggest bang for your buck”.

Do not choose an area of refinement that would overlap your area of reinforcement, or vice-versa.

Choose areas for which you have specific and sufficient evidence.

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Identify Examples: Reinforcement

Identify specific examples from your evidence notes of the area being reinforced. Examples should contain exact quotes from the lesson or vivid descriptions of actions taken.

For example, if your area of reinforcement is academic feedback, you might highlight the following:

• In your opening, you adjusted instruction by giving specific academic feedback.

• “You counted the sides to decide if this was a triangle. I think you missed a side when you were counting. Let’s try again,” instead of just saying “Try again”.

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Identify Examples: Refinement

Identify specific examples from your evidence notes of the area being refined. Examples should contain exact quotes from the lesson or vivid descriptions of actions taken.

For example, if your area of refinement is questioning, you might highlight the following:

• Throughout your lesson you asked numerous questions, but they all remained at the ‘remember level’.

– Ex. “Is this a triangle?” instead of “How do you know this is a triangle?”

• Additionally, you only provided wait time for three of the six questions you asked.

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Post-Conference Video

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Post-Conference Debrief (Activity)

Discuss with your table group parts of the post-conference that were effective and the reasons why.

Discuss with your table group at least one way the evaluator could improve and why.

Be ready to share with the group.

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Last Practice…

This is the third and final practice video during our training.

You will watch the lesson, collect evidence, categorize the evidence, and score the instructional indicators.

Requirements for certification:

• No indicator scored +/- 3 away

• No more than two indicators scored +/- 2 away

• Average of the twelve indicators must be within +/- .90

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Video #3

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Categorizing Evidence and Assigning Scores (Activity)

Work independently to categorize evidence for all 12 Instruction indicators.

After you have categorized evidence, assign scores for each indicator. Are there clarifying questions you would ask the teacher prior to your post-conference?

When you have finished, you may check with a trainer to compare your scores with those of the national raters.

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Writing Your Post-Conference Plan (Activity)

On the sheet provided (pg. 16), write your:

Area of reinforcement (relative strength)

Self-reflection question

Evidence from lesson

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Writing Your Post-Conference Plan (Activity)

On the sheet provided (pg. 17), write your:

Area of refinement

Self-reflection question

Evidence from lesson

Recommendation to improve

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Role Play (Activity)

With a shoulder partner, take turns leading the post-conference you’ve developed.

Participants should be cooperative the first time to practice developing and asking open-ended, reflective questions in the moment.

Participants can be more creative in the role they assume the second time to practice different feedback strategies.

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Reflect and Debrief (Activity)

Discuss with your table

What were some strengths of these conferences?

What are some struggles with these conferences?

Why is questioning more effective than simply “telling” in a post-conference?

Tables share something discussed with whole group.

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Whole Group Debrief (Activity)

• Share some examples of what can be said and done and what should be avoided in the post-conference.

• How did this experience help you as a learner?

• How and why is this powerful for student learning?

• Scores are shared at the end of the conference. Why is it appropriate to wait until the end of the conference to do this?

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Chapter 6: Professionalism

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Professionalism Form

Form applies to all teachers

Completed within last six weeks of school year

Based on activities from the full year

Discussed with the teacher in a conference

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Professionalism Rubric

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Professionalism Rubric (Continued)

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Rubric Activity

With a partner (15 min.)

• Identify the main differences between the performance levels for each indicator.

• What would that look like in reality?

• List examples of evidence that could be used to score each indicator.

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Chapter 7: Alternate Rubrics

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Reflection on this Year

It is important to maintain high standards of excellence for all educator groups.

• School Services Personnel: Overall Average of 4.29

• Library Media Specialists: Overall Average of 4.06

• General Educators: Overall Average of 3.78

As you can see, scoring among these educator groups is somewhat higher than what we have seen overall. As evaluators why is that the case?

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When to Use an Alternate Rubric

If there is a compelling reason not to use the general educator rubric, you should use one of the alternate rubrics.

• Ex. If the bulk of an educator’s time is spent on delivery of servicesrather than delivery of instruction, you should use an alternate rubric.

If it is unclear which rubric to use, consult with the teacher.

When evaluating interventionists, pay special attention to whether or not they are delivering services or instruction.

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Pre-Conferences for Alternate Rubrics

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For the Evaluator

Discuss targeted domain(s)

Evidence the educator is expected to provide and/or a description of the setting to be observed

Roles and responsibilities of the educator

Discuss job responsibilities

For the Educator

Provide the evaluator with additional context and information

Understand evaluator expectations and next steps

Library Media Specialist Rubric

Similar to General Educator Rubric

Professionalism: same at the descriptor level

Environment: same at the descriptor level

Instruction: similar indicators, some different descriptors

Planning: specific to duties (most different)

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Educator groups using the SSP rubric

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Audiologists

Counselors

Social Workers

School Psychologists

Speech/Language Pathologists

Additional educator groups, at district discretion, without primary responsibility of instruction

Ex. instructional and graduation coaches, case managers

SSP Observation Overview

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All announced

Conversation and/or observation of delivery

Suggested observation

10-15 minute delivery of services (when possible)

20-30 minute meeting

Professional License:

Minimum 2 classroom visits

Minimum 60 total contact minutes

Apprentice License:

Minimum 4 classroom visits

Minimum 90 total contact minutes

SSP Planning

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Planning indicators should be evaluated based on yearly plans

Scope of work

Analysis of work products

Evaluation of services/program – Assessment

When observing planning two separate times:

the first time is to review the plan

the second time is to make sure the plan was implemented

SSP Delivery of Services

Keep in mind that the evidence collected may be different than the evidence collected under the General Educator Rubric.

Some examples might be:

Surveys of stakeholders

Evaluations by stakeholders

Interest inventories

Discipline/attendance reports or rates

Progress to IEP goals

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SSP Environment

Indicators are the same

Descriptors are very similar to general educator rubric

Environment for SSP

May be applied to work space (as opposed to classroom) and interactions with students as well as parents, community and other stakeholders.

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Observation Guidance Documents

Educator groups convened by TDOE to provide additional information for evaluators to inform evaluation using SSP rubric

Observation guidance documents were created for the following educator groups:

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GENERAL EDUCATOR RUBRIC SCHOOL SERVICES PERSONNEL RUBRIC

Early Childhood School Counselors

Special Education School Audiologists

Career and Technical Education (CTE) Speech/Language Pathologists (SLP)

Online Teaching School Social Workers (SSW)

Alternative Educators Vision Specialists

School Psychologists

Key Takeaways

Evaluating educators using the alternate rubrics:

• Planning should be based on an annual plan, not a lesson plan.

• Data used may be different than classroom teacher data.

• The job description and role of the educator should be the basis for evaluation.

• Educators who spend the bulk of their time delivering servicesrather than instruction, should be evaluated using an alternate rubric.

• It is important to maintain high standards for all educator groups.

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Chapter 8: Quantitative Measures

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Components of Evaluation: Tested Grades and Subjects





Growth measure


Achievement measure


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Qualitative 50%

Achievement Measure

15%

GrowthMeasure

35%

Components of Evaluation:Non-tested Grades and Subjects





Growth measure


Achievement measure


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Qualitative 60%

Achievement Measure

15%

GrowthMeasure

25%

Growth Overview

State law requires value-added (or a comparable growth measure) to count as 35 percent of the total evaluation score for teachers in tested grades and subjects.

State law requires value-added to count as 25 percent of the total evaluation score for teachers in non-tested grades and subjects.

Any additional changes in the requirement of 35 percent counting as value-added would require legislative action.

Additional measures for non-tested grades/subjects.

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Growth vs. Achievement

Growth measures progress from a baseline Ex. John grew faster than we would have predicted based on his

testing history.

Achievement measures proficiency Ex. John scored a 98 percent on his test.

A link to a video series about TVAAS as well as some additional guidance documents can be found here: http://team-tn.org/evaluation/tvaas/

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http://team-tn.org/evaluation/tvaas/

Tested Grades/Areas

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• Includes subjects currently taught

• 3 year trend scores, where available

• Any educator with an individual score has to use it

Individual Value-Added Score

• All individual value-added scores will be directly imported into the data system by the state.

• All educators, including those who anticipate earning an individual growth score, must select a school-wide option

Data System

• Scores are returned by June 15thTimeline

Non-tested Grades/Areas

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• 4 composite options: overall, literacy, numeracy, and literacy + numeracy

• 1 year score

• TCAP specific, SAT 10 specific and CTE Concentrator

School-Wide Value-Added

Score

• Evaluators must select which composite to use

• All educators, including those who anticipate earning an individual growth score, must select a school-wide option

• Scores will be imported into the data system by the state

Data System

• Scores will be returned in mid-late June Timeline

Districts will determine which composite a non-tested educator will use

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Subject Recommended CompositeAcademic Interventionists Overall, Literacy, Math, or Math/Literacy

Computer Technology Overall

CTE CTE Concentrator/Student (where available)

ELL Overall, Literacy

Fine Arts Fine Arts Portfolio (in participating districts), Overall, Literacy

Health-Wellness and PE Overall

HS Core Non-Tested Overall, Literacy, Math, or Math/Literacy

Library Media Specialists Overall, Literacy

SPED Overall, Literacy, Math, or Math/Literacy

School Services Providers Overall, Literacy, Math, or Math/Literacy

World Languages Overall or Literacy

Early Grades Overall or Math/Literacy (from feeder schools)

15 Percent Achievement Measure Overview

The 15 percent achievement measure is a yearly goal set by the educator and his/her evaluator that is based on current year data.

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Spirit and Process of the 15 Percent Measure

Relationship to core beliefs

• If our focus is on improving the lives of students, then we have to approach the selection of the measure with that in mind.

To make the 15 percent selection meaningful, the evaluator and educator work together to identify a measure.

• If there is a disagreement between the educator and the evaluator, the educator’s decision stands.

The process should involve determining which measure most closely aligns to the educator’s job responsibilities and the school’s goals.

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Process of Selecting the 15 Percent Measure

Things to watch for:

Measures that are unrelated to a teacher’s instructional responsibilities.

Ex. A 5th grade math teacher choosing 4th grade social studies.

Scales that are not rigorous or reflective of expectations.

Ex. If last year’s P/A% for Social Studies was 90 percent, the scale below would not be rigorous or reflective of expectations.

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1 2 3 4 5

0-20% 20-40% 40-60% 60-80% 80-100%

Spirit of Scaling the 15% Measure

Scales should be determined with the following spirit in mind:

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Score Equivalent Scale

1 0- ½ years of growth

2 ½-1 years of growth

3 1- 1 ½ years of growth

4 1 ½ - 2 years of growth

5 2+ years of growth

Not standardized at a school for all teachers: All teachers start at a different baseline. Set of students and context should inform goal.

Beginning of the Year Conference

Evaluator notifies teacher which 35 percent measure will apply.

This occurs even for teachers who anticipate receiving an individual growth score. If the teacher has enough students to generate an individual score, that score will be automatically mapped in and will override the selected school-wide measure.

Evaluator and teacher choose a 15 percent measure.

Evaluator and teacher scale the 15 percent measure.

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Chapter 9: Closing out the Year

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End of Year Conference

Time: 15-20 minutes

Required Components:

Discussion of Professionalism scores

Share final qualitative (observation) data scores

Share final 15 percent quantitative data (if measure is available)

Let the teacher know when the overall score will be calculated

Other Components:

Commend places of progress

Focus on the places of continued need for improvement

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End of Year Conference

Saving Time

• Have teachers review their data in the data system prior to the meeting.

• Incorporate this meeting with existing end of year wrap-up meetings that already take place at the district/school.

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Grievance Process

Areas that can be challenged:

Fidelity of the TEAM process, which is the law.

Accuracy of the TVAAS or achievement data

Observation ratings cannot be challenged.

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Relationship Between Individual Growth and Observation

We expect to see a logical relationship between individual growth scores and observation scores.• This is measured by the percentage of teachers who have individual

growth scores three or more levels away from their observation scores.

Sometimes there will be a gap between individual growth and observation for an individual teacher, but not every educator in your building…that’s okay!

When we see a relationship that is not logical for many teachers within the same building, we try to find out why and provide any needed support.

School-wide growth is not a factor in this relationship.

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Data System Reports

• The CODE data system reports allow district- and school-level administrators to access a lot of valuable data, including, but not limited to, the following:

• Comparisons of observation scores by evaluator

• Summaries of average scores

• School-wide reinforcement and refinement indicators

• You can access more information about the CODE data system here: http://team-tn.org/evaluation/data-system/

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http://team-tn.org/evaluation/data-system/

CODE Reports

Potential Purpose CODE Report

Which teachers are really strong in areas where we struggle as a district?

•Observation Summary by Teacher (export)•Educator Averages by Rubric Domain

How should we target school or district PD?

•Overall Averages by Rubric Indicator•Refinement Goals (pie chart)

Are there patterns in the way our administrators are scoring?

•Observer Averages by Rubric Domain•Overall Averages by Observer

How are the teachers in key AMO subject areas performing on observations?

•Overall Averages by Subject•Subject Averages by Rubric Domain

Which teachers should be recommended for leadership opportunities and recognition?

•Overall Averages by Educator

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TEAM Webpage

www.team-tn.org

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http://www.team-tn.org/

Important Reminders

• We must pay more attention than ever before to evidence of student learning, i.e. “How does the lesson affect the student?”

• You are the instructional leader, and you are responsible for using your expertise, knowledge of research base, guidance, and sound judgment in the evaluation process.

• As the instructional leader, it is your responsibility to continue learning about the most current and effective instructional practices.

• When appropriate, we must have difficult conversations for the sake of our students!

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Resources

E-mail:

Questions: [email protected]

Training: [email protected]

Websites:

NIET Best Practices Portal: Portal with hours of video and professional development resources. www.nietbestpractices.org

TEAM website: www.team-tn.org

Weekly TEAM Updates• Email [email protected] to be added to this listserv.

• Archived versions can also be found on our website here: http://team-tn.org/resources/team-update/

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mailto:[email protected]


http://www.nietbestpractices.org/

http://www.team-tn.org/


http://team-tn.org/resources/team-update/

Expectations for the Year

Please continue to communicate the expectations of the rubrics with your teachers.

If you have questions about the rubrics, please ask your district personnel or send your question(s) to [email protected].

You must pass the certification test before you begin any teacher observations.

• Conducting observations without passing the certification test is a grievable offense and will invalidate observations.

• Violation of this policy will negatively impact administrator evaluation scores.

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Immediate Next Steps

MAKE SURE YOU HAVE PUT AN ‘X’ BY YOUR NAME ON THE ELECTRONIC ROSTER!• Please also make sure all information is correct.

• If you don’t sign in, you will not be able to take the certification test and will have to attend another training. There are NO exceptions!

Within the next week, you will be receiving an email to invite you to the portal.• Email [email protected] with any problems or questions.

You will need to pass the certification test before you begin your observations.

Once you pass the certification test, print the certificate and submit it to your district HR representative.

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Thanks for your participation! Have a great year!

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Environment